STATEMENT_OF_WORK_Key-West_follow-on.docx

PERFORMANCE STATEMENT OF WORK (SOW) TO SUPPORT THE

NAVAL AIR WARFARE CENTER AIRCRAFT DIVISION

ATLANTIC TARGETS AND MARINE OPERATIONS (AVMI)

DETACHMENT, KEY WEST.

1. SCOPE

The Naval Air Warfare Center Aircraft Division (NAWCAD) Patuxent River, Maryland requires contractor support to operate the NAWCAD Atlantic Targets and Marine Operations Key West (ATMO KW) facility in Key West, Florida. The facility supports various tests, devices and concepts in the real-world environment. The facility operates and maintains a 192’ Research Vessel (R/V), a 180’ Training Support Vessel (TSV), a 100’-foot Research Vessel (R/V), and various other smaller boats. The facility provides the necessary facilities for normal testing requirements; however, on occasion it is necessary to conduct worldwide, extensive, long-range, complicated at-sea exercises. These require augmenting the normal facilities with research vessels, specialized personnel, and short-term use of oceanographic equipment. These special operations may also include diverse geographic areas such as Hawaii, Canada, British Isles, Europe, Iceland, and South America. A schedule of vessel maintenance requirements is provided by the American Bureau of Shipbuilding (ABS). The ABS sets an industry standard for vessel maintenance and the ATMO Key West vessels are maintained in accordance with these standards. The contractor shall provide all technical support services required by the SOW, research and development, maintenance, operation, and support of facilities and systems, and equipment to meet the engineering development testing and fleet training mission of ATMO Division of the NAVAIR Threat/Target Systems Department (5.3).

2. APPLICABLE DOCUMENTS

2.1 Documents

DoDI 3432.1 DOD INFORMATION SECURITY PROGRAM: OVERVIEW, CLASSIFICATION, AND DECLASSIFICATION

DoDI 5000.02 OPERATION OF THE DEFENSE ACQUISITION SYSTEM

DoD Manual 5220-22-M Series NATIONAL INDUSTRIAL SECURITY PROGRAM OPERATING MANUAL (NISPOM)

DoD Manual 5200.01 M, Series, Volume 4 DOD INFORMATION SECURITY PROGRAM: CONTROLLED UNCLASSIFIED INFORMATION (CUI) (FOUO PORTION MARKING)

Joint Travel Regulation (JTR) Series, See NAVAIR clause 5252.232-9509 in Section H

OPNAVINST 3432.1 OPERATIONS SECURITY

SECNAVINST 5216.5D, Chapter 2, 2 June, 2005 DEPARTMENT OF THE NAVY CORRESPONDENCE MANUAL

Code of Federal Regulations (CFR), Title 29, 1926.65 Hazardous Waste Operations and Emergency Response

29CFR 1910 Occupational Safety and Health Administration Emergency Response, Hazardous Waste Operations and Worker Right-to-Know

29CFR 1915, Subparts A, B, Occupational Safety and Health C, D and H Administration for Shipyard Competent Persons

40CFR Sub Chapter 1 EPA Hazardous Waste Management

49CFR Sub Chapters A, B, C DOT Transportation of Hazardous Materials

CFR Title 49, 171 Hazardous Materials Regulations

DoD Directive 5200 Information Security Program

DoD 5220.22.M National Industrial Security Program Operating Manual (NISPOM)

OPNAVINST 5100.23G Navies Occupational Safety and Health Program

SECNAVINST 5510.36A Department of the Navy (DON) Information Security Program Instruction

NAVSEA OP5, Volume 1 Ammunition and Explosives Safety Revision 7, Change 8 Ashore (22 Sept 2009)

NAVSEA OP 4 Ammunition and Explosives Safety Afloat

NASKWINST 5090.2C HAZWASTE Management (19 Dec 2000)

NASKWINST 8000.16 NASKW, Aviation Ordnance Manual

NSTM Chapter 589 Change to NAVAL SHIPS’ TECHNICAL MANUAL CHAPTER 589 CRANES REV 6, 30 MAY 2002

NAVFAC P307 Management of Weight Handling Equipment Maintenance and Certification

OPNAVINST 8023.24C Naval Personnel Ammunition and Explosives Handling Qualification and Certification (Qual / Cert) Program (17 OCT 2014)

ANSI Y14.1005 Engineering Drawing Practices

2.2

ACRONYMS/DEFINTIONS

3. REQUIREMENTS

Inherently Governmental Functions—No item in the statement of work shall be interpreted to have the contractor perform services that are inherently governmental services or personal services as defined in FAR 2.101(See “Inherently Governmental Function” and “Personal Services Contract”).

