N3220521R4212 00002.docx

N3220521R4212

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ACRONYM TABLE

CONUS

CPARS

Contiguous United States Contractor Performance Assessment Reporting System

PDF

PII

Portable Document Format Personally Identifiable Information

SCOPE OF WORK

1. The contractor shall prepare for and accomplish the VR, overhaul, or alterations of the USNS MEDGAR EVERS (T-AKE 13) as specified herein and IAW the WI package as provided in Attachment J-1 – WI Package (Specifications). Unless otherwise specified, all work shall be performed at the contractor’s shipyard.

2. In performing the WIs specified, the contractor shall be responsible for all of the following related work (in case of a discrepancy, the terms and conditions stated in the WIs take precedence over the following terms and conditions):

a. Providing the necessary management, procurement, production, testing, technical capability and resources, and quality assurance services.

b. Ensuring the timely procurement of CFM/CFP and the timely reporting, receipt, storage, installation, and accountability of GFM/GFP IAW FAR 52.245-1 and DFARS 252.211-7007, 252.245-7001, 252.245-7002, 252.245-7003, and 252.245-7004.

c. Using progress measurement systems to determine the physical progress of completed work for each of the elements in the scheduling plan, including material and manpower control, engineering, production, tests and trials IAW the CDRL and the contractor's own Technical Proposal, and the WI package. The progressing system shall permit a direct comparison of the physical progress of completed work to the planned performance measurement baseline for each of the elements in the scheduling plan.

d. Using management procedures and systems to identify behind-schedule conditions and unfavorable schedule variances based on the TPSN submitted with the contractor’s proposal. The applied procedures and systems shall provide timely identification of scheduling problem areas to permit prompt management action to correct unsatisfactory conditions.

e. Developing a performance milestone schedule/critical path chart to measure scheduled performance. Deviations from the milestone schedule/critical path chart dates in WI 0013 must be submitted to and approved by the KO. A performance milestone schedule and critical path chart shall be developed and submitted IAW the WI Package. The performance milestone schedule shall include and clearly identify primary and parallel critical paths. The resource loaded performance milestone schedule shall include, at a minimum, those milestones identified in WI 0013.

f. Using approved quality control procedures as required by this contract and the WI package to ensure procured material and performed production work conforms to the required quality standards.

g. Ensuring the ship's equipment and systems remain configured to existing baselines with regard to procured material, production work, and software.

h. Applying stringent configuration control procedures to ensure that configuration baselines are maintained for procured material and production work.

i. Providing for staging and storing of material (both Government-furnished and contractor-furnished) and LLTM for use in the availabilities from the date of award.

j. Managing all subcontractors’ performance during the availability. Ensure subcontractor work is to the same quality and standards as expected from the prime contractor. Develop and maintain a subcontractor management plan. The plan shall ensure that all communication and control of subcontractors is maintained by the prime contractor.

k. Employing good judgment and sound engineering practice and principles, particularly when WIs do not describe all details of accomplishing the work. The contractor shall be expected to have, either organically or through subcontractors, access to competent engineers who have a history of working solutions in a maritime environment.

3. Contract work shall be performed by an eligible contractor as defined below.

a. The contractor shall be capable of performing the full scope of the requirement stated herein within its own facilities, utilizing its own shop(s) and work force, or be capable of subcontracting for these elements beyond its managerial, technical, or physical capability or capacity. The contractor shall assume full responsibility for the integrated scheduling, cost, and quality of subcontractor performance.

b. The contractor shall be a company recognized as engaged in ship repair work and possess an organization capable of the full scope of planning, engineering, quality control, shipboard/offship production and component/system testing and trials. The contractor shall provide industry certifications such as: MSRA, ABR, or ISO Certification that would further emphasize the contractor's ability to perform the work. To be determined responsible, the contractor shall submit acceptable evidence to demonstrate its ability to accomplish the work. This will include a conclusive demonstration of having the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and/or subcontractors) at the time of award. The contractor’s proposal shall provide a documented and positive demonstration of established organizational elements as set forth below. These characteristics will be evaluated to determine a firm's eligibility for contract award:

1) Administration/Management Control. Established organization geared toward ship repair at all levels of size, value, and complexity, and toward technology innovation and process improvement. Clear lines of authority. Delegation of responsibility. Mid-level managerial positions in place. Competent and experienced employees with ship repair experience. Capability to develop and integrate planning, estimating, and scheduling functions. Defined managerial responsibilities for production, quality assurance, material procurement/control, and subcontractor control.

