Amendment 01 to N0042121R0112.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update Section L, Part B, paragraph 2.1.1 to add clarity related to the requirements of the Past Performance Information Form (Attachment P1) and to revise paragraph 3.2.2 (Investigative Requirements) in the Statement of Work to clarify w hen safeguarding requirements, required in the DD254, must be obtained.

1. CONTRACT ID CODE PAGE OF PAGES

1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jun-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0042121R0112

X 9B. DATED (SEE ITEM 11)

08-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jun-2021

CODE

NAWCAD PROCUREMENT GROUP

21983 BUNDY ROAD, BLDG 441

PATUXENT RIVER MD 20670

N00421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0042121R0112

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L INFORMATION

Version 1.7 June 2020

L – 1 CONTENT OF PROPOSALS (SERVICES)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total price/cost (excluding the Offeror's profit/fee) for the contract.

“JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Procuring Contracting Officer (PCO), John Tomechko at john.tomechko@navy.mil and the contract specialist, Brittany Anderson at brittany.anderson @navy.mil. It is required that all questions be received within 7 calendar days of the date this solicitation is issued.

2.0 ELECTRONIC PROPOSAL FORMAT

This section is intended to provide information to the Offerors on the electronic format and application software to be used for submitting proposals. Do not submit hardcopy proposals for this solicitation. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload proposals and will ensure the proposals received are suitable for reading electronically during evaluation.

Proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Graphs and tables shall be presented in no smaller than a 8 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5” X 14” printed page will be counted as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. When using Government supplied templates (e.g. Attachment P1, Attachment CA-1, Attachment CA-2), no modifications to font or scaling required.

The offeror shall submit all volumes of its proposal electronically via DoD Safe (https://safe.apps.mil/).All proposal documents must be compatible with the Microsoft Office 2016 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable. An email shall be submitted to john.tomechko@navy.mil and brittany.anderson@navy.mil no later than 2:00 PM Local Time NLT 10 DAYS PRIOR TO PROPOSAL DUE DATE requesting a “Drop-Off Request Code.” The “Drop-Off Request Code” email must specify a point of contact name and email address for the Prime contractor and for each individual Subcontractor. The Prime and Subcontractor(s) will each be provided a unique “Drop-Off Request Code” which will allow them to submit proposal documents to the Government independently as needed. The Prime and Subcontractor points of contact will receive an email that contains their unique “Drop-Off Request Code” no less than 3 days prior to the proposal due date. This code authorizes access to submit proposal documents securely via DoD SAFE.

Offerors are encouraged (not required) to submit a screen shot of the successful DoD Safe upload page, clearly depicting the time and date of successful submission, by email to john.tomechko@navy.mil and brittany.anderson@navy.mil after submitting their electronic proposal documents. Offerors are also encouraged (not required) to submit their proposal by, at least, 5:00pm Eastern Time one business day before the submission deadline in order to leave time to potentially resolve any issues that may arise.

The Offeror is responsible for ensuring electronic proposals are virus free. Offerors may use hyperlinks within and among proposal volumes that do not include price information. However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the proposal shall be received electronically via DoD SAFE prior to the closing date/time stated in this solicitation. Page recommendations for each volume, if any, are also specified in the table below; title pages and table of contents pages do not count towards the suggested page counts. All required Volumes and Annexes shall be submitted as a PDF (.pdf) and Word document (.doc), one copy of each is required.

Information submitted as an Annex to the proposal includes Statements of Work/Performance Work Statements, Audit Reports, Agreements, etc. There are no suggested page recommendations for information submitted in an Annex. The authorized Annexes are summarized in the table below.

Volume Number Volume Title Page Recommendation

Electronic Copies Required

1 Technical Proposal 25 1

2 Past Performance No Page Limit 1

Cost/Price Proposal Contract Administration

No Page Limit No Page Limit

Annex A Relevant Portions of Final Versions of Previous SOW/PWSs for Past Performance

AnnA Rel SOW PWSs#.pdf and AnnA Rel SOW PWSs #.docx

Annex B DCAA/DCMA Reports, Audits, and Determinations AnnB Rep Aud#.pdf and AnnB Rep Aud#.docx

Annex C Joint Venture Teaming Agreement & Teaming Arrangements

AnnC Rep JTTA#.pdf and AnnC Rep JTTA#.docx

Note:

If a Joint Venture is being proposed, Offerors shall submit the legal document and associated agreements that established the Joint Venture and identifies the roles of each member of the JV in Annex C (Joint Venture Agreement & Teaming Agreements).

