Sources_Sought_TC-EAST.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or request for proposal and no contract or purchase order will be awarded from this notice. There is no solicitation available at this time. Military Sealift Command, Norfolk, is seeking eligible businesses to perform and deliver the following lodging and transportation services in MSC Training Center East (TC-E) located at 1029 State Route 33, East Freehold, NJ 07728:

The Contractor shall provide lodging and transportation, as specified herein, to the authorized Civil Service Mariners (CIVMARs) assigned to the Military Sealift Command (MSC). The Contractor shall furnish necessary facilities including furniture, equipment and supplies. Such facilities shall be located within a twenty-five mile driving radius of the main entrance to the MSC Training Center East (TC-E) located at 1029 State Route 33, East Freehold, NJ 07728, using www.mapquest.com. Transportation to and from the contractor’s lodging facility and MSC TC-E will be provided by the contractor. The commute time to the training facility from each hotel (primary and each overflow) must not exceed one hour each way during normal peak traffic hours.

LODGING

The primary lodging facility must be rated by the American Automobile Association (AAA) and must meet or exceed the three Diamond hotel rating from AAA. In addition to the primary facility, the contractor must have a minimum of two (2) overflow hotels that are rated by AAA and meet or exceed the AAA three Diamond hotel rating. The overflow hotels may be at different locations, however, each facility shall be located within the mileage/commute requirements stated above and shall provide the same or lower room-night rate as the primary lodging facility. The contractor shall provide a microwave and refrigerator in each authorized CIVMARs room and maintain at least three (3) functional washers and three (3) functional dryers at each site. The contractor shall provide free local telephone calls and a free, functional internet connection in each room, and hotel guests will have access to an on-site Business Center. The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The lodging facility must be within 1/8 mile distance of a public transportation designated stop OR the lodging facility must provide transportation to/from the nearest public transportation designated stop with set schedule OR the lodging facility must provide round trip shuttle service comparable to that of public transportation with a five (5) mile driving radius with set schedule. Each authorized CIVMAR occupant shall be given a key to his/her room at no charge and with no deposit fee. The primary facility shall provide lodging to the majority (greater than 50%) of the authorized CIVMARs at all times. The overflow facilities will only be used when the primary lodging facility exceeds its capacity. Overflow hotel properties may change throughout the life of the contract as long as the properties meet all the requirements of the contract and are validated and approved in writing by the Contracting Officer Representative (COR) and Contracting Officer prior to any changes.

The Contractor shall provide hotel rooms when called for by the COR and/or Contracting Officer or his/her designated representatives. The Contractor shall ensure a sufficient number of single rooms are available at all times to meet the Government’s needs. Based on previous history, the room nights will vary with an estimated average of 50 rooms per night, to as many as 90 rooms per night. The quantities of single rooms actually occupied for lodging on any one day may vary depending upon the fluctuating number of CIVMARs attending training. The length of a CIVMARs stay varies. Each authorized CIVMAR shall be entitled to a single room. The authorized CIVMARs will remain in the same facility from the day the check in until they check out with the exception of those moves at the request of the MSC Point of Contact (POC) based on availability of the contractor. The authorized CIVMARs may not be moved from one facility to another unless contractor submits a request three (3) working days in advance with adequate justification, to the MSC TC-E Site Manager for approval.

The Contractor shall provide a single room night rate per day, including all applicable taxes in the composite rate. However, generally, the U.S. Government is tax exempt. The total price for one unit of lodging shall not exceed the maximum per diem locality rate specified in the Joint Travel Regulations as amended.

The Government estimates 32,850 single room nights to be utilized during the contract period base year. This is only an estimate. The Government is only liable for and will only pay for the actual number of rooms used by the authorized CIVMARs.

The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The contractor shall provide adequate lodging at the designated and approved overflow hotel facilities during such period. The determination as to whether improvements to the hotel facility constitutes a renovation and/or major construction project shall be left to the discretion of the COR and/or the Contracting Officer.

Space shall be provided for an estimated 2-3 Government vehicles or officially hired rental cars at no cost to the Government. Free parking shall be provided for all authorized CIVMARs staying at the hotel.

TRANSPORTATION

The Contractor shall provide each authorized CIVMAR staying at the primary and overflow hotel(s) transportation to MSC Training Center and transportation back to the hotel on a daily basis whenever classes are scheduled, including weekends and Federal holidays, if required. The Contractor shall provide a single trip transportation rate per day, including all applicable taxes in the composite rate. However, generally, the U.S. Government is tax exempt. At a minimum, there will be at least 2 single trips each day (one from the hotel to the Training Center in the morning, and one from the Training Center back to the hotel in the afternoon). There could be times when more than one single trip is required each way, i.e. CIVMARs returning to the hotel in the afternoon in two or more groups based on class schedule.

The Contractor shall be responsible to coordinate travel arrangements on a daily basis with the Training Center POC in sufficient time to ensure timely logistical arrangements. The Training Center Site Director will determine the daily schedule for CIVMARs.

The contractor shall insure all CIVMARS arrive at the Training Center 15 minutes prior to the CIVMARs’ scheduled class start times to include any multiple pick-ups due to the use of overflow facilities.

The Contractor shall have a sufficient size and/or number of vehicles to support the required timeframes of arrival and departures. All vehicles must be climate controlled with properly operating air conditioning and heating systems.

The Contractor shall obtain the daily pickup and drop schedule from the Training Center Site Director or his designated representative. For planning purposes, the Contractor shall be available for drop offs in the morning and pickups in the afternoon on each day when needed. Exact times to be determined by the Training Center Site Director.

Most trips to and from the primary and overflow hotels to the Training Center will occur Monday through Friday. There may be requirements to provide transportation for the authorized CIVMARS on weekends and Federal Holidays. This will be coordinated by the MSC POC in advance as needed.

The Government estimates the total number of single trips for transportation between the hotel(s) and the Training Center is 1750 single trips per year during the contract period base year. This is only an estimate. The Government is only liable for and will only pay for the actual number of single trips made between the hotel(s) and the Training Center that are provided by the contractor. The contractor is responsible for monitoring the passengers as authorized CIVMARs lodging under the contract.

The Government anticipates a period of performance with a one (1) base year and two (2) 6-month option periods commencing on or about April 2019.

The appropriate NAICS Code is 721110. Again, THIS IS NOT A REQUEST FOR QUOTE OR PROPOSAL. This is a market research tool used to determine the availability and adequacy of potential business sources prior to determining the method of acquisition and issuance of an award. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

It is requested that interested businesses submit a brief capabilities package demonstrating ability to provide the requested services. Submission of a capabilities package is not a prerequisite to any potential future offerings, but participation will assist the Government in tailoring requirement to be consistent with industry. This document shall address, as a minimum the following:

(a) Company profile to include number of employees, office location(s), DUNS number, and CAGE Code

(b) Point of contact, telephone number, fax number, address, and email address (if available)

(c) Small business standing (i.e., large or small business, if small business, the specific category/NAICS of small business).

(d) Answers to the following questions:

1. Do the primary and alternate property(s) have safe deposit boxes IN the hotel rooms, vice just at front desk?

2. Does the property provide dining facilities for breakfast, lunch, and dinner?

3. Are there dining facilities within one half mile from the primary and each of the overflow facilities, including "fast-food" establishments and/or "full-service" establishments?

4. Does the hotel have an American Automobile Association (AAA) rating of three (3) or more?

5. Does the hotel allow free parking?

6. All properties must be willing to supply a refrigerator and microwave for each room housing a CIVMAR. Will all properties be able to do this?

7. What is the location of your nearest public transportation stop?

8. How many coin operated washers and dryers onsite?

9. Do you provide free, functional Internet connection in each room?

10. Vendors shall be registered in the SAM database (http://www.sam.gov) and complete Online Representations & Certifications (http://orca.bpn.gov).

RESPONSES ARE DUE on Wednesday, 31 January 2019 by 1:00 PM Eastern Standard Time. Responses shall be sent via email to the following address: Charles.bazdanes@navy.mil. Questions or comments regarding this notice may be addressed to Charles Bazdanes at the above email address or via phone at 757-341-4629.