N32205-16-R-200405.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment is issued to respond to offerors' questions and to change the contract specialist information.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Dec-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N32205-16-R-2004

X 9B. DATED (SEE ITEM 11)

09-Oct-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Dec-2015

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511-2419

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N32205-16-R-2004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

Q&A

QUESTION: In section 4.2, how does MSC define "statistically valid sampling of the SMS policy, procedures andprocesses implementation of the MSC and Contract operated vessels"?A

ANSWER: The offeror is referred back to PWS Sections 4 and 5 - It is not the Governments position to tell the submitters how they propose to accomplish the requirements of the RFP. We will analyze their submitted proposal to include conducting a statistical sampling of SMS procedures for both MSC and Contract Operated ships; the number and location of ships they propose to audit as well as the mix of their proposed team.

QUESTION: What is the required minimum number and mix for the "sampling of ships deemed necessary to provide a reasonable assessment" referenced in Section 4.10?

ANSWER: The offeror is referred back to PWS Sections 4 and 5 - It is not the Governments position to tell the submitters how they propose to accomplish the requirements of the RFP. We will analyze their submitted proposal to include conducting a statistical sampling of SMS procedures for both MSC and Contract Operated ships; the

QUESTION: Do expected/proposed travel expenses need to be included in the price of the proposal (based onproposed scope) or is the $50,000 estimated travel expenses on Attachment 11 a standard proposal input for all bidders?

ANSWER: $50,000.00 is the Government's estimated travel figure. The contractor is not required to provide pricing for travel.

QUESTION: Now that the Key Personnel requirements have been deleted, will offerors be responsible for proposing a mix of skill set and personnel and how does that relate to Attachment 11?

ANSWER: The offeror is referred back to PWS Sections 4 and 5 - It is not the Governments position to tell the submitters how they propose to accomplish the requirements of the RFP. We will analyze their submitted proposal to include conducting a statistical sampling of SMS procedures for both MSC and Contract Operated ships; the

QUESTION: Per Section 52.212-2 (a), will proposals be evaluated and awarded on a best value or LPTA basis?

ANSWER: LPTA

QUESTION: What are the anticipated audit locations for the ships listed in Attachment 3?

ANSWER:

The offeror is referred back to PWS Sections 4 and 5 - It is not the Governments position to tell the submitters how they propose to accomplish the requirements of the RFP. We will analyze their submitted proposal to include conducting a statistical sampling of SMS procedures for both MSC and Contract Operated ships; the number and location of ships they propose to audit as well as the mix of their proposed team.

QUESTION: In compliance with the changes to the Small Business Act per the National Defense Authorization

Act of 2013, will MSC allow a small business concern to fulfill the self-performance requirement obligations.

ANSWER: As a 100% SB Set-aside, small businesses are required to perform more than 50% of the requirement.

QUESTION: “Under the technical capability section, sub factor 2 Management Approach/Quality Control, item

8,The Gov’t refers to ISO 9000. Our company has an established quality control program in place that exceeds all requirements of the PWS and is currently in use across DOD/DHS. Will the gov’t accept an established quality control program as an equivalent alternative to the ISO request referred to in this section?”

ANSWER: ISO 9000 is required.

QUESTION: Is there a chance we can extend this a couple weeks? I know you have extended it a few times already, but we have a few folks out on vacation, etc.

ANSWER: No extention is grante for proposal submission..

QUESTION: Also, the only question we have is the DD254 requirement. Will the contractor be required to have a

Facility Clearance (FCL) during the period of performance?

ANSWER: The contractor must have a valid facility clearance at the time of award and the facility clearance must remain valid during the entire period of performance.

NOTE: Responses to this solicitation are to be sent to:

Military Sealift Command

Attention; Lauren E. Orrok

471 C Street SP-64

Norfolk, VA 23511

OR

e-mail – lauren.orrok@navy.mil

The following have been modified:

52.212-1 ADDENDUM

Proposals may be hand delivered, mailed or emailed (email is preferred) directly to lauren.orrok@navy.mil , the sole designated email address and inbox for receipt of email submissions. No other electronic means of submission is permitted.

