PWS_for_Sources_Sought.docx

PERFORMANCE-BASED STATEMENT OF WORK FOR

COMMERCIAL AIR SERVICES (CAS-HAWAII)

Contract services shall be performed in accordance with the Performance Based Statement of Work (PBSOW) as detailed in individual delivery orders. The PBSOW and Requirements/Tasks will detail work falling within the scope of the contract.

1.0 BACKGROUND

Pacific Missile Range Facility (PMRF), Kauai, Hawaii has a requirement for commercial air support services (inclusive of helicopters) in support the PMRF range. Military helicopters were replaced by commercial assets due to the Navy’s H3 helicopters being removed from inventory. Tasking for the commercial assets will include, but not limited to, target recovery, visual surveillance, range clearing, transport of military/government personnel to/from ships or shore facilities, movement of hazardous material (ordinance), and when directed, firefighting support. The contractor shall provide flight crews with the skills required for the required tasking. In addition, during the standard missions the contractor shall provide support to Research, Development, Test, & Evaluation (RDT&E) projects and modify the aircraft utilizing Federal Aviation Administration (FAA) Supplemental Type Certificate (STC) or Designated Engineering Representative/Designated Airworthiness Representative (DER/DAR) Airworthiness certification.

2.0 SCOPE

The contractor will provide a wide variety of airborne capabilities, through the use of privately owned and operated aircraft, to include but are not limited to training assistance, supply, and support for shipboard and aircraft groups and personnel operating in the Hawaiian Operating Area (OPAREA). The contractor shall primarily operate aircraft from Barking Sands, Kauai, HI. However, from time to time aircraft basing may change due to emerging U.S. Navy requirements as they pertain to the OPAREA. This requirement is to include support during times of deployment. Deployments, however rare, can be expected to range from a few days to six weeks or more. Services furnished under this contract may include, but are not limited to, support of the U.S. Navy, other Department of Defense (DoD) departments, agencies and services, non-DoD Government agencies, and Foreign Military Sales customers. This will be a “dry” contract. Except as provided elsewhere herein, the contractor shall not be expected to purchase fuel.

This contract shall incorporate a broad range of aircraft capabilities to meet mission requirements. The contractor shall provide commercial air support services inclusive of helicopters capable of lifting targets, such as the MK 30 Mod 1 Mobile Antisubmarine Warfare (ASW) Target, MK 46 torpedo and the MK 50 torpedo. These support services shall include, but not be limited to:

(OPAREA)

3.0 APPLICABLE DOCUMENTS

The Contractor shall meet all applicable DoD and FAA mandatory compliances including but not limited to the following publications:

Department of Defense Aircraft http://neds.daps.dla.mil

OPNAVINST 3710.7

OPNAVINST 3100.8

NATOPS General Flight and Operating Instructions Deck Landing Operations by Civilian Helicopters with Civilian Pilots http://neds.daps.dla.mil/directives/

AFJPAM 10-228) www.dtic.mil/doctrine/

Program (CHRIMP) Manual https://www.puget.fisc.navy.mil

4.0 DEFINITIONS

Aborted Mission. Aborted missions are any missions that are not completed as the result of Contractor Furnished Equipment (CFE) malfunction, contractor personnel, or other contractor error or failure to provide the number of simultaneously airborne aircraft required. No flight minutes may be billed. If the Government aborts a mission after take-off, the contractor shall be reimbursed for the flight time from take-off (lift-off) to landing (touch down).

Additional tasking. Is defined as a new requirement, not previously scheduled during the scheduling period.

Additive Mission Rate. The cost to perform each of these missions, regardless of aircraft type.

Commercial-derivative aircraft. Aircraft originally designed, developed, manufactured by commercial companies and type certified by the Federal Aviation Administration (FAA).

Deployment. Periods of contract flight activity conducted entirely at remote operating sites where the aircraft does not return to the home base or permanent operating site overnight.

Emergent Tasking. Tasking required on less than one-hour notification. Such tasking could include, but not be limited to: shipboard medical emergencies, Pacific Missile Range Facility (PMRF) Firefighting for protection of property and Explosive Ordnance Disposal (EOD) emergencies. This tasking will be issued in accordance with NAVAIR clause 5252.216-9500 and 5252.216-9534 (f).

Ferry Missions. A flight flown, in support of Government activities, for the purpose of repositioning contractor aircraft.

Former military aircraft. Aircraft specifically designed, developed, and manufactured with Government funds (US or foreign) to perform unique military missions and certified by a US or foreign military agency to perform those missions.

Full System – A full system aircraft is an aircraft equipped in accordance with Section C-7.

