20R4130 - A17.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The reason for amendment is to incorporate questions and answ ers; change the Government Points of Contact; extend the solicitation deadline; and, remove language referencing the pricing of parts from the PWS and the Addendum to FAR 52.212-1.

This amendment closes the Question & Answ er period - additional questions w ill not be accepted.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Oct-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3220520R4130

X 9B. DATED (SEE ITEM 11)

16-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Oct-2022

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C. STREET

BLDG. SP-64

NAVAL STATION NORFOLK

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3220520R4130

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Oct-2022 03:00 PM to 30-Nov-2022 03:00 PM.

The following have been added by full text:

Q&A - 26 OCT 2022

Solicitation: N3220520R4130

Questions and Answers

Amendment 0017

Q1: Can the government advise that in case that contractor enters in partnerships with third parties during the duration of an IDIQ contract, this can be also be addressed in context if they occur?

A1: The prohibition in (a) of FAR 52.203-6 prohibits any agreement restricting sales by subcontractors that result in the Federal Government being treated differently from any other prospective purchaser for the sale of the commercial product(s) and commercial service(s). The prohibition in (a) of this clause does not preclude the Contractor from asserting rights that are otherwise authorized by law or regulation.

The following have been modified:

ADDENDUM TO FAR 52.212-1

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following instructions are provided. Any inconsistency between FAR 52.252-1 and this addendum to FAR 52.212-1 shall be solved by giving precedence to the addendum to FAR 52.212-1.

INSTRUCTIONS FOR SUBMISSION OF PROPOSALS:

(1) Proposals and any modifications thereto shall be emailed directly to Amanda Webster at amanda.m.webster4.civ@us.navy.mil and Kasie Samaniego at kasie.h.samaniego.civ@us.navy.mil no later than the due date and time cited in this solicitation. No other electronic means of submissions, used in whole or in combination with email, is permitted. Hand-carried proposals are not authorized.

(2) Offerors are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail proposal must be received in its entirety in the designated E-mail inbox by the due date and time cited in this solicitation. An E-mail proposal that resides on a

Government server, but has not appeared in the designated E-mail inbox by the due date and time for proposal submission will be considered late unless the exception at FAR 52.212-1(f)(2)(i)(A) applies. The exception at FAR

52.212-1(f)(2)(i)(B) shall not apply to E-mail proposals.

(3) The price proposal must be submitted in excel format using the provided Exhibit A - Rate Table with the mailto:kasie.h.samaniego.civ@us.navy.mil exception of the Small Business Subcontracting Plan, Master Subcontracting Plan or Commercial Plan, SF 1449 and associated amendments, and any other required documents.

(4) Questions: Offerors may submit questions to amanda.m.webster4.civ@us.navy.mil and kasie.h.samaniego.civ@us.navy.mil. To ensure that all questions submitted by potential offerors are answered prior to the solicitation’s closing date, questions should be submitted no later than 1200, Eastern Time 10 calendar days prior to the solicitation closing. Accordingly, Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

(5) Each page shall be affixed with the following legend:

Source Selection Information - See FAR 2.101 and 3.104

IMPORTANT NOTES:

(1) Offerors shall respond to all requirements of the solicitation. Offerors are cautioned not to alter the solicitation.

(2) Proposals shall not contain any classified information. Any portion of an offer, which the Offeror considers business sensitive, should be clearly marked as such.

(3) Offerors shall comply with the instructions for the format and content of the proposals contained herein;

proposals that do not comply may be considered unacceptable and may be determined to be ineligible for award.

(4) In accordance with COMSCINST 4490.1C, Qualification Requirements for Items Critical to Safety on Vessels

Assigned to Military Sealift Command, for ship critical safety items, MSC shall enter into contracts only with sources qualified to produce and/or service such items. Requests for qualification or offers received from an unapproved source are referred to visit https://www.msc.usff.navy.mil/Business-

Opportunities/Contracts/Qualification-for-Items-Critical-to-Shipboard-Safety-on-MSC-Vessels/ where the offeror or vendor can submit a request for qualification to the Design Control Activity (DCA). If an offeror or vendor is unable to obtain qualification standards before the date specified for award of the contract, then the offeror or vendor will not have met a term and condition under this proposed contract. It is a term and condition under this solicitation and resultant contract that offerors and future contractors are either an Original

Equipment Manufacturer (OEM), OEM authorized vendor, or MSC DCA qualified non-OEM offeror/vendor.

PROPOSAL CONTENT:

The proposal should contain the following items in addition to other information required by this solicitation. The cover page should indicate the following:

Request for Proposal (RFP) Number

Name and Address of Offeror, Cage Code, DUNS, and applicable TAX I.D Number (TIN)

Point of Contact name, telephone number, and email address

Proposal validity of 120 days following the solicitation closing date

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services upon which prices are offered

The proposal shall consist of the following volumes:

Volume I: Factor 1 – Price

Volume II: Small Business Subcontracting Plan

Proposal Page Limitations:

Title Proposal Quantities Page Limit

Volume I: Factor 1 – Price 1 Electronic No limit

Volume II: Small Business

Subcontracting Plan 1 Electronic No limit mailto:kasie.h.samaniego.civ@us.navy.mil

The price proposal shall include the completed solicitation documents. The price proposal shall include all elements of price and such other information considered appropriate to support the Offeror’s proposal.