Each volume shall contain the following information:

Cover and title page Title of proposal and proposal number as applicable Offeror’s name, address, and POC RFP number Proposal volume number Copy number Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Section L – Proposal Instructions

Government

SOW/PWS

Section M – Evaluation Factor

Offeror’s Proposal Reference CLIN Reference

Volume 1 Technical

Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the SOW/PWS.

2.A Provide reference to Offeror’s Proposal Volume I

– Technical.

Example: Refer to appropriate page number in Offeror’s written proposal

4.0 ELECTRONIC PROPOSAL SUBMISSION:

The Offeror shall submit all proposal documents electronically via DoD SAFE (https://safe.apps.mil/) in accordance with Section L, Part A, paragraph 2.0.

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.beta.sam.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

All price/cost and price/cost supporting information shall be contained in the Cost Volume of the proposal, which shall be separate from all other proposal volumes. No price or pricing information shall be included in any other proposal volume including cover letters. Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their proposal.

Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

1.1 Understanding of the Work

Provide a written narrative of the Offeror’s understanding and proposed capability to perform the requirements of the following Statement of Work (SOW) paragraphs.

Provide a detailed step-by-step procedure and methodology which would be used to accomplish the work as identified in these SOW paragraphs.

1. SOW Section 3.3.2 T&E Program Management

Document the methodology to develop a test strategy for the future naval aviation system.

a. Reference the guiding documentation for developing and documenting a test strategy.

b. List the acquisition documentation that would be prepared.

c. List the technical documents that would need to be developed.

d. List the key stakeholders in the test acquisition process.

e. Provide a description of business and technical process changes that might reduce cost and increase speed to the fleet.

2. SOW section 3.3.3 T&E Analytic Support

Document the tasks to implement the flight test metrics on a test program.

a. Describe the purpose of flight test metrics

b. Reference guiding documentation for metrics

c. Define key tasks to update and maintain a flight test metrics deck

d. Describe how to analyze the data from the flight test metrics deck

3. SOW section 3.3.4 Flight Test Engineering & Technology Development Document the activities required to support the following.

a. Pre test

b. Test

c. Post test

1.2 Workforce

1. Provide an implementation plan that includes:

a. A hiring approach with timeline for staffing the positions with the incumbent workforce and new (non-incumbent) support personnel on the contract during the transition. The approach shall address how the Offeror will ensure that the personnel hired are available, trained, and qualified to satisfy the labor qualifications on day one of the base period of performance.

b. Identify any risks that may impact successful performance and proposed risk mitigation strategies required to mitigate the risks.

2. Management Approach: Offerors shall provide a Management Approach that includes the following:

a. Adequacy of corporate management and resources to support the technical requirements of the solicitation.

b. Proposed management roles of the Offeror’s proposed workforce and the lines of responsibility, authority, and communication through which the tasks will be managed for this requirement;

c. Subcontract Management detailing how each subcontractor will be integrated and managed to ensure cohesive integration into the overall management approach.

d. Qualification/recruitment/retention plan and procedures that demonstrate how the Offeror will meet the minimum requirements of the SOW.

3. Transition Plan

The services under this solicitation are vital to the Government and must be continued without interruption.

The Offeror is required to submit a written narrative delineating a transition plan that ensures a smooth workplace changeover from an incumbent without a loss of service. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror:

a. Work Turnover

b. Risk Mitigation Strategies

c. Security Requirement to include OPSEC, facility clearances, and base access

d. Data Transfer

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

2.1.1 The Offeror (including principal subcontractors and JV Team members) shall complete the Past Performance Information Form, Attachment P1 for each past performance reference (contract or delivery/task order) performed within five years of the solicitation release date. Since the Statement of Work or Performance Work Statement for each contract/order referenced in the Attachment P1 will be submitted in Annex A, as described below, only a brief description of the contract/order is required in the Attachment P1 Form. Offerors are also required to explain what aspects of the referenced contracts are deemed relevant to this solicitation’s requirements. To demonstrate relevancy, Offerors shall provide a comparative analysis to the scope, magnitude, and complexity of this solicitation’s requirements. Offerors may add up to four continuation pages to each Attachment P1 Form to provide this analysis.