3.1. General Requirements.

3.1.1 Compatibility - The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government IT environment through the security classification of Secret. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (reader) Internet access

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the (ATMO Key West Facility and vessels deployed). Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with (ATMO Facility and Vessels Deployed) during working hours whether at Contractor work site or on travel.

3.1.2 Contract Status Reporting

3.1.2.1 The Contractor shall maintain a continuous inventory of the instrumentation and unclassified electronic equipment provided as Government Furnished Equipment (GFE), which shall include location, responsible person (in possession of equipment) and operational status. The Contractor shall maintain a chronological log of all equipment received and generate an itemized Form DD1149 on all outgoing shipments. Exhibit A, CDRL Item A001 applies.

3.1.2.2 The Contractor shall maintain a database for the tracking of overall project costs associated with the operation and maintenance of various vessels used for customer support services. Contractor shall compile charge records daily, cost records weekly, and a summary cost record at the completion of the customer’s task as assigned by the Key West Identification number both in hardcopy and on PC format using Microsoft Excel. Items to be considered in the development of costs include vessel usage, fuel, manpower (boat operating and supplemental crew, shore support labor, and other labor), materials/equipment, subcontract services, dock fees, consumables, and messing. These reports shall be used to develop progress reports, assess expenditure trends, predict shortages, assess risk, and provide rapid and accurate customer billing. Exhibit A, CDRL Item A002 applies.

3.1.2.3 The Contractor shall maintain a database for the tracking of manpower and material costs associated with scheduled and unscheduled maintenance for vessels and rolling stock (as identified in Attachment 5) and Project Costs. Contractor shall compile on a weekly basis the cost of scheduled and unscheduled maintenance for vessels and facilities and Project Costs. Contractor shall develop a Cost Summary database compiled on a weekly basis showing the employee name, labor category, appropriate tasking number, tasking description (short title), hour’s employee charged and funding expended. Exhibit A, CDRL Item A003 applies.

3.1.2.4 The Contractor shall perform scheduled maintenance and routine upkeep of vessels including, corrosion control, spot painting, and cleaning. Contractor shall perform scheduled maintenance of peculiar maintainable equipment per vessel, rolling stock, and deck equipment as identified in Attachments 4 and 5. Scheduled maintenance is planned for each of the vessels and their installed equipment (engine, cranes, generators, winches, deck equipment, air conditioning and refrigeration systems, etc.) in accordance with (IAW) the equipment manufacturer's manuals and Standard Commercial Practices. Additionally, the ABS establishes an ongoing schedule of vessel maintenance requirements and the contractor shall monitor this schedule and shall be responsible for performing these maintenance requirements. The Contractor shall report to the Contracting Officer Representative (COR)/ Alternate Contracting Officer Representative (ACOR) on major maintenance discrepancies that shall affect vessel availability (impact scheduling) in accordance with Exhibit A, CDRL Item A004.

3.1.2.5 The Contractor shall attend project meetings and interface with scientists, project engineers, and other contractors, who utilize the facilities and equipment, to provide project support services. Contractor shall contribute to the facility's test plan verification and schedule development, considering the availability and use of physical and personnel assets (contractor furnished and/or GFE) and IAW priorities and guidelines established by the COR. Contractor shall provide unclassified communication plans and make advance arrangements necessary at the field locale for the reception, transport, storage, and accommodation of user equipment and shall be responsible for such elements of field logistics by the project subject to the approval of the COR. The Contractor shall prepare a Monthly Project Progress Report in accordance with Exhibit A, CDRL A005..

3.1.2.6. The Contractor shall provide a Monthly OCO report reflecting Labor and Material Expenses to the COR reflecting charges applicable to TSV-3 HUNTER. The report shall be provided electronically in the Microsoft Excel spreadsheet format. Exhibit A, CDRL A006 applies.

3.1.2.7 The Contractor shall provide a Quarterly OCO report reflecting Labor and Material Expenses to the COR reflecting quarterly charges applicable to TSV-3 HUNTER. The report shall be provided electronically in the Microsoft Excel spreadsheet format. Exhibit A, CDRL A007 applies.

3.1.2.8 The Contractor shall provide a Funds Expenditure Report (contractor’s invoice) to the Contracting Officer and COR on a biweekly basis. The report shall be provided electronically in the Microsoft Excel spreadsheet format. The invoice report shall provide an overall summary and itemized details of the contract activity and costs for each CLIN on separate worksheets. The details include the number of hours worked by employee name and classification; cost of labor, travel, and other direct charges, including purchases, subcontracts, leases, transportation, and general and administrative costs. Exhibit A, CDRL- A008 applies.