The pricing information shall be completed in accordance with the following:

(a) A complete and signed Standard Form 1449, “Solicitation/Contract/Order for Commercial Items” and executed copy of any amendments, if applicable.

(b) Unless completed in the System for Award Management (SAM), the Offeror shall complete the representations and certifications contained in the solicitation. If the Offeror has completed all of the representations and certifications required by this solicitation in the System for Award Management (SAM), then the Offeror need not submit the hardcopy representations and certifications.

(c) For the purpose of preparing a price proposal, the Offeror shall assume that the period of performance consists of a five-year ordering period. Offerors shall use the periods established in the Schedule.

(d) This volume shall also include a completed Exhibit A - Rate Table, submitted in accordance with the following instructions. The price for the services shown in this spreadsheet shall include all fully burdened labor required to provide the services. The firm-fixed-price annual rates proposed in the pricing spreadsheet will be incorporated into the resultant contract.

(e) Exhibit A - Rate Table represents the Government’s estimate of labor hours and labor categories required for the subject requirement. This is not a labor hour or level of effort type contract and this estimate is provided to help the

Offeror price their proposal. The Offeror may propose different labor categories, and/or quantities of either;

however, the Offeror shall clearly indicate its proposed differences and provide supporting written rationale.

(f) Travel is anticipated; however, travel will be priced at the task order level.

(g) If applicable, the Offeror shall clearly detail any exceptions taken and the rationale for the exceptions taken to the RFP or its amendments. Please note that exceptions taken to the RFP may render the Offeror’s proposal unacceptable to the Government.

The price section is not page-limited, but is strictly limited to the requested information and supporting documentation only. No price information shall be contained in any other part of the proposal.

(a) Large business offerors shall submit a Small Business Subcontracting Plan in accordance with FAR 19.704, Subcontracting plan requirements. Offerors are permitted to submit a master subcontracting plan or commercial plan so long as it is created in accordance with FAR 19.701 and FAR 19.704(b) or FAR 19.704(d). Subcontracting Plans are not required from small business offerors. It is the goal of this solicitation that prime contractors subcontract with small businesses to the maximum extent practicable. For large prime contractors, the Small Business

Subcontracting Plan goals shall be expressed in terms of whole dollars and percentages based on total planned subcontracting dollars. Of the total planned subcontracting dollars, the Small Business Subcontracting Plan shall include goals for Small Businesses, Small Disadvantaged Businesses, Woman-Owned Small Businesses, HUBZone

Small Businesses, Veteran-Owned Small Businesses and Service-Disabled Veteran-Owned Small Business.

(b) In the event that the offeror has determined that there are no subcontracting possibilities, the offeror shall describe in detail why this determination has been presented to the Contracting Officer.

PERFORMANCE WORK STATEMENT

1.0 BACKGROUND

1.1 Military Sealift Command

Military Sealift Command (MSC) owns and operates approximately 130 ships. These vessels fulfill various missions such as underway replenishment, oceanographic research, cable repair, roll-on/roll-off, container carriage, special mission, and dry and refrigerated cargo support. MSC’s Engineering Directorate is responsible for aspects of ship maintenance, repair, alteration; Subject Matter Expert (SME) engineering support; Root Cause Analysis (RCA); Safety, Damage Control, and Environmental program support; and various Shipboard Inspection Programs (SIP) to assess material readiness of the MSC fleet. Throughout the contract performance period, new ships will be introduced into the MSC fleet while other ships will be retired from service.

1.2 Contract

The purpose of this Indefinite-Delivery, Indefinite Quantity (IDIQ) contract is to develop a vehicle for the procurement of Rolls-Royce and Kongsberg Brand Equipment service and parts for MSC. Rolls-Royce and

Kongsberg are to provide the following services: general services, repair service, routine/periodic/annual service maintenance, corrective maintenance, shop maintenance, shop work, technical representative visits, equipment grooms, root cause analysis telephone consultations, remote technical support via e-mail and phone, hardware and software configuration management services, training, assistance in accomplishing technical refresh efforts to address obsolescence issues, and other related tasks in order to maintain Rolls-

Royce and Kongsberg Brand Equipment.

