N32253-23-R-0003.pdf

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X H 98 - 101 shanna.m.tamayori.civ@us.navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 101

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N32253 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

See Section L conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

SHANNA M. TAMAYORI 808- 473-8000 EXT. 4269

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 7

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

8 - 40

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

42 - 44

45 - 46 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 47 - 57 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 58 - 61 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

62 - 76

PART II - CO NTRACT CLAUSES

PEARL HARBOR NAVAL SHIPYARD & IMF

667 SAFEGUARD ST., STE. 100 CODE 410.2

JBPHH HI 96860-5033

(808)473-8000 X 2369

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

22 Jun 2023

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N3225323R0003

Section B - Supplies or Services and Prices

SCHEDULE OF RATES: LABOR RATES

Schedule of Rates: Labor Rates

B-1.0 Labor Rates

The tables provided in Section B will be filled in at the time of award by the Government to reflect agreed upon rates proposed in Attachment J-1.

The Contractor’s fully burdened labor rates and material burdened rate as detailed in paragraph B-6.0 of this note will be used as a ceiling rate for negotiating Firm Fixed Price (FFP) Delivery Orders, and any growth or new work to be performed under this IDIQ-MAC. The fully burdened ship repair labor rate(s) and material burden rate(s) identified in paragraph B-6.0 reflect the ceiling rate(s) (maximum allowable proposed rate by CLIN) for each applicable time period.

B-1.1 Direct Production Hours

The contractor agrees that the number of hours included in its price proposal submitted in response to Request for

Contract Changes (RCCs) or Request for Quote shall include only direct production hours. For these purposes, direct production hours are for skilled labor at the journeyman level expended in direct production including but not limited to the following functions:

Abrasive cleaning/blasting

Fire Watch

Welding

Burning

Brazing

Carpentry

Machinists (inside and outside)

Electrical Work

Electronic Work

Engineering

Design Support

Lagging/Insulation

Ship-fitting

Boiler-making

Painting

Sheet-metal Work

Pipefitting

Rigging

General Labor

Staging/Scaffolding

Diesel Mechanics

B-1.2 Overtime and Double-Time Labor Rates

Overtime burdened rates shall be calculated by multiplying the burdened rate by 1.5, then adding profit. Double-time burdened rates shall be calculated by multiplying the burdened rate by 2, then adding profit.

B-1.3 Support Functions

The burdened labor rates proposed by the contractor listed in paragraph B-6.0 shall include all costs associated with support functions (whether charged directly or indirectly by the offeror’s accounting systems) provided in support of the direct production functions listed in paragraph B1.1 above. Support functions shall be considered to be included in the offeror’s burdened labor rate for direct production hours. Labor hours for the below support functions shall not be separately proposed, including in support of subcontractors. Support functions include, and are not limited to, those types listed below:

Testing

Quality Assurance

Execution Planning

Cleaning (except tank cleaning)

Supervision

Security

Surveying

Administration

Transportation

Purchasing Staff

Lofting

Other indirect support

Handling & Warehousing of Government Furnished Material (GFM) and Contractor Furnished Material (CFM)

Safety/Environmental

Program Management

B-1.4 Composition of Rate

The burdened labor rate includes all wages, overhead, all other indirect costs, general and administrative expenses, and Facilities Capital Cost of Money (FCCOM). The burdened labor rate represents a blended rate including labor transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

B-1.5 Burdened, Overtime, and Double-Time Rates

The Contractor’s burdened labor rates are the maximum rates that the Government will pay regardless of the cost of performance. For individual delivery order, overtime and double-time burdened hourly labor rates shall be calculated based on proposed straight burdened hourly labor rate which shall not exceed the ceiling rate.

B-2.0 Profit

The profit rate shall be priced per direct labor hour and be added to the burdened rates resulting in a fully burdened rate. The profit rate shall remain the same for straight time, overtime and double-time rates.

B-3.0 Fully Burdened Rate (CEILING RATE)

The Contractor’s fully burdened labor rates are the burdened rate and profit. Fully burdened rates are contract ceiling rates. Ceiling rates are the maximum rates that the Government will pay regardless of the cost of performance. Contractor rates proposed for Delivery Orders may not exceed the labor rates specified in its respective contract’s Price Matrix listed in paragraph B-6.0. Contractor fully burdened rates awarded at the individual order level will be the ceiling rate for that order and used for negotiating growth work to be performed under the order.

B-4.0 Material Burdened Rate (CEILING RATE)

Consumable materials are goods used in the ordinary course of work performance such as office supplies, paper, rags, vehicle or equipment fuel costs, cleaning chemicals, disposable tools, welding rods, paint buckets, paint brushes, protective clothing, etc. that are consumed/used on the process of repair and do not become an integral part of the repaired vessel. Consumable material shall be included in the contractor’s fully burdened ship repair labor rate and not separately priced.