3.1.2.9 The Contractor shall provide documentation support (i.e., test plans, test procedures, checklists, and support plans). Contractor shall review, technically edit, format rough drafts, produce preliminary drafts for Government review, incorporate Government review comments, and produce subsequent updated draft copies, in accordance with Exhibit A, CDRL –A009.

3.1.2.10 The Contractor shall perform quality assurance inspections of personnel training, facility, vessels and rolling stock on a quarterly basis, in accordance with Exhibit A, CDRL A010.

3.1.2.11 The Contractor shall prepare a Funding Recovery report upon completion of projects and if a project is long term, monthly, in accordance with Exhibit A CDRL A011.

3.1.2.12 The Contractor shall maintain and provide a Project code tracking sheet once the project code is designated, Exhibit A CDRL A012 applies.

3.1.2.13 The Contractor shall provide Monthly Vehicle reports which shall be turned into NAVFAC in accordance with Exhibit A, CDRL –A013

3.2 Detailed Support Requirements

3.2.1. The Contractor shall operate the NAWCAD Atlantic Targets and Marine Operations Key West (ATMO KW) facility in Key West, Florida which includes crewing and manning a vessel located at Naval Station (NAVSTA) Mayport, FL 3.2.1.a. The Contractor shall use NWCF funds for all work performed on the R/V NACW 38, R/V Retriever, and Facility Support.

3.2.1.b. The Contractor shall use O&MN funds for all work performed on the TSV 3 Hunter.

3.2.1.c Other Direct Costs include Vessel Collision and Protection & Indemnity Liability Insurance. The Contractor shall provide the aforementioned insurance for R/V NAWC-38 TSV-3 HUNTER and R/V RETRIEVER only.

3.2.1.1 Support Required. (NWCF, O&MN)

3.2.1.2 Contractor shall support the Government performing program management or project management services in the form of planning, scheduling, and reporting in support of the test and evaluation of assigned projects in accordance with defense acquisition program management The contractor shall support all aspects of developing the overall test strategy and products required to plan, execute and report on test programs and projects.

3.2.1.3 The Contractor shall support the Government by providing options for development, review, and/or updates of program management plans in accordance with Navy directives, budgets, implementation requirements, and program schedules.

3.2.1.4 The Contractor shall identify and support appropriate types and depth of testing required for the active phase of the comprehensive vessel.

3.2.1.5 The Contractor shall support the Government by providing support to long term planning for technical and engineering support requirements and test capability development.

3.2.1.6 The Contractor shall support the Government by generating and producing presentation and briefing materials to support program or project requirements using appropriate templates as defined by NAVAIR.

3.2.1.7 The Contractor shall provide support to include efforts related to: system integration documentation development or maintenance; development of government specifications and requirements documents;

3.2.1.8 The Contractor shall assist the Government by generating and reviewing risk assessments and risk documentation to support program or project requirements using appropriate templates as defined by NAVAIR.

3.2.1.9 The Contractor shall provide support for high-visibility and department-wide programs, including special projects of limited duration or other projects as assigned.

3.2.1.10 The Contractor shall support the Government by providing program and project support, such as scheduling of test events, development of rainbow charts and short/long term program schedules, and perform updates and maintenance of test schedules.

3.2.1.11 The Contractor shall assist the Government in conducting all test management operational tasks, from planning to test execution and post-test delivery of test data products and reports, in support of the successful execution of all test and training events.

3.2.1.12 The Contractor shall support the development, collection and maintenance of test and certification data. This includes test data, reliability data, supportability data, financial profiles, and other information related to life cycle support during testing.

3.2.1.13 The Contractor shall support the Government by monitoring the availability of resources to maintain test schedule within programmatic cost, schedule, and performance parameters. Contractor shall provide recommendations for the realignment of test resources necessary to facilitate test execution while remaining within test program constraints.

3.2.1.14 The Contractor shall participate in customer program planning meeting, briefs, and de-briefs to become familiar with specific program test and training event requirements and to prepare event plans.

3.2.1.15 The Contractor shall support the Government by performing technical studies, analyses, and planning to develop and refine test verification methods and test verification approaches. Contractor shall participate in technical interchange meetings as a test representative for the development and maintenance of test requirements, derived requirements, and detailed test approaches.

3.2.1.16 The Contractor shall perform corrective and/or emergency maintenance when failure or degraded performance is evidenced. When such a condition exists, the components shall be tested and repaired to perform to the most current specification or measurement scale. This type of maintenance requirement is random; therefore, it is difficult to predict or adequately define in advance. Corrective/emergency maintenance can require troubleshooting, replacement, removal, disassembly, repair, reassembly, calibration, reinstallation, verification, and certification, depending upon the extent of the failure. If the failure is extensive, the COR shall provide authorization for complete rework and overhaul by the contractor. For routine corrective maintenance tasks, the Government shall provide repair authorization and prioritization. For emergency corrective maintenance the contractor is authorized to take actions to minimize further damage or failure to the vessels, targets, equipment and systems. The contractor shall inform the Government COR whenever the operational status of the system or equipment changes. Corrective or emergency maintenance shall be performed to ensure maximum operational availability for supporting tests and training events.

3.2.2 Operation and Maintenance of NAWC 38 (NWCF)

3.2.2.1 Vessel Crews

3.2.2.1.1 The Contractor shall furnish complete qualified and Licensed Mariners for the operation of Government crafts (but not fewer persons than can safely operate the vessel in accordance with the mission requirements). Typical vessels to man would be 192’ Offshore Support Vessels (OSV) and 100’ offshore support vessels. Several inshore support vessels are also available for customer use, and include Rigid Hull Inflatable Boats (RHIB), a 24’ Dusky, 9M RHIB. 18’ Boston Whaler which the contractor shall be required to man and operate. Crews shall include Bridge, deck, engineering, stewards, and ordnance handling personnel.

3.2.2.1.2 The Contractor shall provide auxiliary crew(s) for vessels during performance of short-duration sea exercise.

3.2.2.1.3 The Contractor shall provide quick response crews for the facility's vessels to support local operational emergencies in response to the Coast Guard or other Navy units.

3.2.2.1.4 The Contractor shall provide chartered ships and associated support (i.e., foreign dockage, identify husbanding agent activity in foreign countries, fueling activities, etc.).

3.2.2.1.5 Vessel Chartering/leasing may be required/procured on a case by case basis via this contract. The contractor shall not lease or charter a vessel without receiving direction by both the COR and cognizant Contracting Officer as identified in this contract. If vessel chartering/leasing is required, the associated option CLIN shall be exercised. If the vessel leasing option CLIN is exercised, the contractor shall supply a License, qualified crew in sufficient numbers to safely operate the ship/outfitted vessels in accordance with Government requirements sufficiently in advance of sailing to ensure on-schedule departure with the ship fully provisioned, rigged, and in all respects ready for sea; as determined by specific project requirements. The Contractor shall ensure that furnished vessels shall be equipped with properly licensed crew IAW United States Coast Guard regulations. Radars, electronic navigation systems, depth sounders, properly licensed communications equipment, life jackets, rafts, and other safety equipment in accordance with United States Coast Guard regulations.

3.2.2.1.6 The Contractor shall perform minor modifications to the facility's vessels to accommodate project installations and configuration changes (i.e., cut away existing materials, fabricate, and install new pieces.

3.2.2.1.7 The Contractor shall operate the galleys on specified vessels for project personnel and crewmembers. Contractor shall be responsible for purchasing food and beverages with customer provided funding, for all crew and passengers. Crew and passengers do not receive per diem while at-sea, nor do they pay messing fees.

3.2.2.1.8 The Contractor shall perform marine engineering and naval architectural services to design shipboard handling systems, ship modifications, special ship's machinery, ship's electrical alterations, and ship's maneuvering and propulsion systems.

3.2.2.1.9 The Contractor shall design, fabricate, and install in-water systems such as anchors, temporary and permanent moors, deep and shallow instrumented and non-instrumented arrays, including arrays incorporating both surface and subsurface buoyancy elements.

3.2.2.1.10 The Contractor shall perform emergent repairs to project electronic, electrical, or mechanical systems.

3.2.2.1.11 The Contractor shall provide Technical, logistics, and operational support for projects at Key West Florida, at deployed locations or at secondary sites.

3.2.2.1.12 The Contractor shall provide specification requirements by gathering data for management information, schedules, test plans, test procedures, technical libraries, system, subsystem, and component descriptions; and provide the material research and compilation necessary to interface with the industrial counterparts for Key West tasking.

3.2.2.1.13 The Contractor shall perform fabrication of structural support equipment to facilitate tests.

3.2.2.1.14 The Contractor shall perform the relocation of materials or equipment from storage areas to project staging areas, loading of test vans or other materials on ships, and the relocation of excess materials to disposal or salvage units.