2) Financial Control. Segregation of accounting costs. Adequate accounting system. Favorable cash flow-ratios. Availability of a line of credit or other source of financial income to support the work effort. Prompt payment of subcontractors and suppliers.

3) Production Control. A production organization. On board (or ability to obtain) trade mix/skills to perform ship repair work. Control of production efforts. Integration of other key functions with production. Use of scheduling techniques. Methods of progressing. Training available to trades employees.

4) Production Technical Support. Engineering and design support capabilities (in-house or subcontracted) with sufficient capability to diagnose and evaluate technical problems and issues and to make competent technical recommendations to MSC when necessary and appropriate. The offeror shall be fully cognizant of ABS rules and USCG regulations and how they apply and impact this specification package.

5) Material/Procurement Control. A material purchasing department with staff. Procedures for control of material (purchasing, monitoring, receipt, inspection, segregation, issuance, nonconformance, and disposal). An inventory system – ordering, tagging warehousing. CFM/GFM storage, control and protection. Existing environmentally-controlled warehouse space. Material handling equipment. Familiarity with the Navy logistics support system.

6) Subcontractor Control. Procedures for selecting, scheduling, managing, monitoring and controlling subcontractors.

7) Quality Control/Test and Trials. A quality control organization/department/staff. Quality assurance procedures/manual. Calibration and metrology system availability. Test memo writing capability. Nondestructive Testing capabilities. Welding procedures and welders’ qualifications. Ability to perform trend analysis. Quality control system shall be certified or equivalent to ISO 9001:2001 standards.

8) Safety/Security. Safety Organization/Manager or Engineer. Safety manual/procedures. Safety training. First-aid capabilities or medical services. Fire protection/procedures. Physical yard security/security procedures.

9) Hazardous Material/Waste Control. Proper procedures and facilities to meet the legal requirements for removal, storage, and disposal of hazardous waste. Segregated storage. Documentation of licensed subcontractors responsible for control of hazardous waste removal, storage, and disposal. Appropriate state/federal agency-issued hazardous waste generator number. Disposal records which indicate type of material, date, and place of disposal.

10) Facilities. Although facility requirements may vary with the work authorized for a specific ship, the contractor must be a ship repair company that possesses or has available the following facilities:

11) Agreements. To be determined responsible, a prospective contractor must possess an MSRA, ABR or submit acceptable evidence in lieu of the aforementioned to effectively communicate and demonstrate its ability to obtain required resources.

c. The government reserves the right to perform a site survey(s) for verification of policies, procedures, capabilities and facilities prior to award.

4. Asbestos removal requirements.

a. During the performance of this contract the contractor and subcontractors may be required to perform work which involves the removal or disturbance of asbestos or asbestos-containing products. This requirement applies to each instance of asbestos removal or disturbance.

b. The contractor shall comply with the precautions required in 29 CFR 1910.1001, 29 CFR 1926.58 and 40 CFR Part 61 and all other applicable Federal, state, and local restrictions. The contractor shall forward a copy of all required notices, licenses and permits to the KO immediately upon issuance or receipt.

c. The latest change to the Federal, state, and local regulations in effect at the time of issuance of the contract shall govern. Compliance with these regulations is mandatory and is necessary to protect the employees of the contractor and Naval personnel from exposure to asbestos fibers in excess of the OSHA Action level airborne concentration (currently 0.1 f/cc of air).

d. During removal or disturbance, the contractor shall control airborne asbestos concentrations outside the removal boundary to less than 0.1 f/cc at all times.

e. After removal or disturbance is complete, the areas within the removal boundary shall not be released for re-occupancy until clearance air sampling demonstrates these spaces have concentrations of asbestos less than 0.1 f/cc.

f. In all respects, the performance of air sampling and analysis shall be performed IAW the OSHA Reference Method (Appendix A of 29 CFR 1910.1001), with the following additional specifications:

1) Aggressive clearance sampling shall be performed on 25 mm cassettes at 2.0 liters per minute for a minimum of four (4) hours.

2) In performing the clearance sampling, the pump shall be placed within the compartment where the removal or disturbance occurred. When this operation is conducted in a multilevel space, at least one pump shall be placed on each level.

