N0040621Q0571.pdf

SEE ADDENDUM

(No Collect Calls)

N0040621Q0571 03-Sep-2021

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 PM 14 Sep 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N004069. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N5534121RC01CS6

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC PUGET SOUND

2000 W. MARINE VIEW DR

ATTN: K. GRIPP C/232

EVERETT WA 98207

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N55341 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COMLOG WESTPAC

GOVERNMENT REPRESENTATIVE

PSA SEMBAWANG TERMINAL

BUILDING 7-4 DEPTFORD RD

SINGAPORE 759657

TEL: DSN 315-421-2432 FAX:

425-304-4010FAX:

TEL: 425-304-4005

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

541612

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF31

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0040621Q0571

Section SF 30 - BLOCK 14 CONTINUATION PAGE

NOTICE TO INTERESTED PARTIES

1. This solicitation is for the procurement of Travel Program Administrative Support Services in support of Commander

Logistics Group Western Pacific. It is anticipated that this solicitation will result in an award/order of a Firm, Fixed-Price

Service type contract. Payment will be via WAWF.

2. The entire solicitation shall be filled out, signed, and returned as part of your quote. See block 8 on page 1 of the solicitation for the closing date and time.

Clauses 52.204-24, 52.204-26 & 52.209-11 on the solicitation must be completed and returned to me.

3. The deadline for submission of questions regarding the solicitation’s terms, conditions, specifications, and/or the

Statement of Work (SOW) / Performance Work Statement (PWS) is 3 days prior to the solicitation closing date.

All questions regarding this solicitation shall be submitted in writing via email to:

NAVSUP Fleet Logistics Center, Puget Sound Purchasing Agent, Kim Gripp, Code 232.KG

Regional Contracting Department E-Mail: kim.gripp@navy.mil

4. The Government will award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote/offer which indicates that quote/offer may not represent best value. In that case, the Government reserves the right to consider the past performance of other quotes/offers, conduct a price, past performance tradeoff, and award to other than the lowest price quote/offer.

5. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the bidder whose quote is considered in the best interest of the government, price and other factors considered. Therefore, bidders who quote less than the entire effort specified herein may be determined to be unacceptable.

6. EXCEPTIONS: All bidders MUST note all exceptions from the solicitation’s terms conditions, specifications, and/or the statement of work / performance work statement, if any. It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation.”

7. REQUIRED INFORMATION:

ADDITIONAL INFORMATION

Company Name:

POC:

Phone:

Email:

CAGE Code:

DUNS:

Business Size:

Payment Terms:

For Services - Period of Performance:

YOUR COMPANY MUST BE REGISTERED WITH **SAM** (SYSTEM AWARD FOR MANAGEMENT**

IN ORDER TO RECEIVE A GOVERNMENT AWARD

This is always a free site to register; see following link: https://www.sam.gov mailto:kim.gripp@navy.mil

BASE ACCESS & CORONAVIRUS

Defense Biometric Identification System (DBIDS):

Vendor’s requesting base access must go to the following website and register: http://dbids.dmdc.mil/#!/. Vendor’s must request for base access as soon as possible after receiving award to ensure that all employees base access request(s) are approved before the start of the contract’s period of performance.

NOVEL CORONAVIRUS DOCUMENT

At the direction of NAVSUP FLC Puget Sound, you are notified that all persons returning from the Peoples

Republic of China (PRC) [or other locales identified by cognizant civilian authority or command] are prohibited from accessing the [US Navy Base Ship Repair Facility Yokosuka and Sasebo] for a period of fourteen (14) days from the date of their departure from prc. Contractor personnel returning from the PRC shall consult with their contractor employer for return to work instructions.

If, during this 14-day period following their return from PRC, your personnel do not develop any symptoms of concern, they may be again be granted access to the [US Navy Base Ship Repair Facility Yokosuka and Sasebo], subject to any other applicable guidance from civil authorities and/or the local command. You are required to report any travel to the PRC or personal contact with individuals who have traveled to the PRC since 31 December 2019.