Physical materials are goods that become an integral part of the repaired waterborne vessel and surface ship in the course of the repair, such as equipment, replacement steel, pipes, paint, and fasteners. The material burden rates apply to physical materials but not to consumable materials. The material burden rate will be applied to the actual cost of the physical material. Actual cost does not include handling charges, general and administrative cost, overhead, profit, or any other indirect cost.

For all growth and new work, subcontractor costs will be treated as Other Direct Costs (ODCs) and will be subject to the contract material burden rate provided in the table below . Subcontractor quotes must be competitively acquired and submitted with the contractor’s Change Order Price Analysis (COPA) in response to Request for

Contract Changes (RCCs) issued by the Contracting Officer or provide adequate justification as approved by the

Contracting Officer as to why competition could not be achieved. RCCs that are subcontracted for material only (no associated labor required within the RCC) shall not be subject to the Material Burden Rate. The contractor shall not apply the material burden rate to any material in which a subcontractor has applied a material burden rate, and in no event shall the material burden rate applied by the prime or a subcontractor exceed the rate identified in paragraph 7.

The proposed total pricing restriction addressed within this paragraph do not apply in any case where the work is required to be performed by Original Equipment Manufacturers (OEMs), Government directed subcontractors, and/or Government authorized vendors. Any material burden rate applied to new work for material only shall be approved at the discretion of the Contracting Officer, upon receipt of supporting documentation in accordance with

FAR 15.404-3 ‘Subcontract Pricing Considerations.’

B-5.0 Minimum and Maximum Order Limits

B-5.1 Minimum Order Limits

The minimum guarantee per IDIQ Contract is for the first ordering period only: $2,500.00.

B-5.2 Maximum Order Limits

The maximum order limits is TBD at time of award.

The maximum represents the potential cumulative total of orders among all IDIQ-MAC holders under all contracts awarded as a result of the solicitation. The maximum will be determined at time of contract award.

B-6.0 Ceiling Rates Summary

The contract fixed straight burdened hourly labor rate, overtime hourly labor rate, double-time burdened hourly labor rate, profit hourly rate, fully burdened ship repair labor rate and material burden rate are shown below. In the event of a one-bid or directed delivery order, the Contracting Officer may negotiate the Fully Burdened Ship Repair

Labor Rate and Material Burden Rate (not to exceed the ceiling rate(s) identified above) with the offeror(s) in accordance with FAR 15.4 at the Delivery Order level. The rates herein are not considered a Forward Pricing Rate

Agreement (FPRA) and are identified solely for the purpose of establishing base and ordering period ceilings.

Year Dates CLIN

Straight

Time

Burdened

Rate

Overtime

Burdened

Rate

Double-

Time

Burdened

Rate Profit Rate

Straight

Time Fully

Burdened

Rate

Overtime

Fully

Burdened

Rate

Double-time Fully

Burdened

Rate

1 TBD 0001 TBD TBD TBD TBD TBD TBD TBD

2 TBD 0001 TBD TBD TBD TBD TBD TBD TBD

3 TBD 0001 TBD TBD TBD TBD TBD TBD TBD

4 TBD 0001 TBD TBD TBD TBD TBD TBD TBD

5 TBD 0001 TBD TBD TBD TBD TBD TBD TBD

Note 1. The table displays the hourly labor and profit rates.

Ceiling Rates Ordering Base Period

Note 2. The fully burdened rates include profit

Note 3. Dates will be filled in at time of award by the Government

Note 4. Rates will be filled in by the Government at time of award

Year Dates CLIN

Straight

Time

Burdened

Rate

Overtime

Burdened

Rate

Double-

Time

Burdened

Rate

Profit

Rate

Straight Time

Fully

Burdened

Rate

Overtime

Fully

Burdened

Rate

Double-time Fully

Burdened

Rate

6 TBD 0002 TBD TBD TBD TBD TBD TBD TBD

7 TBD 0002 TBD TBD TBD TBD TBD TBD TBD

8 TBD 0002 TBD TBD TBD TBD TBD TBD TBD

9 TBD 0002 TBD TBD TBD TBD TBD TBD TBD

10 TBD 0002 TBD TBD TBD TBD TBD TBD TBD

Ceiling Rates Ordering Option Period 1

Note 1. The table displays the hourly labor and profit rates.

Note 2. The fully burdened rates include profit

Note 3. Dates will be filled in at time of award by the Government

Note 4. Rates will be filled in by the Government at time of award

Year Dates CLIN Material Burdened Rate %

1 TBD 0001 TBD

2 TBD 0001 TBD

3 TBD 0001 TBD

4 TBD 0001 TBD

5 TBD 0001 TBD

Note 1. The table displays percentage rates

Note 2. Dates will be filled in at time of award by the Government

Note 3. Rates will be filled in by the Government at time of award

Ceiling Rates Ordering Base Period

Year Dates CLIN Material Burdened Rate %

6 TBD 0002 TBD

7 TBD 0002 TBD

8 TBD 0002 TBD

9 TBD 0002 TBD

10 TBD 0002 TBD

Ceiling Rates Ordering Option Period 1

Note 1. The table displays percentage rates

Note 2. Dates will be filled in at time of award by the Government

Note 3. Rates will be filled in by the Government at time of award

Note A. CLIN 0002 is an option period to which the options clause 52.217-9 in Section I applies and which is to be supplied if and to the extent said option period is exercised.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

