PWS_Failure_Analysis_2-22-18.docx

N32205-18-Q-7098

PERFORMANCE WORK STATEMENT

Performance Work Statement

Title: Mateiral Testing and Failure Analysis

Contracting Point of Contact: Melvin Frazier, Melvin.frazier@navy.mil

STATEMENT OF WORK

MATERIAL TESTING AND FAILURE ANALYSIS SERVICES

1. Background.

1.1. The Military Sealift Command (MSC) owns and operates approximately 125 ships, with steam turbine, gas turbine, and diesel engine propulsion systems. These ships fulfill such varied missions as underway replenishment, oceanographic research, cable repair, and dry and refrigerated cargo support. The MSC N047 Division is responsible for aspects of ship maintenance, repair, alteration, and material readiness for the MSC fleet. Throughout the period of performance of this contract, new ships will be introduced into the MSC fleet, ships will undergo life extensions, and ships will be retired from service life.

1.2. The MSC Engineering Directorate has five divisions: N0471 (Maintenance Management), N0472 (Technical Division), N0473 (Policy and Regulatory Compliance), N0474 (Fleet Recapitalization), and N0475 (Field Activity). All divisions are located in Norfolk, VA. The disciplines that are supported mechanical, electrical and marine engineering, naval architecture, and safety. Analysis and testing emcompass metallurgical, chemical, fatigue, mechanical, polymer, plating and coating; weld, thermogravimetric, fire investigation, electrical and component.

1.3. Availability of vessels is essential to MSC’s mission, and the adoption of sound maintenance practices is acknowledged as a major contributor to improved reliability. The Engineering Directorate is required to perform Failure Analysis on multiple failures onboard MSC ships.

2. Scope. This contract will provide non-personal engineering services to the Engineering Directorate of MSC in the form of Material Testing and Failure Analysis Subject Matter Expert. The Contractor is to be a fully accredited testing facility whose personnel are familiar with various nationally recognized test methods and standards, including but not limited to, those standards outlined in Section 5 below. That Contractor must be a Certified Fire and Explosion Investigator (CFEI) by the National Association of Fire Investigators. The Contractor shall have the capabilities and the requisite skills to perform all task orders contemplated under this contract.

2.1 Non-Personal Services. Non-personal engineering services shall be provided under this contract. Personnel rendering the services are not subject either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

3. Specific Tasks. The Contractor shall provide a broad range of Material Testing and Failure Analysis which includes Metallurgical Testing, Chemical Analysis, Fatigue Testing, Mechanical Testing, Polymer Testing, Plating and Coating Analysis, Weld Testing, Thermogravimetric Analysis, and Fire Investigation. Specific task descriptions and instructions, sufficient in detail to allow for Contractor performance, shall be provided with each task order (TO) issued under this contract.

3.1 Metallurgical Testing. The Contractor shall Perform Metallurgical Testing which includes the following tasks, but is not limited to:

3.1.1. The Contractor shall Perform Scanning Electron Microscope (SEM) examination of various parts to identify the nature of the observed fracture, and identify any inclusions or features that may have acted as a fracture origin, as well as identifying the fracture morphology.

3.1.2. The Contractor shall Perform Metallographic Cross Section Evaluation of selected parts to identify the microstructural features pertaining to the failure, including any base metal or processing discontinuities associated with the fracture site.

3.1.3. The Contractor shall Conduct Microstructural Analysis using a Light Metallurgical Microscope.

3.2. Chemical Analysis. The Contractor shall Perform Chemical Analysis which includes the following tasks, but is not limited to:

3.2.1. The Contractor shall Perform Chemical Analysis of the representative sections of selected parts for alloy verification and compare the results to standard alloy composition and determine the significance of any discrepancies.

3.2.2. The Contractor shall Perform Energy Dispersive X-Ray Spectrometry (EDS) of representative areas to identify the elements present with atomic weight greater than beryllium.

3.2.3. The Contractor shall Perform Atomic Emission Spectroscopy (AES) for the analysis and identification of common elements with low atomic numbers such as aluminum.