3.2.2.1.15 The Contractor shall receive, unpacks, check, transport, store, load, off-load, pack and deliver to carriers shipments of project equipment belonging to user activities.

3.2.2.1.16 The Contractor shall perform weapon system evaluation support (i.e, ordnance and component, model, weapon system, explosive shock test, etc.).

3.2.3 Operation and Maintenance of TSV3 HUNTER (OM&N)

3.2.3.1 The Contractor shall furnish complete qualified and Licensed Mariners for the operation and maintenance of TSV3 HUNTER in support of Fleet Training events. Vessel is home ported in Mayport Florida. Crews shall include Bridge, deck, engineering, stewards, and ordnance handling personnel.

3.2.3.2 The Contractor shall provide auxiliary crew(s) for vessels during performance of short-duration sea exercise.

3.2.3.3 The Contractor shall provide quick response crews for the facility's vessels to support local operational emergencies in response to the Coast Guard or other Navy units.

3.2.3.4 The Contractor shall provide auxiliary crew(s) for vessels during performance of short-duration sea exercise.

3.2.3.5 The Contractor shall provide quick response crews for the facility's vessels to support local operational emergencies in response to the Coast Guard or other Navy units.

3.2.3.6 The Contractor shall perform emergent repairs to project electronic, electrical, or mechanical systems.

3.2.3.7 The Contractor shall provide Technical, logistics, and operational support for projects at Key West Florida, at deployed locations or at secondary sites.

3.2.3.8 The Contractor shall provide specification requirements by gathering data for management information, schedules, test plans, test procedures, technical libraries, system, subsystem, and component descriptions; and provide the material research and compilation necessary to interface with the industrial counterparts homported location.

3.2.4 Facility (NWCF)

3.2.4.1 The Contractor shall assist with the performance of industrial safety inspections throughout the facilities including fire extinguishers and emergency exit signs on a scheduled established by the Government Facility Manager to meet OSHA and base inspection requirements.

3.2.4.2 The Contractor shall assist Government inspectors with all inspections and surveys in support of the base safety office, the base fire inspector, and environmental education surveys.

3.2.4.3 The Contractor shall submit trouble calls and work requests to base public works department for range facility maintenance and repair needs directed by Government Facility Manager. The Contractor shall track the status of all trouble calls and work requests submitted and coordinate with PW to accomplish the necessary maintenance and repairs.

3.2.4.4 The Contractor shall perform the Operation of government vehicles in support of ATMO Key West Requirements. The contractor is authorized to operate government vehicles, supplied as government furnished equipment (GFE) under the subject contract, to accomplish ATMO Key West tasking. The contractor shall not purchase or lease vehicles under this contract. However, the contractor is permitted to enter into short term vehicle rentals, if required in performance of the contract, not to exceed sixty (60) consecutive days. The use of options, renewals, or consecutive 60 day contracts shall not be utilized to circumvent the lease process.

3.2.4.5 Use of Government-Owned Transportation Equipment by Commercial Contractors. When excess Government-owned equipment are available, and it is determined by the COR to be in the best interest of the Government for the contractor to use the equipment, it shall be added to the list of GFE (in accordance with clause 5252.245-9500, Government Property for the Performance of this Contract) in an "as is" condition and used by the contractor for contract performance. In accordance with clause 5252.245-9500, all equipment furnished to a contractor shall be identified/listed in the contract by registration number, type (description), and status code.

3.2.4.6 The Contractor shall provide Technical and Engineering Support. Upon receipt of test plans or engineering drawings, in support of specific project requirements, the contractor shall provide technical and engineering support. Technical and Engineering support is inclusive of following:

3.2.4.7 The Contractor shall fabricate cradles and dollies for the stowage and handling of test equipment.

3.2.4.8 The Contractor shall design ship configuration and specify and furnish machinery for specific project requirements

3.2.4.9 The Contractor shall provide Computer Assisted Drawings (CAD) of all engineering and naval architectural drawings generated in support of projects/programs.

3.2.4.10 The Contractor shall evaluate the design; the fabrication, the installation, and the operation of marine instrumentation for projects evaluate the data collected by such instrumentation.

3.2.4.11 The Contractor shall provide planning, engineering, and logistics services for the preparation of operational plans for manpower, equipment, instrumentation requirements, and communications, including data communications.

3.2.4.12 The Contractor shall provide video/photographic and graphic arts services to document field missions of ordering activities. Services shall include casual underwater, airborne, ship and land, still, digital, video, motion picture photography, in black and white, and color. Formats shall include, sound and silent; still coverage; viewgraphs; and report mock-ups.