You are required to promptly acknowledge receipt of this notification (within 3 business days). Your failure to timely respond will be deemed an admission that your personnel have recently returned from the PRC and should be denied access for a 14-day period.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

COMMANDER, LOGISTICS GROUP WESTERN PACIFIC (CLWP)

TRAVEL/ADMIN SUPPORT

1. DESCRIPTION OF SERVICES

1.1. Background. The CLWP Travel/Admin Support includes: Defense Travel System (DTS) Administration;

Travel Audits; Centrally Billed Account (CBA) Management; Debt Monitor Management (DMM); Government

Travel Charge Card (GTCC) Program Management; Unsubmitted Voucher Management; DTS personnel profile;

Permission Level management; Clerical and General Administrative duties.

Responsibilities of the CLWP Travel/Admin Support team pertaining to this function include, but not limited to: (1) serving as the lead on all DTS related matters; (2) developing and updating business and critical processes and support guidelines; (3) presenting Government Travel program status with upper echelon and other external commands; (4) performing cost analysis and evaluations of the travel program; (5) identifying DTS functional and technical issues to determine the impact on command; (6) resolving DTS problems/issues with activities during and after implementation of system software update releases; (7) ensuring compliance with requirements of Department of the Navy (DoN) Financial Improvement and Audit Readiness (FIAR); (8) Preparing, typing and routing correspondence and reports; (9) Organizing and maintaining files; (10) Receiving office visits and handling telephone communications; (11) Performing office personnel administration; (12) Maintaining records and official publications; and (13) Performing other various clerical and administrative duties.

1.2. Scope of Work. CLWP requires non-personal services at the entry/mid-level experience for its Travel/Admin

Support. Travel management, analysis, and Individually Billed Account (IBA) management are the primary focus of this effort. The Contractor shall provide stand-alone services in support of the Defense Travel System (DTS) and

Government Travel Charge Card (GTCC) programs. These contract services include communicating with

Government Travelers on travel related issues, managing day to day operations of the travel program and providing support for the Travel Card Program in compliance with the Department of Defense (DoD) Joint Travel Regulations

(JTR), DoD Financial Management Regulations (DODFMR) and Government Travel Charge Card (GTCC) instructions. The CLWP enterprise has more than 675 travelers who generate approximately 987 vouchers with amendments annually, and over 207 GTCC holders. The Administrative duties include typing and filing; prepare and route correspondence and reports; maintain records, perform other personnel related functions; and should have a basic understanding of standard office equipment, layout, and function.

1.3. Objectives. To support travel/administrative operations through management, analysis and administration of the travel program and administrative duties in accordance with established regulations for Government travelers throughout both the Contiguous United States (CONUS) and Outside the Continental United States (OCONUS).

2.0 TASKS

2.1 Travel Management and Reporting

2.1.1 The contractor shall ensure that newly reporting personnel are received into DTS in their appropriate DTS

Organization. Prior to personnel detaching the Command, all Vouchers will be completed and the DMM will be checked to ensure there is no outstanding travel debt In Accordance With (IAW) DTS policies, regulations, and the

JTR. Transfer of Government Travel Charge Card (GTCC) is completed upon check in and balances are paid off prior to personnel checking out of the Command.

2.1.2 The contractor shall monitor the DMM for satisfactory compliance within applicable guidelines. Ensure Due

US Vouchers are Stamped “Process Served” within 30 days and report to the Travel Program Manager if Payroll

Collect isn’t initiated within 60 days. The Contractor shall provide metrics of current command DMM status.

