1.02_R5560220RC001CG_PWS_Updated.pdf

Strategic Communications Wing 1

PERFORMANCE WORK STATEMENT

FOR

ALERT FACILITY LAUNDRY SERVICE FOR

FAIRECONRON 4 DETACHMENT PATUXENT RIVER, MD

1. Description of Services. The contractor shall provide all labor, materials, tools impermeable bags, transportation and other incidentals necessary to launder, press, package, bundle, pick up and deliver Fleet Reconnaissance Squadron 4, Detachment Patuxent River, MD (VQ4 Det Pax) laundry items in accordance with Industry Standards and this Performance Work Statement (PWS).

1.1. Specific Tasks.

1.1.1. Pick-up and Delivery. The contractor shall pick up soiled laundry twice per week from VQ4 Det Pax, 22296 Buck Road, Patuxent River, MD, Bldg. 468, and wash, dry, fold and deliver clean laundry to VQ4 Det Pax twice weekly on each Monday and Wednesday... Daily receipt will be provided to the contractor's representatives upon delivery with line item numbers, cost of each unit cleaned, and the extended price and total for each ticket. A government representative from VQ-4 Det Pax supply will specify the times and places for pick-up and delivery.

Pick-up and Delivery shall be twice per week on every Monday and Wednesday.

1.1.1.1. Pick up. Counting of articles will be done by designated government personnel prior to pick up. The contractor shall verify the count at each pick-up day and sign the pick-up ticket provided by the VQ4 Det Pax Representative for the items being picked up. Such signature constitutes the agreement to the Government's counts, unless specific exception is taken. A copy of the pick-up slip will be retained by the VQ4 Det Pax Representative.

1.1.1.2. Delivery. The contractor shall record number of pieces delivered on the delivery ticket and the VQ-4 Det Pax Representative will verify this amount. Items not delivered on due date must be delivered the following business day, securely wrapped and labeled (Late Delivery). The contractor shall furnish the VQ4 Det Pax Representative the original and a copy of the delivery ticket. The contractor is responsible for the return of items picked up for servicing at the next regularly scheduled delivery.

1.1.2. Packaging of Laundry/Dry Cleaning Items. Contractor shall ensure all linen quantities not packaged according to 1.1.6 and l.1.11.1, shall state on the outside of the plastic the correct quantity enclosed in that particular bundle.

1.1.3. Correction of Delivery Ticket. The contractor shall notify the VQ-4 Det Pax Representative of all delivery ticket errors. The VQ4 Det Pax Representative may authorize the contractor to correct any errors on the delivery ticket such as but not limited to incorrect item description numbers, quantity errors, and line description errors. All corrections require the initials from both the VQ4 Det Pax Representative and the Contractor.

1.1.4. Marking of Sheets. The contractor shall ensure all bedding bundles be returned with like items wrapped together in sets of ten to ensure full accountability of linen that has been serviced.

1.1.5. Poorly wrapped bundles. Any bundles found to be poorly wrapped, plastic not securely wrapped around bundles, or bundles broken open between delivery to linen exchange or delivery to point of base, shall be returned to the contractor to be re-wrapped, or re-cleaned if necessary, at no additional cost to the Government and shall be delivered on the next regular scheduled delivery.

1.1.6. The Government bundle count. The Government shall count and wrap like items together for the contractor to ensure full accountability of linen to be serviced. Sheets and pillow cases shall be bundled in counts often (10) when possible.

1.1.7. Unserviceable and Missing Articles. The contractor shall ensure unserviceable articles and non-repairable articles shall be returned without any laundering or cleaning services performed on the article. These items are to be returned to the Government separate from serviceable items and identified as unserviceable. All stained linen shall also be marked stained and returned separate from clean items. Items damaged by the contractor and deemed not serviceable/not repairable, shall be ordered by the contractor within 2 business days and documentation of order must be provided to the VQ4 Det Pax Representative. Any articles missing from a scheduled delivery shall be delivered by the contractor on the next business day. The contractor shall provide a written or emailed explanation to the Contracting Officer (CO) and the VQ4 Det Pax Representative outlining circumstances concerning any missing articles, as well as corrective actions/measures taken to ensure a repeat incident shall not occur. Articles shall not be stock piled to be delivered at a later date.

1.1.8. State or Local Department of Health Regulations. Compliance with any certifications of labeling requirements arising from state or local department of health regulations is the responsibility of the contractor.

1.1.9. Environmental Protection & Safety. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations and requirements regarding environmental protection. In the event environmental laws or regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

1.1.10. Forms and Publications. The contractor shall obtain the forms and publications expressly required to perform the work in this contract via the VQ-4 Det Pax Representative upon written request (e-mail is acceptable) by the contractor. In the event that laws, regulations, Technical Orders, or publications change during the term of this contract, the contractor is required to comply as such changes come into effect.

1.1.11. Special Laundering and Packaging task.

1.1.11.1. Packaging. Blankets and comforters shall be single wrapped and folded but not rolled. All wrapping shall be accomplished with plastic film unless specified elsewhere in the PWS.

1.1.11.2. Laundering. The contractor shall ensure all items shall be laundered and dried in an appropriate controlled temperature to ensure minimum damage to the items.

1.1.11.3. Mildew Prevention. All articles received at the Contractor’s plant in a moist or damp condition shall be immediately dried or promptly processed in order to prevent the development of mildew.

1.1.11.4. Stains. The contractor shall accept segregated articles from Linen Exchange for stain wash. Stain wash shall be accomplished using special chemicals (rustication, special bleaching agents, etc.) and procedures to restore whiteness/color and to remove all rust and grease or oils from fabric. This may be performed to the extent of not more than 15% degradation of tensile strength per wash. Stain wash shall be returned in a segregated lot identified as "stained wash".

1.1.12. Workmanship and Sanitation. Delivered finished articles shall conform to common commercial practices to include quality of cleanliness, finished and appearance.

1.1.13. Continuation of Essential DOD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DODI 3020.37, E2.l.l and E2.l.3.

1.1.14. Performance Evaluation Meeting. The contract manager may be required to meet with the VQ4 Det Pax Representative and the CO during the performance period of this contract. Meetings will be as often as necessary thereafter as determined by the CO. The minutes of all performance evaluation meetings may be prepared by the government and signed by the contract manager, CO, and VQ4 Det Pax Representative. Should the contractor non-concur with the minutes, the contractor shall so state any areas of non-concurrence in writing to the CO within 10 calendar days of receipt of the signed minutes. The minutes will be included in the contract file.

2. Services Summary.

NO

Performance Objective PWS

Paragraph Performance Threshold

SS 1 Contractor shall travel to VQ-4 Det Pax to pick up soiled linens.

1.1.1 100% Compliance Zero Defects

SS 2 Contractor shall verify the count and sign the pick-up ticket. 1.1.1.1 100% Compliance Zero Defects

SS 3 Contractor shall ensure all linen quantities not packaged, shall state on the outside of the plastic the correct quantity enclosed in that particular bundle.

1.1.2 100% Compliance Zero Defects

SS 4 Contractor shall comply with state and local Department of health regulations.

1.1.8 100% Compliance Zero Defects

3. Government Furnished Property (GFP) and Services.

3.1. The Government representative will provide and prepare a temporary issue receipt, verifying the total number of items picked up by the contractor. The government representative will by counting the total garments returned. The items provided for laundering and any dry cleaning are Government Furnished Property.

3.2. The Government will provide without cost, a supply of carbon receipts at delivery point for the accountability of articles picked up and delivered.

3.3. Exception. Loss, Damage, or Destruction (LDD) Including Theft.

The Contractor's liability for Loss, Damage, or Destruction (including Theft) to the GFP described in PWS 3.1 shall begin when the Contractor receives the GFP for laundering or dry cleaning services. The Contractor shall remain liable for this GFP until returned to the Government at the destination specified in the contract and accepted by the SCW-I organization.

Except for reasonable wear and tear to Government Furnished Property (GFP) or for GFP properly consumed in performing this contract, the Contractor shall be liable for Loss, Damage, or Destruction (including Theft) to GFP (and/or Contractor Acquired Property (CAP) used as GFP if applicable). Compensation shall be effected by either reduced amounts owed to the Contractor or by direct payment as determined by the Government Contracting Officer (CO). The amount of compensation due the Government by the Contractor shall be the intrinsic value of the property, as determined by the Government Contracting Officer, Le., the amount of compensation due to the Government may range from scrap value, salvage value, repair cost, or replacement cost, as determined by degree of damage or loss and the continuing need of the Government for that property. Immediate notification (within one workday) of a Loss, Damage, or Destruction (including Theft) incident/accident shall be made to the Government Contracting Officer (CO) and the Government Quality Assurance Representative (QAR) via electronic mail (email). A detailed written report, as determined acceptable by the Government CO, shall be submitted to the Government CO and QAR no later than three (3) workdays after discovery of the Loss, Damage, or Destruction (including Theft) incident/accident to

GFP.

Appendix A

1.0. DEFINITIONS

1.1. STANDARD DEFINITIONS:

1.1.1. Reserved

1.1.2. Defective Service. A unit of service which contains one or more defects or non-conformance with specified requirements.