CLIN

Number

1 Lot

Firm Fixed Price DOs Base Period

FFP

Accomplish depot level maintenance, repair, and alteration availabilities of U.S.

waterborne vessels and surface ships visiting or homeported in the Hawaiian

Islands, as specified in each delivery order

FOB: Destination

PSC CD: J999

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

CLIN

Number

1 Lot

OPTION Firm Fixed Price DOs Option Period One

FFP

Accomplish depot level maintenance, repair, and alteration availabilities of U.S.

waterborne vessels and surface ships visiting or homeported in the Hawaiian

Islands, as specified in each delivery order

FOB: Destination

MAX

NET AMT

CLAUSES INCORPORATED BY FULL TEXT

B-227-H001 PROVISIONING TECHNICAL DOCUMENTATION – WITHHOLDING OF PAYMENT

(NAVSEA) (OCT 2018)

(b) The PTD is considered to be a part of the "Technical Data" specified to be delivered under this contract for the purposes of the "Technical Data--Withholding of Payment" (DFARS 252.227-7030) clause. The terms and conditions of the clause entitled "Limitation On Withholding of Payments (FAR 52.232-9), if included in this contract, shall not apply to withholding of payment for failure to make timely delivery of the PTD or delivery of deficient PTD.

(End of text)

B-231-H002 WORKSITE TRAVEL COSTS (NAVSEA) (OCT 2018)

(a) The contractor shall not charge, and the Government shall not pay, as an allowable cost under this contract, any manhour costs (whether straight-time or overtime) for contractor personnel or subcontractor personnel traveling to or from worksites, including travel to worksites other than the contractor's facility for performance of contract work.

(b) Workers being paid under this contract, as prime contractor personnel or subcontractor personnel, will complete a full shift at the worksite, and no compensation will be paid for travel time before or after the shift.

(c) This requirement pertains only to payments for travel time before or after these workers' regular shifts

(commuting costs), and does not apply to legitimate travel costs incurred during normal working hours, provided that those costs are otherwise reasonable, allocable and allowable and approved in writing by the Government. This requirement does not apply to manufacturer's representatives or Original Equipment Manufacturer (OEM) representatives when specifically required by the Government work specifications.

(d) Additionally, the contractor shall not charge, and the Government shall not pay, any transportation costs under this contract associated with transporting contractor or subcontractor personnel between the contractor's facility (or subcontractor's facility), and any other worksite to perform ship repair, maintenance or modernization.

Transportation costs include, but are not limited to, bus fare, car fare, train fare, or boat fare, paid by the work force, or paid by the contractor on behalf of the work force.

Section C - Descriptions and Specifications

STATEMENT OF WORK

SECTION C DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK

Statement of Work

C-1.0 Purpose

Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility, hereafter referred to as “PHNSY & IMF”, Contracts Department intends to utilize this contract for repair, maintenance, and alteration of U.S. Government waterborne vessels (e.g., District Craft, Living Barges, Buoyancy Assistance Modules, Admirals Barges, Torpedo

Retrievers, Rigid Hull Inflatable Boats, Lighter Barges, Multi-Purpose Crafts, Fuel Oil Barges, Dive boats, Harbor

Security Boats, Work Boats, Barrier Boats, Ship Waste Offload Barges, Floating Cranes, etc.) and surface ships

(e.g., Destroyers, Cruisers, Littoral Combat Ships, Aircraft Carriers, etc.) visiting or homeported in the State of

Hawaii and to procure any material in support of these activities. The Government anticipates that the work to be ordered will take place primarily during Fleet Maintenance Availabilities (FMAs) and Docking Fleet Maintenance

Availabilities (DFMAs). However, inter-deployment upkeep work may also be ordered under this contract when doing so is in the best interest of the Government.

C-1.1 CLINs 0001 and 0002 Surface Vessel Maintenance

This Indefinite Delivery Indefinite Quantity Multiple Award Contract (IDIQ-MAC) for vessels (e.g., District Craft, Living Barges, Buoyancy Assistance Modules, Admirals Barges, Torpedo Retrievers, Rigid Hull Inflatable Boats, Lighter Barges, Multi-Purpose Crafts, Fuel Oil Barges, Dive boats, Harbor Security Boats, Work Boats, Barrier

Boats, Ship Waste Offload Barges, Floating Cranes, etc.) and surface ships (e.g., Destroyers, Cruisers, Littoral

Combat Ships, Aircraft Carriers, etc.).

C-1.2 General Scope of Waterborne Vessel and Surface Ship Repair and Overhaul

The Prime Contractor, under direction of the Government, will work as an independent Contractor and not as an agent of the Government, shall furnish material, support (crane, rigging, etc.), and have office facilities/shops necessary for the accomplishment of the work identified in each delivery order (DO).