3) Air sampling shall be performed by a person competent in sampling procedures and overseen by a CIH by the ABIH.

4) Laboratory analysis of samples shall be performed by a participant in the AIHA PAT Program rated proficient for asbestos and air.

g. Personal sampling shall be conducted using breathing zone air samples which are representative of the 8-hour TWA exposure of each individual. Samples shall be collected and analyzed using the OSHA Reference Method contained in either 29 CFR 1910.1001 (as amended) or 29 CFR 1926.58 (as amended).

h. The contractor agrees to indemnify MSC for any fines assessed by Federal, state, or local agencies, for the contractor's failure to properly follow applicable regulations.

i. The contractor shall insert this instruction in all subcontracts entered into under this contract.

5. Post-award substitution of any major subcontractor should not be effected unless the proposed substitution is submitted to the KO and official approval is obtained. The post-award substitution or insertion of a second-tier subcontractor will be treated in the same manner as the substitution of a major subcontractor and requires specific approval by the KO.

6. Substitution of key personnel.

a. The contractor agrees to assign to this contract those persons identified as key personnel who are necessary to fulfill the requirements of this contract and whose resumes were submitted with the proposal. No substitution of key personnel shall be made except IAW these instructions.

b. All proposed substitutions must be submitted, in writing, at least seven (7) days in advance of the proposed substitutions to the KO and must provide the information required by paragraph “c” below.

c. All requests for substitution must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information as requested by the KO. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person to be replaced. The KO or his authorized representative will evaluate such requests and promptly notify the contractor of the approval or disapproval thereof.

7. It is anticipated the ship will arrive at the contractor’s yard on or about 01 March 2022. All work shall be completed in no more than 75 calendar days from the actual start date designated by the Government at the time of contract award.

8. The place of performance for this contract shall be the contractor’s facility. Due to operational commitments, the location shall be {East & Gulf Coast}.

9. This award consummates the contract, which consists of the following documents: (a) the Government’s solicitation and your final proposal revision submitted on {date} inclusive of all discussion and clarification responses and (b) this award/contract.

Table 1: List of WIs:

CAT A WORK ITEMS

0404 OE – 570 ANTENNA OVERHAUL

0405 TAKE_CSI_ANTENNA RIGGING PHOTOS (10 YR)

0410 X BAND RADAR REPAIR

CAT B WORK ITEMS

SECTION J - LIST OF DOCUMENTS, EXHIBITS & OTHER ATTACHMENTS

The following have been added by full text:

REQUEST FOR CLARIFICATION 02

QUESTION #42:

NAME OF CONTRACTOR: _________________________

SPECIFICATION ITEM NO.: ______519_______________

PARAGRAPH / SECTION NO: ____________________

TITLE: Refrigeration Compressor Safety Valve Test

References received were T9516-A8-MMC-010D and T9516-BB-MMC-010D which vary from those listed in paragraph 2.0. Please confirm these are to be used.

ANSWER:

Correct. See attached WI.

QUESTION #43:

SPECIFICATION ITEM NO.: ______350_______________

PARAGRAPH / SECTION NO: ____________________

TITLE: Overhaul and Test Circuit Breakers

3.1.2 states Quantity: XXX (X) circuit breakers listed in Enclosure 2.2.1. Specification does not specify which breakers are to be serviced, please advise.

The work scope is for the VCP-w and the vacuum contactors specifically and also indicates working on the 3 ACB’s in the emergency switchboard. There is not a specific work scope for these breakers. Please clarify the actual breakers to be serviced.

ANSWER:

QTY of Circuit Breakers are listed in enclosure 2.2.1

Work scope for ALL circuit breakers is listed in 7.0 for enclosure 2.2.1.

QUESTION #44:

SPECIFICATION ITEM NO.: ______917_______________

PARAGRAPH / SECTION NO: ____________________

TITLE: Freeboard Cleaning and Painting (10 year)

It appears the requirement is to grit blast and recoat the entire freeboard (74,883 sq ft). Please confirm this correct.

Please advise if “slurry grit blasting” to an SP-10 can be utilized to control the dust if the entire area was pressure washed prior to coating. The surface preparation is similar to a WJ-2L with an anchor profile

Please confirm that only grit blasting is allowed and no variance for UHP water blasting would be considered.

It appears the requirement is to grit blast and recoat the entire freeboard (74,883 sq ft). Please confirm this correct.

