Evaluation_CREDO_2.docx

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

A. BASIS OF AWARD:

The Government will award a Firm Fixed Price (FFP) contract resulting from this solicitation. Award will be made to the responsible contractor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

To be eligible for award, the Quoting Contractor must fully comply and sufficiently address all Performance Work Statement (PWS) and the RFQ requirements. As such, offers that take exception to any terms or conditions of this RFQ, propose any additional terms or conditions, or omit any required information, may not be considered for award. Alternate proposals are NOT authorized and will be rejected.

The Government intends to award this contract without discussions. Notwithstanding this intent, the Government reserves the right to conduct discussions with Quoting Contractor as necessary. Contractor’s that take exception to the Government’s technical requirements in the Performance Work Statement (PWS) will not be considered for award; therefore, any exception to the Government’s technical requirements must be resolved prior to the solicitation closing date.

To be considered eligible for award, each Quoting Contractor must submit a single proposal that contains a complete and accurate response to the requirements of this solicitation. The Government will accept only one offer. Multiple awards will not be made.

B. EVALUATION FACTORS:

Award will be made to the contractor that submits the lowest priced quote that meets all acceptable evaluation factors:

Factor (i) Technical capability Factor (ii) Past Performance Factor (ii) Price

Technical capability is considered more important than past performance and price. Only those quotations which meet the minimum requirements required by Factor (i) will be further evaluated under Factors (ii) and (iii).

Factor (i) Technical Capability

Under Factor (i) Technical Capability, contractors shall comply with the following all aspects of the performance work statement.

In order to be deemed technically acceptable, contractors must provide written technical documentation in accordance with FAR 52.212-1(b)(4) demonstrating their ability to meet ALL the technical specifications of the PWS. Written technical documentation shall include written statements, cancellation policy, and brochures or photos. A statement of “I concur” or “Acknowledge” will not be accepted and mirroring (or copying) back what is listed in the SOW or Specifications as your response will not be accepted.

Technical documentation shall include the contractors understanding and capability of meeting the following requirements:

1) Facility shall be within or between Palm Springs and Indian Wells, Ca. of Naval Air Weapon Station China Lake, Ca.

2) Owner/Operator facility Only. No Third Party Booking/Reservation agency or company

3) PWS Paragraph 1.8.11 Cancellation of an Event

4) PWS Paragraphs 1.6.3 through 1.7

5) PWS Paragraph 1.8.6

6) LODGING: Lodging requirements:

· The hotel or facility for this requirement shall be at a resort, hotel, and boutique hotel adjacent to or within 15 minutes safe walking distance of dining and recreational activities. The hotel and nearby facilities will not be adjacent to or within half a mile of highways, freeways, and high-volume traffic areas that are not conducive to relaxation.

· The hotel or facility for this requirement shall be 3.5 stars or above.

· Unit price "each" includes:

· 15 rooms with air conditioning/heating and private bathroom to accommodate participants. Rooms will have one (1) high quality king bed to be shared by one (1) married couple. The mattress quality must accommodate those with “severe back issues.” All linens and bedding shall be provided by the contractor.

7) DINING FACITILITES:

· Separate, dedicated, exclusive-use adjacent or near adjacent room to the conference room for each of the five meals.

· Table seating (maximum of 8 per table) for 29 people.

· Table-service includes placing table cloths, eating utensils, napkins and chairs in accordance with the diagram provided by the government.

8) MEALS, SNACK TRAYS AND BEVERAGE SERVICES:

· On site meals will be provided to include four meals (breakfast x2, lunch x1; dinner x1), Saturday morning through Sunday noon.

· Two menu food options to be provided for each meal time.

· Meals should be served at temperatures with in California retail food code. Food shall be a minimum of 3 star or greater and served on time.

· Dinner to be set-up and ready by 5:30 pm on Saturday to include a salad and dessert option.

· Breakfast be set-up and ready by 8:00 am on Saturday and Sunday. Breakfast to include: scrambled eggs, hot oatmeal, assorted cold cereals with milk, bacon strips, breakfast potatoes, toast, assorted breakfast pastries w/ butter and preservatives, orange juice, freshly brewed coffee, decaffeinated coffee and hot tea. Continental Breakfast is unacceptable.

· Lunch to be set-up and ready by 12:30 pm on Saturday.

· Beverage service served all day: Water, coffee, hot and cold tea, cider and chocolate mix packets, and a selection of carbonated beverages for 29 people. Pitchers of ice water available in the conference room with 29 6-8 oz. glasses.

9) CONFERENCE ROOM:

· Meeting space: a minimum of 2,000 sq. ft.

· Seating for 29 participants

· Room shall be well lite, with air conditioning and heating, having accessible electrical outlets and/or cords.

· Conference room must be available by 3:00pm on Friday evening for CREDO staff to set up retreat materials in order to facilitate a Friday evening 5:30pm start time.

· The following items must be set-up by 3:00pm Friday afternoon:

· Padded chairs to seat 29 people: 28 chairs in circular tables with all-participant visibility of a projection screen; two chairs in front by projection screen

· Two tables or areas: one for snack trays and beverage service; one (1) for retreat's administrative materials.

· One table centered in front of the room to hold a projector

· One table near the front to hold a Government furnished laptop.

· Beverages: Coffee, hot and cold tea, cider and chocolate mix packets, and a selection of carbonated beverages throughout each session: Friday 6:30 pm to 8:30 pm; Saturday 8:30 am to 5:00 pm; Sunday 8:30 am to 12:00 am.

· Snacks shall include a variety of: pretzels, chips, fresh fruit and cookies.

· 29 glasses (6-8 oz.) for each participant and full pitchers of ice water spread intermittently.

· Conference room shall be cleaned and vacuumed daily.7.

10) ACTIVITIES:

· The contractor shall have access to local dining and recreational activities. The activities should be within a 15-minute walk that is safe and well lit, clear of high-volume traffic areas such as freeways.

11) GENERAL CONTRACT SUPPORT:

• The contractor shall provide technical and logistical audio-visual support.

12) EVENT DATES:

1-3 March 2019 20-22 September 2019 Contractors that provide all the supporting technical documentation requested by this solicitation will be evaluated by the Governments technical evaluation board. If the information and data is determined to be sufficient for proper evaluation purposes to allow the Government to make a reasonable determination of the contractor’s technical capability, quotations will be rated as “Acceptable”. Contractors that do not provide supporting technical information or data submitted is determined to be insufficient for proper evaluation purposes to allow the government to make a reasonable determination of the contractor’s technical capability will be rated as “Unacceptable”. A rating of “Unacceptable” will preclude any further evaluation.

The following ratings listed below will be used to evaluate Technical Capability:

Technically Acceptable/Unacceptable Ratings

Past Performance

Past performance information will be assessed based on the quoting contractor’s record of relevant and recent past performance information that pertains to the services outlined in the solicitation requirements. Quoting contractors shall provide Past Performance data based on recency and relevancy. Data should address the quoting contractor’s three most recently completed contracts where the same type or similar services have been performed and shall not have exceeded three years since completion for the same or similar services as identified in the PWS. Past Performance references may include federal, state, or local government and private contracts performed by the quoting contractor that were similar in nature for this effort being evaluated.

Past Performance factors shall be rated as “ACCEPTABLE”, “UNACCEPTABLE” or “NEUTRAL”

The following ratings listed below will be used to evaluate Past Performance.

Past Performance Acceptable/Unacceptable Ratings:

In the case of a quoting contractor without a record of relevant past performance or for whom information on past performance is not available, the quoting contractor may not be evaluated favorably or unfavorably on past performance. Therefore, the quoting contractor shall be determined to have neutral past performance.

To be eligible for award, the Government must evaluate the Past Performance factor as either Acceptable or Neutral. A past performance rating of Unacceptable will not be eligible for award.

The Government will give an Acceptable Past Performance rating to quotes where the quoting contractor has relevant past performance, no monetary assessment for non-conforming services, no terminations for default, met contract requirements for timely delivery and customer service. Quotes that are rated unacceptable for Past Performance will not be eligible for award.

Price

Award will be made to the quoting contractor whose quote contains the combination of those criteria quoting the lowest price technically acceptable quote to the Government.

By submitting a signed quote under this solicitation, the Quoting contractor asserts that it is technically capable of performing in accordance with the Performance Work Statement.

A written notice of award or acceptance of a quote, emailed or otherwise furnished to the successful quoting contractor within the time of acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Past Performance Data (OPPD) –

For each contract (or Task Order), the Quoting Contractor shall identify:

(a) Specific description of work performed:

(b) Name contracting activity;

(c) Contract number;

(d) Contract type;

(e) The dollar amount of the contract (including options);

(f) Contract labor hours (including options);

(g) The actual dollar amount funded;

(h) The actual labor hours (prime plus subcontractor) provided;

(i) The dates of award and of completion or termination;

(j) If terminated, the reason for termination (for Cause or for Convenience of the Government);

(k) The name of the requiring agency;

(l) The name, location, electronic mail address and phone number of the Contracting Officer, Administrative Contracting Officer, Contracting Officer’s Representative (COR) and Program Manager;

(m) Involvement as prime or subcontractor;

(n) The purpose of the contract and brief description;

(o) Information on problems encountered on each identified contract and the Quoting Contractor’s corrective action.

Additionally:

The Quoting Contractor shall identify any Government contract that has been terminated for Cause or Default within the past three years. For each terminated contract, identify (i) the contract number, (ii) the requiring agency, (iii) name and phone number of the contracting officer, and (iv) purpose of the contract.