Typical repair efforts include management, planning, engineering, quality control, shipboard/off ship production

(including welding, marine pipefitting, ship fitting, blasting, painting, sheet metal forming, shaping, cutting and stamping, electrical/electronic repairs, modernization, electrical/electronic alteration, pump/motor and ship’s mechanical systems repair, tank cleaning, rigging, temporary scaffolding removal/installation), and component testing/trials.

Although facility requirements may vary with the work authorized for a specific delivery order, the Contractor must be a ship repair company with sufficient facilities in appropriate locations to fully support repair, maintenance, and alteration of U.S. Government waterborne vessels visiting or homeported in the State of Hawaii. The Contractor shall possess facilities or have access via teaming arrangement (in accordance with FAR Subpart 9.6) to the minimum shop facility requirements with the capability to perform, the following efforts, at PHNSY & IMF, inlcuding, but not limited to:

a) Shipfitting types of work. Cutting (gas, arc and shear), rolling, shaping, grinding and fitting steel and aluminum plates and shapes.

b) Sheet metal work. Forming, shaping, cutting (gas, arc and shear) and stamping steel and aluminum sheets.

c) Welding. Welding plates and shapes (steel and aluminum), sheet metal (steel and aluminum) and piping joints and fittings.

d) Pipefitting. Targeting, fitting, bending, pickling, testing, stress relieving and threading all kinds of pipe

(including brazing).

e) Machinist/Mechanical (shop and marine). Removing, machining, repairing, testing, cleaning, hydraulic flushing and reinstalling shafting, propellers, sea chests, foundations, winches, hoists, rotating machinery, davits, deck equipment, pumps, engines (inboard and outboard), valves and bearings among other things.

f) Electrical. Installing and checking out wiring, cabling, controllers, switchboards, equipment, motors

(including motor rewind and repair), lighting, communications, telephones, solenoids, switches and metering.

g) Electronics. Removing, repairing, (re)installing and operational testing of electronic equipment.

h) Rigging. Availability of equipment to remove and to install major ship components and equipment.

i) Woodworking. Repairing hulls made of wood.

j) Painting. Abrasive blasting and spray painting various surface types (metal and wood).

k) Insulation. Removing and installing various lagging types on ducting and piping.

The successful IDIQ-MAC holder(s) will be responsible for all work required under a DO; regardless of whether specific work items are performed with in-house resources or are subcontracted. The Prime Contractor(s) are responsible for all contracted and sub-contracted labor, management, supervision, coordination, quality control, quality assurance, quality management, safety management, environmental management, material, equipment, and transportation necessary to perform the requirements of each ship maintenance, modernization and repair DOs. The

Prime Contractor(s) shall ensure adequate resources are dedicated to comply with the standards, guidelines and procedures as stated to satisfy the requirements of DOs.

In performing this contract, as tasked in individual DOs, the prime contractor(s) shall:

Provide all required facilities and supporting services and equipment (except those furnished by the

Government under express provisions of this contract or DO) in the Pearl Harbor Homeport.

Provide an established management organization geared toward ship repair at all levels of size, value and complexity, with clear lines of authority, delegation of responsibility and mid-level managerial positions, capable of managing production, quality assurance, material procurement/control and subcontractor control and developing and integrating planning, estimating and scheduling functions.

Assign one lead project manager for each delivery order and this person shall coordinate all aspects of the delivery order with the designated Government representative and vice versa. The contractor lead project manager will keep the Government representatives apprised of schedule, technical, material and financial issues pertinent to the delivery order.

Complete, control, integrate, schedule, and progress a diverse set of ship repair capabilities.

Provide engineering and design support to diagnose and evaluate technical problems and issues and to make competent technical recommendations.

Procure and control material. This includes purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material. This also includes providing an inventory system for both Government Furnished Material and Contractor Furnished Material, including ordering, tagging and warehousing of material. All materials selected for installation must meet the specified standard military performance specifications, Federal performance standards, and may require to be listed on a Qualified Products List (QPL) for shipboard installations to ensure meeting the designated/engineered requirements for boundary locations, fire insulating/fire retardant properties, durability requirements, and for the reduction of toxic compounds produced/released should the material be ignited or installed in a confined space.

Provide a quality control organization that, as a minimum, adheres to the requirements of

ANSI/ISO/ASQ 9001-2015 and 009-04 standards.

Perform Non-Destructive Testing.

Provide Qualified Welding.

Manage subcontractors, including selecting, scheduling, managing, monitoring and controlling of subcontractors.

Manage all Safety/Security, including performing safety training, provide required first aid/medical services, performing fire protection/procedures, and providing physical yard security.

Control Hazardous Material/Waste. Satisfy all legal requirements for removal, storage and disposal of hazardous waste. This includes providing segregated storage of Hazardous Material, obtaining all required State/Federal agency issued hazardous waste generator numbers and disposal documentation.