----THIS IS CORRECT

Please advise if “slurry grit blasting” to an SP-10 can be utilized to control the dust if the entire area was pressure washed prior to coating. The surface preparation is similar to a WJ-2L with an anchor profile

-----SLURRY GRIT BLASTING IS NOT AUTHORIZED

Please confirm that only grit blasting is allowed and no variance for UHP water blasting would be considered.

-----ONLY GRIT BLASTING IS AUTHORIZED

QUESTION #45:

SPECIFICATION ITEM NO.: ______918_______________

PARAGRAPH / SECTION NO: ____________________

TITLE: Freeboard Cleaning and Painting (5 year)

It appears that with this option we are to spot grit blast select areas of the freeboard. Please provide an amount or percentage of the area to be spot prepared.

If we are to spot grit blast select areas, please confirm if these areas would be in minimum ten (10) square foot increments.

Please confirm we are to provide two (2) coating prices; one price for the Amershield system (par 7.19 through 7.21) and another for the PSX system (par 7.22 through 7.25).

ANSWER:

WI 0918 is not in the work package; disregard. This has been previously addressed in an RFC.

QUESTION #46:

SPECIFICATION ITEM NO.: ______953_______________

TITLE: Anchors, Chains and Lockers

Please clarify how much mud removal should be allowed for in the chain lockers (7.3.6).

Please advise if staging is required to support the survey required in par 7.4.6.

ANSWER:

There should be a nominal/negligible amount of mud as the ship washes the chain when it is deployed and retracted; contractor can estimate up to 50 square feet and yes staging should be priced to be used for inside the chain lockers.

QUESTION #47:

SPECIFICATION ITEM NO.: ______959_______________

PARAGRAPH / SECTION NO: ____________________

TITLE: Underwater Hull (10 years)

Please confirm requirement is that the underwater hull is to be maintained in a “wet condition” until the grit blasting is accomplished or if this is a misprint.

The specified pressure for the washing (2500 to 3000 PSI) may or may not be adequate to remove marine growth, slime, grass, tube worms, barnacles, etc. Please confirm a change order will be issued if additional washing or washing at a higher pressure is require.

Please confirm we are completely grit blasting and recoating the entire underwater hull (104,876 sq ft).

ANSWER:

Please confirm requirement is that the underwater hull is to be maintained in a “wet condition” until the grit blasting is accomplished or if this is a misprint.

-----Not a misprint and if you have never pressure washed marine growth off of the underwater hull then you don’t know that if the “stuff” dries out then it is HARDER to remove via pressure washing.

The specified pressure for the washing (2500 to 3000 PSI) may or may not be adequate to remove marine growth, slime, grass, tube worms, barnacles, etc. Please confirm a change order will be issued if additional washing or washing at a higher pressure is require.

---- Equipment utilized is to maintain a minimum discharge pressure of 2,500 to 3,000 psi. (7.9.2); The word minimum is used.

Please confirm we are completely grit blasting and recoating the entire underwater hull (104,876 sq ft).

---YES

QUESTION #48:

SPECIFICATION ITEM NO.: ______960_______________

PARAGRAPH / SECTION NO: ____________________

TITLE: Underwater Hull (5 years)

It appears that with this option we are to spot grit blast select areas of the underwater hull. Please provide an amount or percentage of the area to be spot prepared.

Please confirm spot work areas would be in minimum ten (10) square foot increments.

ANSWER:

Disregard WI 0960; previously addressed.

QUESTION #49:

SPECIFICATION ITEM NO.: _551

PARAGRAPH / SECTION NO: 7.5.2 C_____________

TITLE: TAKE CCSI OVERHAUL PLATE COOLERS (10 YR)

Specification states to re-gasket the coolers with GFM provided gaskets. As per the OEM “There is not enough gaskets for the L/O cooler listed in the spec, and the F/O gaskets are not listed at all. The following parts are required to for scope of work.

896 – 9818367 4 – 9401209 16 – 9830990 120 – 9817831 2 – 9816464 8 - 9808425

Will the government supply as GFM, or will spec be revised to be supplied as CFM?

Spec will be revised to be supplied as CFM; see attached.

QUESTION #50:

SPECIFICATION ITEM NO.: __306________

PARAGRAPH / SECTION NO: 3.2_____________

TITLE: _CSI EMERGENCY GENERATOR INSPECT/SERVICE_

Kato Tech Rep requests Serial number from the Generator.

ANSWER:

Serial number is TAK00014

QUESTION #51:

SPECIFICATION ITEM NO.: __903

PARAGRAPH / SECTION NO: N/A

TITLE: Propeller Shaft And Stern Tube Inspection With Aft Seal

RFC Response to Question #41 states that WI 903 will be provided in an Amendment. Please advise when this work item will be issued.

QUESTION #52:

SPECIFICATION ITEM NO.: 0917

PARAGRAPH / SECTION NO: 7.14

TITLE: FREEBOARD CLEANING AND PAINTING - NEAR WHITE BLAST (10 YR)

Will MSC consider accepting the more environment friendly UHP blasting to a WJ-2 standard versus grit blasting that can easily cause collateral damage?

5.5 Grit blasting is specified due to the lack of adequate existing surface profile. No alternative surface preparation will be accepted. Bids should reflect all containment, staging and cover up necessary for grit blasting and airless spray application of the coating.

7.7 Securely mask and protect all of the following with material approved by the OMT REP of sufficient density to prevent entry of dirt, debris and grit blasting materials into the interior of the ship during grit blasting. OMT REP to inspect protection before blasting.

7.7.1 Temporarily install and maintain protective coverings on all deckhouse windows and Bridge windows. Remove coverings upon completion and final acceptance.

QUESTION #53:

SPECIFICATION ITEM NO.: 0959

PARAGRAPH / SECTION NO: 7.9.8

TITLE: UNDERWATER HULL CLEANING AND PAINTING - NEAR WHITE BLAST (10YR)

Will MSC consider accepting the more environment friendly UHP blasting to a WJ-2 standard versus grit blasting that can easily cause collateral damage?

5.7 Grit blasting is specified due to the lack of adequate existing surface profile. No alternative surface preparation will be accepted. Bids should reflect all containment, staging and cover up necessary for grit blasting and airless spray application of the coating.

QUESTION #54:

SPECIFICATION ITEM NO.: _____________________

TITLE: PROPELLER SHAFT AND STERN TUBE INSPECTION

QUESTION:

Revised J-2 adds work item 903, however there is no mention of work item 903 in Amendment 001 and no work item was received, please advise.

QUESTION #55:

NAME OF CONTRACTOR:

SPECIFICATION ITEM NO.: 0154

PARAGRAPH / SECTION NO: 5.8, 7.2.7, 7.5.9, 7.5.10, 7.5.11, 7.6

TITLE: ABS SPECIAL SURVEY – TANK INSPECTION

Paragraph 5.8 – We have assumed that the purpose of this paragraph is to identify the age of the vessel relative to what testing is required since there is a multiple choice identified in paragraphs 7.5.9, 7.5.10, 7.5.11. If that is the reason, would MSC please provide the delivered date for the USNS MEDGAR EVERS (T-AKE 13)?

Paragraph 7.2.7 requires “…the services of an ABS certified Thickness Measurement firm to perform thickness measurements using Reference 2.1.2 as guidance as determined by the ABS Surveyor and authorized by the OMT REP”. Reference 2.1.2 does spell out the quantity of thickness measurements required and as far as we are aware, the ABS Surveyor has not identified how many thickness measurements they will require, we cannot find anywhere in this specification item that identifies the intended quantity of thickness measurements and we have found no other work item in this solicitation that addresses the quantity of thickness measurements. Will MSC identify the quantity of thickness measurements to be included for estimating purposes or will MSC issue a change order to cover the cost?

Paragraph 7.5.10, 7.5.11 + 7.5.12 – The three paragraph sections relate to different Special Periodic Surveys. Is the intention for the USNS MEDGAR EVERS (T-AKE 13) to undergo all (3) Special Periodic Surveys during this availability?

Paragraph 7.6 calls for “Remove from surfaces all loose accumulated corrosion scale”. Without being able to foresee what the scope of the required cleaning might require, will MSC make an allowance for estimating purposes or will MSC issue a change order?

ANSWER:

MSC will issue a change order to cover the cost as determined by the ABS Surveyor

Is the intention for the USNS MEDGAR EVERS (T-AKE 13) to undergo all (3) Special Periodic Surveys during this availability: YES

MSC will issue a change order for 7.6.

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