Operations. Periods of flight activity supported out of the designated base, permanent operating sites, or deployment sites.

Primary aircraft. Aircraft of any mission type that can be scheduled with less than 24-hours advance notice. Simultaneous Presentation. The number of aircraft of a given type required to be airborne at the same time providing the same or different type(s) of services to the same or different users.

Successful Mission. A mission will be considered successful if the aircraft is flying and providing scheduled service in the scheduled operating area. If desired service cannot be provided due to malfunctions(s) of equipment the Government is required to maintain, only the portion of the flight prior to such failure plus the recovery time via the most direct route will be counted as billable time

Surge aircraft. Aircraft which are capable of performing the required mission services in conjunction with primary aircraft operations.

Utility Flight. A flight flown at the direction of the Government for the purpose of transporting mission equipment and personnel in support of specific tasking.

Note: All references to the Federal Aviation Regulation in this PBSOW will be by reference to Title 14, Code of Federal Regulations (CFR) and abbreviated with the acronym “14 CFR”. All references to the Federal Acquisition Regulation will be abbreviated with the acronym “FAR”.

5.0 REQUIREMENTS/CONTRACT LINE ITEM NUMBER (CLIN) DESCRIPTIONS CLINs X00X Aircraft Readiness.

This line item includes costs that the contractor will incur regardless of number of missions such as pilots, mechanics, managers, support personnel, Hull insurance, liability insurance, recurrent training, weather services, depreciation of the aircrafts, leasing etc. This price will include fixed cost burdened by the contractor.

The following costs shall not be included in the price of this line item:

- Costs incurred by the contractor which are associated with the variable pricing for specific missions (CLINS X00X and X00X) e.g.. Parts – airframe, avionics, engine consumables, engine restoration costs, landing/parking fees, inspection fees, dynamic components, Life time limited parts, tools, passports, visas, shipment or trans-shipment of aircraft, supplies, etc.

- Costs for flights such as, but not limited to, maintenance test flights, the ferrying/transporting of personnel, aircraft or equipment to and from maintenance facilities, or to train aircrew, are to be included in the variable unit price and are not allowable as a direct (fixed) cost under Aircraft Readiness. The cost of fuel to fly Government missions is not included in the unit price. Fuel will be provided by the Government or reimbursed up to the rate for Government contract fuel under the Material/Shipping line item.

- Travel and Per Diem costs associated with deployment costs will be cost reimbursable under the Travel/Per Diem line item and be reimbursed in accordance with the Joint Travel Regulation.

- Material/Shipping costs will be cost reimbursable under the Material/Shipping line item and must be authorized by the COR.

- Aircraft Modification costs associated with the installation of GFE equipment that is required by the fleet or PMRF to support a mission will be cost reimbursable under the Aircraft Modification line item.

CLIN X00X Medium Lift Capability Helicopter.

Basic Mission (CLIN X00X) – Provide Target recoveries, Visual Surveillance/Range Clearance/Sea State, and Transport Missions (both ship and shore).

Target recoveries (CLIN X00X, CLIN X00X or CLIN X00X) Recover various weapon systems, such as, but not limited to MK46 Torpedo, MK50 Torpedo, MK54 Torpedo, BQM 74 Drone using target recovery pole or Naval Air Systems Command (NAVAIR) approved GFE, target recovery basket. These recoveries must be able to be performed in sea states up to prescribed equipment recovery limitations. A typical profile includes, but is not limited to: Proceed to recovery point, up to 75 nautical miles (NM) from base at 1,000 feet mean sea level (MSL) and perform search and recovery (up to 45 minutes on station hovering out of ground effect (HOGE)). When recovery is complete, proceed to drop off area. Return to base.

Visual Surveillance/Range Clearance/Sea State (CLIN X00X) The helicopter shall be utilized to visually clear sections of the range for mine drops, naval gunfire, and other missions. Aircraft shall perform an area search around a specified latitude/longitude. The search is for vessel as well as mammals. The aircraft is utilized to visually clear the range of all unauthorized surface and air contacts. Contact with air and surface units is generally done on Very High Frequency (VHF) radio (Marine Band channel 16 or VHF/Ultra High Frequency (UHF) emergency frequencies). The aircraft will be used to assess sea state conditions prior to weapons and/or targets being used on the range. A typical mission shall include, but is not limited to the following: transit up to 100 nm offshore, remain on station for 1 hour, and transit back to base.

Transport Missions (CLIN X00X and CLIN X00X) Transport missions may include any of the following: Transport C-4 and similar explosives and associated equipment and handling devices/systems to and from various locations in the OPAREA.

