N32253-19-Q-0028 Dust Collector Solicitation 1449.pdf

SEE ADDENDUM

(No Collect Calls)

N3225320Q0028 25-Mar-2020

b. TELEPHONE NUMBER

808-473-8000 EXT 3507

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 01 Apr 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322539. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TIFFANY D BALAT-BUENO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

PEARL HARBOR NAVAL SHIPYARD & IMF

667 SAFEGUARD ST., STE 100,

JBPHH HI 96860-5033

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N32253 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PHNSY & IMF

667 SAFEGUARD ST. STE 100

PEARL HARBOR HI 96860-5033

TEL: 808-473-8000 FAX:

FAX:

TEL: 808-473-8000 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

811219

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

4 Visit

Gold Series Dust Collector

FFP

Perform required annual and quarterly maintenance, refurbishment, calibration, and certification for three (3) Gold Series Dust Collectors.

FOB: Destination

PSC CD: J049

NET AMT

OPTION Gold Series Dust Collector

FFP

Perform required annual and quarterly maintenance, refurbishment, calibration, and certification for three (3) Gold Series Dust Collectors.

FFP

Perform required annual and quarterly maintenance, refurbishment, calibration, and certification for three (3) Gold Series Dust Collectors.

FFP

Perform required annual and quarterly maintenance, refurbishment, calibration, and certification for three (3) Gold Series Dust Collectors.

FFP

Perform required annual and quarterly maintenance, refurbishment, calibration, and certification for three (3) Gold Series Dust Collectors.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 08-APR-2020 TO

07-APR-2021

N/A PHNSY & IMF

667 SAFEGUARD ST. STE 100

PEARL HARBOR HI 96860-5033

808-473-8000

N32253

1001 POP 08-APR-2021 TO

07-APR-2022

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 08-APR-2022 TO

07-APR-2023

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 08-APR-2023 TO

07-APR-2024

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 08-APR-2024 TO

07-APR-2025

N/A (SAME AS PREVIOUS LOCATION)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY &

IMF)

GOLD SERIES DUST COLLECTOR IN BLDG. 154 (GS32) AND BLDG. 12 (GS10)

1. BACKGROUND

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US Naval forces with a wide range of services and resources located on the island of Oahu, Hawaii with direct and indirect support to SSN 688 class and Virginia class submarines, surface vessels and shore based activities in the Pacific. To accomplish some of our work, there is a need for sound functioning equipment that requires maintenance and repairs.

2. OBJECTIVE AND SCOPE

PHNSY & IMF seeks a contractor to provide the required annual and quarterly maintenance, refurbishment, calibration, and certification for three Gold Series Dust Collectors. Two Gold Series Dust Collectors located at Bldg. 154 (GS32) and one Gold Series Dust Collectors located at Bldg. 12 (GS10).

3. PERFORMANCE REQUIREMENTS

The contractor shall provide quarterly standard preventive maintenance, 4 maintenance visits over a 12-month period. Diaphragm and solenoid kits are included, the filter costs are not.

3.1 PREVENTIVE MAINTENANCE TO INCLUDE THE FOLLOWING:

• 11 Point Cleaning System Check:

including controller calibration and yearly solenoid, diaphragm and plumbing replacement for cleaning system, air pressure settings and differential readings.

• Solenoids

• Diaphragm Valves

• Controller settings and operation

• Electrical settings

• Air pressure settings

• Filter regulator cleanout

• Airline leakage

• Differential pressure numeric

• Air header tank moister check

• Compressed air connections

• Pulse pipe alignments

• Premium Efficiency Fan Motor

Check: to include blower inspection for excessive vibrations, amp draw, drive belt checks and bearing vibrations.

• Dust Accumulation

• Leakage

• Cleaning

• 20 Point Bin Vent Check: including inspection of all seals and housing connections, check gaskets for abrasion issues where applicable.

• Abrasion issues

• Hardware and seam welds

• All caulk seals on housing

• Door gaskets

• Check clean air plenum for dust

• Cam bar operation

• Cam bar attachment brackets

• View filters for abrasion or manufacturing issues

• Sprinkler system leaks

• Clean spark baffles and inlet baffles

• X-vent seals and perforations

• Blower to bin vent connections

• Blower amp draw inspect blower operation vibration

• Grease bearings on blower

• Drive belts

• View ports

• Magnahelic gauge reading on after filter side

• Inspect door latch bracketry and hardware

• Inlet connections and cleanliness

• 12 Level Hopper and Support

Module Check: to include check of all seal connections and maintenance on discharge equipment.