2.1.3 Contractor shall monitor and track voucher submissions using the DTS to determine if the vouchers have been submitted within the five day regulatory timeframe. The contractor shall notify travelers of the requirement to submit a travel voucher within five days after return from travel. Contractor shall also notify travelers who have not submitted vouchers within five working days after the traveler returns and the respective command travel coordinators and shall follow-up with travelers and or travel program coordinators to obtain the reason/justification for late submission.

2.1.4 The Contractor shall collect travel related data to substantiate weekly reports on CLWP process and procedure improvements associated with the Defense Travel System and the Government Travel Credit Card program, and maintain database(s) associated with the travel program.

2.1.5 The Contractor shall manage access and grant permissions to the Visa IntelliLink Compliance Tool Program and ensure Compliance cases are reviewed and submitted to CCPMD.

2.1.6 The Contractor shall monitor the Centrally Billed Account (CBA) for open invoices and prepare and reconcile the CBA for Acknowledgement.

2.1.7 The Contractor shall process Cross-Organization Line of Accounting (LOA) requests and maintain the Cross-

Org request form in the local shared drive folder.

2.1.8 The Contractor will process DTS Budget increases and decreases upon receipt only after the accompanying

Accounting system adjustment has been made.

2.1.9 The Contractor shall review and process Separation of Duty (SOD) requests and retain the signed form in the shared drive folder. The Master SOD spreadsheet shall be updated as required and submitted to PACFLT.

2.1.10 The Contractor shall complete Government sponsored training and provide certificates within five days after access to Government information systems.

2.2. Individually Billed Accounts (IBAs).

2.2.1 Contractor shall identify delinquencies; prepare relevant documentation for evaluation/approval by Travel

Program Manager. Contractor shall identify potential areas of fraud, waste, and abuse – i.e. unauthorized charges not permitted under the Joint Travel Regulations (JTR) or other relevant regulations.

2.2.2 Contractor identifies charges not related to travel and charges from unauthorized merchants.

2.2.3 Contractor shall review accounts to identify credit balances, overpayments, or potential erroneous payments.

Contractor shall recommend appropriate actions. These recommendations shall be made weekly and shall be provided by electronic mail to the Travel Program Manager.

2.2.4 Contractor shall also identify accounts that may be placed in an inactive status based upon non-usage of the account during the past 2 years. Contractor will notify the Travel Program Manager and provide a list of these accounts for action.

2.2.5 Contractor shall draft, and maintain approved, monthly electronic reports on IBA on the Travel Team shared drive folder. The reports will be emailed to PACFLT Agency Program Coordinators (APCs). These reports will include:

Aging Analysis

Account Activity

Account Listing

Delinquency

Mission Critical

2.2.6 The Contractor shall provide to the TECHNICAL POC, on or before the agreed day of each month, a monthly

Project Status Report to include scheduled, completed, and outstanding tasks. A template of the monthly Project

Status Report will be provided to the Contractor.

2.3. Administrative Duties.

2.3.1 The Contractor shall prepare, type and route correspondence and reports.

2.3.2 The Contractor shall organize and maintain files.

2.3.3 The Contractor shall receive office visits and handle telephone communications.

2.3.4 The Contractor shall operate personal computer, word processing, and other office machines (printers, type writers and scanner).

2.3.5 The Contractor shall perform office personnel administration.

2.3.6 The Contractor shall maintain records and official publications.

2.3.7 The Contractor shall perform other various clerical and administrative duties.

3.0 REFERENCES.

3.1 The references that apply to this Performance of Work Statement (PWS) are listed below. The Contractor shall be guided by these references to the extent necessary to accomplish requirements in this PWS. Supplements or amendments to these references may be issued during the life of the contract.

3.2 The Contractor must be familiar with basic functions of Microsoft Office and be able to operate basic administrative machines i.e. computer word processor, printer, scanner and telephone. Must be able to provide customer service support and be able to communicate via electronic mediums and verbally. Contractor must be willing to learn and work as team with other administrators and clerks. Must be able to organize and file supporting documentation related to Defense Travel and Government Travel Charge Card (GTCC) and administrative regulations. Must have general proficiency in reading, writing and speaking English. Must be able to provide general Administrative/clerical support generating and proofing reports associated with Defense Travel System and the GTCC program in accordance with the Joint Travel Regulations (JTR); DoD Financial Management Regulation

(FMR), Vol. 9 & 5 (DOD 7000.14-R); CLWP instructions for Government Travel and GTCC and listed administrative manuals. Contractor must be able to read and comprehend the following references;

a) JTR Joint Travel Regulations

b) DOD FMR 7000.14-R DOD Financial Management Regulations

c) DTS Business Rules DTS Business Rules

d) DTOD Defense Table of Official Distance

e) DTMO Website Defense Travel Management Office (DTMO) issued instructions

f) SECNAV M-5216.5 DoN Correspondence Manual

g) OPNAV M-5215.17 Directives Management Program

h) SECNAV M-5210.1 Records Management Program

4.0 GENERAL INFORMATION

4.1. Non-Disclosure Agreement: All Contractor personnel receiving access to Government data or data from another

Contractor through this effort must provide a signed non-disclosure statement prior to start of work. This statement shall be submitted to both the Contracting Officer and the TECHNICAL POC. All non-disclosure agreements shall be signed by all Contractor personnel involved in this effort and returned within five (5) business days after receipt of award.

4.2 Contractor understands and agrees that in performing the tasks outlined herein, it will have access to business sensitive and Privacy-Act protected information. Contractor is bound by the express terms and conditions of this contract to protect such information from unlawful or improper disclosure. At no time shall the contractor access any other information in STARS or SABRS. Although the TECHNICAL POC will monitor usage to ensure compliance with the above terms, this does not relieve the Contractor of its responsibility to ensure that only

DTS/CITIBANK related data is accessed and that all data is protected.

4.3 The Contractor shall provide services and functions described herein to assure effective and efficient operation of CLWP Travel/Admin Support program. The Contractor shall provide these services at or above the specific levels of performance presented in this PWS. Except where noted, all documents prepared shall be provided to the

TECHNICAL POC or his/her Alternate. When documents and/or actions are prepared for other Government technical representatives, the Contractor shall be prepared to provide copies to the TECHNICAL POC upon request.

4.4. Government/Contractor Relationship: The services to be delivered by the Contractor to the Government are not personal services. No employer-employee relationship will exist between the Government and the Contractor or between the Government and the Contractor's employees.

4.5. Transition-Out Plan: In the event any follow-on work is required for these services, a transition may occur between the Contractor (incumbent) and the new Contractor. If this occurs, the transition-out period will be the last

30 days of the period of performance of this order. If follow-on services are not pursued or the current Contractor is the successor Contractor, then the Contractor will retain full services during the last 30 days of the order.

4.5.1 The Transition-Out Plan shall facilitate a seamless transition from the incumbent to the successor and

Government personnel at the expiration of this order.

4.5.2 The Contractor shall provide a Transition-Out Plan NLT 90 calendar days prior to expiration of this order.

The Contractor shall be fully responsible for performance during the initial 15 days of the transition-out period, and full responsibility for performance to the incoming Contractor during the final 15 days of the transition-out period.

This transition-out plan shall include, at a minimum, digital and hard copies of the following:

Documentation, operating procedures, and other resources and items, including, but not limited to, devices, equipment, databases and database related items, systems under CLWP 's responsibility as related to this

PWS to any incoming Contractor or the Government.

Shall also include a training program to be conducted with the incoming Contractor and a date for transferring responsibilities for each division of work described in the plan.

Shall execute its transition plan and work closely with the follow-on Contractor or the Government to assure uninterrupted contract support.

Points of Contact

Schedules and Milestones

Actions required of the Government

Recommended changes based on performance experience and lessons learned which would provide more effective operations and/or eliminate unnecessary costs.