Transport passengers/equipment to give aerial tours of PMRF facilities and outlying areas. Some outlying areas have unprepared landing surfaces comprised of grass and dirt. The helicopter will be required to carry up to 6 passengers plus crew with Individual Communication System (ICS) capability for all passengers.

Transport parts and passengers to U.S. Navy certified ships, foreign Navy ships, the Mobile At Sea Sensors (MATSS) barge, and other mobile platforms. Ships may also request passenger transport for medical emergencies, emergency leave, and logistics. The transit distance may be as much as 110 nm from base. Pilots must maintain a deck landing qualification status. The Navy shall provide training and aircrew certification of Commercial Air Services (CAS) Helicopters for these deck landings. The possibility exists to transport high-ranking officials for area tours of PMRF facilities and out-lying areas.

Transport up to five EOD personnel with C-4 explosives. The helicopter will embark EOD personnel onto the target (ship) via hoist and extract them when they have set explosive charges on the target. The helicopter will then transit back to the base.

Extended Range Video System (ERVS) (CLIN X00X). Periodically, PMRF missions will require the use of ERVS to link video back to the base. ERVS consists of a 28V DC powered portable camera video system with an externally mounted antenna which is approximately 3”Hx5”L (blade type antenna). There are two ERVS systems for installation on aircraft. The system will be GFE and will be installed by the contractor in accordance with (IAW) NAVAIR specifications. The camera weighs approximately 45 pounds and is operated by a Government provided single camera operator. A typical mission includes, but is not limited to: transit a maximum of 100 nm from base, continuous video recording of the surface target during daylight hours up to the mission length, and transit back to base.

MEDIUM LIFT - PERFORMANCE REQUIREMENTS

Configuration/ Special Equipment:

Equipped and configured in accordance with paragraph C-7

Medium Lift missions; however, payment will be at the Medium Lift rate.

External Lifting Capacity Minimum of 1000 pounds

capability for all);

MEDIUM LIFT - SIMULTANEOUS PRESENTATION REQUIREMENTS

CLIN X00X Heavy Lift Capability Helicopter

Examples of missions for which this type of aircraft may be used are:

Basic Mission (CLIN X00X) – Provide Target Launches/Recoveries, Firefighting, and Transport Missions (both ship and shore).

Target recoveries (CLIN X00X, CLIN X00X or CLIN X00X) Recover various weapon systems such as, but not limited to, MK30 Anti-Submarine Warfare (ASW) Target, (launch and recovery), MK48 Torpedo, BQM 34 Drone using target recovery pole or NAVAIR approved GFE, target recovery basket. These recoveries must be able to be performed in sea states up to the prescribed equipment recovery limitations. A typical profile includes but is not limited to: Proceed to recovery point, up to 75 NM from base at 1,000 feet MSL and perform search and recovery (up to 45 minutes on station hovering out of ground effect (HOGE)). When recovery is complete, proceed to drop off area. Return to base.

Firefighting (CLIN X00X and CLIN X00X). At Barking Sands (PMRF), a Bambi Bucket (provided as GFE) equipped helicopter is required during Testing/Evaluation (T/E) missile events. The helicopter may be the first firefighting asset on scene in the event of a fire at the missile launch pad, or in the event of an anomaly, a fire in the surrounding on/off base area. A firefighting mission may include, but is not limited to: transit to a water source with a Bambi-bucket, fill to its 324 gallon capacity (2820 pounds), transport it back to the fire source and deliver/drop water from a safe altitude and repeat as necessary.

Launch Targets (CLIN X00X and CLIN X00X). Launch MK30 (ASW Target) (or other Navy targets) using NAVAIR approved GFE.

Transport Missions (CLIN X00X and CLIN X00X) Transport missions may include any of the following: Transport C-4 and similar explosives and associated equipment and handling devices/systems to and from various locations in the OPAREA.

Transport passengers/equipment to give aerial tours of PMRF facilities and outlying areas. Some outlying areas have unprepared landing surfaces comprised of grass and dirt. The helicopter will be required to carry up to 6 passengers plus crew with ICS capability for all passengers.

Transport parts and passengers to U.S. Navy certified ships, foreign Navy ships, the MATSS barge, and other mobile platforms. Ships may also request passenger transport for medical emergencies, emergency leave, and logistics. The transit distance may be as much as 125 nm from base. Pilots must maintain a deck landing qualification status. The Navy shall provide training and aircrew certification of CAS Helicopters for these deck landings. The possibility exists to transport high-ranking officials for area tours of PMRF facilities and out-lying areas.

HEAVY LIFT - PERFORMANCE REQUIREMENTS

Configuration/ Special Equipment:

Equipped and configured in accordance with paragraph C-7.