• Hopper to Bin Vent connection (leaks and bolt connection)

• Hopper cleaning

• View ports

• Airlock service

• Bearing lubrication

• Drive sprocket and chain lube

• Belt drive check and alignment

• Wiper leakage possibilities and replacement

• Electrical connections

• Operation

• Hardware

• Butterfly valve

• Solenoids

• Airlines

• Electrical connections

• Operation

• Hardware

• Slide Gate

• Operation

• Leakage

• Hardware

• Drum Cover Kit

• Flex hose

• Hose clamps

• Drum lid clamp

• Support Hardware

• Platform attachment hardware and bracketry

• Level Indicator

• Air connections

• Electrical connections

• Low Boy Hopper Configuration

• Drawer seals

• Cam bar operation

• Cam bar attachment hardware

• Booth and Mini Drawer

Configuration

• Drawer seals

• Drawer clamp operation and hardware

4. MAINTENANCE REQUIREMENTS

4.1 Repair Parts: The contractor shall advise the Contracting Officer’s Representative (COR) if any parts replacement is not covered under this contract. Contractor shall not proceed with repairs without authorization from the contracting officer or designated contracting official.

4.2 Workmanship: The contractor shall ensure work is performed by qualified, certified, and/or trained personnel to service equipment listed in, “3. PERFORMANCE REQUIREMENTS.”

4.3 Reports: The contractor shall provide maintenance logs for all serviced equipment listed in, “3.

PERFORMANCE REQUIREMENTS.” Reports shall be received within 14 business days from the completion of work. Contractor to invoice within 7 calendar days of maintenance service visit. 100% delivery and compliance.

5. SERVICE DELIVERY SUMMARY

Performance Requirement PWS Paragraph Notes Performance Threshold

1. Perform Maintenance Paragraph 3.1 100% delivery and compliance.

2. Maintenance Logs Paragraph 4.3 100% delivery and compliance.

6. QUALITY ASSURANCE

6.1 If requested by government, the contractor is responsible for implementing and maintaining a Quality

Control Plan (QCP), which shall consist, at a minimum, a written report identifying any repairs/adjustment performed for correction of potential and actual problems. The report shall also state any initial “out of tolerance” measurements identified.

7. CONTRACTOR QUALIFICATIONS/REQUIREMENTS

7.1 The contractor shall be a licensed Camfil technician. The contractor shall ensure the necessary employee level of expertise for performance of the deliverables described by this PWS and the necessary management and administrative support associated with personnel, equipment and services provided.

7.2 Contractor shall comply with Safety and Health work practices specified in Appendix I.

7.3 Contractor shall comply with environmental guidelines specified in Appendix II.

8. GOVERNMENT FURNISHED PROPERTY, UTILITIES, AND SERVICES

8.1 No government furnished property will be provided to the contractor.

9. SECURITY

9.1 The contractor shall pass a background check to gain access onto the base. The contractor will coordinate with the TPOC or COR to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more. Contractor shall be a U.S. citizen and pass a security background check.

Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; social security number; date of birth, place of birth, and citizenship. The contractor shall state that the information has been verified and shall have supporting records on file if required for examination. The contractor’s employees must be a U.S. citizen and registered with the Defense Biometric Identification System (DBIDS).

9.2 Contractor personnel shall follow all procedures in requesting and obtaining a PHNSY & IMF “Green” unescorted standard access control badge for all contractor personnel performing work. Sufficient time shall be allowed by the contractor to obtain the necessary badges prior to work.

9.3 Contractor will coordinate with PHNSY Security Office and COR in the completion of Visit Request for Pearl Harbor Naval Shipyard (Form PH-SYD 5512/28 Rev 8-12). Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance; the contractor shall identify and immediately report suspicions to the COR.

9.4 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III.

9.5 Portable Electronic Devices (PEDs): PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants/job performance aids, laptop/notebook/handheld computers, digital imagery (still/video) devices, analog/digital sound recorders (e.g. iPod), video game devices, USB devices and devices of similar capability, functionality or design. The contractor shall strictly comply with PHNSY & IMF policies and procedures concerning the use and possession of PEDs while working on PHNSY&IMF property.

10. CONTRACTOR PERSONNEL

10.1 The contractor shall comply with Public Law 105-270, Section 5(2)(A), which states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials;

or (ii) any function that is primarily ministerial and internal in nature.”

10.2 Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

10.3 Contractor personnel shall not manage, supervise, or task Government employees or military personnel.

Contractor personnel may not make any commitment to non-DoD personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

10.4 The contractor shall not provide personal services.

10.5 Contractor personnel shall make clear to all individuals they engage with that they are contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, contractor personnel shall identify themselves as employees of the contractor. Contractor personnel must be clearly identified (i.e.

company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

10.6 Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. Contractor access to Government facilities during closures is not permitted.