The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. For contract references that contain delivery/task orders, additionally provide the work description(s) for each specific delivery/task order deemed relevant by the Offeror to this solicitation’s requirements. For contract references where the Offeror performed as a subcontractor, the Offeror shall clearly identify the applicable portion of the contract requirements that they performed. The Offeror shall submit written consent from its principal subcontractor(s) (if applicable) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor (if applicable) or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

2.1.2 In Annex A (Final Versions of Previous Statement of Work (SOW)/Performance Work Statement (PWS)/Other Supporting Documentation for Past Performance), the Offeror shall provide one electronic copy of the complete final versions of the SOW/PWS or other supporting solicitation/contract documentation from each contract or delivery/task order reference identified in Attachment P1 Past Performance Information Form. For contract references that contain delivery/task orders, additionally provide the work description for each specific delivery/task order in Attachment P1, Past Performance Information Form. For contract references where the Offeror performed as a subcontractor, the Offeror shall also provide a complete electronic copy of the SOW/PWS or other documentation of the agreement between the prime and subcontractor that clearly defines the portions of the work effort of the Prime’s SOW/PWS that the Offeror performed as a subcontractor. Within the submitted SOW/PWS for each contract reference, Offerors shall highlight areas within the document(s) that would be relevant to the requirements of this procurement.

2.1.3 The primary source of past performance information will be the Contractor Performance Assessment Reports (CPARs) If a Contractor Performance Assessment Reporting System (CPARS) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P-2, to the Government Program Manager or Contracting Officer’s Representative (COR) who is the Assessing Official. The Offeror shall include instructions for the Government representative (e.g. Program Manager, COR, etc.) to send completed questionnaires within two weeks of its receipt via e-mail to Brittany Anderson - Contract Specialist, at brittany.anderson @navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: COST/PRICE PROPOSAL

3.1 General Information:

3.1.1 The Offeror’s total proposed cost will be determined by the rates/costs inserted in Attachment CA-1 (Prime Cost Breakout Spreadsheet). Offerors shall not complete Section B of the solicitation as allocation of proposed costs (and fee if applicable) across specific Program and appropriation-based CLINs will be determined at contract award by the Government. The Government will populate Section B of the awarded contract based on the proposed costs in Attachment CA-1 and the projected Government funding profile at that time. The accumulated totals in Section B for all Labor and ODC CLINs will be consistent with the overall proposed amounts in the Offeror’s Attachment CA- 1 (Prime Cost Breakout Spreadsheet). Should Offerors submit cost information in their Volume 3 Cost Proposal resulting in a discrepancy with Attachment CA-1 the Attachment CA-1 will prevail. Furthermore, such discrepancies may impact the realism and reasonableness assessment of the Offeror or its eligibility for award.

3.1.2 Adequate substantiation is necessary for the Government to evaluate the cost and scope of the Offeror’s estimate for realism and completeness, and to ensure all required labor categories, associated hours, and Government provided cost totals for ODCs by year are included in the cost proposal. Proper presentation and adequate supporting documentation will ensure the cost proposal is efficiently evaluated and all assumptions are understood. The burden of proof for cost substantiation and credibility rests with the Offeror.The information required in these cost instructions applies to the Offeror, any JV Team Member, or any subcontractor proposed by the Prime Offeror.

3.1.3 Any proposed subcontractor must complete and submit Attachment CA-2 (Subcontractor Cost Breakout Spreadsheet) and provide substantiation to support all proposed rates as described in this Cost section. The Prime Offeror must provide justification of the reasonableness of each subcontractor's proposed fully burdened labor rates.

A discussion for the basis of this determination is required. The proposed fully burdened rates of the Prime Offeror and all subcontractors will be subject to the NAVAIR tripwires described in Section M of the solicitation.

Note: The total cost within the CA-2 Attachment for each subcontractor must match the fully burdened cost for the subcontractor within the prime Offeror’s CA-1 Attachment (prior to prime Offeror burden or fee being applied). Offerors shall ensure the Total Labor Hours Proposed Tab within the Prime Cost Breakout Spreadsheet, Attachment CA-1, is consistent with the Total Hours Required. This tab within the Attachment CA-1 will show all of the labor categories and number of hours per category being proposed by the Prime Offeror and all proposed subcontractors. Labor categories and hours being proposed for subcontractors are broken out by subcontractor. The proposed categories and hours for each Offeror in the required spreadsheet will be compared to the Government provided labor categories and associated labor hours within CA-1 to ensure that all categories and hours are included in the Offeror’s proposal.