3.2.4.13 The Contractor shall provide transportation of materials and personnel for the performance of technical tasks in support of missions at sea.

3.2.5 Other Requirements

3.2.5.1 Travel

3.2.5.1.1 The Contractor shall be required to travel for the purpose of attending briefings, planning meetings, training, etc. in support of this Contract. Travel shall be throughout the United States, Caribbean and possibly other parts of the world. A Travel Request (TR) for each contractor support personnel must be submitted to and approved by the COR prior to commencement of travel or commitment/obligation of travel related expenses (i.e. Airline ticket purchase). Requests must include names of employee(s), date(s) of travel, reason for travel and estimated total of travel and per diem costs.

3.2.5.2. Material Handling and Protection Support

3.2.5.2.1. The contractor shall procure material in support of ATMO-Key West services as referenced in paragraph 3.0 of this document. All material requirements shall be approved as stated in Section H clause 5252.242-9515. No material with a unit cost of $250,000 or greater may be procured under the contract. For further guidance see Section H clause 5252.242-9515.

3.2.5.2.2 The Contractor shall receive, store, transport, protect, and forward materials, supplies and equipment furnished by the Government to support field operations as authorized by the COR. The Contractor shall test, inspect, maintain, repair and certify as appropriate Government Furnished Equipment (GFE) and submit all applicable information for COR approval prior to commencing with repair of GFE.

3.2.5.2.3 The Contractor shall provide assistance with the preparation of material and service procurement supporting documentation including Procurement Request forms, Purchase Card Order forms, and Contracts forms.

3.2.5.2.4 The Contractor shall receive and review procurement requests (open purchase, credit card) and log and track requisitions.

3.2.5.2.5 The Contractor shall maintain stocks and perform inventory control of common office materials and supplies including computer paper, printer toner cartridges, pens, pencils, notebooks, binders, staplers, staples, batteries, paper clips, and calendars.

3.2.5.2.6 The Contractor shall receive delivery of materials and supplies and notify requestors of receipt of their orders. Distribute special orders and obtain receipt signatures as needed.

3.2.5.2.7 The Contractor shall perform receipt, storage, and distribution services for all materials shipped and delivered on site. The Contractor shall process and log all material orders for government furnished material; log the receipt of all incoming material; report material order status.

3.2.5.2.8 The Contractor shall box, pack and prepare material for shipping in accordance with industrial practices.

3.2.5.2.9 The Contractor shall Document all outgoing material shipments and maintain a file of all related shipping status correspondence

3.2.5.3. Communications Services

3.2.5.3.1 The Contractor shall furnish operating personnel and equipment for transmission and reception of unclassified communications on selected Government and commercial frequencies.

3.2.5.4 Diving Services

3.2.5.4.1 The Contractor shall provide qualified divers in support of all applicable tasks. Diving operations shall be in strict accordance with the U.S. Navy Diving Manual, SS521-AG-PRO-010 / 0910-LP-106-0957.

3.2.5.5 Electronic Support

3.2.5.5.1 The Contractor shall provide support to design install and maintain Satellite Television systems, Vessel internet services and shipboard electronic systems, which include navigational, tracking, communication, computer and video systems, etc.

3.2.5.6 Metal Fabrication and Machining

3.2.5.6.1 The Contractor shall provide metalworking, fabrication, welding and machining, in support of all applicable tasks to support the ATMO requirement as specified in this SOW.

3.2.5.7 Wood Working

3.2.5.7.1 The Contractor shall perform cutting, shaping, bending, trimming, planning, routing and other wood and fiberglass services in support of all applicable tasks to support the ATMO requirement as specified in this SOW.

3.2.5.8 Ordnance Certification Program

3.2.5.8.1 Ordnance handling certified personnel in accordance with NAVSEA OP 5 Vol 1, OPNAVINST 8020.14 and OPNAVINST 8023.24B. Maintain all equipment peculiar to each vessel involved in ordnance handling (e.g., NAVAIR-38, Allied Model 175 Crane, HUNTER, Hydra Pro Model HP40/18K Crane, etc ). Contract modification shall require adherence of mandatory clauses DFARS 252.223-7002 and DFARS 252.223-7003 if (1) and (2) as stated below apply.

3.2.5.8.2 The contractor, who shall be performing services involving ammunition and explosive materiel on behalf of the government, shall have an established explosives handling personnel qualification and certification program.

3.2.5.8.3 All government contractor personnel, performing Ammunition & Explosive (AE) tasks under the scope of this contract, shall be included in the contractor's or the government's QUAL/CERT program.