10.7 Personnel: In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US citizens. Contractor personnel performing services shall be required to comply with all Pearl Harbor Naval Shipyard and IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. All regulations, procedures and access/security requirements shall be obtained prior to the first day of contract performance. It is the responsibility of the Contractor to process and obtain all approvals and allow for sufficient processing time to secure access and entry to PHNSY & IMF.

11. PERIOD OF PERFORMANCE

Period of Performance Base Year 08 April 2020 to 07 April 2021 Option Year 1 08 April 2021 to 07 April 2022 Option Year 2 08 April 2022 to 07 April 2023 Option Year 3 08 April 2023 to 07 April 2024 Option Year 4 08 April 2024 to 07 April 2025

12. PLACE OF PERFORMANCE

The place of performance shall be on-site at Pearl Harbor Naval Shipyard Building 12 and Building 154, in the Controlled Industrial Area (CIA)

HOURS OF OPERATION: All work shall be performed during the normal working hours of 0630 to 1500 hours, daily Monday through Friday, excluding Federal Holidays.

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th or 5th Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

If the Federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday.

13. ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PHNSY & IMF via a secure data collection site.

Contracted services excluded from reporting are based on Product Services Codes (PSCs). The Excluded PSCs are:

(1) W, Lease of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil/.

Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil/.

14. ATTACHMENTS

APPENDIX I

SAFETY AND HEALTH WORK PRACTICES

FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD

AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

(Rev. September 6, 2017)

Ref: (a) 29 CFR 1915, OSH Standards for Shipyard Employment

(b) 29 CFR 1910, OSH Standards for General Industry

(c) NAVSHIPYARDPEARL INST 11320.5, Shipyard Fire Regulations

(d) NAVSEA Technical Publication S0570-AC-CCM-010/8010, Industrial Ship Safety Manual for Fire Prevention and Response (8010 Manual)

Attachment: (1) Contractor Safety & Mishap Prevention Form

1. Purpose/Scope

a. Worker safety is the Navy’s first priority. Ships undergo a variety of availabilities, all of which involve considerable repair, maintenance or refit work. This heavy industrial work is beyond the scope of normal shipboard operations and presents unique hazards. Safety and occupational health precautions and standards apply to all workers, military and civilian, but may differ slightly depending on the employer.

(1) Contractors working on Navy ships follow Federal Occupational Safety and Health Administration (OSHA) standards including references (a) and (b) above, which are invoked by the Naval Sea Systems Command (NAVSEA) Standard Items. These Standard Items may invoke specific, unique requirements, such as daily fire safety and housekeeping inspections.

(2) Navy safety standards are based on OSHA regulations, and promulgated via the Navy Occupational Safety and Health (NAVOSH) Program Manual, OPNAVINST 5100.23 series. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) civilian and military employees are also required to comply with local safety and health requirements.

(3) Ship's Force personnel follow safety standards contained in OPNAVINST 5100.19, NAVOSH Program Manual for Forces Afloat.

While the NAVSEA Standard Items, NAVOSH Program Manual and local Occupational Safety and Health (OSH) instruction differ slightly in application, they all comply with Department of Labor OSHA standards, references (a) https://www.ecmra.mil/ https://www.ecmra.mil/ and (b). Compliance with occupational safety and health standards, instructions and/or rules is an employer responsibility. Employers retain all legal obligations and liabilities for the safety and health of their employees.

b. The purpose of this Memorandum of Agreement (MOA) is to establish safety and health requirements for all project maintenance activities, ensure that contractor personnel comply with applicable safety and health requirements, and partner with PHNSY&IMF to ensure safe project sites throughout the availabilities.

c. PHNSY&IMF is recognized as a STAR site under OSHA's Voluntary Protection Programs (VPP).

The contractor shall commit to operating an effective occupational safety and health management system that embraces the four basic elements of OSHA’s VPP in support of this effort. These four elements include:

(1) Management Leadership & Employee Involvement. Top management must be visible.

They must be “on the deck plates” on a regular basis discussing safety issues, demonstrating interest and dedication to safety and health performance, and encouraging dialogue with employees.

(2) Work Site Analysis. New or modified equipment processes, and materials are analyzed and evaluated. Self-inspections of all work sites are performed, hazards related to individual jobs and processes are analyzed and related safety and health training is provided.

(3) Hazard Prevention and Control. Identified hazards must be eliminated or controlled in a timely manner. A hierarchy of controls must exist, beginning with engineering out or eliminating hazards; and extends to enclosing, barricading, or isolating the hazards; developing administrative procedures and controls; and finally to use of personal protective equipment (PPE).