External Lifting Capacity minimum of 3,500 pounds

HEAVY LIFT - SIMULTANEOUS PRESENTATION REQUIREMENTS

(CLINs X00X –X00X The price for CLINs X00X through X00X is the “additive mission rate” to perform each of these missions, regardless of the aircraft type. The unit price for these missions shall include all necessary costs associated to perform these missions; additional crew, up/download of targets, other external stores, etc. over and above the costs associated with CLINs X00X- X00X.)

CLIN X00X Target Recovery Mission with Pole

See description of services in the description of either Medium or Heavy Lift aircraft target recoveries.

CLIN X00X Target Recovery Mission with Basket

See description of services in the description of either Medium or Heavy Lift aircraft target recoveries.

CLIN X00X Firefighting Mission

See description of services in the description of Heavy Lift aircraft.

CLIN X00X Launch Mission

See description of services in the description of Heavy Lift aircraft.

CLIN X00X Transport Missions

See description of services in the description of medium and heavy lift.

CLIN X00X TRAVEL/PER DIEM

a. Area of Travel. Performance under this contract may require travel by contractor personnel. If travel, domestic or overseas, is required, the contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to: medical examinations, immunizations, passports/visas, security clearances, lodging, etc.

b. Travel Policy. The Government will reimburse the contractor for allowable travel costs incurred by the contractor in performance of the contract in accordance with FAR Subpart 31.205-46 and applicable Government regulations, as limited by the Joint Travel Regulation (JTR). The Scheduling Officer (SO) or the Contracting Officer’s Representative (COR) must approve all requests for travel in writing. Examples of authorized Temporary Additional Duties (TAD) include, but are not limited to, attending training required by the Government and participating in deployments and exercises that require an overnight stay away from the designated base.

c. Travel.

(1) The contractor shall be paid on the basis of actual amount paid to the extent that such travel is necessary for the performance of services under the contract and is in accordance with the JTR. The contractor’s invoices shall include receipts or other evidence substantiating actual costs incurred for authorized travel. In no event will such payments exceed the rates of common carriers.

(2) When transportation by privately owned conveyance is authorized, the contractor shall be paid on a mileage basis not to exceed the applicable Government transportation rate as contained in the applicable Government regulations. Distances traveled between points shall be shown on invoices as listed in standard highway mileage guides. Reimbursement will not exceed the mileage shown in the standard highway mileage guides.

(3) The contractor shall, in the performance of necessary travel, use the lowest cost mode commensurate with the requirements of the mission as set forth in the basic contract. When it is necessary to use air or rail travel, the contractor shall use coach, tourist class, or similar accommodations to the extent consistent with the successful and economical accomplishment of the mission for which the travel is being performed.

been required to pay in advance for lodging, airfare, and is unable to obtain reimbursement from the hotel, airfare, or rental car company, reimbursement of otherwise allowable expenses will be allowed with COR approval. The contractor must provide documentation from company that cites refusal to refund the deposits or prepayment.

f. Travel Claims. Travel claims (invoice voucher) shall be submitted within 15 days of the completion of travel.

CLIN X00X MATERIAL/SHIPPING

a. Material provided under this line item is over and above that material priced under the Air Readiness line item or in the flight minute unit price, and is necessary to perform the services specified in Section C. Expendable material costs for items such as office supplies and tools of the trade shall be absorbed by the contractor in its overhead rate. The only allowable charges, for which a handling rate, at the percentage identified under CLIN X00X, will be applicable are material and shipping costs incurred by the contractor at the direction of the COR.

The contractor shall be reimbursed for Material/Shipping costs, authorized by the COR in writing, on the basis of actual payment for material/shipping procured directly for the contract. The material handling rate will not be applicable to this CLIN for other charges such as airport use charges; landing fees; and the cost of fuel when Government provided fuel is not available. The handling rate percentage will not include profit or any other markups and upon commencement of the contract the handling rate percentage shall be considered a final "fixed" rate percentage for all contract periods. The contractor's invoices shall include receipts or other evidence substantiating actual costs incurred for authorized material/shipping. Any additional material will be identified under a separate delivery/task order and shall be negotiated separately.

b. With prior COR approval, costs for obtaining or modifying Supplemental Type Certificates (STC) not listed elsewhere in the contract are allowable costs under this line item. The Government will receive unlimited right as defined by DFAR 252.227-7013 for any STC or STC modification developed and reimbursed under this contract.

c. Property procured under this line item shall become property of the Government subject to the Government property clause in this contract.

CLIN X00X AIRCRAFT MODIFICATIONS

a. The unit price shall include the one time installation cost for the 28V DC powered portable camera video system onto each aircraft being used under this contract. The portable camera video systems will be provided by the Government for installation.

b. The installation of GFE or CFE equipment required by the fleet or PMRF to support a mission. Costs will include engineering, installation labor and parts, cost of obtaining a STC, Designated Engineering Representative (DER) or Original Equipment Manufacturer (OEM) airworthiness certification.

CLIN X00X ADMINISTRATIVE/TECHNICAL DATA

Administrative/Technical Data shall be provided in accordance with the attached Contract Data Requirements List (CDRL), DD Form 1423, Exhibit A, A00X – A00X, of this contract. The CDRLs will be placed on each TO as applicable.

6.0 OPERATION OF AIRCRAFT

a. A NAVAIR Government Flight Representative (GFR) and Ground Government Flight Representative (GGFR) and/or their designated representative will perform an annual inspection of aircraft operations, flight crew certification/currency and qualifications and aircraft maintenance procedures. This inspection will commence within six months after award of contract and will be under the general guidelines of the procedures contained in the Defense Contract Management Agency (DCMA) Tri-Service Instruction 8210 series entitled “Contractor's Flight and Ground Operations” in effect on the date of contract award. This will be applicable to the primary contractor and any sub-contractors.

Note: When the requirements of this PBSOW exceed the minimum requirements of any portion of 14 CFR referenced herein, this PBSOW takes precedence. All avionics systems must be installed and maintained in accordance with the manufacturer’s specification as delineated in 14 CFR Part 43.

b. Definitions contained in 14 CFR Part 1 apply to all situations and conditions related to flight operations, aircraft maintenance, and flight crew certifications and qualifications, except as noted or defined otherwise herein.

c. All aircraft must have an active FAA airworthiness certificate applicable to the type of tasks that will be performed during the period of performance of this contract. In particular, for aircraft operations in which 14 CFR Part 135 and 133 operations are stipulated or required, aircraft must be certificated with an FAA Standard Category airworthiness certificate.

d. Notwithstanding the number of aircraft seats, the contractor’s commercial-derivative aircraft must be maintained in accordance with 14 CFR Part 135. Former military aircraft must be maintained under an FAA approved maintenance plan.

e. Installation and infrastructure modifications and flight approvals to carry any external stores must be FAA certified. The contractor shall provide applicable DER and Designated Airworthiness Representative (DAR) approval.

f. All aircraft shall be operated in accordance with all applicable Government aeronautical regulations, including USN, USAF, and local military flying directives, including foreign government requirements. The contractor will comply with all DoD requirements for operation of civil aircraft in support of military operations. Submit DD Form 2400 - Civil Aircraft Certificate of Insurance, DD Form 2401-Civil Aircraft Landing Permit, and DD Form 2402-Civil Aircraft Hold Harmless Agreement (recipient TBD at contract award). These agreements and any other that may be specified must be kept current during the entire period of operations under the contract.

g. Aircraft provided under this contract are considered transient military aircraft and not subject to landing fees at DoD-controlled airfields.

h. Government or contractor personnel providing direct support to a mission may fly aboard the aircraft in furtherance of their official duties. Other personnel may be allowed to fly aboard contractor aircraft only as approved by the SO or COR.

7.0 EQUIPMENT REQUIREMENTS

a. Commercial-derivative aircraft and former military aircraft must meet each requirement and the additional standards listed below in addition to equipment requirements in Office of the Chief of Naval Operations Instruction (OPNAVINST) 3100.8.

(1) Aircraft must be equipped with communications and navigation capability as required in section b (additional standards) paragraph 4. The contractor shall comply with FAA standards and shall be solely responsible to provide such equipment.

(2) Complete set of wiring and schematic diagrams covering all equipment installed onboard the aircraft must be maintained by the contractor and IAW publications identified in Paragraph C-3 References. This information will be available at the home base and at permanent operating sites and available for Government inspection and use at any time.

(3) All installed GFE for example, internal wiring, and umbilical wiring to external stores on the aircraft are the contractor’s responsibility. Post installation maintenance and upgrades of these GFE items are also the responsibility of the contractor.

b. Additional Standards.

(1) The contractor shall safeguard mission specific materials to include classified mission brief sheets at all times IAW DoD 5220.22 and any applicable local instructions.

(2) The contractor must provide and have on board, a complete and current set of aeronautical charts, and approach plates covering the entire operating area.

(3) The contractor shall provide all aircraft which is equipped with approved life preservers for over water flights in accordance with Federal Aviation Regulation Part 135.167. Additionally, the contractor shall provide all aircraft equipped with emergency aircraft flotation gear (pop-out) or standard flotation gear (fixed floats).

c. The contractor is responsible for ensuring that its aircraft, aircrew, and operations comply with all requirements for the state or jurisdiction of registry of the aircraft and the state where operations take place in order to perform all services required under this contract. This is in addition to any additional requirements imposed by the Air Mobility Command (AMC) for utility and transport operations. Where the requirements of the PWS exceed the requirements of the state or jurisdiction of registry, the state where operations take place, or the AMC requirements, the requirements of the PWS take precedence.

8.0 PERSONNEL

a. Personnel Qualifications

(1) The contractor's pilot in command (PIC) has the final authority to determine whether an aircraft is safe for flight, whether to launch or terminate a mission, and to deny boarding to anyone. PICs in Medium and Heavy Lift aircraft shall have previous military helicopter aircraft pilot qualifications, such as, but not limited to, shipboard landings, launch/recovery of targets and weapons, or a minimum of one year’s experience in flying aircraft to provide military training similar to this effort.

(2) The contractor shall ensure that all crewmembers be familiar with mission responsibilities, contract requirements, course rules for aircraft operations at airfields throughout the Hawaiian Islands, and applicable instructions for the launch and recovery of weapons and targets.

(3) The contractor’s pilots and aircrew shall be trained and qualified in accordance with FAA and AMC criteria prior to the commencement of all missions.

(4) The contractor shall ensure that all aircrew are qualified for all mission operations IAW publications identified in Paragraph 3.0 References.

(5) Individual maintenance personnel shall possess specialized technical expertise required to support the contractor's fleet and contractor’s ground support equipment (GSE). All shall be trained to accomplish tasks such as aircraft towing, refueling/defueling, recovery, special equipment installation and maintenance procedures, using contractor-developed checklists. Where applicable, these individuals shall be Government-certified before performing such operations and possess appropriate licenses when applicable. (6) The contractor shall ensure that all personnel performing Ship landing operations shall have appropriate training and any necessary qualifications for their respective roles.

b. Personnel Duties

(1) The contractor shall provide real-time, person-to-person scheduling support 24 hours a day, seven days a week at the permanent operations site, Barking Sands, HI and at deployment sites when aircraft are deployed.

The contractor shall designate a point of contact (company dispatcher, duty officer) for rapid response after duty hours. The Contractor shall provide a representative who shall have the authority to schedule and assign contractor aircraft and crews in response to Government requirements. The Contractor Representatives shall interface between the Government and the contractor and shall:

a) Maintain close liaison with SO in matters regarding contractor’s aircraft.

b) This procedure provides a standardization guide for initial reporting required in the event of an aviation Mishap/Incident, non-aviation mishap or event requiring special reporting involving aircraft or personnel under the cognizance of Naval Air Systems Command, PMA-226 Specialized and Proven Aircraft Program Office. The Mishap/Incident Response Plan (M/IRG) covers mishap reporting procedures and is applicable during periods of supporting tasking directed by NAWCAD Commercial Air Services and when operating from military bases for transit or permanent basing. The senior contractor’s representative at the mishap/incident site will contact the, PMA-226 Specialized and Proven Aircraft Program Office points of contact listed below immediately, they in turn will contact the appropriate offices.

c) Any person who has knowledge of a mishap or incident involving injury to personnel, damage to Government property or aircraft operating under NAVAIR/NAWCAD Commercial Air Services contracts shall immediately report the facts to the , PMA-226 Specialized and Proven Aircraft Program Office.

a. The senior contractor’s representative at the mishap/incident site will contact the NAWC-AD

5.1.2.12 office Points of Contact listed below immediately. The Contractor shall not leave messages and continue to call until you make contact is made with a, PMA-226 Specialized and Proven Aircraft Program Office Representative. PMA-226 Incident Reporting Phone Numbers:

John Thatch (252-466-5368) Rhonda Lin (910-389-4433)

b. PMA-226 Specialized and Proven Aircraft Program Office will contact the appropriate offices and if required dispatch a representative.

c. The aircraft contractor site manager will have a copy of the Base Safety Officer, Operations Officer and Emergency Response units Mishap/Incident procedures.

d) Any and all accidents/damage to the aircraft, which occur during operation of the aircraft and are the result of pilot error or pilot error is determined to be a contributing factor, shall be the responsibility of the contractor. All costs to repair or replace aircraft parts and all additional ferry costs or travel costs that occur as a result of the accident shall be borne by the contractor. Responsibility for any damage to aircraft that results from other than pilot error will be determined on a case-by-case basis.

e) Report all aircraft accidents and incidents immediately, by the most expeditious means, to the Command Duty Officer (CDO) and PCO. Any investigations shall be conducted in accordance with all applicable FAA, National Traffic Safety Board (NTSB) or Naval Safety Center directives.

f) Provide contractor flight crews with comprehensive mission information. This shall include all mission particulars in the initial scheduling information provided by the unit receiving services, in addition to voice call information provided by the scheduling office.

g) Provide a daily flight schedule to the Air Operations office for publication.

h) Become familiar with applicable publications for the missions being performed; and, in turn, ensure that contractor flight crews are familiar with these missions and other required regional operational instructions; and

i) Provide coordination between contractor representatives at various Government scheduling activities for the best utilization of contractor assets.

(2) All contractor personnel shall comply with local policy and regulations while aboard any military installation or U.S./foreign installation. Contractor employees shall be readily identifiable as contract employees through appropriate attire and badges while performing services under this contract.

(3) All contractor personnel who deal with any classified material shall have the requisite security clearance(s). All contractor aircrews and any other personnel who, in the conduct of their normal work would be aboard the aircraft during a classified mission, including technicians, shall have SECRET security clearances. For utility or transport missions which are classified to prevent routine or common knowledge of the location of high-ranking individuals, aircrew without security clearances may be aboard the aircraft provided that they are not involved in direct mission planning such as to allow advance knowledge of the passengers intended movements and the rank or name.

(4) The contractor is responsible for ensuring that its aircraft, aircrew, and operations comply with all requirements for the state of registry of the aircraft and the state where operations take place in order to perform all services required under this contract. This is in addition to any additional requirements imposed by the Air Mobility Command for utility and transport operations. Where the requirements of the PWS exceed the requirements of the state of registry, the state where operations take place, or the AMC requirements, the requirements of the PWS take precedence.

(5) The contractor shall provide a lookout capability to perform internal communications and assist all functions required by the missions, and all passenger and external load flights, to and from navy vessels IAW OPNAVINST 3100.8.

(6) The basic crew duty period shall not exceed 12 consecutive hours Crew time begins at arrival for briefing and ends 12 hours later. If missions extend past the 12 hour day additional crews maybe authorized by the COR via a written request or a phone call with a written request following the phone call. Pilots in single-piloted helicopters are limited to a maximum of 6 flying hours in a 12-hour crew duty period.

9.0 MISSION PLANNING AND OPERATIONS

a. Under the Commander, Naval Air Systems Command, PMA-226 Specialized and Proven Aircraft Program Office is the overall CAS Program Manager. Depending on the mission and the customer, PMA-226 shall designate scheduling offices to execute administrative tasks such as mission scheduling and coordination, travel order issuance and liquidation, and invoice certification.

potential aircraft scheduled maintenance adjustments.

(3) The SO publishes a weekly schedule providing the missions to be supported, date, approximate time, scheduled airspace, and number of missions required. The weekly schedule is updated as required in conjunction with the Barking Sands/Fleet scheduling procedures at the designated scheduling office. The contractor shall be responsible for attending the weekly and monthly scheduled conferences at PMRF. No special operational weekly scheduling arrangements shall be made to meet contractor maintenance requirements. The on- site SO shall brief the on-site Contractor’s Representative regarding details of each mission.

c. Once a weekly schedule is published, the Government shall give the contractor 12 hours advance (not to include emergent tasking) notice before assigning any additional tasking for primary aircraft.

d. The Government may or may not order flight services on any given day.

e. Flight operations may be scheduled at any time, 24 hours a day, seven days a week. The typical schedule for conducting flight operations is Monday through Friday, dawn to dusk, (approximate times are from 0600 to 2000, PMRF Barking Sands local time). The Government shall give 12 hours advance notice (not to include emergent tasking) of a requirement for flying outside the typical operating time. Testing and Evaluation events may require weekend flying. The weekly schedule shall identify when operations are required outside of the typical period or are of longer duration than 14 hours per day. Night sustainment flights (if required) shall be coordinated through the weekly scheduling conference. Flight briefs shall be attended by all aircrew at the Range Operations building at the designated time. Aircrew are responsible for the handling and destruction of all mission-briefing guides, regardless of classification. Briefing sheets are classified at a minimum For Official Use Only (FOUO). Various agencies (Aegis, Missile Defense Agency, etc) conduct T/E testing at this range. CAS support for these T/E missions could include any of the following (bambi bucket operations (as delineated in the PWS), passenger transportation to/from ships, or even area familiarization flights for high ranking officials). Each of these testing events requires several weeks of advance planning to execute. This includes dry runs, dress rehearsals and game day events, with the possibility of backup day events if the event needs to be re-scheduled. Often times, these events will carry through the weekend, and require CAS support. Additionally, there exists the possibility that Fleet training events may require weekend flying. Finally, Rim of the Pacific (RIMPAC) operations will require weekend flying.