3.2.5.9 Crane Officer and Crane Certification Program

3.2.5.9.1 The Contractor shall provide a CRANE OFFICER IAW NAVAIR ATMO Crane SOP, to administer and ensure crane operators and equipment meet requirements and also provide certified crane operators in accordance with NAVFAC P307/NSTM 589 for the purpose of loading and unloading vessels.

3.2.5.10 Hazardous Material Program

3.2.5.10.1 In accordance with NASKWINST 5090.2B, 29CFR 1910, CFR 1915 and 40CFR maintain all Hazardous Material (HAZMAT) and Hazardous Waste (HAZ Waste) inventory, support all Federal and local HAZMAT and HAZ Waste instructions and maintain all required documentation. The Contractor shall maintain at least two persons qualified in the facility’s HAZMAT / HAZ Waste Management Program. The government will be responsible to ensure appropriate training is available. Procure materials and / or services listed under the HAZMAT program. Typical examples, which may be requested, include Soaps, paints, Gasoline, Cleaning Solvents and Aerosols, Oils, Fuels, Misc. Cleaners, Welding Gases (Acetylene, Oxygen, Argon, etc.) Waste Oil and Waste Water removal. Provide at least two “Competent Persons” certified in accordance with 29CFR 1915, for work in confined spaces.

3.2.5.11 Defense Reutilization Management Office (DRMO) Program

3.2.5.11.1 The Contractor shall provide for DRMO support, which includes categorizing and generation of transfer papers, removal of items from inventory if necessary and transport of appropriate material.

3.2.5.12 Dry-docking

3.2.5.12.1 Dry docking services consist of hauling a vessel for hull, steering (rudder), or propeller(s) inspection and/or repair(s) which cannot readily be performed while the vessel is in the water and/or pier-side. The Contractor shall provide the quality assurance function during the dry docking service and be the vessel's owner representative whenever the facility's vessels are in a shipyard. Authorization to perform dry docking shall be granted by the COR in accordance with Clause 5252.242-9515 in Section H of the contract. Prior to authorization to perform dry docking, the contractor shall submit information (inclusive of cost information) to the cognizant Defense Contracts Management Agency (DCMA) office for approval in accordance with FAR 52.244-2. The dry docking service shall be performed by the shipyard that offers the best value to the Navy.

3.2.5.13 Civil Engineering Support Equipment (CESE)

3.2.5.13.1 The Contractor shall not procure or lease vehicles in performance of this contract as vehicles are centrally managed by the Naval Facilities Engineering Command (NAVFAC). In addition, the contractor shall not procure items categorized as Civil Engineering Support Equipment (CESE) as CESE is centrally managed by NAVFAC as well. Examples of CESE include passenger carrying vehicles, special purpose vehicles or equipment, general purpose trucks, construction and maintenance equipment, firefighting equipment, tactical equipment, armored vehicles, and railway equipment

3.2.6 Work Location and Facilities

3.2.6.1 Approximately one hundred percent (100%) of work will be performed at the Government site and zero percent (0%) of work to be performed at Contractor site. Government site(s) include worldwide, extensive, long-range, complicated at-sea exercises. These require augmenting the normal facilities with research vessels, specialized personnel, and short-term use of oceanographic equipment. These special operations may also include diverse geographic areas such as Hawaii, Canada, British Isles, Europe, Iceland, and South America. Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks.

Safety equipment is required for Contractor personnel during the performance of this contract. For example, the contractor shall provide company ball caps, company staff collared shirts, company T-shirts, safety shoes, hard-hats, safety goggles, personalized painting safety equipment, etc., for use by contractor employees. The employees shall be required to have Government Support Contractor identification badges in their possession at all times. This equipment shall be considered normal business operation expenses and shall be provided at no additional cost to the Government.

3.2.6.2 Meeting and conference room support: The Contractor shall have the capability to locate and secure conference room facilities for conducting meetings at the classification levels up to (SECRET). The conference room should hold a minimum of 30 persons and have VTC capability. The conference room should contain sufficient equipment to conduct meetings with presentations, awards, and conferences. Therefore, projectors and/or TV displays, computer(s) with compatible software as shown in Paragraph 3.1.1 and telephone(s) are considered minimum requirements. This support shall be provided at (ATMO KEY WEST).