The Work Authorization Form Coordinator (WAFCOR) shall be responsible for the work authorization control process for all Repair Activity (RA) work being performed during the contract performance period. Work must be completed in accordance with (IAW) NAVSEA Standard Item

(NSI) 009-106. The WAFCOR shall receive, process, compare, and coordinate all Work Authorization

Forms (WAFs) and Technical Work Documents (TWDs) submitted by RAs in accordance with the requirements of Volume IV, Chapter 10, of the Joint Fleet Maintenance Manual.

Provide schedules and associated reports IAW NSI 009-60 and 009-111.

C-1.2.1 Interfaces with Other Maintenance Activities

Alterations may be performed by other activities separate from work ordered under this contract. Alteration

Installation Team (AIT) efforts may require interface or teaming between Contractors. Alterations that may be included in AIT efforts include but are not limited to safety alterations, alterations requiring special skills or tools, alterations best installed by one Contractor to meet schedules, or those alterations that will result in significant savings to the Government if installed via AIT. Coordination of AIT work and work ordered under this contract may be required during certain periods of industrial work. Definitions of alterations and AIT are provided below to ensure all have an understanding of other types of industrial work that may be accomplished by other activities.

Per the Fleet Modernization Program Management and Operations Manual, SL720-AA-MAN-010, and for the purposes of this contract, “Alteration” and “Alteration Installation Team” are defined as:

Alteration – Any change in the hull, machinery, equipment or fittings that involve a change in design, materials, number, location or relationship of an assembly’s component parts whether the change is separate from, incidental to, or in conjunction with repairs.

Alteration Installation Team (AIT) – A Navy team (military, civilian or civilian Contractor team) under the direction of Navy personnel that is trained and equipped to accomplish specific ship alterations (SHIPALTS) or temporary modifications on specified ships.

Other entities, including but not limited to, Ship’s Force and Government Contractors that may perform maintenance repairs or alterations during availability periods for the vessels. The Contractor shall accommodate these activities as required and as outlined in specific delivery orders.

C-1.3 Delivery Order Requirements

Delivery Orders (DOs) may provide more detailed requirements than those provided in the basic contract award. If a

DO does not provide a specific requirement, the terms and conditions of the basic contract shall apply. Each DO’s

Request for Proposal (RFP) will include technical documents such as work specifications, standards, drawings, publications or other documents and statements of work to allow IDIQ-MAC holders to prepare proposals.

Unless specified otherwise in a DO’s RFP, the work under this contract is expected to be performed at Pearl Harbor, Hawaii.

Whenever specifications, standards, drawings, publications or other documents are cited without issue number, revision, date or amendment number identified, the revision, date or amendment in effect as of the date of the DO’s issuance shall apply. Wherever specific issue number, revision, date or amendment number for specifications, standards and publications are specified, the issue specified shall apply.

Individual DOs will reference the specific documents applicable to each DO. The types of documents that may be referenced in delivery orders include, but are not limited to, the following:

1. General Specifications for Overhaul of Surface Ships (GSO)

2. General Specifications for Overhaul with the AEGIS Addendum (GSO SUPPL)

3. Alteration Record; Liaison Action Record (LAR)

4. NAVSEA Standard Items (fiscal year in effect at date of delivery order award)

5. Standard Specifications for U.S. Navy Craft

6. Military Standards and Military Performance Specifications

7. Technical Manuals

8. Naval Operations (OPNAV) Instructions

9. Commercial and Industry Standards

10. Government Standards, Technical Drawings and Documentation;

11. Applicable Contractor Quality Assurance Plan/Document

12. Approved Quality Management System (QMS) Document

13. Joint Fleet Maintenance Manual (JFMM)

The Contractor shall comply with all NAVSEA Standard Items (NSIs) to be specified in each DO as follows:

All Category I Standard Items shall be invoked in every DO at a minimum without further reference.

Category II Standard Items shall be referenced in each applicable Work Item and/or Statement of

Work.

The Contractor shall comply with all local requirements such as Local Standard Items (LSIs) in addition to State and

Federal Environmental, Safety, and Health (ESH) regulations.

NOTE: The contractor shall comply with the latest revision of these documents in effect at solicitation closing, unless otherwise noted. Additionally, in the event that there is any conflict between the references, NSIs, Local

Work Templates (LWTs), and Standard Work Templates (SWTs) take precedence over technical manuals, other specifications, and other references.

All communication with other Government organizations, commands, and departments shall be via the Code 400 representative unless otherwise authorized. The Contractor’s employees shall not visit vessels or military activities associated with a delivery order without prior authorization from Code 400. All visits shall be during normal working hours and coordinated with the Code 400 representative. If required, the Code 400 representative shall forward security clearances to military installations for Contractor personnel.

C- 1.4 Emergent work/Unscheduled Maintenance

Due to U.S. Navy or other customer commitments and schedules, a significant number of delivery orders may be issued as emergent requirements. The contractor may be required to respond to more than one requirement

(simultaneous delivery orders for more than one vessel). This could be followed by an inactive period where effort is not required. The Contractor shall be required to perform in accordance with the standards, guidelines, and procedures, as stated in each DO.

An essential portion of the IDIQ-MAC scope is scheduled and unscheduled Emergent Maintenance (EM) and

Continuous Maintenance (CM) Availabilities. These availabilities may require the completion of urgent work that has the potential to become ship disabling on non-critical systems. In addition to DO performance evaluations related to quality and timeliness, IDIQ-MAC holders may be evaluated based on their ability to meet the following minimum requirements throughout the IDIQ-MAC’s five-year base ordering period and potential five-year ordering option period one. If IDIQ-MAC holders are unable to meet any of these requirements, they must notify the

Contracting Officer within four (4) hours of the initial urgent ship repair notification. The Government will assess the validity of an IDIQ-MAC holder’s inability to meet these requirements as well as the frequency of such requests/notifications.

* Ship Checks: IDIQ-MAC holders shall conduct ship checks within four (4) hours of notification for work discovered during execution for a CM/EM when the ship is in port.

* Proposals: Within twelve (12) hours of ship check, IDIQ-MAC holders shall provide the Government a proposal.

At a minimum, the proposal shall be supplemented with a brief explanation of proposed cost/price.

* Assessment & Preparation: In the event the ship is not in port, but returning to the port, IDIQ-MAC holders shall have the capabilities to identify potential faults and failure causes prior to the ship’s arrival, to conduct timely assessment of required repairs, to identify and implement technically correct repair plans, accelerated procurement of necessary parts and material, and execution of timely repairs, including the ability to support around-the-clock repair effort.

* Commence shipboard work within twenty four (24) hours of discovery and original notification to the contractor.

The Contracting Officer must authorize the commencement of work prior to the contractor beginning work.

C-2.0 Basic Contract Deliverables and Requirements

Contractors receiving IDIQ-MAC awards shall submit the following to the Code 400 contracting officer (KO) within five (5) days of award, if applicable; with revisions submitted as directed by the KO or contract requirements.

Contractors will not be eligible to be awarded Delivery Orders until the following requirements, if applicable as specified in the delivery order, are approved by the Government:

2.1.1 QUALITY MANAGEMENT SYSTEM (QMS) (in accordance with NAVSEA Standard Item 009-04), if applicable (approved QMS requirement will be specified at the DO level). Note: Approved QMS will only be required when specified in the DO. QMS shall be submitted to the Contracting Office within five (5) days of award.

2.1.2 SAFETY PLAN (in accordance with NAVSEA Standard Item 009-74). Safety Plans shall be submitted to the Contracting Office within five (5) days of award.

2.1.3 HEAVY WEATHER PLAN (in accordance with NAVSEA Standard Item 009-69). Heavy Weather Plans shall be submitted to the Contracting Office within five (5) days of award.

2.1.4 SECURITY PLAN (in accordance with NAVSEA Standard Item 009-72), if applicable (i.e. a contractor proposing, for a specific Delivery Order/requirement, to execute the work at a contractor’s provided pier or dry-dock. Note: a contactor provided pier or dry-dock is not a requirement of the contract). Security Plans shall be submitted to the Contracting Office within five (5) days of award.

2.1.5 FIRE PREVENTION PLAN (in accordance with NAVSEA Standard Item 009-08), if applicable (i.e. a contractor proposing, for a specific Delivery Order/requirement, to execute the work at a contractor’s provided pier or dry-dock). Note: a contactor provided pier or dry-dock is not a requirement of the contract.

Fire Prevention Plans shall be submitted to the KO within five (5) days of award.

2.1.6 24-HOUR POINT OF CONTACT

Within five (5) days of contract award, identify the person responsible to respond to Government calls within two (2) hours, 365 days of the year for emergencies. If an IDIQ-MAC holder’s 24-hour point of contact changes at any time during contract performance, the Code 400 Contracting Officer shall be notified, in writing, within 24-hours of the personnel change with a copy to the Code 420 Project Manager.

C-3.0 Delivery Order Modifications

Unless a DO specifies otherwise, the following processes shall be strictly followed. Adherence to the process will be assessed and documented, as applicable, in a Contractor’s past performance evaluations (e.g. Contractor

Performance Assessment Reporting System (CPARS) and future DO proposal evaluations).

C-3.1 Identification of Condition Found

In accordance with the requirements of NAVSEA Standard Item 009-01, the contractor shall identify needed repairs and recommend corrective action during DO performance for work/deficiencies discovered which are not covered by the existing work package. For conditions to impact the delivery date, the contractor shall notify the Government via electronic media within 24-hours of discovery. This initial notification need not include all content required for a

Condition Found Report (CFR), but must include a description of the condition/deficiency and an estimated timeframe for the Contractor’s professional recommendation for resolution, which shall not exceed five (5) days.

Recommended repairs and corrective actions shall be submitted to the Government in the form of a CFR.

C-3.2 Notification to Government

CFRs and supporting data shall be submitted through the Navy Maintenance Database (NMD) in accordance with

NAVSEA Standard Item 009-01 to the Government within five (5) days of identification of the requirement. At a minimum, the CFR will include the following:

(1) Identify contract number, DO, ship and hull number

(2) Serialized by CFR number

(3) Identification of the applicable Work Item number

(4) Date requirement was discovered

(5) Description of the work requirement

(6) Specific location of the work

(7) Recommendation for corrective action

(8) Recommendation for the appropriate/best time to accomplish the work (i.e. during current availability with or without schedule change.)Provide supporting rationale for the recommendation, such as cost efficiencies, availability of work force, availability of material, premium expenditures, etc.

(9) Identification of related changes, if any, to the internal milestones and production and contract completion dates.

(10) Rough Order of Magnitude (ROM)

C-3.3 Government Review and Response to CFR

The Government shall review the CFR. If the CFR is inadequate or incomplete, it will be rejected with time continuing to accrue. As appropriate, the Government and contractor will need to meet, conduct ship checks and/or discuss the recommendation for corrective action further to determine the full scope of work required prior to final approval of the CFR. The contractor's accuracy reflected in the CFRs submitted may be evaluated in CPARS and utilized for past performance ratings on future DOs.

C-3.4 Request for Contract Change

In the event a growth requirement is validated and fully scoped, the Government will generate a Request for

Contract Change (RCC) and the Contracting Officer (KO) will request a proposal from the contractor.

The contractor shall provide all Change Order Price Analysis (COPA) proposals to the KO in response to RCCs within three (3) business days. A contractor’s COPA shall remain valid for a minimum of 30 calendar days, unless otherwise specified on an individual RCC by KO; if another timeline is specified by the Government on an individual RCC, the contractor’s COPA shall remain valid for that amount of time. A COPA addressing a change to a FFP delivery order shall include at a minimum:

a. Labor Rate to be utilized by the Prime Contractor __________

b. Labor hours to be performed by the Prime Contractor __________

c. Total Prime Contractor labor amount $__________

d. Subcontractor Quote* (If applicable) $__________

e. Material Quote* (If applicable) $__________

f. Mark-up (If applicable) $__________

g. Total Price $__________

*Subcontractor quotes shall include the part number, description, unit cost, quantities, total cost, and vendor quotes for each line item.

Note 1: Labor rates and hours shall be broken down by the straight, over-time, and double-time.

Note 2: Labor hours for both prime and subcontract shall be provided broken down by trade and labor mix.

Note 3: The required documentation must accompany the COPA for the COPA to be considered submitted to the

KO. If circumstances arise where the contractor is unable to submit a COPA within seven (7) business days, the contractor shall notify the Government in writing of the specific circumstances and provide a date in which a COPA proposal will be submitted. Notification of late submission of a COPA proposal does not exempt the contractor from meeting the seven (7) business day requirement, but will be considered by the Government when conducting a

CPARS evaluation. The contractor’s timeliness in submitting COPAs in response to RCCs may be evaluated in

CPARS and utilized for past performance ratings on future DOs.

C-3.5 Modification Negotiation

Once the Government receives the contractor’s proposal, it will evaluate and negotiate it in accordance with applicable Agency regulations and policies. The Contracting Officer may or may not negotiate with the Contractor.

RCCs are not effective until the Contracting Officer issues a DO modification incorporating the RCC into the DO, unless authorization to proceed is provided by the Contracting Officer. DO negotiations will not result in increases to the Basic awarded labor and material handling rates.

C-4.0 Security Requirements

Contractor personnel shall comply with all current badging and security procedures required to gain access to any

Government site (e.g. DBIDS). Access to Naval Installations sites may only be gained by obtaining a badge (either permanent or temporary) from the security office. It is the contractor’s responsibility to check for and obtain changes and updated information at each installation on a continual basis. Further information can be found at:

https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system.html and at http://www.navsea.navy.mil/Home/Shipyards/PHNS-IMF/

C-5.0 Authorized Changes Only by the Contracting Officer

Except as specified in the paragraph below, no order, statement, or conduct of Government personnel who visit the

Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the

Contracting Officer 's. In the event the contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price and/or schedule to cover any increase in charges incurred as a result thereof.

If the contractor believes it has been directed to perform work outside the scope of the contract, it must notify the

Contracting Officer immediately.

C-6.0 Government Information Technology Sites

The Contractor(s) will be required to have access to and use Navy Maintenance Database (NMD), Naval Ships

Engineering Drawing Repository (NSEDR), Electronic Departures from Specifications (EDFS), and other logistic support required throughout the administration of this contract per the NAVSEA standard items invoked at the time of delivery order issuance.

C-6.1 Navy Maintenance Database (NMD)

The Contractor shall use NMD for the submission of reports throughout the administration of this contract. In addition to the submission of reports, the contractor shall also utilize NMD to: enter in data fields for check points

(scheduling, inspection data and inspection results), enter Test and Inspection Plan (TIP) data, enter and adjudicate

Corrective Action Request (CAR) information, and enter and manage, inside the program, Required Reports, including Condition Found Reports (CFR). NMD is located at https://mfom.sscno.nmci.navy.mil/MFOM/DodStatement.aspx.

C-7.0 Coordination Process

The Contractor shall assign one lead individual, with the authority to obligate the contractor, to be responsible for communications with the Government for overall contract administration. This individual must be available 24 hours/day and respond to Government inquiries within two (2) hours.