3.1.4 Due to the proprietary nature of company rates, rate information may be presented separately for each Offeror and JV Team Member/subcontractor, provided that the Offeror identifies the data and contractor in its proposal.

Each JV Team Member/subcontractor that is required to provide a separate volume shall submit their cost breakdown data on Attachment CA-2 (Subcontractor Cost Breakout Spreadsheet). The proposed subcontractor costs in the CA-2 Attachment must be consistent with the proposed cost for that subcontractor/JV Team Member in the Prime Offeror’s CA-1 Attachment, prior to the Prime Offeror’s application of burdens or pass through on the subcontractor/JV Team Member labor.

3.1.5 The Government is not soliciting any Offeror investments. However, in order to properly assess a proposed cost/price that appears low or decreases program costs due to a corporate decision to absorb costs (e.g., company investment or management challenge or a contribution of resources and/or equipment), the Offeror shall fully identify and explain any such investments. Additionally, the Offeror shall propose an H-clause that clearly identifies what is being provided, the associated data and data rights that are conveyed to the Government, and that also specifically states the fiscal adjustment(s) and identifies the Offeror’s liability. At the discretion of the PCO, this may be a contractually binding clause.

3.1.6 As this procurement will result in a cost type contract, Offerors shall provide documentation verifying that their company has an adequate Accounting System in accordance with DFARS clause 252.242-7006, or state that its Accounting System has not been determined to be adequate by DCAA. If subcontractors or JV Team Members are being proposed, the prime Offeror shall disclose the contract type (e.g. CPFF, T&M, FFP, etc.) that is proposed to be utilized with each of their subcontractors/JV Team Members. If the subcontract with a proposed subcontractor or JV Team Member will be a cost type contract (e.g. CPFF), the subcontractor or JV Team Member must also provide documentation verifying that it has an adequate accounting system. Offeror’s shall submit relevant DCAA/DCMA reports, audits, and determinations in Annex B (DCAA/DCMA Reports, Audits, and Determinations).

3.2 Ground Rules and Assumptions:

a. As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

b. The Offeror and any proposed subcontractor shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

3.3 Cost Proposal Guidelines

3.3.1 As this is a non-performance-based requirement, the Offeror shall propose a level of effort in accordance with the Government provided labor categories and hours (by year) as shown in Attachment CA-1. The total hours proposed, inclusive of prime contractor hours and subcontractor hours, shall be equal to the labor mix and level of effort provided in Attachment CA-1; deviations are not permitted and may render the Offeror unawardable. These Government-provided labor categories and hours shall be used by Offerors in generating the Cost Volume proposal.

For Attachment CA-1 and Attachment CA-2 a work-year is defined as 1920 hours, exclusive of holidays and leave.

3.3.2 Offerors shall submit their fully completed cost proposal, which includes the Cost Summary Format in Attachment CA-1). The spreadsheet shall be formatted on legal size (8.5 X 14) paper and shall be unprotected and unlocked, with formulae intact to show mathematical operations. The Offeror shall use the CLIN Summary tab to breakout total proposed costs by CLIN. Offerors shall review the instructions tab contained within Attachment CA-1 for detailed instructions for completing the Cost Spreadsheet.

3.3.3 The Offeror shall prepare and submit the cost proposal narrative substantiation and rationale in Microsoft Word 2016 format and any numerical data in a Microsoft Excel 2016 format. Files received in a format other than requested are unacceptable. For this factor, PDF is not acceptable, except when provided in addition to Microsoft Word or Excel formats. Numerical data presented in Microsoft Office format must not be pictorial (i.e., pasted as a picture out of a Microsoft Excel file) and must show formulas when presented in Microsoft Excel, as applicable. The proposal spreadsheet shall be unprotected and unlocked, with formulae intact to show mathematical operations.

Links to outside spreadsheets are not permitted.

3.3.4 Limitation on Subcontracting (per 13 CFR §125.6(e)(2)), compliance with the limitation on subcontracting shall be an element of responsibility.

3.3.5 This requirement is being set-aside for small business. Offerors shall provide a breakout to demonstrate how the prime contractor will perform at least 50% of the cost of the contract incurred for personnel with its own employees for each period of performance in accordance with FAR clause 52.219-14 (DEVIATION 2020-O0008).

Cost of contract incurred for personnel includes direct labor cost, overhead that has only direct labor as its base, and the small business’s General and Administrative (G&A) rate multiplied by the labor cost.

Section 3.4 – Cost Narrative

Offerors shall address the following within their cost narrative submission and follow the outline below.

Section 3.4.1 Direct Rates Section 3.4.2 Escalation Section 3.4.3 Indirect Rates Section 3.4.4 Profit or Fee Section 3.4.5 Government Furnished Information Section 3.4.6 Fully Burdened Labor Rate Tripwire Justification Section 3.4.7 Total Professional Compensation Plan

Section 3.4.1- Direct Rates

Offerors shall provide substantiation for proposed direct rates.

For all proposed current employees, Offerors shall provide certified payroll verification that consists of a form containing the title, current direct labor rate, and a signed certification by an authorized representative of the company that the payroll information contained in the form is current and accurate.

A “contingent hire” is an individual who has committed, under a signed letter of intent, inclusive of salary information, to being employed by the Offeror if the Offeror is awarded the contract. All proposed contingent hires shall have a letter of intent submitted under the Cost Volume outlining salary information (specified as an agreed to direct hourly rate) for the contingent hire employee. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award.

A “prospective hire” is an individual that the offeror has committed to hiring if the offeror is awarded the contract whose identity may not be known until after award.

A “current employee” is an individual currently employed by the offeror.

For proposed prospective hires, Offerors shall provide substantiation for the proposed direct labor rates to ensure the Government can conduct cost realism on the proposed rates. As an example, if the proposed direct rates for prospective hires are based on the Bureau of Labor Statistics (BLS) web site, data from that web site should be provided within the proposal, to include the appropriate geographic location and the rate percentile for the labor category. The BLS labor rate percentile should be commensurate with the designation of the labor category (Jr., Journey or Sr.), which is tied to the required years of experience of the labor category. If direct rates differ from provided substantiation, rate may be subject to adjustment in accordance with Section M.

Any proposed consultants shall have a consultant agreement substantiating the rates proposed. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed. Subcontractors and team members shall provide this information either separately or included in the Offeror’s submission of this document.

Offerors are advised that proposed direct labor rates will be monitored during contract execution per Attachment CA-1. When the Offeror elects to claim Cost of Money (COM) as an allowable cost, the Offeror must submit a COM form and show the calculations of the proposed amount. If a composite rate or other pricing methodology (e.g.

cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed.

Subcontractors and team members shall provide this information either separately or included in the Offeror’s submission of this document. If for accounting purposes, the Offeror uses a yearly base different from the calendar year base, a description is required. The rate information provided in this section shall include rates that apply to the contract for the entire period of performance (10 years).

3.4.2 – Escalation

In an effort to ensure realism of costs during contract execution, Offerors, including subcontractors, shall propose escalation at a rate of 2.5% or higher for each Option Year on all labor categories. Offerors, including subcontractors, that propose less than 2.5% escalation will be considered unrealistically low and will have their proposals adjusted by the Government to include escalation of 2.5% in the option periods. Offerors shall not utilize an attrition factor, or any other factor or calculation, in an effort to reduce the impact of the mandated 2.5% escalation rate for the Option periods.

3.4.3 - Indirect rates

Offerors shall provide historical indirect rates for the last three years for the indirect rates proposed in the CA-1 or the CA-2 attachments. Provide a narrative to explain pools to which indirect rates are applied. If proposed indirect rates are not in line with historical trends, Offerors shall provide a detailed explanation with supportable rationale for why the proposed rates are not consistent with historical trends.

In addition, Offerors shall submit any applicable DCMA/DCAA approved Forward Pricing Rate Agreements (FPRAs), and Forward Pricing Rate Recommendations (FPRRs), and identity whether the proposed rates are applicable to any of those documents. These attachments shall be submitted in Annex B (DCAA/DCMA Reports, Audits, and Determinations). In the absence of FPRA or FPRR documentation, the Offeror and proposed subcontractors shall also provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and any other information necessary to substantiate the proposed indirect rates. If any of the rates utilized by the Offeror or any subcontractors differ from submitted DCMA/DCAA information, justification shall be provided for the difference. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates.

Any proposed indirect rate that is not supported by historical trends or FPRA/FPRR data is subject to adjustment in accordance with Section M of the solicitation.

If proposed indirect rates do not match historical trends or FPRA/FPRR documentation, Offerors shall provide overhead rate(s) and base(s) to which the rate applies. If fringe benefit costs are included in the overhead rate, state what percentage of the overhead rate covers fringe benefits. If more than one labor overhead rate is proposed, or if the Offeror has other indirect labor rate(s) (i.e., separate fringe benefit rates), so indicate. For example, if an Offeror has three labor overhead rates – on-site, off-site, and professional, and a separate fringe benefit rate for each of the three labor overhead rates, the Offeror is to indicate which labor category(ies) are considered on-site, off-site, and professional and the base amounts associated with those category(ies), plus the base amount(s) for the application of the separate fringe benefit rate(s). The Offeror shall indicate how it computed and applied the indirect rates, including cost breakdown.

In addition, Offerors shall provide summary-level definitions for each major indirect rate account, explaining what costs are included in each overhead pool. The indirect accounts may include, but are not limited to, engineering overhead, manufacturing overhead, fringe benefits, G&A, material handling overhead, and cost of money (COM) or facilities capital cost of money (FCCM). (If COM/FCCM is proposed, submit a completed DD Form 1861, Contract Facilities Capital Cost of Money. Documentation supporting the computations shall be submitted with the forms.)

Describe the development of any composite indirect rates used in Attachment CA-1, which represent a combination of company labor categories, functional elements, or calendar year accounts.

If for accounting purposes, the Offeror uses a yearly base different from the calendar year base, a description is required. The rate information provided in this section shall include rates that apply to the contract for the entire period of performance (10 years).

3.4.4 – Profit or Fee The Offeror shall propose fee on proposed Labor. Identify the fixed fee rate and total amounts proposed and identify the various cost elements to which the fee is being applied. The Offeror shall indicate if fee is applied to prime labor and/or subcontractor labor and provide a rationale for each fee amount proposed. ODCs shall not include fee/profit.

3.4.5 Government Furnished Information

3.4.5.1 ODCs

The Government's estimated dollar values for unburdened ODCs for each contract year for the required effort are listed in Attachment CA-1. Offerors shall utilize these unburdened dollar values in preparation of their Cost proposal. If it is the contractor’s accounting practice to apply (and invoice for) burdens with regards to ODCs, then the contractor shall propose the ODC amount plus the addition of the applicable burdens in the CA-1 Attachment. If the contractor chooses not to burden ODCs, the following H clause will be added to the awarded contract if the contractor is selected for award:

“H-X: UNALLOWABILITY OF COST BURDENS ON OTHER DIRECT COSTS (ODCs): The Contractor shall not apply nor invoice for cost burdens on ODCs. Any such burdens on ODCs are unallowable costs under this contract.”

NO FEE SHALL BE APPLIED TO ODCs.

3.4.5.2 Labor hours

The Government estimate is 1,901,778 hours for the entire work effort, inclusive of options. A work-year is defined as 1,920 hours exclusive of holidays and leave. For evaluation purposes, the Offeror shall propose the labor categories/hours per contract year as provided within attachment CA-1. The total Government estimate of required hours per labor category for the entire contract are listed below.

Labor Category Hours Administrative Assistant, Junior 38,247 Administrative Assistant, Journeyman 95,619 Administrative Assistant, Senior 57,372 Engineer Scientist, Junior 106,246 Engineer Scientist, Journeyman 265,612 Engineer Scientist, Senior 159,366 Engineering / Electronics Technician, Junior 21,249 Engineering / Electronics Technician, Journeyman 53,124 Engineering / Electronics Technician, Senior 31,871 Multimedia Specialist, Junior 8,502 Multimedia Specialist, Journeyman 21,249 Multimedia Specialist, Senior 12,750 Program Analyst, Junior 195,489 Program Analyst, Journeyman 488,724 Program Analyst, Senior 293,234 Program Manager 10,623 Technical Writer, Junior 8,502 Technical Writer, Journeyman 21,249 Technical Writer, Senior 12,750

Grand Total 1,901,778

These Government-provided labor categories and hours shall be used by Offerors in generating the Cost Volume proposal. Given the dynamic environment of the NTWL customers, the actual required labor categories and hours during execution of the contract may vary from these annual estimates. Accordingly, the Government cannot guarantee that the contractor will perform either the estimated quantities of hours shown for individual labor categories or the total estimated hours.

3.4.6 Fully Burdened Labor Rate Tripwire Justification

Offerors that propose a fully burdened labor rate exceeding the labor tripwire as defined in Section M of the solicitation, shall provide a rationale that justifies the reasonableness of the fully burdened rate.

3.4.7 Total Professional Compensation Plan

The Offeror shall provide a Total Compensation Plan in accordance with FAR 52.222-46 for each proposed professional employee. The Plan shall include, but not limited to, the following items:

a. The proposed direct labor rate for each professional employee proposed;

b. The total cost of the proposed fringe benefits package for each professional employee proposed, including:

1. list and brief summary of the benefits that make up the fringe package (e.g. vacation time, sick leave, stock, incentive plans, family leave, life insurance, severance pay, bonus plans, health insurance, holidays, location allowance, retirement benefits); and

2. an itemization of the benefits that require employee contributions, and the amount of that contribution as a percentage of the cost of the particular benefit; and

c. Data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used by the Offeror in establishing the total compensation structure.

3.5 Incumbent Information

The incumbent contractors is:

AVIAN, LLC

22111 Three Notch Rd.

Lexington Park MD 20653

The incumbent subcontractors are:

ABSI

ASEC

Jahn Corp

JFTI

KBRwyle

SAIC

Tekla

4.0 VOLUME 4 – CONTRACT ADMINISTRATION

4.1 This Volume shall contain the Contract Compliance information specified below as follows:

a. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and/or JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship. This table must be a reflection of what is proposed in Volume 3 (Cost).

Contractor Name (Indicate Prime, JV Team Member, or Sub)

Place of Performance/

CAGE

CODE/DUNS #

Brief Work Description and/or Program Responsibility

% of Total Proposed Price

b. Government Agency Information: Provide the mailing address, telephone, fax numbers, email address, and facility codes for the Offeror’s local Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and Government Paying Office. In addition, provide the name, telephone number, fax number, and email address for the Administrative Contracting Officer (ACO) at DCMA.

c. Business System Compliances: The Offeror shall indicate the most recent date that the Offeror’s cognizant DCMA/DCAA determined the adequacy of the Offeror’s systems (including but not limited to Accounting, Property, and Purchasing). If the Offeror’s systems’ status is not adequate, list the date of the last adequacy determination and the current status of any systems reviews or ongoing audits;

Business Systems Status Table: The Offeror shall complete Table CA-3 (Business Systems Status) showing the current status and or determinations regarding its business systems. If any item is not applicable to the Offeroror for contract performance, so state and justify. If any item has been determined to be unapproved/inadequate outline the potential impact on contract execution, mitigation plan, and correction plan. Submit relevant DCAA/DCMA reports, audits, and determinations in Annex B (DCAA/DCMA Reports, Audits, and Determinations) in order to demonstrate approvals of the systems as listed in the table below.

Table CA-3 Business Systems Status

Business System

(D)FAR

Reference

Status

Date of System Approval

Comments

Accounting System 16.301-3 Estimating System 215.407-5 Purchasing System 44.3 Property Management System 45.105

1. Because the awarded contract will contain cost reimbursement CLINS, in accordance with FAR 16.301-

3 an adequate Accounting System is a condition for award regardless of any best value determination.

This information is to facilitate the PCO’s responsibility determination and any need to discuss information related to this does not constitute discussions.

d. Model Contract Documents: The model contract documents should be provided as a separate electronic file and as a separate section in this volume. The Offeror shall provide the following documents within this section:

1) Signed SF33 (Solicitation, Offer, and Award) cover page of the solicitation and a signed SF30 cover page of each amendment (as applicable) with all applicable Blocks completed and acknowledgement of receipt of each amendment (as applicable) to this solicitation. The SF-33 Block 12 “fill-in” (proposal validity date) shall be a minimum of 240 days from proposal submission. Electronic signature or a scanned signature is acceptable;

2) A complete copy of all FAR, DFARS, NMCARS, NAVAIR, and special clauses and provisions requiring contractor fill-ins.

(End of Summary of Changes)