3.2.7 Work Schedule

With the exception of vessel crews, contractors supporting ATMO Key West, contractor normal work hours shall be consistent with the NAWCAD compressed work schedule (CWS) (except as noted in other sections of the SOW): 9-hour days, including a 1 Hour lunch, Monday through Thursday, with every other Friday off subject to approval by the COR. The normal work hours are 06:30 AM to 16:30 PM with the exception of the working Friday, which is 06:30 AM to 15:30 PM. The contractor’s normal working hours shall support this work schedule, with each regular two-week pay period totaling 80 hours normal time. The contractor’s regular 80 hour, two week, pay period shall be performed without the use of overtime. Support of operational test and training event requirements outside normal working hours are a common occurrence. The contractor shall ensure that qualified personnel are available or on stand-by to support the Training Event Schedules during other than normal hours and during peak times. The contractor shall observe official Federal Holidays except special test and training event schedules or to meet other operational and maintenance overtime requirements identified by the government. The Contractor shall obtain written approval from the Government COR prior to working outside the core hours or on official Federal Holidays.

3.2.7.1 When deployed aboard ocean-going vessels and while underway for more than 24 hours, contractors shall be expected to work up to twelve (12) hours per day. When working pier side, contractors shall be expected to work an 8-hour day, Monday-Friday (except on Federal Holidays). The contractor shall invoice based on the number of hours worked, whether aboard vessels or pier side. When overtime (OT) is required in the performance of the tasking in this SOW, it shall be performed in accordance with FAR clause 52.222-2, Payment for Overtime Premiums and 5 CFR. Authorization for OT must be approved from the COR/ACOR.

3.2.7.2 It is the contractor’s responsibility along with the COR to monitor the amount of OT and hazardous duty hours expended on the contract. The contractor shall notify the COR via email when the amount of OT hours expended reaches 80% of the OT authorized on the contract.

3.2.8 Holidays

3.2.8.1 The Holidays applicable to this contract are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. In the event that any of the above holidays occur on a Saturday or Sunday, or Compressed Work Schedule Alternate Friday, then such holiday shall be observed as they are by the assigned Government employees at the using activity.

3.2.9 Management of Contractor Personnel

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage their employees and guard against any actions that is of the nature of personal services, or gives the perception of personal services

3.2.10 Transition Plan

The overall strategy shall be built around maintaining the mission of the program with minimal impact, not only in terms of timeliness of process but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation.

- Work Turnover. The contractor shall provide a plan of action to effectively transfer tasked work that is in process, at the expiration, or termination of the contract to the successor company. Establish and maintain effective communication with the incoming contractor or Government personnel for the period of transition via weekly status meetings.

- Quality Assurance. The contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

- Risk Mitigation Strategies. The contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

- Data/Information Transfer. The contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.2.11 Deliverables

The following data will be required in the performance of this contract:

CDRL A001 - GFE Inventory Report CDRL A002 - Overall Project Costs CDRL A003 - Financial Reports CDRL A004 - Maintenance Discrepancies CDRL A005 - Project, Status, and Management Report CDRL A006 - OCO reports CDRL A007 - Quarterly OCO reports CDRL A008 - Funds Expenditure Report CDRL A009 - Vessel Support Plans CDRL A010 - Quality Assurance Report CDRL A011 - Funding Recovery Report CDRL A012 - Project Codes CDRL A013 - Monthly Vehicle Reports

3.3 Security

3.3.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.3.2 Investigative Requirements

Classified: All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract’s DD-254, Contract Security Specification. The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract.

3.3.3 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR-N)

3.3.3.1 SAAR-N: All contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at: http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf.

SAAR-N forms shall be submitted to the Contracting Officer’s Representative (COR), Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

3.3.3.2 Command Access Cards (CAC) / Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Government site following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract. Contractor personnel shall comply with Local Key West Instruction

3.3.3.3 DD-254: The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the COR of this contract for approval.

3.3.4 Information Security

If the work is performed at the Contractor’s facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM), and SECNAV M-5510.36. If the work is performed at the Government’s facility, the Contractor shall comply with NAS Key West Instructions.

3.3.4.1 Marking: All information generated by the Contractor shall be properly marked. For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DoDM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDD 5230.24 and program Security Classification Guidance

3.3.4.2 Public Release: No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through NAWCAD PAO

3.3.4.3 Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR, TPOC and Government Security Office within 24 hours of the incident occurring.

3.3.5 Operations Security (OPSEC)

The contractor shall comply with activity OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts. The contractor will include OPSEC as part of its ongoing security awareness program and take all required activity OPSEC training. The contractor will protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

3.3.6 Anti-Terrorism Force Protection and Emergency Management

The work performed on this contract is not Emergency Essential in accordance with OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives.