Enterprise_Project_Management_Process.pdf

Enterprise Project Management Process In te gr at ed

P ro je ct

T ea m

TC

IB

C us to m er

Initiation Phase

Test PhaseBuild PhaseDesign PhaseDefine Phase Project Closeout

Deploy Phase

CRQ is approved by Pre-Select Board; Completed N6 Project Planning Initiation Template provided by

Portfolio Manager

PDR SDR TRR DRR

PIR = Project Initiation Review PDR = Project Definition Review SDR = Solution Design Review TRR = Test Readiness Review DRR = Deployment Readiness Review DCR = Deployment Complete Review PCR = Project Closeout Review

Is Project Charter Approved

Rework Requested

No

Yes

Warranty Phase

No

Is Closeout Package AcceptedNo

Is BCA Selected and Approved

Rework Requested

DCR PCR

Rework Requested

Yes

Cancel Project and notify stakeholders

Cancel Project and notify stakeholders Cancel Project and notify stakeholders

Yes

Await TCIB Ranking and approval for execution;

Send to EPM Customer

(typically Service Delivery)

TCIB has approved the BCA; Ranked the project and approved for execution; Completed N6 Project Execution Initiation Template provided by Program

Manager

PIR

Initiate Phase Define Phase

In te gr at ed P ro je ct T ea m

C us to m er

Develop Project Charter and TCIB Project Slide;

Obtain IPT acceptance

Develop Draft Project

Schedule Milestones;

Develop Draft Cost estimate

(ROM) Assign Core Project

Planning Team (by name)

Assemble core Project

Planning Team (by role)

CRQ is approved by Pre-Select Board, Portfolio Manager has completed and provided “N6

Project Planning Initiation Template”.

Perform Operational

Needs Assessment

Identify and engage

Stakeholders;

Develop CPIC

Communication Plan; Identify

Organizational Process Assets

Yes

Identify project dependencies, constraints, Enterprise

Environmental Factors, and required project deliverables Conduct Project

Initiation Review

Attend Project Initiation Review

Is PIR Successful

No Rework Phase Deliverables as needed;

If the PIR is NOT approved, the IPT & Program Manager may cancel the project or rework the phase deliverables.

Continue to Define Phase

Define Phase

Design Phase

C us to m er In te gr at ed

P ro je ct

T ea m

Perform Technical comparison of alternatives

Is PDR Successful

Develop Requirements

Traceability Matrix

Gather and Document High-

Level System Requirements;

Conduct Prelim- Req’mnts Review

No

Develop Draft Risk Management Plan

& Risk Register

Identify IA/C&A Needs; Assemble

DIACAP team;

Determine

Accreditation Requirements

Identify EA/TA Needs and develop EA/TA Plan as needed

Attend PDR

Perform Needs Analysis, 5 W’s, Gather Operational

Requirements and Develop ORD

Prepare for and Conduct Project

Definition Review

(PDR)

Develop high-level WBS for each alternative

Establish Technical

Evaluation Criteria for AoA

Develop BCA Package (including

AoA, Risk Plan, Comms Plan, Funding Profile and POA&M

Yes

Develop Cost and Schedule estimates for each alternative

Rework Phase Deliverables as needed;

If the PDR is NOT approved, the IPT & Program Manager may cancel the project or rework the phase deliverables.

From Initiate Phase; No

Is Project Charter approved

Cancel Project and Notify Stakeholders

Submit Project Charter to

TCIB

Await TCIB decision;

Dissolve IPT

Champion BCA package at TCIB

Yes

Define Initial Testing

Requirements

Develop Schedule, Cost, and RLN to

AoA; Plan IPT Communications.

Yes

Identify existing assets (Hardware, Software, Systems, etc.) that may satisfy requirements

The BCA submission may require supporting documentation, including the Preliminary System Requirements Specification and a CPIC Project Slide; For large efforts, a Command Council Brief may be required.

C us to m er

TC

IB

From Define Phase;

Cancel Project and Notify Stakeholders

Is BCA Package approved & is the solution selected?

Hold in Service Pipeline (TCIB

Ranking);

At this point, the project will be restarted according to N6 prioritization and funding

Submit BCA Package to TCIB

Review BCA Package

TCIB Ranking

No

Rank and Prioritize

Complete N6 Project Execution

Initiation Template

Yes

Continue to Design Phase

This process is outside the scope of EPM but is included here for reference.

Design Phase

Build Phase

In te gr at ed P ro je ct T ea m

C us to m er

Develop Initial C&A Package

Update Project Plan & RLN, Develop Schedule & Cost through

Design Phase for Selected Solution

Is SDR Successful

Develop detailed System

(Technical) Requirements

Specification and Requirements

Traceability Matrix

Conduct Solution Design Review

(SDR);

Baseline cost & schedule (RLN)

Develop TEMP;

Include Design

Verification, Integration and UAT test cases

Finalize Solution Design

Specification and Requirements

Traceability Matrix

Yes

Attend SDR

Attend Project Kickoff

Conduct Kick Off & confirm resource availability

Identify New Integrated Project Team & Develop

Project Communications

Plan

Develop Solution Design

Specification including System

Devices

Develop Draft Standard Operating

Procedures

Update EA/TA

Prepare baseline Project WBS, Schedule and Cost

(POA&M/RLN)

through Test Phase (ROM

Deploy phase)

No

Rework Phase Deliverables as needed;

If the SDR is NOT approved, the IPT & Program Manager may cancel the project or rework the phase deliverables.

Continue to Build Phase

From TCIB Ranking;

Have TCIB BCA approval, selected solution;

Program Manager supplies a completed N6 Project Execution Initiation Template.

Conduct IA Kickoff and initiate package

Draft TRANSALT Forms and/or Operations

Checklist (as required)

Build Phase

Test Phase

In te gr at ed P ro je ct T ea m

C us to m er

No

Submit C&A Package for IATT to ODAA

Complete Procurement and

Prepare Development

Environment for Build

Is C&A Package approved

Build Application and Infrastructure as per the Design

Specification;

Perform and

Document Unit Testing

Finalize TEMP (Test and

Evaluation Master Plan)

Update C&A Package and prepare for submission

Perform System Maintenance to remediate IA Vulnerabilities

Is TRR Successful

Prepare for and Conduct Test

Readiness Review

(TRR)

Yes

Perform System Maintenance to remediate IA Vulnerabilities

Attend TRR

Develop Deployment &

Rollback Plan and Standard Operating

Procedures (SOPs)

Receive signed IATT Letter (approval to connect testing environment)

Yes

Perform System Maintenance to remediate IA Vulnerabilities

No

Review Project artifacts and solution design with Operations and confirm environmental assumptions

Complete and submit updated

TRANSALT

documentation (as required)

Update Operations Checklist

From Design Phase

Rework Phase Deliverables as needed;

If the TRR is NOT approved, the IPT & Program Manager may cancel the project or rework the phase deliverables.

Continue to Test Phase

Test Environment Checklist

Draft Global Service Desk

(GSD) Checklist

Test Phase

Deploy Phase

In te gr at ed P ro je ct T ea m

C us to m er

Yes

No

Scan & Update C&A Package

Manage Defects

Submit C&A Package for ATO to ODAA

Perform Design Verification Testing & document results

Is C&A Package approved

Perform Integration Testing

& document results

Perform User Acceptance

Testing (UAT) & document results

Receive ATO Letter

Deliver project artifacts to

Configuration Management and

Conduct Deployment

Readiness Review

(DRR)

Is DRR Successful

Perform System Maintenance to remediate IA Vulnerabilities

Provide Input to Develop

Deployment Schedule

Yes

Test and Finalize Deployment &

Rollback Plan and SOPs (Test Installation)

Develop (with Execution Manager)

Deployment Schedule

(POA&M)

Yes

Attend DRR

All critical defects resolved?