1.3 List of Acronyms and Abbreviations

ABS American Bureau of Shipping

AOSA Afloat Operational Safety Assessment

ANSI American National Standards Institute

ASTM American Society of Testing and Materials

CAC Common Access Card

CASREP Casualty Report

CDRL Contract Data Requirements List

CFR Condition Found Report

CHENG Chief Engineer

CLIN Contract Line Item Number

CONUS Continental United States

COR Contracting Officer Representative

CPARS Contractor Performance Appraisal Reporting System

DBIDS Defense Biometric Identification System

DO Delivery Order

DOD Department of Defense

FAR Federal Acquisition Regulations

GFI Government Furnished Information

GTR General Technical Requirements

KO Contracting Officer

MRE Material Readiness Examination

MSC Military Sealift Command

PDF Portable Document File

PPE Principle Port Engineer

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

RCA Root Cause Analysis

SIP Ship Inspection Program

SMART Ship Material Assessment and Readiness Testing

SOW Scope of Work

T-ALT Trans-Alteration

TO Task Order

TO/DO Task Order/Delivery Order

TPOC Technical Point of Contact

TSD Technical Support Data

USCG United States Coast Guard

USNS United States Naval Ship

2.0 SPECIFIC TASKS

Contractor(s) shall provide engineering, services, and parts to maintain and support shipboard equipment. The general disciplines in which the contractor(s) might be tasked to perform are listed in this section. The Contractor shall provide products and services for MSC and any other Government owned or Government chartered ship designated by MSC.

Specific task descriptions and instructions, sufficient in detail to allow for contractor(s) performance, shall be provided with each Task Order (TO) Performance Work Statement (PWS) issued under this contract. Some work may be quick turnaround emergent work. Some services may require short travel notice; other work may require a quick study or analysis. Contractor(s) shall be prepared to provide these services in all areas of the world where the Government has requirements to perform the engineering services onboard MSC ships, at Government shore-based offices and contracted private shipyards and repair facilities.

Maintenance provided by Rolls-Royce and Kongsberg shall include routine/periodic/annual service, equipment grooms, corrective maintenance, shop maintenance, shop work, SMART Inspections, Service Equipment Casualties, new/overhauled parts supply, training, upgrade and sustainment and other related tasks.

Rolls-Royce and Kongsberg are to provide the following parts: materials, parts, components, kits, entire equipment packages, assemblies, sub-assemblies, and equipment to maintain and support Rolls-Royce and Kongsberg Brand

Equipment. Some of the Rolls-Royce and Kongsberg Brand Equipment that is already installed includes Ship Service

Diesel Engines, Controllable Pitch Propellers, Oil Distribution Boxes, Hydraulic Oil Power Modules (HOPM), Hydraulic Power Packs, Bow Thrusters, Gear Boxes, Steering Gear Systems, Tandem Gearwheel Pump, Oil Mist

Detector, Fuel Injection Pump, Fuel Injector bodies, Governor Actuators, Shaft Bearing, Valves, Controls Systems, Turbochargers, Control Cabinets, Generators, and all Rolls-Royce and Kongsberg equipment currently installed on

MSC vessels. In particular, the major systems being supported under this contract are:

Bergen Engines - Model KVGB-16 & B32:40L8

Bird Johnson T-AO 187 Class Controllable Pitch Propeller system

T-AO 205 Class Controllable Pitch Propeller system - Model 164A/4D-B-G

Tunnel Thruster - Model TT2000, TT2200, TT2400, & TT2800

Azimuth Thruster - Model UL1401 & UL255

Steering Gear - Model Frydenboe RV2150-3, RV2600-3x2, RV2700-2x2, HS700x2, & Svenborg 230H-

670B

2.1 Management

2.1.1 Program Manager

Provide a Program Manager (PM) to coordinate all contractor support under this contract for special projects and be the single point of contact for the Contracting Officer (KO) and designated representatives.

The contractor may provide a substitute PM during routine absences of the PM; provided the KO is given 15 days advance written notice. The PM shall be able to read, write, speak, and understand

English fluently and be a United States Citizen. The PM need not be fully dedicated to this contract.

However, the PM shall respond to any Government communication or request in conjunction with this contract within 24 hours and shall provide a course of action within 72 hours. This requirement applies at any time, including weekends and holidays, unless more restrictive requirements apply.

Program Manager differs from the Project Manager of this Contract, which is detailed in section

2.1.2. The Program Manager oversees all aspects of this Contract.

2.1.2 Project Manager

The Project Manager will oversee special projects under this contract as they are needed and occur.

The contractor(s) shall ensure all requirements of the contract Task Orders (TO) and Delivery

Orders (DO) issued under the contract are met.

Project Management differs from the Program Manager of this Contract that is detailed in section

2.1.1.

2.2 Engineering

Engineering support to include the following: design, drawings, drawings development, technical manual changes, technical representative visits, inspection, grooming, configuration management, hardware and software configuration, hardware and software modification, upgrade, technical refreshment of equipment, root cause analysis, Trans-ALT development, training, and all other forms of engineering services.

Engineering services personnel may be utilized in shipboard, shop, or a combination of both depending on the project. Place of performance information may be detailed in the TO/DO.