(4) Safety and Health Training. Training must foster a positive atmosphere that instills the belief that safety is a team effort and includes everyone from top managers to line workers. Employee training should incorporate awareness of hazards, safe work procedures, and emergency situations.

d. PHNSY&IMF OSHE Office Points of Contact

2. General

a. The contractor shall ensure that their employees and sub-contractors comply with all applicable Federal and State OSH standards and regulations and/or specific Navy OSH requirements (e.g., NAVSEA Standard Items). The contractor shall submit a “safety and accident prevention plan” to PHNSY&IMF Occupational Safety, Health, and Environment Office (Code 106), for concurrence prior to start of work that addresses hazards inherent to the work planned, with appropriate controls described for those standards. The written plan shall include, but is not limited to:

(1) Work involving hazardous constituents (e.g., lead or chromate containing paint, asbestos, silica) that requires specific health controls and/or air monitoring. The contractor and sub-contractors are responsible to contract for their own industrial hygiene support as required.

(2) Hot work operations conducted on-board ship and in-and-around the dry dock basin. The contractor shall identify the type of hot work being performed, means of fire prevention and control, firefighting equipment and capabilities, and emergency actions and procedures in the event of a fire. The contractor shall conduct housekeeping and fire prevention inspections required by NAVSEA Standard Items; ensure good housekeeping, and store materials and equipment in an orderly manner.

(3) The contractor shall provide the name, phone number, and pager number of the individual(s) responsible for the contractor’s OSH regulatory compliance oversight.

Office Title Code Office Number Cellular OSHE Office 106 (808) 473-8000, ext. 4459 (808) 368-0106 Safety & Health Division 106.1 (808) 473-8000, ext. 2876 (808) 330-4074 Health Branch 106.11 (808) 473-8000, ext. 5831 (808) 754-9912 Safety Branch 106.12 (808) 473-8000, ext. 4448 (808) 368-0572 Waterfront Branch 106.13 (808) 473-8000, ext. 4437 (808) 347-3197

b. The contractor shall notify the project manager and PHNSY&IMF OSH Office of injuries and occupational illnesses occurring on the project as soon as possible. If a serious injury/illness or electrical shock occurs, the Contractor shall notify the Regional Dispatch Center (RDC) by dialing 911 on any Shipyard phone or 474-1271. Copies of the completed mishap report shall be provided to PHNSY&IMF Code 106.13. Notify the project manager and Code 106.13 of planned mishap critiques. Provide copies of the completed critique reports to the OSH Office.

(1) The contractor shall provide total hours worked to PHNSY&IMF OSH Office on a monthly basis. Contractors who hire subcontractors shall provide the subcontractor’s total hours worked as well (per OSHA Directive CSP 03-01-002-TED 8.4 VPP: Policies and Procedures Manual).

(2) The contractor shall provide Total Case Incident Rate (TCIR) and Days Away, Restricted, or Transferred (DART) rate data to PHNSY&IMF OSH Office (per OSHA Directive CSP 03-01-002-

TED 8.4).

(3) The contractor shall provide PHNSY&IMF Code 106.12 with a copy of their OSHA 300 Log annually (only injuries or occupational illnesses related to contract work) not later than 15 January of each year.

c. Maintain work areas in the highest reasonable state of cleanliness consistent with the work. As a minimum, trash, industrial waste and mechanical or grinding debris will be removed at least daily. If mechanical or grinding debris contains lead/chromate-containing paint debris, additional packing/labeling requirements and environmental disposal requirements may apply.

d. The Project Superintendent of contractor work shall oversee work that may impact the health or safety of PHNSY&IMF personnel. This includes work with or on hazardous materials or for work requiring boundaries and/or containments. Boundaries or containments shall have prominent signage indicating hazards and PPE required entering the area. Work shall be coordinated with the Project Superintendent to ensure PHNSY&IMF personnel are adequately protected and/or removed from the immediate work area as required. PHNSY&IMF may elect to have workplace monitoring conducted around the perimeters of work requiring boundaries and/or containments, in the interest of the Navy and to ensure adequate protection for PHNSY&IMF employees. Such monitoring will not replace any industrial hygiene sampling the contractor is required to perform according to the contract, nor will Navy monitoring results be used to determine potential exposures to contractor personnel.

e. The contractor shall ensure that work performed by their employees does not create safety or health hazards for PHNSY&IMF personnel.

f. The contractor shall ensure that their employees comply with posted PPE requirements (e.g., safety glasses with side shields, hard hats, safety shoes, hearing protection. etc.) while going to, working on, and leaving the ship.