No

Perform System Maintenance to remediate IA Vulnerabilities

Perform System Maintenance to remediate IA Vulnerabilities

Create Training Documents

Test Installation Successful

No

NoFinalize Global Service Desk

Checklist

Finalize Operations Checklist

Update EA/TA artifacts

Yes

From Build Phase

If defects are not resolved, IPT and Customer determine best course of action to correct defects and repeat testing;

Under extreme failure conditions, the IPT may recommend the Program

Manager cancel the project

Rework Phase Deliverables as needed;

If the DRR is NOT approved, the IPT & Program Manager may cancel the project or rework the phase deliverables.

Continue to Deploy Phase

If a TRANSALT is required, approval is required prior to Testing and Finalizing Deployment & Rollback Plan.

Deployment Availability information is needed from Execution Manager and Afloat Operations

Deploy Phase

Project Close Out Phase

In te gr at ed P ro je ct T ea m

In cl ud in g E xe cu tio n

M an ag er an d E xe cu tio n

B ra nc h

C us to m er

Roll Back the Solution

Conduct Deployment Complete

Review (DCR)

Is Solution Accepted?

Deploy Solution as per

Deployment Plan

Complete Pilot or Mock Install

Validate Solution

Deployment yes

No

Test and Finalize Training

Document

Finalize Deployment

Schedule

(POA&M)

YesIs DCR Successful

Attend DCR

No

During the Deployment Phase, the Execution Manager leads most daily activities. The Project Manager and IPT are available primarily to support the Program Manager and ensure a successful solution handoff to the Execution Manager.

Many solutions require multiple installations, this is especially true for Afloat systems. The deploy, validate, accept/rollback cycle may be repeated.

If a rollback is required, the approved rollback plan will be followed. The program manager, execution manager, and project manager will then assemble an appropriate team to assess the situation and develop an action plan.

From Test Phase

Provide Training (as required)

Rework Phase Deliverables as needed;

If the DCR is NOT approved, the IPT & Program Manager may cancel the project or rework the phase deliverables.

Continue to Project Closeout Phase

Project Close Out Phase

Warranty Phase

In te gr at ed P ro je ct T ea m

C us to m er

Deliver HW/SW to Operations (as required)

Identify and Agree on Warranty support period.

Define and document any Warranty SLA’s and support agreements

Identify & Document Final

Lessons Learned

No

No

Update Appropriate

Organizational Process Assets (Particularly EA/

TA artifacts)

Prepare Project

Closeout Package for

TCIB

Review Project Close out

Package and Submit it to

TCIB

Is Package Accepted?

Plan Warranty Activities

Send request to Change

Management requesting CRQ

Closure

Yes

From Deploy Phase

Rework Phase Deliverables as needed;

However unlikely, the TCIB could cancel the project at this point.

Conduct Project

Closeout Review

Attend Project

Closeout Review

Is PCR Successful

Continue to Warranty Phase;

Dissolve the IPT retaining only enough support for Warranty; close project

Rework Phase Deliverables as needed;

If the PCR is NOT approved, the IPT & Program Manager may cancel the project or rework the phase deliverables.

Submit Project Artifacts to CM and archive on

IS Portal; ensure SOPs delivered to applicable parties

Create Project Closeout Review

Brief

Warranty Phase

In te gr at ed

P ro je ct

Te am C us to m er

Conduct Warranty Activities;

Provide Support During the Defined

Warranty Period

End

From Project Closeout Phase

Finalize Warranty Activities

Review Warranty Activities and

Report Status (as required)

Warranty Phase Activities and Reporting are governed by the approved Warranty Agreement and the Technical Support Services Process.

Assign Dedicated Warranty Point of

Contact

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7 ACRONYMS

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