Email proposals shall be in either Adobe format or Microsoft Word, with the exception of a signed 1449 and amendments, which must be included in a proposal as scanned .pdf files. To be timely, an emailed proposal must be received in its entirety in the designated email inbox by the date and time for submission of offers. An email proposal that resides on a Government server, but has not appeared in the designated email inbox by the date and time for submission of offers will be late unless the exception at FAR 52.212-1(f)(2)(i)(A) applies. The exception at

FAR 52.212-1(f)(2)(i)(B) shall not apply to emailed offers.

Hand delivered and mailed proposals shall be sent to the following location and must be received there prior to the due date and time for proposal submission:

471 C Street SP-64

Access to the Washington Navy Yard is restricted. Offerors and couriers and other delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed mailto:lauren.orrok@navy.mil proposals may encounter unpredictable and lengthy routing delays. In all cases, Offerors are responsible for the risks associated with the chosen delivery method and for ensuring that the Government receives the complete proposal at the appropriate designated location prior to the due date and time for proposal submission.

Proposals shall be presented in two (2) separately bound volumes:

Volume I (Technical)

Volume II (Past Performance, Price, and Solicitation Documents)

Three hard copies of Volume I and one hard copy of Volume II shall be provided if hand delivered or mailed.

Additionally, one electronic copy each of Volume I and Volume II shall be provided if hand delivered or mailed.

The electronic copies shall be in Microsoft Word, Microsoft Excel, or Portable Document Format (PDF) and shall be provided on a CD. If there is a discrepancy between the hard copy and the electronic copy, the hard copy will prevail. Volume I shall not contain any pricing data.

Each volume of the proposal shall be clearly marked as to the volume number, the solicitation number, and the

Contractor’s name. It is permissible to include a title page, table of contents, list of figures, and glossary of acronyms at the start of Volume I and Volume II, outside of all page limitations. Resumes will not be counted against the page count for Volume I. The page limitation for Volume I is as follows: 25 pages, 12 point font (Times

New Roman or Arial), single-spacing, and 1 inch margins.

The Government will determine whether an Offeror’s proposal is technically acceptable based on the information submitted.

Volume I must include the following with no pricing information:

FACTOR 1: TECHNICAL CAPABILITY

Under this factor, an offeror must demonstrate an understanding of, and an ability to comply with all requirements covered in the solicitation. In responding to the subfactors below, an offeror must demonstrate an understanding of the requirements of the PWS, an understanding of applicable regulatory body requirements and of Military Sealift

Command in providing that support, and its capabilities, expertise, and relevant experience. (Relevant experience is to be noted on a corporate level only; individual employee experience with a prior employer is only to be listed in the resume section). The proposal shall not be a rephrasing of the PWS, but shall instead concentrate on an offeror's understanding of, and approach to, the PWS.

Subfactor 1: Understanding of PWS / Technical Approach

The offeror shall provide a written narrative that demonstrates its overall understanding of, and approach to, the type of service that it plans to deliver and perform if awarded a Contract. The narrative shall include the elements set forth below:

1. A detailed description of the offeror’s approach, including a detailed step-by-step methodology that it would use to perform each specific task required by the PWS. This description shall contain sufficient information concerning the offeror’s capabilities, expertise, personnel, and relevant experience to demonstrate a substantive basis for its approach.

2. A detailed Plan of Actions & Milestones (POA&M) that provides the offeror’s detailed schedule of actions and milestones reached throughout the contract. Detailed descriptions of the actions and milestones shall demonstrate the technical step-by-step methodology.

3. A detailed description of sample interview questions for personnel, and a rational outcome of the interviews based on the questions.

4. Descriptions, citing specific examples, of how past, relevant work the contractor has completed will aid in providing safety, engineering and technical services to perform the following: program assessment, safety management system analysis, and safety system auditing on both Government-Owned, Government-

Operated (GOGO) and Government-Owned, Contractor-Operated (GOCO) ships.

5. A detailed description of the offeror’s approach to managing and identifying any technical risk and its planned actions to mitigate or eliminate the risks.

6. Description of what makes the contractor a subject matter expert (SME) in the field of non-personal safety analysis services, safety engineering, incident analysis, technical services, and shipboard safety system audit services.

7. Listing of specific, relevant safety audits the contractor has performed similar to the requirements of this

PWS.

8. Description of the contractor’s experience and frequency working with ABS and USCG.

9. Description of what standards and requirements the offeror uses as a baseline in determining whether an approach to Safety Management and Safety Culture is satisfactory or deficient.

Subfactor 2: Management Approach / Quality Control

The Offeror shall describe its approach for managing the required work. The offeror shall describe its overall management philosophy, its guiding principles, and the approach it will use to manage the tasks and all other work specified in the PWS. The narrative shall address the following:

1. Sequence of events (critical and sub-events) in the execution of the required tasks.

2. Demonstration that the offeror’s staffing (including subcontractors) by functional area will result in full performance at required contract start date.

3. Detailed description of key personnel responsibilities and the offeror’s plan for utilizing key personnel to execute the work described in the PWS. Provide an Organizational Chart with key personnel and staffing listed.

4. Corporate reach-back and support providing a seamless management system to include, if applicable, subcontractor management.

5. Provision of a methodology for hiring, retaining, and replacing employees throughout the period of the contract.

6. Description of offeror’s procedures for task management, including planning, executing and closeout, assigning responsibility, managing personnel, tracking deliverables, monitoring progress, and obtaining feedback.

7. Description of the process of scheduling interviews and how they will be conducted.

8. Description of the offeror’s quality control system for meeting the PWS requirements, including whether it is ISO 9000:2000 or newer.

Subfactor 3: Personnel

Resumes will not be counted against the page count for Volume I. However, the page limitation for each resume is as follows: 3 pages, 10-12 point font (Times New Roman or Arial), single-spacing, and 1 inch margins. The offeror shall provide resumes for all key personnel and those personnel who will fill major roles according to its approach.

In the event that a proposed key person is not currently an offeror’s employee, the offeror shall list clearly at the top of the resume that the person is “Not An Employee.” The offeror shall also submit a letter of intent, signed by the key person concerned, stating that the proposed key person intends to be employed by the offeror should it be awarded a contract.

Volume II shall include the following:

VOLUME II: PAST PERFORMANCE, PRICE, and SOLICITATION DOCUMENTS

FACTOR 2 – PAST PERFORMANCE:

Offerors are requested to provide information on up to three (3) previous Government contracts whose effort is recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the last three years. If the offeror has not had three Government contracts within the last three years, information on recent and relevant subcontracts or commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

i. Scope: Experience in the areas defined in the PWS.

ii. Magnitude: The measure of the similarity of the volume, dollar value and duration of the work actually performed under the offeror’s submitted contracts to the PWS.

iii. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet is requested to be submitted for each contract to be considered as past performance.

Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor.

For each of the contracts the offeror describes in a Performance Data Sheet, the offeror is requested to provide a Past

Performance Questionnaire to a reference at the organization that awarded the contract. It is requested that the reference, not the offeror, email the completed Past Performance Questionnaire BEFORE THE DUE DATE FOR

PROPOSALS directly to:

471 C Street SP-64

Or e-mail lauren.orrok@navy.mil . The offeror, NOT THE GOVERNMENT, is responsible for ensuring that the

Government receives a sufficient number of questionnaires.

All offerors are requested to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in the Performance Data Sheet.

An offeror that does not have recent and relevant past performance to provide for consideration is requested to affirmatively state that it does not have recent and relevant past performance for the Government to consider.

FACTOR 3 – PRICE:

All information relating to price data shall be included in Volume II.

Offerors shall complete the attached Pricing Spreadsheet.Offerors shall fill in the labor rate for each corresponding labor category for the firm period. Offerors shall provide fully loaded labor rates, inclusive of all direct costs, indirect costs, and profit.

SOLICITATION DOCUMENTS

Section A – Proposal Cover Letter

The following information shall be provided in the proposal cover letter:

mailto:lauren.orrok@navy.mil

Authorized Offeror Personnel: Provide the name, title, telephone number, facsimile number, and e-mail address of the individual who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and who can answer questions regarding your proposal.

Company Information: The name, address, telephone number, Data Universal Numbering System (DUNS) number, and Commercial and Government Entity (CAGE) Code of the offeror.

Agreement with Terms: A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the solicitation. Exceptions taken to the solicitation may render the proposal unacceptable to the

Government.