(1) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in or passing through an eye hazardous area. This includes:

(a) All portions of submarines, surface craft, and other vessels undergoing modification, alteration, repair, or overhaul.

(b) Dry docks (topside and basins) where submarines, surface craft, and other vessels are undergoing modification, alteration, repair, or overhaul. Topside includes the area around the dry dock between the chain guardrails and the outer portal crane track.

(c) Portions of lay down areas around dry docks and along piers, shops, and buildings throughout PHNSY&IMF where eye hazardous operations are conducted.

(2) Hard hats shall be worn in designated areas, in situations where injuries can be prevented by wearing hard hats, and where signs indicate the use of hard hats, pier areas where surface craft, submarines, and other vessels are undergoing repair availability. Hard hats shall be worn when going onboard the ship and while working on the exterior of the vessel as well as in the dry dock basin and topside around the dry dock. Topside includes the area around the dry dock between chain guardrails and the outer portal crane track. Hard hats shall be worn when working under the hull of the ship and when working under Herculite and other plastic (shrink wrap, polyethylene, etc.) covered staging structures.

g. The contractor shall ensure their employees and sub-contractors understand the PHNSY&IMF Fire Safety Plan, requirements and actions to take in the event a fire or emergency occurs during work onboard the ship. For all types of fires and emergencies contact RDC. The Federal Fire Department (FFD) shall investigate whenever a fire aboard ship occurs. Ensure FFD access to inspect the fire scene, to ensure the fire is extinguished and to determine the cause of the fire. Ensure workers are familiar with shipboard fire prevention and evacuation, references (c) and (d):

(1) Smoking is prohibited aboard ship and in dry dock. Designated smoking areas shall be identified, posted, and provided with adequate butt cans and/or ashtrays. Smoking is prohibited outside of designated smoking areas.

(2) Rubbish and scrap materials will be disposed of in properly identified cans, receptacles, or bins. Rubbish will be cleared from the ship at the end of the workday. Work areas will be kept free of accumulation of combustible debris.

(3) Emergency and fire access lanes shall remain clear and free of obstruction

(4) Brief employees assigned to shipboard work on evacuation plans, e.g., evacuation signals, escape and alternate routes, muster procedures and stand-by areas on pier-side. Unless specifically excused, contractor personnel are expected to fully participate in any fire or other emergency drills.

(5) Fire Safety

(a) Securing of Temporary Services

1. Service lines and leads shall be suspended 1/8” Orange Teflon coated stainless steel wire rope with 1/8” swage sleeve. Teflon wire rope shall be placed in hull in major passageways at 10 foot intervals. This is the primary material used to ensure that temporary services will not fall into passageways, impeding emergency response in the event of a casualty.

2. In addition, service lines shall also be suspended using a noncombustible string. All suspension points shall be secured to brackets, not be tied to ship's piping or equipment and shall not hinder equipment operation or valve positioning. Services shall be kept “High and tight” ensuring clear passageways and will not obstruct access and egress.

3. Shipyard is to provide 1/8” Nomex/Kevlar string through shop store.

(b) Quick Disconnect Fittings. Service lines and leads in topside hatches, watertight doors and through any other hull cut or hull penetration of a submarine in dry dock or that is waterborne shall have quick disconnect devices installed within 5 feet of the exterior opening, preferable located topside for hull openings and hatches. Ensure quick disconnect are marked with “orange” highly visible tape or tags for easy identification in the event of a casualty.

(c) Metal Canister Vacuums

1. To reduce the risk of a major fire in the ships undergoing availabilities, all vacuum cleaners used shipboard are required to have metal canisters. Vacuum cleaners shall be permanently and legibly marked with the appropriate responsible organization and/or shop/code. Metal canister vacuum cleaners are available through the Shop 06 Tool Room.

2. Plastic canister vacuum cleaners are allowed for general housekeeping in shops, dry docks and work areas off-hull. Plastic vacuum cleaners shall be labeled “NOT FOR SHIPBOARD

USE”.

3. Plastic canister vacuums found in-hull will be confiscated. Project Superintendents and Assistant Project Superintendents will ensure compliance.

h. The contractor shall perform hot work operations in confined and enclosed spaces in accordance with reference (a). The contractor shall ensure that their employees and sub-contractors understand, enforce and comply with shipboard hot work requirements.

i. Ensure contractor personnel do not relocate, alter, or modify PHNSY&IMF temporary services.

Contractors shall not tap into or use temporary ventilation systems/ducting or installed temporary electrical power without prior authorization.

j. Ensure contractor personnel do not remove, alter, or tamper with staging erected by

PHNSY&IMF.

k. Restrict entry into PHNSY&IMF work areas posted with hazard warning signs. Contractor personnel shall comply with all posted hazard control requirements. Entrance into PHNSY&IMF boundary or containment areas is restricted to personnel with necessary qualifications (e.g., medical, training, PPE). If entry is required, contact the PHNSY&IMF Business and Strategic Planning Office (Code 1214) to coordinate with applicable project management personnel.

l. Laser Safety. Notify the PHNSY&IMF OSH Office when any laser equipment will be used. Prior to using any laser equipment rated Class 3B or higher, provide the PHNSY&IMF OSH Department with a written report ensuring that a competent person has conducted appropriate LASER hazard evaluations. The evaluation shall include, but is not limited to, calculations and measurements of LASER safety parameters such as Nominal Hazard Zone (HMZ), Nominal Ocular Hazard Distance (NOHD), and required optical densities for LASER eyewear and/or shielding.

m. The contractor shall eliminate or control hazards promptly. Hazards requiring action and/or assistance by the project shall be immediately brought to the project’s attention. PHNSY&IMF has the right to perform oversight inspections of contractor work sites to ensure compliance with NAVSEA Standard Items, safety and health requirements (including those contained in this MOA), and to ensure support of PHNSY&IMF VPP efforts. Such inspections will be documented in writing, and contractors shall provide written responses to the inspection reports detailing corrective actions taken.

3. Known Hazardous Procedures

a. The contractor will ensure their work does not create a safety or health hazard for other activities working in the area or downwind. In order to minimize personnel exposures to hazardous materials (both military and civilian) and to ensure personnel safety during the availability period, comply with requirements for the specific hazards listed below:

(1) Asbestos

(a) The contractor shall not undertake work requiring removal, repair and installation of thermal system insulation (TSI) material unless it has been confirmed to be asbestos-free by laboratory analysis of bulk insulation samples or review of material-specific documentation. Maintain a copy of the laboratory results/asbestos-free documentation on site while the TSI work operation is conducted.

(b) Contractors performing work on confirmed asbestos material shall comply with the State of Hawaii, Title 11 Hawaii Administrative Rules, Department of Health, Chapter 501, Asbestos Requirements and Chapter 504, Asbestos Abatement Certification Program. Provide copies of contractor Hawaii State certifications to the PHNSY&IMF Code 1214.

(c) The contractor must comply with storage, labeling, handling and disposal requirements of reference (c), and complete a Custody Transfer Form (CTF). CTFs are available by contacting the Environmental Division (Code 106.3) Hazardous Waste Packaging Facility. The bags shall only be disposed of in the specially designated asbestos dumpsters located at Building 1663. Contact the asbestos dumpster custodian, Code 106.3, at 473-8000, extension 4580, between the hours of 0630 and 1500.

(d) Restrict entrance into areas marked off by contractor personnel with "Asbestos Danger" signs to qualified asbestos workers.

(e) Prohibit installation of asbestos-containing materials including deck and floor coverings (e.g., vinyl asbestos tile and asbestos-containing tile mastic, terrazzo, underlayment, leveling compound).

Ensure only asbestos-free decking materials are used for replacement of coverings to match original installation or replacement of floor covering for an entire space. Materials can be verified as asbestos-free from the review of product specifications.

(2) Silica

(a) Deck covering shall be assumed to contain silica quartz unless confirmed to be silica-free by documentation. Crystalline silica quartz is a suspect human carcinogen and may pose a respiratory hazard when removed without adequate work and/or engineering controls.

(b) Ensure adequate containment and exhaust ventilation is provided for deck removal/installation operations with the potential for generating airborne concentrations of respirable silica dust.

Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in shipboard spaces but shall be exhausted off the ship. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable shipboard deck removal operations that show the currently used work controls are sufficient to reduce respirable silica dust to below the permissible exposure limit (PEL).

(3) Man-Made Vitreous Fibers (MMVF) products have replaced asbestos as the primary source of insulation and lagging material and include glass fibers, glass wool, mineral wool and refractory ceramic fibers. MMVF may pose a respiratory hazard and cause skin and eye irritation when removed without adequate work controls. Ensure adequate containment and exhaust ventilation is provided for MMVF removal or installation operations with the potential for generating airborne concentrations of MMVF. Mechanical removal of decking shall require total-compartment isolation with HEPA filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in the same space but shall be exhausted off the ship or to outside air. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable operation that show the currently used work controls are sufficient to reduce MMVF.

(4) Lead. Contractor operations may involve lead work, which could result in personnel exposure. Operations generating lead dust or fumes (e.g., mechanical removal of lead containing paint, transfer of lead ballast or hot work involving lead) shall be conducted in accordance with references (a) and (d) as applicable.

(5) Mercury. The PHNSY&IMF Controlled Industrial Area (CIA) is a mercury exclusion area. Components containing elemental mercury or mercury compounds must be controlled to prevent inadvertent release of this material.

(a) It is requested that the contractor provide a list of all mercury containing equipment and instrumentation being brought onboard ship or into the controlled industrial area in letter format by A-30. Forward the letter to PHNSY&IMF, Attention: Code 1214, with copies to Code 106 and Code 240. Negative reply is required.

(b) Expended, intact fluorescent tubes shall be wrapped or bagged at a rate of no more than ten tubes per bundle to contain spillage in case of breakage. Contact Code 106.3 for proper disposal requirements.

(6) Confined Space Entry/Gas Free Engineering. Where contractors are performing work at Navy Shipyards or ship repair facilities, the following provisions shall be observed:

(a) When performing shipboard operations, the contractor shall provide an Certified Marine Chemist or a shipboard confined space competent person as appropriate under the provisions of reference (a).

(b) When performing non-shipboard operations within a facility, the contractor shall provide a confined space competent person as required in ref (c).

(c) The contractor shall ensure that each employee who enters a confined or enclosed space and other areas with dangerous atmospheres is trained to perform all required duties safely.

(7) Freon. The following control procedures are invoked prior to commencing any work involving the use of Freon onboard ship:

(a) The ship Commanding Officer's permission will be obtained prior to use of Freon to perform maintenance.

(b) Freon will be handled as a controlled substance, used only while in port with adequate worksite ventilation provided.

CONTRACTOR SAFETY & MISHAP INFORMATION

Contractor _____________________________________________________

Contract No.____________________________________________________

Project Title___________________________________________________

Contractor local representative: _______________________________ (Print) Phone number: ____ ______Title: __________________________

Local Government Representative overseeing contractor:

(Print)

Phone number: __________________Title: _________________________

A. Brief description of work to be performed (Big picture):

B. Location where work is to be accomplished:

C. Time line for work accomplishment:

D. Point of contact for contractor mishap reporting:

Phone number: _____________ Title:____________________________

E. List of work processes or procedures which could impact other employees working in the area and controls or preventive measures to be taken to mitigate hazard:________________________________________________________________________

F. Safety and Health Plans. Identify and provide a copy of the safety and health plans applicable to the contracted work. (e.g., hazard communication program, confined space program, asbestos abatement plan, lead abatement plan, respiratory protection plan, and emergency response plan.)

APPENDIX II

CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

(Rev. January 17, 2013)

1. Regulations. Contractors shall comply with all Federal, State and local environmental rules and regulations, Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility’s (PHNSY&IMF) environmental policy, and Environmental Management System (EMS) requirements.

2. Contractor Brief. Contractors shall attend a Contractor Environmental Brief given by PHNSY&IMF Environment Division (Code 106.3) prior to the start of work. At the briefing, the Contractor shall be prepared to provide information on the types and quantities of hazardous materials (HM) to be used and the wastes/wastewater expected to be generated during the project. Sub-contractors shall also be present at the briefing. If Naval Facilities Engineering Command (NAVFAC) Hawaii performs work at the PHNSY&IMF, the NAVFAC Hawaii facility maintenance group performing work shall be briefed by their supervisor on the requirements of these guidelines.

3. PHNSY&IMF Points of Contact.

Director, OSHE Office 106 473-8000 ext. 4459 Environment Division 106.3 474-9080 Solid & Hazardous Waste Branch 106.31 473-8000 ext. 4580 Environmental Compliance Branch 106.32 473-8000 ext. 3019

4. Environmental Manager Duties. Contractors shall appoint in writing an Environmental Manager for the project site. The Environmental Manager is responsible for coordinating contractor compliance with environmental requirements and shall be onsite during work operations at all times. Alternate (Shift) Environmental Managers shall have the same qualifications and responsibilities as the appointed Environmental Manager. The Environmental Manager and Alternate Environmental Manager must be trained to adequately accomplish their duties which include but are not limited to: ensuring compliance with all applicable Federal, State, and local environmental requirements including Clean Water Act (Dry Dock and Storm Water Management);

Hazardous Materials and Hazardous Waste (HW) Management; and Clean Air Act (National Emission Standards for Hazardous Air Pollutants [NESHAP] and Ozone Depleting Substances). The Environmental Manager shall also ensure compliance with waste segregation and storage compatibility requirements;

hazardous waste identification, handling, storage, documentation, and Code 106.3 disposal requirements;

inspecting and managing waste accumulation areas; ensuring only authorized personnel add wastes to containers;

ensuring all Contractor personnel are trained in Hawaii Administrative Rules (HAR) requirements in accordance with their position requirements; coordinating removal of waste containers; maintaining an Environmental Records binder which includes an Environmental Protection Plan, if applicable, and documented environmental surveillances.

5. Regulatory Interface. PHNSY&IMF Code 106.3 will be the point of contact for interface with regulatory agencies and will coordinate inspections with the required parties. Code 106.3 will be notified of any regulatory inspections, meetings, inquiries, issues or requests for information specific to the operations being conducted by its contractors.

Contractors shall immediately investigate all practices cited in Notices of Violations (NOVs)/Notices of Noncompliance (NONs)/enforcement actions and take immediate actions to remedy infractions to return to compliance. Contractors shall provide to Code 106.3 a written response identifying the alleged violation, investigation results, reasons for a response, remedial actions taken and planned preventative actions to prevent a recurrence. Contractors shall not enter into any agreement with a regulatory agency without notifying and obtaining concurrence from the Navy. Contractors shall reimburse the Navy for any monetary fines and penalties assessed against the Navy as a result of noncompliant actions.

6. Plan Submittals. Contractors shall submit the following plans to Code 106.3 for review and acceptance prior to the start of work: Environmental Protection Plan (exceptions apply when no dust, debris, pollutant, or waste is generated and no potential exists for a release to the environment), Abatement Plans (i.e., asbestos, lead), Construction Waste Management Plan, etc.

7. Inspections and Surveillances. Contractors shall have a documented inspection/surveillance and oversight program. Code 106.3 will conduct periodic environmental inspections/surveillances of operations to ensure compliance. Contractors shall provide Code 106.3 personnel access to all spaces, operations, and records related to environmental compliance and a knowledgeable person to accompany Code 106.3 personnel. Contractors shall remedy any conditions found to be in noncompliance with Federal, State, or local rules, regulations and statutes.

Contractors may elect to inspect the work area prior to occupancy. Any pre-existing environmental discrepancies shall be reported to Code 106.3 for corrective action.

8. Work Area and Cleanliness. Contractors shall maintain the work areas in the highest reasonable state of cleanliness consistent with the work performed. Every effort shall be made to prevent pollutants from entering the harbor. At a minimum, all trash, industrial waste, mechanical or grinding debris, etc. shall be removed and properly disposed of at least once every shift or more frequently as required. No vehicle or equipment maintenance shall be performed on PHNSY&IMF property. All materials, tanks, items, etc. used shall be removed upon completion of the project.

9. Hazardous Materials (HM) Management. All HM shall have Material Safety Data Sheets (MSDS), readily available. HM containers shall be kept closed when not in use and properly stored in appropriate hazardous material storage lockers. Contractors shall provide hazardous material storage lockers. Secondary or transfer containers of HM shall be properly labeled to identify the product name, hazard warning, and MSDS number. No food containers shall be used for HM.

a. Emergency Planning and Community Right-to-Know Act (EPCRA) Sections 312 and 313 and 29 CFR

1910.1200. Contractors shall provide Code 106.3 an inventory form listing all HM brought into the command. At the completion of the job, the “EPCRA Section 313 Hazardous Material Storage/Usage Worksheet” shall be completed and turned in to Code 106.3.

b. Information on controlled biological substances such as “Gamazyme” shall be reviewed by Code 106.3 prior to bringing material into PHNSY&IMF.

c. Lead and Chromate Paints. Paints containing lead or chromates greater than or equal to 0.06% by weight shall not be used.

d. Cadmium. Cadmium plated or coated material shall not be used unless no technically acceptable substitute is available.

10. Hazardous Waste. If NAVFAC Hawaii performs work at the PHNSY&IMF, NAVFAC Hawaii may turn in waste to PHNSY&IMF’s Code 106.3 Hazardous Waste Facility (HWF) using a Custody Transfer Form (CTF) and MSDS, as applicable, or dispose of their own waste. HW and empty containers generated by contractors shall be turned in to the PHNSY&IMF HWF (Building 1663) using a CTF and MSDS via the government’s Contracting Officer/Representative.

a. HW shall be properly packaged using Department of Transportation (DOT)-approved containers and labeled to identify its contents prior to turn in to Code 106.3. Contractor shall be responsible for providing DOT containers compatible with the waste generated.

b. Contractor is not responsible to sample or analyze the waste generated. Waste will be sampled and analyzed by Code 106.3.

c. Waste shall be properly segregated. Waste shall not be combined or consolidated with waste generated from…