The Contractor(s) shall make configuration changes and upgrades as required to any OEM system, equipment, or component as approved by MSC Trans-ALT Policy and ABS/USCG Regulations. See PWS section 8.3 for addition Trans-ALT policy information.

The Contractor(s) shall make configuration changes and upgrades as required to any Contractor’s

System, Equipment or Component as approved by MSC Trans-Alt Policy and ABS/USCG

Regulations. All changes shall be properly implemented into the software and/or hardware and include all appropriate documentation including drawings, technical manuals, parts lists, Technical

Support Data (TSD), software design description, Periodic Safety Test Procedures, and System

Operation Verification Tests (SOVT). Changes will be limited to edits to documents Contractor(s) has the legal right to modify, and shall be specifically proposed in the pertinent TO/DO.

The Government may require the Contractor(s) to conduct engineering analysis to support system/component design changes, hardware and/or software modifications, or related efforts. Such analyses may include tasks listed below. The engineering analysis report should be limited to 10 pages or less. The Contractor(s) is to submit a quote to provide such services, when requested by the KO. The Contractor(s) shall perform those services that are subsequently authorized by the KO.

Feasibility studies

Inspection reports

Onboard technical surveys

Specification development

Failure analyses

Root cause analysis

Lifecycle management

T-ALT development (section 8.3)

2.2.1 Life Cycle Management

On TO/DO basis, Contractor shall provide Life Cycle Management services. For system(s) defined in TO/DO, Contractor would assist MSC with the development of Life Cycle Management plans that will tailor recommendations to MSC operating profiles and existing ship and class specific

OEM maintenance plans. Additional requirements maybe added or removed from list below as defined in TO/DO. Contractor would:

Provide recommendations to revise specific system’s maintenance plans based on a review of “as found” and “as released” condition reports and feedback from port engineers and operators. Make additional adjustments to standard system maintenance to adjust periodicities of standard maintenance actions.

Review MSC’s Shipboard Automated Maintenance (SAMM) preventative maintenance requirements and Planned Maintenance Industrial Assistance (PMIA) pertaining to system and associated systems to ensure accuracy with the existing maintenance plan.

Provide administrative and engineering support to develop equipment and system technical manual change pages and Technical Support Data.

Review existing MCCS Periodic/USCG Periodic Safety Test Procedure and provide recommendations for improvements. Provide administrative and engineering support to develop Periodic Safety Test Procedure change pages.

Review MSC standard work item templates and provide recommendations for improvements. Provide and maintain standard service reports for scheduled maintenance actions.

2.3 Services

Services, also known as technical services, support to include: annual/routine/periodic service, corrective maintenance, repair work, repair service, technical representative support, grooming, troubleshooting, equipment casualty response, installing and testing software and hardware modifications, and training.

Technical services personnel may be utilized in shipboard, shop, or a combination of both depending on the project. Place of performance information may be detailed in the TO/DO.

Each vessel may have a regularly scheduled annual maintenance periods requiring the attendance of technical service representative. This technical support is required to bring any special tools and/or hardware/software not normally found in a shipyard environment.

As part of a TO/DO, provide a detailed list of parts, kits, tools, equipment, and/or industrial assist that shall be provided by the government or third-party to perform TO/DO. The Contractor shall provide and bring onboard prior to beginning any service the typical spare parts, tools, and equipment needed for repair. If government furnished tools are to be provided, the contractor shall identify required tools in provided list and quote the necessary parts for calibration and repair prior to moving forward with maintenance. This is to alleviate any delays in the maintenance overhaul for the government and contractor. See PWS section 5.4 for additional guidelines.

The contractor(s) are to warrant that personnel sent to perform any work under the contract are fully qualified to service the specific equipment.

Shipboard technical service additional information:

Some situations may arise due to scheduling or workload conflicts where the onsite technical service representative may be required to attend the vessel during the first part of a routine overhaul then depart and then return to the vessel to complete tasks, attend dock trails, and/or ride sea trials after an unspecified amount of time later.

At the end of an overhaul repair period of any type or kind, onsite technical service representative maybe required to ride the vessel during sea trials/deployment for overnight or longer. The duration of sea trials will be detailed in the TO/DO. Sea trials will incur a 12-hour work day unless otherwise specified.

It is anticipated technical service representative may be required to transit with the vessel for periods of training, troubleshooting, and/or testing of systems while the vessel is in mission status. MSC will undertake all reasonable efforts to support rotation of ship riding personnel to limit ship rider deployment to less than 10 days.

Technical Services Representatives will be covered under three (3) each Categories: Steering Gear, Propulsion, and Engine.

Steering Gear Category would be used for service on steering gear system and associated equipment.

Propulsion Category would be used for service on the propulsion and associated equipment to include controllable pitch propellers, bow thrusters, gear boxes, and associated equipment.

Engine Category would be used for service on engines and associated equipment to include cylinder heads, liners, injectors, pistons, connecting rods, turbochargers, shaft bearings, valves, diesel engines, generators, and associated equipment.

Casualty response additional information:

Shipboard visits for casualty response may be performed in the continental US (CONUS) or outside the continental US (OCONUS) which will be at a foreign port while the ship is deployed or while the ship is underway.

The contractor(s) shall coordinate work dates and times with the KO. If the ship is in homeport

(CONUS), the contractor(s) shall visit the ship within 72 hours of issuance of a task order. If the ship is deployed or OCONUS, the contractor(s) shall arrive at the Government's designated port or point of embarkation for technical support within 96 hours issuance of a task order. In the event of difficulty in meeting this requirement, the contractor(s) shall immediately notify the KO. On-site engineering or MSC may require the technical service representative(s) to deploy for short periods on the ship. The MSC Chief Engineer, or his designated representative, will acknowledge receipt and validate work performed to the KO.

A post overhaul report is to be provided for ALL services within 10 days of services being complete -exemption would be for parts only delivery orders. See PWS section 5.2 for additional guidelines.

2.3.1 Warranty

All provided services are to include a one (1) year warranty from the completion of services.

2.4 Parts

Parts and equipment supply to include: new parts/equipment/subsystems, rebuilt or remanufactured parts/equipment/subsystems, tools, and materials to support and maintain OEM equipment.

The contractor(s) shall furnish repair parts, tools, and/or kits for the components as required to maintain OEM equipment identified in TO/DO.

Contractor(s) may require repair parts, kits, tools, and/or equipment to be provided by the government or a third-party to perform TO/DO. If the contractor(s) desires the repair parts, kits, tools, and/or equipment to be

GFM or GFE, the contractor(s) is required to identify all items. See PWS section 5.4 for additional guidelines.

2.4.1 OEM Products

Contractor(s) are to furnish new repair parts, kits, and/or tools for OEM equipment, as ordered by the KO. These items are to be from the Original Equipment Manufacturer (OEM) factory or be of

"equivalent construction quality", as approved by the OEM and contractor(s). The contractor(s) shall provide documentation of "equivalent construction quality" to include type/grade of materials, strengths, dimensional tolerances, certification of contractor(s) acceptance of equivalence. No changes to this list of parts can be made without the permission of the KO as all offerors will be using the same list. If parts are unavailable, or have been replaced, notify the KO or authorized representative for resolution and include required Technical Support Data IAW PWS section 2.4.3.

The contractor(s) are expected to supply these components complete and ready for service.

2.4.2 Warranty

All provided parts are to include a one (1) year warranty from the initial date of delivery. All parts retrieved from ship’s spares and/or warehouses regardless rate of usage, is to include a one (1) year warranty from the initial date of delivery, not the date it was pulled from inventory.

2.4.3 Documentation

A. Technical Manual Requirements

Equipment procured under this contract shall be delivered with three (3) hard copy and one

(1) electronic copy of the supporting technical manual. The equipment technical manual shall be permanently imprinted by mechanical means and the cover shall be durable to withstand frequent handling and exposure to oil and water. The binding will permit adding and removing pages. The format will follow the typical technical manual format used by the US Navy: Chapters (1) General Information, (2) Operation, (3) Functional Description,

(4) Scheduled Maintenance, (5) Trouble Shooting, (6) Corrective Maintenance, (7) Parts

List, (8) Installation. All manuals shall include the following, as applicable (commensurate with the complexity of the equipment):

a) Cover and Title Page

b) Manufacturer’s Name and Address

c) Equipment Name and Application

d) Table of Contents (including a list of drawings and tables)

e) Safety Precautions (Cautions, Warnings, and Notes)

f) General Theory of Operation

- Complete functional description of equipment based on a block diagram

- Complete explanation of mechanical features using block diagrams or cutaway drawings

- Major assemblies broken into individual circuits, accompanied by complete circuit analysis keyed to a simplified schematic

- Brief descriptions of complex and unusual circuits

- Voltage waveforms at significant point in the circuit

- Memory maps and a description of microprocessor functions

g) Preparation for use, installation, and initial adjustment instructions

h) Operational Instructions

i) Maintenance Instructions (Preventive and Corrective)

j) Cleaning and Lubrication Instructions

k) Performance Verification and Test Features

l) Frequency of Adjustment/Test Equipment

m) Trouble Shooting Instructions

n) Disassembly, Repair, Replacement and Re-Assembly Instructions

o) Installation Instructions

p) Diagrams, Illustrations, and Schematics

q) Complete Parts List

r) Parts List Data: The parts list will identify all parts necessary to provide for 100% bill of material. The following requirements apply to the parts list:

1. OEM part number

2. OEM Commercial and Government Entity (CAGE) code, if available, or

OEM description, address and telephone number.

3. All parts shall be keyed (using index numbers) to exploded view drawings.

4. Parts in the listings shall be grouped by assemblies, subassemblies, and modules. Parts shall be identified in the assembly in which they are components.

5. Parts listed in the technical manual will match the Technical Support Data parts list as required.

6. Note: All data will be provided in hard-copy and CD-ROM format.

B. Technical Support Data (TSD):

The contractor(s) shall provide complete and accurate data with delivery of the equipment.

All data will be submitted in the English language only.

a) The contractor(s) shall submit a revision whenever engineering changes and/or modifications occur which add to, delete from, or modify previously submitted

Technical Support Data (including changes to manufacturer’s part numbers).

b) When TSD documents are prepared by a contractor other than the OEM, the preparer shall be identified by their company’s name, address, telephone number and point of contact.

c) The TSD documentation consists of a bill of materials/list of all repair parts, assemblies and subassemblies, special tools and test equipment required to maintain, repair or overhaul the equipment/components as specified by an illustrated parts breakdown. The documentation shall include at a minimum the following technical data for each individual part, assembly and subassembly for the equipment/components specified:

- OEM’s part number

- OEM’s Commercial and Government Entity (CAGE) code (if no CAGE is available, provide OEM address, description and the telephone number)

- OEM’s drawing that identifies the part (illustrated parts breakdown).

- Characteristic/name plate data/certification data for the end item and all equipment

- Item name

- Reference Symbol Number (for Electronic Provisioning only)

- Production lead time (if known)

- Unit of issue

- Unit price

- Unit of measure

- All shipments MUST include the Vessel name and Requisition Number and/or the Contract Number on the shipping package label.

C. Delivery of Technical Documents:

Electronic copies shall be emailed to MSCTechLibrary@navy.mil and hardcopies/CDs shall be mailed to:

mailto:MSCTechLibrary@navy.mil

MSC Technical Library

9276 Third Ave

Norfolk, VA 23511-2914

2.4.4 Shipping

The price associated with shipping these parts are to be included in the price of the Parts.

Part delivery lead-time is defined as number of days from day of award of any Task Order/Delivery

Order (TO/DO) to delivery day at any designated location defined in the associated TO/DO. Actual delivery days will be identified in the associated TO/DO PWS and negotiated (if applicable) prior to award of the TO/DO.

For CONUS shipments:

There are multiple nationwide locations that Parts will be shipped that will be defined in each individual TO/DO.

For all OCONUS shipments:

The Parts or Equipment is to be shipped to the East Coast (W-143 Norfolk, VA) or West

Coast (BATS San Diego, CA) location as defined in TO/DO and the Government will be responsible for shipping overseas. The Contractor will not be financially responsible for shipping overseas.

A penalty will be applicable in accordance with the QASP if the contactor fails to meet issued

TO/DO defined delivery dates for CONUS or OCONUS orders. A penalty will not apply if delivery dates are not met due to a Government fault for shipments.

A. Special Delivery Surcharge

Special delivery surcharge applies for each instance in which the delivery date requested by the Government falls on a Saturday, Sunday, or local holiday. Local holidays shall be limited to those holidays officially recognized by the national Government for the specific country involved.

B. Expedited Delivery Surcharge

The Contractor shall expedite delivery as specified within the DO, when the Government requires the supplies to be delivered via fastest available delivery, airfreight, next day delivery, or equivalent.

The Contractor may only collect for expedited and special delivery surcharge in those instances when:

Expedited delivery OR delivery on a weekend/holiday was requested by the

Government for the convenience or benefit of the Government AND

Expedited delivery OR delivery on a weekend/holiday was successfully completed on the date requested by the Government.

Expedited delivery costs resulting from inadequate local stock inventories or inadequate just-in-time manufacturing/stock management/delivery arrangements, shall be solely for the Contractor’s account, provided the Government has provided adequate order lead time.

The Contractor shall not incur any penalties for failure to be able to accommodate requests for special or expedited delivery; however, the Contractor will remain liable and held to make the standard delivery timeframe outlined in the awarded TO/DO.

2.5 Remote Technical Support

As part of base contract, Contractor shall provide remote technical support. Remote technical support may consist of either phone consultation, E-mail inquiries, or fax during normal business hours (0800 East Coast

– 1700 East Coast). For all forms of technical support where a shipboard visit is not required, the Program

Manager (PM) shall acknowledge the request and his/her understanding of the request, within 12 hours of the Government’s submission of the request. The Contractor shall provide recommended initial technical corrective action directly to MSC within 48 hours of the request. See PWS section 5.68.2 for additional information and deliverables.

2.6 Logistics Support Services

As part of the base contract, the contractor shall provide necessary product line expertise and information necessary to support the development, updating and revision of various Navy logistics products, including:

Configuration management and associated Allowance Parts Lists (APLs)

Parts and sub-assembly provisioning

Technical manuals

Technical support data

Planned maintenance system (PMS) procedures

Maintenance standards

Drawings

Parts list

Parts stocking and availability

2.7 List of Obsolescence

As part of base contract, Contractor shall provide a list of obsolescence. The Contractor is to provide a list of all obsolete or plan to be obsolete equipment, parts, hardware, and/or software associated with equipment listed in Section 1.2 on an annual basis. The list shall include obsolete part number, description, system, recommended plan of action, impact, and new part number if applicable. Obsolescence includes change of part number, and/or no longer supplied, supported, or serviced by the contractor. The contractor will provide updates to the list throughout the term of the contract as they occur. See PWS section 5.8 for additional information and deliverables.Error! Reference source not found.8.2

2.8 Training

On TO/DO basis, Contractor shall provide training services. Government may also request customized training for systems applicable to MSC. Customized training details would be defined in TO/DO. Training required by the government will have a task order issued prior to any attendance for the training.

Contractor is to provide a list of upcoming or customized training applicable to MSC. See PWS section 5.6 for additional information and deliverables. 8.2

3.0 RATE TABLE

3.1 Labor Rates

Exhibit A lists a variety of Contractor(s) labor rates that are implemented into this contract. These rates are to be fully-burdened and firm-fixed-price.

Exhibit A includes estimated quantities of hours. Actual ordered amounts may be higher or lower.

3.2 Parts

Exhibit A includes estimated quantities of parts. Actual ordered amounts may be higher or lower.

4.0 TRAVEL

Contractor(s) shall submit a firm-fixed-price for travel for the reasonable, allowable, and allocable total cost of transportation, lodging, meals and incidental expenses only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. The cost may not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

Each task order that requires travel will require the Contractor to submit with their quote, a firm-fixed-price for travel costs associated with that task order.

The Contractor is responsible for making all needed arrangements for its personnel. This includes, but is not limited to, the following:

Medical Examinations

Immunizations

Passports, Visas, etc.

Security Clearances

Country Clearances

Note: Travel to the Philippines will require a “9A Special” visa.

5.0 DELIVERABLES

5.1 Kick-Off Meeting (Associated CDRL: 001 Kick – Off Meeting)

A kick-off meeting may be required for certain TO/DOs as stated in the TO/DO or otherwise requested by the KO. The meeting may be held within three (3) business days after TO/DO award.

The Contractor shall contact the PPE, CHENG, COR, and KO and arrange a mutually agreeable time and place to meet (teleconference is acceptable) for the purpose of discussing the requirements and details of the work.

The Contractor shall create a set of meeting minutes, to be signed by both MSC and the contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the PPE, CHENG, and KO within three (3) business days after conclusion of the kick-off meeting.

5.2 Post Overhaul Report (Associated CDRL: 002 Post Overhaul Report)

A post overhaul report is to be provided for ALL rendered services within 10 days of services being complete.

An exemption to the post overhaul report would be for parts only orders and training. Upon completion of each technical support effort, the technical representative shall obtain job final sign-off from cognizant MSC personnel prior to departing the job site. The vessel’s Chief Engineer and/or Port Engineer are the primary

Points of Contact for job final sign-off, but may delegate this duty when necessary. A copy of final sign-off shall be provided in the Post Overhaul Report. The contractor shall prepare and submit a written report of maintenance performed and noted equipment conditions. The contractor shall utilize Contractor’s standardized form.

The report shall be submitted in electric format from the Contractor to the principle port engineer (PPE), the

Ship’s Chief Engineer (CHENG), Contract Representative (COR), and Contracting Officer (KO). The report shall include vessel name, location, service date(s), technical representative name(s), TO/DO #, summary of work complete, summary of condition, and acknowledgement of work completion and condition by cognizant MSC personnel.

5.3 Tasking Spreadsheet (Associated CDRL: 003 Tasking Spreadsheet)

On an as needed basis, the Government may request Contractor to provide a tracking spreadsheet in Microsoft

Excel format listing each TO/DO and the associated deliverables. The spreadsheet maybe updated every https://secureapp2.hqda.pentagon.mil/perdiem/ month and sent to the COR/KO. The task tracking spreadsheet maybe updated upon initiation and completion of each TO/DO. The spreadsheet is to contain at a minimum, list the date of each TO/DO, a description of each TO/DO, and the percentage of each requirement completed under each TO/DO.

5.4 List of Required Parts/Kits/Tools/Equipment/Assistance (Associated CDRL: 004 List of Required

Parts/Kits/Tools/Equipment/Assistance)

As part of a TO/DO proposal, provide a detailed list of parts, kits, tools, equipment, and/or industrial assist that shall be provided by the government or third-party to perform TO/DO. Be specific in the parts, kits, tools, equipment, manpower, rigging, and access required for each instance so that the PPE can plan to accommodate the necessary industrial support. The Contractor shall provide and bring onboard prior to beginning any service the typical spare parts, tools, and equipment needed for repair. If government furnished tools are to be provided, the contractor shall identify required tools in provided list and quote the necessary parts for calibration and repair prior to moving forward with maintenance. This is to alleviate any delays in the maintenance overhaul for the government and contractor. List of Required Tools/Equipment are to be submitted to the KO, COR, and PPE for the TO/DO.

5.5 Condition Found Reports (Associated CDRL: 005 Condition Found Reports)

See PWS section 8.4 for details.

5.6 Trainings Available (Associated CDRL: 006 Trainings Available)

Within 30 days of contract award and then annually, Contractor is to provide a list of upcoming or customized trainings applicable to MSC. The list should including training descriptions, locations, dates, and cost.

Locations of the training course can be CONUS and OCONUS. The list shall be sent to the COR and KO.

5.7 Documentation (Associated CDRL: 007 Documentation)

As part of TO/DO deliverable, documentation is to be provided for equipment, assembly, or system procured.

Documentation to be in accordance with Section 2.4.3 and delivered as defined in Section 2.4.3.C.

5.8 List of Obsolescence (Associated CDRL: 008 List of Obsolescence)

Within thirty (30) days of contract award, within five (5) business day of identifying a new item(s) have become obsolete, and then annually, Contractor is to provide a list of all obsolete or plan to be obsolete equipment, parts, hardware, and/or software associated with equipment applicable to MSC on an annual basis. The list shall include obsolete part number, description, system, recommended plan of action, impact, and new part number if applicable. Obsolescence includes change of part number, and/or no longer supplied, supported, or serviced by contractor. Provide the list of obsolescence to KO and COR.

5.9 Service Bulletins and/or OEM recommendations (Associated CDRL: 009 Service Bulletins and/or

OEM recommendations)

Within 30 days of contract award and then as released, Contractor is to provide most recent service bulletins and/or OEM recommendations for all systems applicable to MSC. Service bulletins and/or OEM recommendations are to be delivered as defined in Section 2.4.3.C and notification to COR and KO.

6.0 PERSONNEL QUALIFICATIONS

6.1 Personnel Requirements

The contractor shall provide qualified personnel defined in Section 3.1 to perform all contract work and services within specified periods. The contractor shall warrant that personnel performing any work under the contract are fully qualified to perform any services rendered such as engineering or services.

Contractor personnel performing under this contract shall be:

Able to visit overseas locations, unless local service technicians are available and approved by the

COR to perform the required effort.

Capable of obtaining clearance to access the ships.

Able to read, write, speak, and understand English fluently.

Additional Contractor personnel requirements are as follows:

The Contractor shall designate an individual as the Program Manager (PM) with complete authority to decide all technical matters connected with this contract, and is readily available to the government to discuss solutions or disputes regarding performance or issues on the deck plate. .

The contractors(s) shall designate at least one Assistant PM as an alternate manager with the authority to act as and on behalf of the PM in the event of the absence or incapacity of the designated

PM. The contractor shall advise the KO, in writing, which specific persons have the decision-making authority described herein. The Program Manager (PM) or single point of contact shall have experience with working in the shipyard environment and have extensive knowledge of the equipment listed in Section 2.0.

Contractor shall provide Technical Services Representatives to meet historical demands of support for services. Technical Services Representatives shall meet OEM standards to service equipment listed in Section 2.0 and fully qualified in accordance with MSC authorized standards.

6.2 Personnel in Training Status

The Contractor is not to use apprentices to perform any of the required services unless the apprentice performs all work under the close supervision of a qualified service representative. Any work performed by an apprentice is to be minimized as the purpose of their presence onboard is for training. The contractor is responsible for all work performed by an apprentice. The full cost associated with trainee efforts shall be borne by the contractor and shall not be charged to this contract or TO/DO.

7.0 CONTRACT INFORMATION

7.1 Contract Type

This will be an IDIQ contract with firm-fixed-price TO/DOs. Under this type of contract, no work may be performed until directed by a TO/DO. Electronic mail and facsimile are acceptable forms of transmission for all TO/DOs, modifications, and correspondence issued under this contract. TO/DOs may be issued via written authorization through email; however, these orders will be followed up with a formal TO/DO within seven (7) business days under normal circumstances.

7.2 Place of Performance

Contractor is required to perform the work as ordered onboard MSC vessels unless shop work is authorized, necessary, and/or required. Vessels will be either moored at a Government Facility, located in a Commercial

Repair Facility, or underway. In most cases, the contractor will have to perform work aboard the vessel while the vessel is in a commercial repair facility. The work will be required to be performed in various CONUS and OCONUS locations. Typical places of performance include the following: Boston MA; Philadelphia, PA; Norfolk, VA; Charleston, SC; Seattle, WA; Portland, OR; San Francisco, CA; San Diego, CA; Honolulu, HI; Guam; Subic Bay, Philippines; Singapore; Yokosuka, Japan; Sasebo, Japan; Bahrain; Jebel-Ali, United

Arab Emirates; Duqm, Oman; Naples, Italy; and Rejika, Croatia.

7.3 Period of Performance

The period of performance is a five (5) year ordering period.

7.4 Performance Standards

This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. Contractor(s) shall be evaluated on ability to provide quality deliverables in an efficient manner.