3.2.4. The Contractor shall Perform Optical Emission Spectroscopy (OES) Analysis to determine chemical composition of various metallic alloys.

3.2.5. The Contractor shall Perform Testing for the determination of Carbon, Sulfur, Nitrogen and Oxygen in Steel and Iron by combustion and fusion techniques ( ASTM E1019).

3.2.6. The Contractor shall determine Carbon Content by combustion analysis.

3.2.7. The Contractor shall Conduct Fourier Transform Infrared Spectroscopy (FTIR) to determine the identity of organic materials, determine if contamination is present, and evaluate samples for degradation.

3.3. Fatigue Testing. The Contractor shall Perform Failure Testing which includes the following tasks, but is not limited to:

3.3.1. The Contractor shall perform visual examination of High Cycle and Low Cycle Fatigue Failures.

3.3.2. The Contractor shall perform Fastener Testing which includes the following fatigue tensile, wedge tensile, double shear, stress rupture and stress durability.

3.4. Mechanical Testing. The Contractor shall Perform Mechanical Testing which includes the following tasks, but is not limited to:

3.4.1. The Contractor shall Conduct visual examination and detailed photographic documentation of the submitted components. Any damage or fabrication irregularities potentially contributing to the failure shall be identified.

3.4.2. The Contractor shall Take Dimensional Measurements of all submitted specimens.

3.4.3. The Contractor shall Conduct Optical Stereomicroscopy with magnification up to 120x.

3.4.4. The Contractor shall Perform Sectioning and Analytical Specimen removal from the parts.

3.4.5. The Contractor shall Perform Brinell testing, Rockwell and Superficial hardness testing, and Knoop and Vickers hardness testing; and Case Depth Hardness Testing of selected parts to verify the general material condition.

3.4.6. The Contractor shall Conduct Tensile Testing in accordance with ASTM E8/E8M-11, and shall determine approximated Tensile Strength ASTM A370.

3.5. Polymer Testing. The Contractor shall Perform Polymer Testing which includes the following tasks, but is not limited to:

3.5.1. The Contractor shall Conduct Total Extractable Analysis per modified ASTM D297-93.

3.5.2. The Contractor shall Conduct Thermal Desorption/Pyrolysis (TD/PY) Gas Chromatography with a Mass Selective Detector (GC/MS).

3.5.3. The Contractor shall Conduct Standard Test Methods for Rubber Hose (ASTM D380)

3.5.4. The Contractor shall Conduct Conventional X-ray (XR) method or using Computed Radiography (CR).

3.6. Plating and Coating Analysis. The Contractor shall Perform Planting and Coating Analysis which includes the following tasks, but is not limited to:

3.6.1. The Contractor shall Conduct coating failures analysis from hydrogen embrittlement, wear testing, fatigue testing/coating shear and rotating beam fatigue.

3.6.2. The Contractor shall Conduct fastener plating and coating thickness determination.

3.7. Weld Testing. The Contractor shall Perform Weld Testing which includes the following tasks, but is not limited to:

3.7.1. The Contractor shall Conduct Root, Face and Side Bend Testing, Tensile Testing, Failure Analysis/Defect Detection and Cross Sectional Analysis.

3.7.2. The Contractor shall Conduct Non-Destructive and Destructive Testing of welds for defect identification to include visual, PT, MT, x-ray and tensile tesing.

3.8. Thermogravimetric Analysis. The Contractor shall Perform Thermogravimetric Analysis which includes the following tasks, but is not limited to:

3.8.1. The Contractor shall Perform Thermogravimetric Analysis (TGA) per ASTM E 1131-08 to provide approximate temperature at which the submitted material begins to decompose or burn.

3.9. Fire Investigation. The Contractor shall Perform Fire Investigation which includes the following tasks, but is not limited to:

3.9.1. The Contractor shall be able to Perform Fire Investigation to determine probable cause.

3.9.2. The contractor shall be able to Perform combustion testing of material.

3.10. Electrical Component Testing.

3.10.1. The Contractor shall Perform testing of electrical insulation properties

3.10.2. The Contractor shall Perform Failure analysis of electrical equipment/components (e.g, motors, breakers, etc.)

3.11. Mechcanical Analysis and Testing.

3.11.1. The Contractor shall Perform hydrostatic and pressure testing of components to determine locations of failures

3.11.2. The Contractor shall Perform open and inspections of components to determine the casue of failures.

3.11.3.