The Contractor shall assign one lead individual for each DO who shall coordinate all aspects of the job with the designated Government representative and vice versa. The Contractor’s designated representative will keep the

Government's representative apprised of schedule, technical, material and financial issues pertaining to the order.

The designated “lead individual” for the IDIQ-MAC and individual DOs may be the same employee as long as all contract and DO-level requirements are met.

All communication with other Government organizations, Commands, and Departments shall be via the Contracting

Officer unless otherwise authorized. The Contractor’s employees shall not visit vessels or military activity associated with a DO without prior approval from the Contracting Officer or the Industrial Project Manager. All visits shall be coordinated by the Government’s Maintenance Team.

The Contractor shall provide a primary and one alternate e-mail address for all correspondence from the

Government. The email addresses provided by the contractor shall be used to correspond, but not limited to the following: solicit DO RFPs, execute modifications on the base award, etc. The Contractor shall notify the

Government within 24-hours if there is a change to their primary and/or alternate email addresses.

C-8.0 Delay/Disruption

The Contractor shall coordinate the DO work effort with the Maintenance Team, on a daily basis to prevent changing situations from causing delays and disruptions. Disruption due to minor delays in obtaining access to spaces and operation of equipment are to be expected. A minor delay is defined as eight (8) hours or less in duration. Minor delays and/or disruptions are considered normal rather than unusual occurrences during the performance of requirements ordered under this contract.

If, during DO performance, delays greater than a minor delay indicated above are encountered, the Contractor shall immediately (verbally) notify the Contracting Officer, followed by a written statement within 24 hours after occurrence of delay, stating time of impact, reason for delay, duration of impact, number of people affected, action taken to properly schedule the work, and action taken to minimize impact.

C-9.0 Multi Day Technical Meetings / Review Meetings

Contractor and Government representatives shall meet in Pearl Harbor, HI monthly, or as required by the

Government (with two (2) working days advance notice), for the duration of the contract to review the Contractor’s performance on either individual or on a collection of DOs and/or to share feedback and/or lessons learned.

In addition to those meetings required by the NAVSEA Standard Items, Contractor personnel shall be available for informational meetings with the Government Project Manager to discuss the direction, progress, results, and/or issues that occur during the performance of each DO placed under this contract.

The Contractor shall include attendance of meetings as part of their fully burdened ship repair labor rates.

C-10.0 Government Furnished Property/Material (GFP/GFM)

Government Furnished Property (GFP) will be identified in each individual DO. Government property permanently removed from a vessel that requires a Code 400 Property Administrator’s disposition instructions shall be properly prepared for shipment and be delivered as directed by the Property Administrator.

Government Furnished Material (GFM) cited in the DO RFPs will be delivered or made available to be picked up as identified in each DO, unless other location(s) is/are specified in the contract. The contractor(s) are to contact the

Government’s Industrial Project Manager to coordinate obtaining GFM.

GFM will be listed in paragraph 5 of the Work Item(s).

C-11.0 Use/Possession of Portable Electronic Devices (PEDs)

The possession and use of portable electronic devices (PEDs) within the confines of any naval vessel, or in the contractor's facility where equipment removed from the vessel is being worked, is strictly controlled.

PEDs (cellular phones, tablets, etc.) with digital imaging capabilities are strictly prohibited within PHNSY & IMF spaces. PEDs may not be connected to any Navy-owned or controlled network. PEDs may not be used to store or process any digital information associated with the conduct of the contract without written authorization from the

Naval Supervising Activity (NSA).

Questions related to PEDs shall be directed to the Government’s Project Manager.

C-12.0 Organizational Chart

Within the time limit described in each DO, but no later than the start of the Availability, the prime contractor shall submit a chart detailing each management, technical, engineering, contracting and production position from the highest company level to the lowest supervisory level. Include descriptions of each position describing the duties, responsibilities, authority and names of the individuals filling the positions. The organizational chart must represent the facility that will perform the work.

C-13.0 Non Smoking Policy

The entire vessel, topside and below decks, is to be considered a "No Smoking Area" unless otherwise indicated by shipboard policy. Local installation policies shall also apply.

C-14.0 Fire Prevention

The contractor will meet requirements of the NAVSEA Industrial Ship Safety Manual for Fire Prevention and

Response (S0570-AC-CCM-010/8010 Manual) and NAVSEA Standard Items 009-08. The contractor will account for required fire drills in the proposed work schedule.

C-15.0 Organizational Clothing

Contractors working on any naval vessel while working on JBPHH shall be clearly identified by their organizational clothing. Company name shall be clearly identified on employee's shirt and hard hat.

C-16.0 Parking

Contractor personal and company vehicles brought onto JBPHH in connection with performance of this contract are authorized to be parked only within the parking area(s) specifically designated within the contract and/or subsequent delivery orders, and in accordance with JBPHHINST 5560.2 (series), Joint Base Pearl Harbor-Hickam Parking

Regulatio…