1.1.3. Quality Assurance. Those actions taken by the government to assure services meet the requirements of the

PWS.

1.1.4. VQ4 Det Pax Representative. A Government representative responsible for surveillance of contractor performance.

1.1.5. Performance Plan (PP). An organized written document containing specific methods to per-fom surveillance of the contractor.

1.2. TECHNICAL. DEFINITIONS PECULIAR TO THIS PWS:

1.2.1. Unserviceable articles. Articles no longer useable or repairable for purpose intended.

1.2.2. Repairable Items. Articles with minor rips, tears, open seams, holes, missing buttons and broken zippers. The CO may authorize repair beyond stated limitations.

1.2.3. Laundering. The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action or by hand in water solutions or detergents and other additives. For the purpose of this contract, the term includes repellent treatment, bleaching, bluing, chemical rinse (sour), starching, ironing and pressing operations as appropriate to the type of fabric and natural of soil.

1.2.4. Clean. Finished articles that are dry and free of visible soil, wrinkles, lint, hair, debris, and objectionable odors. Spots and stains are removed when practical to do so without damaging the fabric.

1.2.5. Dry Cleaning. Cleaning of articles by immersion in dry cleaning solvent with the use of mechanical action.

Dry cleaning may include pre-spotting and use of soaps and synthetic detergents as required in order to remove soil and stains. Drying is accomplished in a mechanical tumble dryer or in a drying cabinet with continuous flow of fresh air.

1.2.6. Minor Rips and Tears. Normally less than 6 inches or when a repair does not alter serviceability or general appearance of the item.

Appendix B

2.0 Applicable Technical Orders, Specification, Regulations and Manuals

Compliance with the following publications and forms are mandatory. It is the responsibility of the contractor to comply with the latest version of the publications.

Publication No Name Date Advisory (A)/Mandatory (M)

AFI 34-252 Laundry, Dry Cleaning, and Linen Exchange. 01/04/97 M

MIL STD-665D Dry Cleaning of Clothing and Equipment. 08/1/00 M

Publications and forms applicable to this Performance Work Statement is listed above. The publications and forms have been coded as mandatory or advisory. The contractor is obligated to follow these publications and use those forms coded as Mandatory to the extent (that is, a specific procedure in a paragraph, section, chapter, or volume) specified in the PWS. The contractor shall be guided by those publications or use those forms coded Advisory to the extent necessary to accomplish requirements in the PWS. All publications and forms used listed shall be provided by the Government at the start of the contract. It is the responsibility of the contractor to establish follow-on requirements with the Publications Distribution Office (PDO). Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes to the publication which result in a decrease or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in a contract price, the contractor shall submit to the Administrative Contracting Officer (ACO) a price proposal and obtain the prior approval of the ACO. Said price proposal shall be submitted within 30 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendment shall be considered under the "changes" clause. Failure of the contractor to submit a price proposal within 30 calendar days from the receipt of any change shall entitle the Government to performance in accordance with such change at no increase in contract price. It is the contractor's responsibility to ensure that all mandatory publications are posted and up to date. Upon completion of the contract, the contract shall return to the Government all issued publications.

Appendix C

Workload Estimates, Turnaround Times, etc.

The following data identifies the estimated type and quantity as well as turnaround times and packaging requirements for items laundered/dry cleaned in this contract.

ITEM DESCRIPTIONS, WORKLOAD ESTIMATES

ITEM BLDG ESTIMATED QTY(EA) PER YEAR

FULL FITTED SHEETS 468 660

FULL FLAT SHEETS 468 660

TWIN FITTED SHEETS 2199 1536

TWIN FLAT SHEETS 2199 1536

PILLOW CASE 468 660

PILLOW CASE 2199 1536

BLANKET (FULL) 468 660

BLANKET (FULL) 2199 1536

BATH TOWEL 468 660

BATH TOWEL 2199 1536

HAND TOWEL 468 660

HAND TOWEL 2199 1536

AVAILABILITY OF FUNDS NOTICE:

The notice of availability of funds issued pursuant to FAR 52.232-18 will be posted on the FISC Norfolk web page at https://www.navsup.navy.mil/navsup/ourteam/comfiscs/fiscn

3.0 Period of Performance:

Base Year: 15 OCT 2019 -14 OCT 2020

Option Year One: 15 OCT 2020 - 14 OCT 2021

Option Year Two: 15 OCT 2021 -14 OCT 2022

Option Year Three: 15 OCT 2022 -14 OCT 2023

Option Year Four: 15 OCT 2023 - 14 OCT 2024