Section B – Signed SF 1449, Acknowledge Amendments (if applicable), and Other Documents

Offerors shall provide the following:

1) Signed SF 1449

2) Completed Representations and Certifications. Offerors must complete all applicable

Representations and Certifications, including FAR 52.212-3. Offerors must also complete all applicable provisions, including FAR 52.209-7.

3) Acknowledgement of all solicitation amendments.

4) Completed Form DD254 with applicable CAGE code.

5) Completed Form SF LLL.

6) Service Contract Act (SCA) Certification. The offeror shall certify that it will comply with the Service Contract Act and Department of Labor Wage Determination in performance of this contract, should they apply.

QUESTIONS

Questions regarding this solicitation shall be submitted by e-mail to Mr. Troy Francis, email:

troy.francis@navy.mil. The deadline for submitting questions is 15 December 2015. Questions received after the deadline may not be answered.

ORGANIZATIONAL CONFLICT OF INTEREST

(a) Disclosure. The offeror, including its subcontractor(s), affiliates, and consultants, shall state in its proposal whether it is aware of any information bearing on the existence of any actual or potential organizational conflict of interest (OCI). An OCI may exist if the offeror, its subcontractors, affiliates, and/or consultants are currently under contract to provide safety review services to Military Sealift Command or its contractors or provide services that are the subject of or related to the subject of the PWS (e.g. Military Sealift Command ship operating contractors). Other situations may also give rise to an OCI. If the offeror represents that it is aware of circumstances that may hinder its ability to render impartial, technically sound, and unbiased assessments, recommendations, and evaluations, the offeror shall provide a full disclosure statement as well as an OCI Mitigation Plan. The statement must describe in a concise manner all relevant facts concerning any past, present or currently planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed hereunder and bearing on whether the offeror has a possible organizational conflict of interest with respect to providing impartial, technically sound, and unbiased assessments, recommendations, and evaluations. Prospective offerors should refer to FAR Subpart 9.5 for policies and procedures for avoiding, neutralizing, or mitigating organizational conflicts of interest.

mailto:troy.francis@navy.mil

(b) OCI Mitigation Plan Contents. The Organizational Conflict of Interest (OCI) Mitigation Plan shall be submitted with the offeror’s proposal. At a minimum, the Mitigation Plan shall include the following:

1. Provide organization charts showing the offeror's corporate structure and highlight elements of the company participating in the contract.

2. Demonstrate how the elements performing the proposed effort (including the management reporting chains) will be isolated from the remainder of the company.

3. Provide information to indicate if the organizational elements performing the proposed effort will be geographically or physically separated from the remainder of the company.

4. Describe the process by which the Government will have insight or oversight of key processes.

5. Provide all documents that the offeror’s employees are required to sign indicating which employees are required to sign and how often they are required to sign.

6. Describe the process for reassigning personnel, including subcontractors, from one organization to another.

Include restrictions that apply.

7. Describe the process for employees that leave employment and any controls that are exercised over their future employment, particularly as it relates to OCI and nondisclosure.

8. Describe any OCI training the offeror’s employees are offered or required to attend, along with the timing

(before or after starting work on Government contract) frequency, length and content of such training.

(c) The Government will review the statement and OCI Mitigation Plan submitted and may require additional relevant information from the offeror. All such information and any other relevant information will be used by the

Government to determine whether an award to the offeror may create an organizational conflict of interest. If found to exist, the Government may (1) impose appropriate conditions which avoid such conflict, (2) disqualify the offeror, (3) determine that it is otherwise in the best interest of the Government to contract with the offeror by including appropriate conditions mitigating such conflict in the contract award, or (4) seek a waiver. If accepted, the

Mitigation Plan shall become part of the contract.

(d) The refusal to provide the disclosure or representation of any additional information as required shall result in disqualification of the offeror for award. The nondisclosure or misrepresentation of any relevant interest may also result in the disqualification of the offeror for award, or if such nondisclosure or misrepresentation is discovered after award, the Government may terminate the contract for cause, recommend that the contractor be disqualified from subsequent related contracts, or be subject to such other remedial actions as may be permitted or provided by law. The attention of the offeror in complying with this provision is directed to 18 U.S.C. 1001 and 31 U.S.C.

3802(a)(2).

(End of Summary of Changes)