Contractor will provide written confirmation to the Contracting Officer via email that they and all its employees have transferred and are no longer in possession of any U.S. Government Data and Information including, but not limited to, all copies, portions, data files and other related information, materials, and

Items, created or generated by the Contractor under this effort or provided by CLWP.

4.6. Post Award Kick-Off Meeting: The Contractor shall schedule and coordinate a Post Award Kick-Off Meeting to occur within seven (7) calendar days of Contract award at the Government's primary site at CLWP. The meeting will provide an introduction between the Contractor personnel and Government personnel who will be involved with this Order. The meeting will provide the opportunity to discuss technical, management, security issues, and reporting procedures. At a minimum, the attendees shall include vital contracting company personnel, representatives from the directorates, and other relevant Government personnel.

4.7. Hours of Operations: The Contractor shall provide support services Monday through Friday, between the operating hours of 0730 to 1600. The Contractor shall conduct business as necessary to meet the requirements of this contract. There may be occasions when contract personnel will be required to work beyond normal hours of operation in order to accommodate support of a task. Contractor shall support weekends and evenings, as required, in order to accommodate CLWP and Subordinate Commands in order to meet processing time frames. All work to be performed outside of the normal operating hours will be approved by the TECHNICAL POC prior to commencing the work. Adjustments to Contractor work schedules will not be considered overtime. Overtime is not authorized.

5.0 PERIOD OF PERFORMANCE. The period of performance for this contract shall be twelve months from date of award.

6.0 LEGAL HOLIDAYS AND CENTER CLOSURES. The Contractor shall not be required to work on holidays. Government holidays include the following and any other day determined to be a holiday by the President of the United States.

New Year’s Day Martin Luther King’s Birthday

Presidents’ Day Memorial Day

Independence Day Labor Day

Columbus Day Veteran’s Day

Thanksgiving Day Christmas Day

7.0 TRAVEL. The Contractor is not required or authorized to travel in support of this requirement.

8.0 GOVERNMENT FURNISHED EQUIPMENT & INFORMATION

8.1. The Government will provide the Contractor necessary access to Government personnel with technical, functional, activity, management information, and planning process expertise required for performing the tasks outlined herein.

9.0 GOVERNMENT LOCATION. PSA Sembawang Terminal Building 7-4, Deptford Road Singapore 759657.

10.0 GOVERNMENT RIGHTS. All Contractor-developed processes/workflows, documentation, schema, technical documentation, test plans, architectural design, configurations of hardware and software, and all other deliverables, shall be Government-owned upon delivery and acceptance by the Government. The Contractor shall not retain rights to any such deliverables, to include intellectual property rights. The Government will retain the right to modify and share all deliverables with other organizations and vendors for any purpose.

11.0 CONTRACTOR QUALIFICATIONS. The Contractor for this effort should be very familiar with basic functions of Microsoft Office and be able to operate basic administrative machines i.e. computer word processor, printer, scanner and telephone. Must be able to provide customer service support and be able to communicate via electronic mediums and verbally. Must have general proficiency in reading, writing and speaking English.

Contractor must be willing to learn and work as team with other administrators and clerks. Must be able to organize and file supporting documentation related to Defense Travel and Government Travel Charge Card (GTCC) administrative duties. Must be able to provide general Administrative/clerical support generating and proofing reports associated with Defense Travel System and the GTCC program in accordance with the Joint Travel

Regulations (JTR); DoD Financial Management Regulation (FMR), Vol. 9 & 5 (DOD 7000.14-R); CLWP instructions for Government Travel and GTCC.

12.0 WORKING ON A GOVERNMENT INSTALLATION

12.1. The Contractor shall provide the employee with an identification badge, which identifies, by photograph, the individual as an employee of the contracted company. These badges shall be worn at all times and presented for examination on request from the Contracting Officer, TECHNICAL POC, Program Manager, Military Police, or any other Government Official with a need to see the badge. If Contractor is attending meetings, answering Government telephones, working on site, where their Contractor status is not known to third parties, must identify themselves as

Contractor, to include wearing ID badges which identifies he/she as Contractor personnel.