f. All flight operations must be authorized through the Government’s on-site SO. The Government shall NOT pay for any flight or any other action that the on-site SO did not schedule prior to the flight or action. The on-site SO at Barking Sands, HI shall coordinate the Government’s requirements and schedule all missions.

g. The Government shall give the contractor a minimum of 30 days advance notice before scheduling surge aircraft and shall normally provide tasking under short-term, temporary assignments. Once activated under temporary assignment, surge aircraft are considered primary aircraft for the duration of the task assignment, and fall under the scheduling criteria for primary aircraft. During temporary assignments, the contractor shall ensure these aircraft shall require no scheduled maintenance that shall impact operational scheduling. However, during extended deployments (more than two weeks) the Government shall take into consideration operational and scheduled maintenance conflicts where feasible. If the Government requests, additional tasking within this 30-day window, the contractor shall be fully accountable under the provisions of the contract for fulfillment of these missions.

h. In the event that Government needs a simultaneous presentation greater than that required under the contract, the Government can request the contractor to provide surge aircraft. The contractor shall be responsible for mission execution.

10.0 BASING AIRCRAFT

a. The Government has designated a permanent operating site for the Medium Lift and Heavy Lift primary aircraft at PMRF Barking Sands, Kauai, HI. The Government shall provide facilities at no cost to the contractor.

b. The Contractor shall comply with Secretary of the Navy (SECNAV) Instruction 3770.1C, Use of Department of the Navy Aviation Facilities by Other than United States Department of Defense Aircraft (instruction may be viewed at website: http://neds.nebt.daps.mil ).

c. Surge aircraft may be permanently based at locations of the contractor’s choosing. If the contractor selects a facility that does not have a Government fuels contract, the contractor shall be reimbursed for fuel only up to the published Defense Energy Supply Center (DESC) Rates at the time of purchase and not to exceed the actual hours flown in direct support of this contract. Current Government contract fuel rate can be obtained from the COR.

d. Items provided as GFE at the permanent operating site are listed in an Attachment in Section J upon contract award.

e. At the permanent operating site the contractor shall provide all equipment required to support operation and maintenance of the aircraft. In addition, the contractor shall maintain a Internet electronic mail account to receive and coordinate mission information, tasking, and general administrative matters.

11.0 DEPLOYMENTS

a. The contractor shall be able to deploy its aircraft, personnel, and required support equipment to perform at any airfield capable of supporting its aircraft within the Hawaiian Islands. The only additional cost allowable for deployed operations are travel and per diem for personnel. If aircraft or aircrew substitutions are accomplished at the contractor's request during a scheduled deployment, transit to and from the deployment base to accomplish the substitution must be entirely at contractor expense unless otherwise approved by the PCO prior to the substitution.

b. At least 10 days prior to any deployment, the SO shall schedule a pre-deployment planning meeting with the contractor to ensure coordination of requirements, services and accommodations.

c. For purposes of computing deployment duration, the date aircraft depart from the permanent operating site or contractor's home base is the first day of the deployment and the date aircraft return is the last day. If due to the contractor’s own fault the deployment is extended, no payment for additional costs incurred during this extension of the deployment shall be made.

d. The Government shall reimburse the contractor for per diem and travel expenses of maintenance personnel only in accordance with the following matrix. (This matrix does not limit the number of un-reimbursed maintenance personnel the contractor may deploy.).

Days TDY / Maintenance Personnel

e. The contractor shall plan, schedule, ship, and deploy its personnel and equipment, including all GFE equipment for which the contractor is responsible for maintenance.

f. The contractor's senior representative at the deployment site shall:

g. Release by the Government. When all flights for a particular deployment have been completed, the SO shall notify the contractor representative that the deployment is complete. Following this notification, the contractor representative shall complete and implement arrangements to return the aircraft, personnel and equipment to the permanent operating site or the contractor’s home base. The contractor is "released" when all aircraft arrive at the permanent operating site or the contractor’s home base.

12.0 INSURANCE REQUIREMENTS

The contractor shall obtain the types and amounts of insurance listed in Section H, under NAVAIR clause 5252.228-9501. (upon award)

13.0 PHYSICAL SECURITY

IAW DoD 5220.22M (National Industrial Security Program Operating Manual) (NISPOM)) and Local Instructions

The contractor shall be responsible for the physical security aspects of the work performed under this contract, including the security of all aircraft, associated…