3.12. Additional Subject Matter Expertise to support scope and manner of testing, and subsequent evaluation. In addition to other requirements herein, the Contractor shall have the ability to provide subject matter experts for the following disciplines including but not limited to:

3.12.1. Aluminum and the specific failure modes of Aluminum

3.12.2. Rotating machinery

3.12.3. Marine diesel engines

3.12.4. Marine propulsion

3.12.5. Fuel and Lubrication

3.12.6. Marine Gas turbines

3.12.7. Marine Steam Plants

3.12.8. Electrical phenomena

3.12.9. Power generation

3.12.10. HVAC

3.12.11. Motors

3.12.12. Bearings

3.12.13. Metallurgy and chemistry

3.12.14. Plating and coatings

3.12.15. Corrosion

4. Other Requirements

4.1 The Contractor shall have the manpower to perform at least three (3) separate material testing and failure analyses simultaneously, covering all the necessary technical areas of expertise.

4.2 The Contractor shall be capable of performing the specific tests/analysis referenced in Section 10 per the applicable standards listed.

4.3 The Prime Contractor shall own and provide the testing laboratory used for material testing and failure analysis.

4.4 All meetings shall be via teleconference.

5. Standards.

5.1 MSC maintains ships to United States Coast Guard (USCG) and American Bureau of Shipping (ABS) standards, and while not all ships are certificated and classed, any testing and analysis for MSC ships will account for the standards set forth by these societies. In addition, any work shall support United States Public Health Service (USPHS), American Society of Testing and Materials (ASTM), Society of Naval Architects and Marine Engineers (SNAME), Institute of Electrical and Electronic Engineers (IEEE), International Maritime Organization (IMO), Safety of Life at Sea (SOLAS), and others as applicable. All work performed under this contract must meet these standards.

5.2 The below references should be used under this contract to meet the aforementioned standards:

· ASTM E620 Standard Practice for Reporting Opinions of Technical Experts

· ASTM E678 Standard Practice for Evaluation of Scientific or Technical Data

· ASTM E860 Standard Practice for Examining And Preparing Items That Are Or May Become Involved In Criminal or Civil Litigation

· ASTM E1188 Standard Practice for Collection and Preservation of Information and Physical Items by a Technical Investigator

· ASTM E8/E8M-11 Standard Test Methods for Tension Testing of Metallic Materials

· ASTM A370 Standard Test Methods and Definitions for Mechanical Testing of Steel Products

· ASTM E18 Standard Test Methods for Rockwell Hardness of Metallic Materials

· ASTM E10 Standard Test Method for Brinell Hardness of Metallic Materials

· ASTM E384 Standard Test Method for Microindentation Hardness of Materials

· ASTM E415 Standard Test Method for Atomic Emission Vacuum Spectrometric Analysis of Carbon and Low-Alloy Steel

· ASTM 380 Standard Test Methods for Rubber Hoses

· ASTM E350 Standard Test Methods for Chemical Analysis of Carbon Steel, Low-Alloy Steel, Silicon Electrical Steel, Ingot Iron, and Wrought Iron

· ASTM E1019 Standard Test Methods for Determination of Carbon, Sulfur, Nitrogen, and Oxygen in Steel, Iron, Nickel, and Cobalt Alloys by Various Combustion and Fusion Techniques

· ASTM A751 Standard Test Methods, Practices, and Terminology for Chemical Analysis of Steel Products

· ASTM E543 Standard Specification for Agencies Performing Nondestructive Testing

· ASTM E1316 Standard Terminology for Nondestructive Examinations

· ASTM E709 Standard Guide for Magnetic Particle Testing

· ASTM E1444 Standard Practice for Magnetic Particle Testing

· ASTM A275 / A275M Standard Practice for Magnetic Particle Examination of Steel Forgings

· ASTM E165 Standard Practice for Liquid Penetrant Examination for General Industry

· ASTM E1417 Standard Practice for Liquid Penetrant Testing

· ASTM E3 Standard Guide for Preparation of Metallographic Specimens

· ASTM E45 Standard Test Methods for Determining the Inclusion Content of Steel

· ASTM E883 Standard Guide for Reflected–Light Photomicrography

· ASTM F1372 Standard Test Method for Scanning Electron Microscope (SEM) Analysis of Metallic Surface Condition for Gas Distribution System Components

· ASTM F1375 Standard Test Method for Energy Dispersive X-Ray Spectrometer (EDX) Analysis of Metallic Surface Condition for Gas Distribution System Components

· ASTM D297-93 Standard Test Methods for Rubber Products-Chemical Analysis

· ASTM E1131-08 Standard Test Method for Compositional Analysis by Thermogravimetry

6. Place of Performance.

Work will be performed at the Contractor’s facility and specific places to be identified in individual task orders both in the United States and overseas locations. Work may be required to be conducted onboard MSC ships.

7. Reimbursement of Travel:

7.1 Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The Contractor shall submit the written request to the COR three (3) days in advance, when possible. The travel request shall include as a minimum, the following:

1. Contract number

2. Date, time, and place of proposed travel

3. Purpose of travel and how it relates to the contract

4. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

5. Name(s) of individual(s) traveling.

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

7.2 Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

7.3 The Contractor shall use the allowable Government personnel rates for transportation and lodging. Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers.

7.4 Each task order that requires travel will include a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on each travel CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the task order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the task order with a reimbursable travel CLIN.

7.5 The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN.

7.6 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated in the task order under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

7.7 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

7.8 Change orders shall not be considered an authorization to exceed the funded amount stated in the task order under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

8. Period of Performance.

9. Personnel.

9.1 Key Personnel: The Program Manager, Assistant Program Manager, and those personnel fulfilling major technical roles are considered key personnel.

9.1.1 The Contractor shall designate an individual as the Program Manager with complete authority to make decisions on all technical matters connected with this contract. The Program Manager shall have a minimum of a Bachelor’s of Science degree in marine, mechanical, or electrical engineering, or materials science and engineering, or naval architecture, or an equivalent field acceptable to the Government and a be a Registered Professional Engineer (PE) with a minimum of ten (10) years as a failure analyst.

9.1.2 The Contractor shall designate at least one (1) Assistant Program Manager as an alternate manager with the authority to act as and on behalf of the Program Manager in the event of the absence or incapacity of the designated Program Manager. The Assistant Program Manager shall meet the same minimum qualifications as the Program Manager.

9.1.3 The Contractor shall identify those personnel who will fulfill major technical roles. Major technical roles include those personnel who will be making final recommendations to the Government on reports, conducting failure analysis, etc. There should be at minimum one (1) person defined in each of the following areas addressed in Section 3. Personnel may be dual hatted. The personnel defined for each of the major technical areas shall have a minimum of a Bachelor’s of Science degree in their field of expertise. Additionally, key personnel shall have a minimum of four (4) years of experience in marine engineering disciplines, operational or shipbuilding industry support for commercial and/or US naval ships. In the absence of having a Bachelor's of Science degree in the above-mentioned fields, personnel in major technical roles shall have a minimum of seven (7) years of applicable experience.

9.1.4 Key Personnel for this effort are:

9.1.4.1 Senior Program Manager:

9.1.4.2 Assistant Program Manager:

9.1.4.3 Personnel Fulfilling Major Technical Roles:

9.1.4.3.1 Chemical Analysis:

9.1.4.3.2 Senior Engineer:

9.1.4.3.3 Polymer Testing:

9.1.4.3.4 Mechanical Testing:

9.1.4.3.5 Weld Testing:

9.1.4.3.6 Metallurgical Engineer:

9.1.4.3.7 Electrical Testing:

9.2 Substitution of Personnel

9.2.1 General Provision: The Contractor agrees to assign to this contract those persons identified as key personnel whose resumes were submitted with their proposal and who are necessary to fulfill the requirements of this contract. No substitutions of key personnel shall be made except in accordance with this section.

9.2.2 Guidance on Substitutions: During the first ninety (90) days of the contract performance period no personnel substitutions by the Contractor will be made unless substitutions are necessitated by an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by Section 9.2.3 below. After the initial ninety (90) day period, all proposed substitutions must be submitted, in writing, at least ten (10) days in advance of the proposed substitutions to the Contracting Officer and provide information required by Section 9.2.3 below.

9.2.3 Request for Substitution: All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information-requested by the Contracting Officer. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person to be replaced. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

10. Facility:

10.1 The Contractor’s facility shall be accredited by the American Association for Laboratory Accreditation (A2LA) to ISO/IEC 17025:2005 General Requirements for the Competence of Testing and Calibration Laboratories. Accreditations hall be maintained throughout the life of the Contract. Accreditation shall be granted to the laboratory to perform the below listed tests on the following materials and products: adhesives, aluminum alloys, brass and bronze, cables, carbon steel, cast iron, ceramics, coatings, copper alloys, elastomers, fasteners, labels, low alloy steel, nickel, paints, plastics, powder metals, rubber, stainless steel, super alloys, titanium alloys, zinc alloys, thermal spray, oil and oil products:

10.1.2 Mechanical:

10.1.2.1 Bend

10.1.2.2 Impact (Charpy)

10.1.2.3 Tension (Ultimate Tensile Strength (UTS), Yield Strength (YS), Elastic Limit (EL), Reduction in Area)

10.1.2.3.1.1 N-Value (Strain Hardening Exponent)

10.1.2.3.1.2 R-Value (Plastic Strain Ratio)

10.1.2.3.1.3 Young’s Modulus

10.1.2.4 Coatings and Platings

10.1.2.4.1.1 Coating Adhesion

10.1.2.4.1.2 Coating Testing and Evaluation

10.1.2.4.1.3 Microhardness of Coatings

10.1.2.4.1.4 Thickness by Scanning Electron Microscopy (SEM)

10.1.2.4.1.5 Thickness Cross Section

10.1.2.5 Corrosion/Environmental Testing

10.1.2.5.1.1 Cyclic Corrosion

10.1.2.5.1.2 Humidity, Condensation/Water Fog

10.1.2.5.1.3 Salt Spray, Copper Accelerated Acetic Acid Salt Spray Test (CASS), & Accelerated Corrosion

10.1.2.6 Fasteners

10.1.2.6.1.1 Coating Thickness

10.1.2.6.1.2 Discontinuities

10.1.2.6.1.3 Proof (External Threads)

10.1.2.6.1.4 Tensile (Axial and Wedge)

10.1.2.7 Hardness

10.1.2.7.1.1 Brinell

10.1.2.7.1.2 Rockwell and Superficial

10.1.2.7.1.3 Microhardness

10.1.2.7.1.4 Knoop

10.1.2.7.1.5 Vickers

10.1.2.7.1.6 Hardness by Comparison

10.1.2.8 Metallurgical Examination

10.1.2.8.1.1 Preparation of Samples

10.1.2.8.1.2 Case Depth

10.1.2.8.1.3 Depth of Decarburization

10.1.2.8.1.4 Grain Size

10.1.2.8.1.5 Inclusion Content

10.1.2.8.1.6 Intergranular Attack

10.1.2.8.1.7 Microstructure – Cast Iron

10.1.2.8.1.8 Microetching

10.1.2.8.1.9 Macroetching

10.1.2.8.1.10 Orientation in Microstructure

10.1.2.8.1.11 Phase Volume Determination

10.1.2.8.1.12 Replication

10.1.2.9 Pipeline Integrity (Steel Pipe)

10.1.2.10 Welder and Procedure Qualification Testing

10.1.3 Chemical:

10.1.3.1 Chromatography

10.1.3.1.1 Gas Chromatography (GC) / Mass Spectrometry (MS)

10.1.3.1.2 Ion Chromatography

10.1.3.2 Coating Weight

10.1.3.3 Combustion Analysis (LECO carbon and sulfur combustion analyzer or equal)

10.1.3.4 Density, Oil Content, and Porosity

10.1.3.5 Inductively Coupled Plasma (ICP)

10.1.3.6 Wet Chemistry

10.1.3.6.1.1 pH

10.1.3.7 Scanning Electron Microscopy (SEM) / Energy Dispersive X-ray Spectroscopy (EDS)

10.1.3.8 Spectroscopy

10.1.3.8.1 Fourier Transform Infrared Spectroscopy (FTIR)

10.1.3.8.2 Optical Emission Spectroscopy (OES)

10.1.3.8.2.1.1 Copper Base

10.1.3.8.2.1.2 Titanium Base

10.1.3.8.2.1.3 Iron Base

10.1.3.8.2.1.4 Cobalt Base

10.1.3.8.2.1.5 Nickel Base

10.1.3.8.2.1.6 Stainless Steel

10.1.3.8.2.1.7 Aluminum Base

10.1.3.8.2.1.8 Positive Material Identification (PMI)

11. Information or Materials Available for Contractor’s Use. Any Specific information or materials available for contractor’s use will be identified under individual task orders.

12. Contract Type.

12.1 This will be a firm- fixed-price, indefinite- delivery, indefinite-quantity IDIQ type Contract with reimbursable costs for actual travel and Other Direct Costs (ODC) expenses. Under this type of Contract, no work may be performed until directed by Task Order (TO).

12.2 Maximum and Minimum Quantities

12.2.1 MINIMUM: The Government agrees to order a minimum of $3,500.00 of supplies or services under this contract.

12.2.2 MAXIMUM: The maximum quantity that can be ordered during any contract period shall equal the sum of the value of the contract period then current and the value of all previous contract periods, if any, plus ten percent (10%), less the total value of all orders placed during all previous contract periods. Reimbursable costs (travel and ODCs) shall not count against the Contract maximum.

13. Task Orders. Task orders shall be issued on a specific basis. Specific task orders shall require completion of a specific statement of work.

13.1 Ordering Procedures. After contract award, individual task orders will be issued as necessary to support Contract requirements. Contractors will be sent a Statement of Work (SOW) for services to be performed via a Request for Quote. In response to the SOW, the Contractor shall, if desired, provide a firm fixed price to complete the requirements by the deadline requested. This firm fixed price shall include all labor and ODCs. The price for labor shall be in accordance with the labor rates established in the Contract. Travel and ODCs shall be priced separately under each task order and will be reimbursed in accordance with the contract. The Contractor shall respond to each Request for Quote (RFQ) within the time established by the Government for response (will vary on an Order by Order basis but is typically five business days after receipt of the SOW) with a price proposal, which identifies the number of labor hours, travel, and ODCs required to complete the requirements, and a technical proposal, which outlines its approach to accomplishing the SOW. MSC Contracting personnel will notify the Contractors of the acceptance/rejection of the estimate. The Contractor will be directed to commence work via a TO sent from the Contracting Officer or Contract Specialist. The Contractor shall provide notice of acceptance of the TO by either commencing work or signing the SF 1149 and returning it to the Contracting Officer or Contract Specialist.

14. Contract Deliverables. Deliverables shall be identified by each individual TO. In any case, all deliverables shall be of sufficient completeness to stand alone and provide a complete record of the task accomplished. The Contractor shall comply with all Government printing regulations in supplying deliverables. Deliverables may include but are not limited to a formal report including photographs and obtained analytical data. The report will summarize conclusions about the cause(s) of the fracture and any other factors that may have contribute

14.1 The Contractor shall provide interpretive report with photomicrographs, conclusions, and opinions as to mechanism and cause of fracture(s) and observed damage approved by a Registered PE.

14.2 The products of this tasking are to be considered unclassified defense technical data and are subject to security restrictions of the contract. Subject to the requirements of the contract, all products produced for this tasking should be marked as follows:

14.2.1 Distribution Statement D. Distribution authorized to the Department of Defense and U.S. DoD Contractors only.

14.2.2 "WARNING: THIS DOCUMENT CONTAINS TECHNICAL DATA WHOSE EXPORT IS RESTRICTED BY THE ARMS EXPORT CONTROL ACT (TITLE 22, U.S.C. SEC. 2751 ET SEQ.) OR EXECUTIVE ORDER 12470. VIOLATIONS OF THESE EXPORT LAWS ARE SUBJECT TO SEVERE CRIMINAL PENALTIES."

15. Performance Standards:

15.1 This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner.

16. Other Direct Costs (ODC) Reimbursement:

16.1 In the event that additional or specialized equipment, services and/or supplies are required, the Government will reimburse the Contractor only for the actual price paid for such equipment, supplies and services that are expressly identified as an ODC under the task order issued. Task orders that anticipate the need for ODC’s will include an ODC CLIN.

16.2 “Actual price" paid by the Contractor for such equipment, supplies and services includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies and services provided. “Actual price” does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the Contractor’s purchase or provision of such supplies and services. The parties expressly agree that the offered and accepted daily rate includes all costs incurred or paid by the Contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor’s purchase or provision of such supplies and services.

16.3 To be eligible to receive reimbursement for equipment, services and supplies identified in a task order as an ODC and obtained in support of this contract, the Contractor must obtain at least three (3) proposals for each transaction in excess of $2,500 to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so. The Contractor shall provide this documentation to the Contracting Officer for approval in accordance with FAR 52.244-2 (Subcontracts), or as directed by the Contracting Officer, prior to obtaining these services and supplies. The Contractor shall maintain documentation of all reimbursable purchases until three years after the contract is completed and shall provide access to and copies of such documentation when requested by the Contracting Officer.

16.4 The Contracting Officer may reduce the reimbursement by any amount above that which the Contracting Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies or services provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the “Disputes” clause of the contract. It shall be the Contractor’s burden to demonstrate that the price it paid for reimbursable supplies and services were fair and reasonable.

16.5 When the Contractor expects total funding expended for ODC’s to reach eighty-five (85) percent of the total funds available on each ODC CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Schedule. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on each ODC CLIN at the time a reimbursable item is ordered.

16.6 The Government is not obligated to reimburse the Contractor for ODC’s in excess of the funded amount stated in the Schedule under the ODC CLIN.

16.7 The Contractor is not obligated to continue performance of any ODC work under this contract or otherwise incur costs for ODC’s in excess of the funded amount stated in the Schedule under each ODC CLIN unless the Contracting Officer notifies the Contractor that the funded amount stated in the Schedule under the applicable ODC CLIN has been increased. Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two (2) working days.

16.8 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

16.9 Change orders shall not be considered an authorization to exceed the funded amount stated in the Schedule under the ODC CLIN unless they contain a statement expressly increasing the funded amount of the ODC CLIN by a sufficient amount to cover the change order.

17. Contract Administration and Data:

Functions and Limitations of the Contracting Officer’s Representative (COR):

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will manage inspection of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non- delegable. The COR may be personally liable for unauthorized acts.

The following individual is appointed as Contract Officer’s Representative under this contract:

18. Authorized Changes by the Contracting Officer

18.1 Except as specified in Paragraph 18.1.2 below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this Contract shall constitute a change under the Changes clause of this Contract.

18.1.1 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this Order.

18.1.2 The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: ANY MSC CONTRACTING OFFICER

ADDRESS: 471 E C Street BLDG SP64 Norfolk, VA 23511

19. Contractor Identification

19.1 Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

19.2 Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

19.3 Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or subcontractor personnel.

20. Licenses, Permits, and Precautions:

The Contractor shall, at the Contractor’s expense, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public, and the property of others.

21. Contractor Personnel:

The Contractor is hereby advised that some contract requirements may take place at facilities where a visitor security clearance may be required. Therefore, the Government reserves the right to request any appropriate information concerning Contractor personnel as necessary to provide security check and/or clearances to enter such facilities. The Contractor must comply with COMSCINST 5521.1 Series.

22. Required Manpower Reporting:

The Contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the MSC via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY; and

(5) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.