12.2. The Contractor shall be subject to all traffic, security, and registration regulations for personnel and vehicles in

PSA Sembawang Terminal Building 7-4, Deptford Road Singapore 759657.

12.3. The Contractor shall ensure that when logged onto Government equipment that their profile shows them as

Contractor personnel. Unless otherwise directed by the TECHNICAL POC, all documents produced or revised by the Contractor or developed through participation must be marked as "Contractor generated documents" or otherwise identified in a manner that discloses the Contractor's participation.

13.0 AUTHORITY OF GOVERNMENT PERSONNEL

13.1. The Contracting Officer is the only person who can legally modify a resulting contract or obligate the

Government for expenditure of funds. Costs shall not be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

13.2. Only the Contracting Officer has the authority to authorize deviation from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices/costs, terms, or conditions of this contract shall be referred to the Contracting Officer.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information

Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for

Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland

Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual

1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the

Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the

Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a

Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbrusement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-

5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security

Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a

System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy

Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the

Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security

Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the

Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-

Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected

Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The

Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy

Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual

Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The

Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy

VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT

Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

TRAVEL PROGRAM SUPPORT SERVICES

FFP

SEE PERFORMANCE WORK STATEMENT

PERFORMANCE PERIOD 28 SEP 2021 THROUGH 27 SEP 2022

FOB: Destination

MILSTRIP: N5534121RC01CS6

PURCHASE REQUEST NUMBER: N5534121RC01CS6

PSC CD: R699

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Each

COVID TEST AND QUARANTINE (IF NEEDED)

FFP

Prior to departing for Japan, each traveler is required to obtain a negative test result for COVID-19. The test shall be coordinated by the contractor with local testing facilities and the test shall be performed to ensure that the results are provided within 72 hours of departure. A written confirmation of a negative test result shall be provided to the Contracting Officer within 72 hours of departure. OCONUS travel quarentine period - two weeks.

MILSTRIP: N5534121RC01CS6

PURCHASE REQUEST NUMBER: N5534121RC01CS6

PSC CD: R699

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 28-SEP-2021 TO

27-SEP-2022

N/A COMLOG WESTPAC

GOVERNMENT REPRESENTATIVE

PSA SEMBAWANG TERMINAL

BUILDING 7-4 DEPTFORD RD

SINGAPORE 759657

DSN 315-421-2432

N55341

0002 POP 28-SEP-2021 TO

27-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

N55341

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements--

Representation

JAN 2017

52.204-2 Security Requirements MAR 2021

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-17 Ownership or Control of Offeror AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JUL 2021

52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (FEB 2021) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.222-22 Previous Contracts And Compliance Reports FEB 1999

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-5 Alt I Pollution Prevention and Right-to-Know Information (May

2011) Alternate I

MAY 2011

52.223-5 Alt II Pollution Prevention and Right-to-Know Information (May

2011) Alt II

MAY 2011

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.247-34 F.O.B. Destination NOV 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services

-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2021

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7041 Correspondence in English JUN 1997

252.225-7042 Authorization to Perform APR 2003

252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7048 Export-Controlled Items JUN 2013

252.225-7976 (Dev) Contractor Personnel Performing in Japan. (DEVIATION

2018-O0019)

AUG 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.232-7010 Levies on Contract Payments DEC 2006

252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.233-7001 Choice of Law (Overseas) JUN 1997

252.239-7098 (Dev) Prohibition on Contracting to Maintain or Establish a

Computer Network Unless Such Network is Designed to

Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

APR 2021

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JAN 2021

252.246-7003 Notification of Potential Safety Issues JUN 2013

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

PLEASE FILL OUT AND RETURN WITH YOUR QUOTE!!

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--

Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the

Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets…