N0024418R0036_RFP.doc

Section B - Supplies or Services and Prices

CSFE and NCTC Support Services

CPFF

Provide instruction, administrative and financial support services as specified in the Performance Work Statement in Section C.

FOB: Destination

MILSTRIP: N0612A18RCPH016

PURCHASE REQUEST NUMBER: N0612A18RCPH016

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Other Direct Cost

COST

As stated in Individual Task Orders and PWS

FOB: Destination

ESTIMATED COST

CPFF

Provide instruction, administrative and financial support services as specified in the Performance Work Statement in Section C.

COST

ESTIMATED COST

CPFF

Provide instruction, administrative and financial support services as specified in the Performance Work Statement in Section C.

COST

ESTIMATED COST

CPFF

Provide instruction, administrative and financial support services as specified in the Performance Work Statement in Section C.

COST

ESTIMATED COST

CPFF

Provide instruction, administrative and financial support services as specified in the Performance Work Statement in Section C.

COST

ESTIMATED COST

Questions pertaining to this RFP are due by the 10th day after issuance of this solicitation. Offeror’s questions recieved after the 10th day may not be entertained by the Government as it does not allow sufficient time to be addressed.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

TRAINING CENTER SUPPORT SERVICES

1. BACKGROUND INFORMATION.

The Center for Seabees and Facilities Engineering (CSFE) was established in 2003, one of 15 Learning Centers that report to the Naval Education and Training Command (NETC) in Pensacola, FL. CSFE’s mission is to provide CEC Officers, Seabees, and Environmental Professionals with the necessary skills, knowledge, and education to enhance life-long learning and to provide quality support to the fleet. CSFE oversees the management of traditional classroom, web-based, and blended learning solutions to support training for the following ratings and specialties for Officer and Enlisted personnel. The Naval Construction Training Center (NCTC) is an Inter-Service Training Command that continually trains leaders, specialize in military construction and disaster preparedness skills, which enhance DOD readiness and effectiveness as part of that mission. NCTC provides training, administration and logistics support for Seabees serving in all parts of the world; and offers construction courses including “A”, “C”, “F” and “G” classes. NCTC’s operational services are a vital component of the workforce required to support their mission. CSFE and NCTC are located at Naval Base Ventura County (NBVC), Port Hueneme, CA.

2. SCOPE OF WORK.

Contractor shall provide instructor services in the disciplines of Seabee Project Planning and Execution, Construction Mechanic, General Construction and Steelwork. Instructors shall conduct classroom lectures and field instruction designed to impart technical knowledge to students. Contractor shall use Government provided training materials for instruction. Contractor shall provide scheduling, financial and administrative support services to CSFE and NCTC.

3. PERFORMANCE REQUIREMENTS.

3.1 Contractor shall provide instructors and administrative support services to support the NCTC in accordance with the detailed requirements specified herein. Lesson plans must be approved by the COR and any changes to approved lesson plans must also be approved by the COR.

3.1.1 Classroom Training. The instructors shall conduct classroom lectures and field instruction designed to impart technical knowledge in the principles of job planning, project site layout, estimating and material take off, resource leveling and techniques of construction management. Instructors shall also develop skills for various types of carpentry/masonry applications utilizing various hand/power tools and construction materials.

3.1.2 Present material in accordance with approved lesson plans and course control documents. Make adjustments in presentation, inject personal experiences as examples or other instructional methods to stimulate class participation, motivate the students and encourage instructor-student interaction. Provide remedial instruction as required.

3.1.3 Provide proper guidance to safely manipulate position or transport heavy material, tools or equipment. Enforce the use of required safety equipment and demonstrate the proper procedures to safely operate tools and equipment.

3.1.4 Ensure classroom is available and that all audio visual equipment is functioning properly. Ensure appropriate training aids are readily available and an adequate amount of classroom supplies are always on hand.

3.1.5 Incorporate training aids such as models, mock-ups and cut-ways to enhance training outcome. Frequently introduce innovative and new approaches to established classroom techniques.

3.1.6 Field instructors should incorporate an awareness of potential dangers from equipment and field hazards, as well as what actions to take in the event of injury or other emergency.

3.2.

Monitor and evaluate student progress in all classes taught, ensuring that students’ level of competence is comparable to an apprentice carpenter and mason.

3.2.1 Prepare and administer formal and informal tests or quizzes as part of curriculum. Review tests and quizzes for accuracy, appropriateness of material coverage and student understanding of the material. Ensure field/lab performance tests adhere to corresponding grading sheets.

3.2.2 Observe student classroom/field/lab activities and participation. Maintain classroom decorum by responding immediately to any instance of distraction or disturbance. Report all student absences and tardiness.

3.2.3 Counsel students in the areas of performance, deportment, attitude, and participation. Upon completion of counseling, complete appropriate documentation with recommendations and submit to COR.

3.2.4 If prescribed course material fails to meet the lesson objectives, make recommendations for modifications.

3.3 Monitor and evaluate effectiveness of courses and material covering a wide variety of topics in the designated curriculum.

3.3.1 Monitor and evaluate training effectiveness throughout course of instruction.

3.3.2 At the end of the course, complete an overall analysis of its effectiveness and make substantive recommendations for changes to the curriculum.

3.3.3 Provide feedback on the effectiveness of courses taught and material used.

3.4.

Update lesson plans and field/lab performance grading sheets for broad courses in designated construction and mechanical skills curriculum equivalent to basic undergraduate or secondary level education.

3.4.1 Prepare daily lesson plans for assigned course while working within prescribed course framework. Ensure lesson plans employ the full range of instructional techniques and tactics. Determine the best method to convey course material to students using a combination of conventional teaching methods, (e.g., present the subject matter orally, field/lab demonstrations or practical exercises on equipment).

3.4.2 As course material is updated, revise lesson plans to include new material. Assess impact of new material and coordinate with other related courses of instruction.

3.4.3 Follow daily lesson plans, deviating to reach and motivate students of diverse ages, backgrounds and levels of interest, or to accommodate other unavoidable circumstances. Adjust class or field sessions to accommodate unscheduled delays and minimize disruption to established course schedules.

3.5 Administer examinations, retest, and coordinate supporting information. Order career development courses and examinations, coordinate enrollment status changes, and schedule testing with training manager and supervisors.

3.5.1 Design, assemble, and administer on-site examinations for resident courses. Assemble test items into a test instrument for administration to students. Administer and proctor the examination to include providing instruction to students, monitoring for any dishonest or arbitrary behavior and controlling test security, collecting completed student examinations and other scratch paper or notes written on during the test.

3.5.2 Score and analyze student examinations. Machine score multiple response examinations, coordinate directorate scoring of discussion questions, and assemble total examination scores for many uses. Report examination pass/fail scores, as well as specific lessons requiring remediation for each student failure. Maintain academic examination records for all students. Assemble academic performance information for student review boards or other uses.

3.5.3 Maintain test data bank of tests issued. Evaluate test issued in terms of relationship to course material, reliability, validity, and difficulty. Provide data summary of findings and conclusions. Assist in writing reports and provide input for operating instructions based on instructional changes or initiatives as directly related to testing procedures.

3.6. Use computer programs to facilitate training, specifically the Corporate Enterprise Training Activity Resource System (CETARS). Track training courses, track initial certification/recertification training programs, maintaining information, and researching various specialty/technical training courses from outside sources.

3.6.1 Use graphics and spreadsheets to tally and assimilate data into reports for presentation to management in planning new and revised training/educational programs.

3.6.2 Input validated training requirements and related information in the computer to produce program documents. Ensure staff personnel are conducting ongoing data base integrity audits, and review procedures of users to ensure data base is not being compromised.

3.7 Provide basic student administrative and personnel support.

3.7.1 Administrative support shall have typing skills and knowledge of the functions and procedures used in word processing and, if needed, other software as well as an extensive specialized vocabulary knowledge to create and edit various types of technical and non-technical documents. Operate a computer, peripheral equipment and appropriate software to perform various computer operations in the support of office operations, such as producing reports, maintaining databases, and inputting time card and processing travel order information.

3.7.2 Administrative functions to include:

· Print phase badges, ride share and rack and goal cards

· Create student folders, liberty logs, folders for graduating classes (i.e., medical, dental, grad certs, PIMs, Page 13 (AAP)).

· Maintain student archives.

· Print and update reports from information provided by instructors

· Assist instructors and students with graduation

· Student brief

· Input to student data base

· Administer phase tests on a weekly basis from information provided by instructors

3.7.3 Maintain and manage a roster of all on board students. Rosters shall be created using standard spreadsheet or database software, preferably Microsoft Excel or Access. Roster will contain, at a minimum, student name, date reported onboard, class assigned to and convening date, and graduation date. Consolidate information for various reports according to established procedures and deadlines.

3.7.4 Maintain a roster of students in holding company, providing the date and reason member was placed on hold, and member's current status.

3.7.5 Provide prospective students personalized welcome aboard information (as appropriate), and prepare certificates of completion upon graduation.

3.7.6 Ensures changes in student status are promptly communicated to the student registrar and Navy Military Training (NMT).

3.7.7 Act as a liaison with servicing Personnel Support Detachment on issues regarding staff and student personnel matters; coordinate resolution of pay and personnel issues, facilitate prompt service record entries, coordinate all passenger transportation requirements in connection with permanent change of station order execution, and coordinate order modifications in the event a student setback conflicts with scheduled transfer date.

3.7.8 Maintain automated property account records. Coordinate and perform full physical inventories semi-annually, and unannounced spot checks. Prepare property reports. Update property records. Research and prepare missing, lost, stolen or recovered government property records for property assigned to CSFE and NCTC.

3.8 Provide financial support.

3.8.1 Support and coordinate CSFE response with the Department of the Navy (DON) Business Process Standardization (BPS) initiative.

3.8.2 Write and support with the development of CSFE internal financial management business process documentation (BPD), standard operating procedures (SOPs) and desk-guides.

3.8.3 Support outreach and coordinate targeted financial management training for all business processes which align to BUPERS requirements.

3.8.4 Provide program management support for CSFE N8 Managers’ Internal Control (MIC) Program, including planning and facilitating risk analyses, internal control assessments, and the development, monitoring, and validation of corrective action plans.

3.8.5 Support internal CSFE financial management procedures. Monitor and submit reports to the Comptroller on compliance by CSFE learning sites.

3.8.6 Provide support for CSFE audit readiness efforts, including audit liaison with subordinate commands, reviewing key supporting documentation submitted in internal and external audits.

3.8.7 Support the process documentation effort consisting of, but not limited to, desk procedures, process maps, internal controls, system deficiencies, gap analysis, and remedial solutions.

3.8.8 Support in the coordination of process issues across CSFE BSO activities and MIC Coordinators in the development of corrective action plan to close the identified gaps in the processes.

4. INSTRUCTOR QUALIFICATIONS

All Instructors must meet the following qualifications:

4.1 Certification as a SNEC 9502 Instructor or equivalent.

Capability to perform the specific tasks as described herein. Instructors must demonstrate experience and knowledge of various carpentry/masonry practices, methods, procedures and terminology including roofing, concrete forming/reinforcing, light frame construction, painting, mixing/placing/finishing concrete, finish carpentry, masonry unit construction, plastering/stucco, ceramic tile setting and heavy timber constructors.

Experience and knowledge of construction management principles including planning/estimating, material takeoff, resource leveling, project site layout, and techniques of foremanship. Experience and knowledge of training techniques (i. e., ability to convey course material using conventional teaching methods).

Experience, knowledge and ability to operate visual information equipment (LCD projectors, Smart Boards, document cameras, etc.) to deliver course curriculum.

Experience, knowledge and ability to operate computers and other automated systems to grade exams, prepare reports and extract data.

4.2 Additional requirements:

Apprentice Builder Instructor (BU):

Provide apprentice level technical instruction in the methods, practices and procedures needed for project management, planning/estimating and constructing concrete and masonry structures necessary for students to qualify as crew members on construction projects. Must possess experience.

4.3 Apprentice Construction Mechanic (CM) Instructor:

Provides apprentice construction mechanic instruction in the diagnoses and troubleshooting of construction equipment failures. Must possess experience in repairs and maintenance of diesel and gasoline engines; experience adjusting and repairing ignition, fuel, electrical, hydraulic and steering; repairing chassis, frames and bodies; experience working with hoisting and jacking equipment, power tools, measuring instruments, gauges and meters.

4.3.1 General Experience: Desired experience equivalent to that of five years teaching in the disciplines of General Construction, Construction Mechanic and Steelworker.

4.3.2 Specialized Experience: Desired experience equivalent to that of five (5) years teaching at a

Military Training Center, specifically construction related courses.

5. COURSE DESCRIPTIONS AND SCHEDULES

Courses to be taught are listed in the Center for Seabees and Facilities Engineering Course Catalog. Courses range in length from one week to 16 weeks and are scheduled year round. Maximum students per class range from 8 to 24 students. Course schedules are posted on a weekly basis by the Training Department for the following three months. Due to the frequent operational changes of supported units, class schedules are very dynamic.

6. SECURITY REQUIREMENTS

All contractor employees performing under this contract will be subject to a National Agency Check and Inquiries (NACI). This is the minimum level of investigation required of contractor employees as a condition to access to Federal facilities and information systems. It is essentially a check of law enforcement records, and written inquiries to schools, police departments, and other references to verify an employee’s status. The required background investigations, in turn, require a fingerprint check of each individual.

Contractor employees shall not report to work until a Common Access Card (CAC) has been issued. The CAC is required for accessing necessary databases to perform the functions listed above.

7. GOVERNMENT FURNISHED EQUIPMENT AND FACILITIES.

NCTC will provide office space, space to conduct classes, office supplies, commercial telephone access, office equipment to include desk, chair, use of computer, training equipment such as projectors and VCR, graphic support to prepare training aids and publicity, and copy reproduction services.

All information, training materials, publicity and records pertaining to the contracted service will be property of the Navy.

8. MISCELLANEOUS CONTRACTOR INFORMATION

8.1Work Schedule

NCTC courses are generally taught Monday through Friday between the hours of 0700 and 1600 with one hour of lunch per day. Minor adjustments to the schedule might occur due to the operational tempo, but the work week will not exceed 40 hours per week.

8.2 Holidays

The following are holiday observed by the Government. The contractor is advised that access to the Government installation will be restricted on these holidays:

HOLIDAY OBSERVANCE

New Year’s Day 1 January

Martin Luther King Jr. Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11 November

Thanksgiving 4th Thursday in November

Christmas Day 25 December

In the event any of the above holidays occur on a Saturday or a Sunday, then the holiday shall be observed in accordance with the practices of the Government installation.

8.3 Place of Performance

On-site work will be performed at NCTC located at NBVC, Port Hueneme, CA.

8.4 Period of Performance:

The period of performance shall be one year base period and four one year option periods.

8.5 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the CSFE and NCTC via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

Section D - Packaging and Marking

MARKING OF SHIPMENTS

(a) Marking shall be in accordance with ASTM Designation D3951-90 "Commercial Packaging".

(b) Additional markings are stated below:

* As specified in Individual Task Orders.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

19-SEP-2019

SEE STATEMENT OF WORK

WITHIN AS SPECIFIED

N00244

19-SEP-2019

N00244

19-SEP-2020

N00244

19-SEP-2020

N00244

19-SEP-2021

N00244

19-SEP-2021

N00244

19-SEP-2022

N00244

19-SEP-2022

N00244

19-SEP-2023

N00244

19-SEP-2023

N00244

CLAUSES INCORPORATED BY REFERENCE

Section G - Contract Administration Data

APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Offier hereby designates the following individual as Contacting Officer’s Representative (COR) for this contract:

Name: TBD

Address:

Phone No.:

Email:

The Contracting Officer hereby designates the following individual as Technical Assistant (TA) for this contract:

Name: TBD

Phone No.:

Email:

CLAUSES INCORPORATED BY FULL TEXT

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991)

(a) "Definition. Contracting officer's representative" means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section H - Special Contract Requirements

ORDERING

a. Ordering: Supplies or services to be furnished under this contract shall be furnished at such times as ordered by the issuance of Task Orders (TOs) on DD Form 1155 by the Ordering Officer. All orders issued hereunder are subject to the terms and conditions of this contract. This contract shall control in the event of conflict with any TO. When mailed, a TO shall be “issued” for purpose of this contract at the time the Government deposits the order in the mail, or, if transmitted by other means, when physically delivered to the Contractor.

b. Ordering Procedures:

(1) TOs issued shall include, but not be limited to the following information:

(a) date of order

(b) contract and order number

(c) appropriation and accounting data

(d) item number and description of the services to be performed, period of performance, quantity, and unit price or estimated cost or fee

(e) identification as either a term form or completion form order

(f) for term form orders, the level of effort including the estimated number of hours for each applicable labor category required to perform the order

(g) for completion form orders, the estimated level of effort

(h) DD Form 254 (contract Security Classification Spec), if applicable

(i) DD Form 1423 (Contract Data Requirements List), if data to be delivered under the order is not listed on the DD Form 1423 included in this contract.

(j) exact place of pickup and delivery.

(k) the inspecting and accepting codes (as applicable).

(l) the fixed price, estimated cost, the fixed fee and the Cost Plus Fixed Fee (CPFF) amount or the ceiling price, as applicable.

(m) list of Government Furnished Property and the estimated value thereof, if applicable.

(n) any other pertinent information

c. Term or Completion Form Orders: Cost reimbursement orders may be issued on either a Term or Completion Form basis as described in FAR 16.306. Fixed Fee for each order shall be established in an amount, which is in the same ratio to the total fixed fee as the number of hours estimated to be expended is to the maximum contract hours. Fixed Fee shall be paid in accordance with the applicable Pay of Fixed Fee clause.

d. Oral Task Orders: Oral TOs (or modifications to TOs) may be placed only as follows. The information described in paragraph (b) above shall be furnished to the Contractor at the time of placing an oral TO and shall be confirmed by issuance of a written TO on DD Form 1155 within five working days. No oral Task Order will exceed $100,000.00 or such lesser amount as may be specified elsewhere in the schedule of this contract.

e. Unilateral Orders issued under an urgent requirement. TOs under this contract will ordinarily be issued after both parties agree on all terms. If the parties fail to agree, the Ordering Officer may require the Contractor to perform and any disagreement shall be deemed a dispute within the meaning of the Disputes clause.

f. Cautionary Note. Nothing stated in the TO, in a quote, or in discussions thereto, can modify the basic contract terms or regulations governing this contract.

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data,

b. Freedom of Information inquiries,

c. Change/question/information regarding the scope, terms or conditions of the basic contract document, and/or

d. Arranging the post award conference (see FAR 42.503).

Name: Fleet Logistics Center San Diego

Seal Beach Division, Port Hueneme Site

Address: 3350 Patterson Rd, Bldg. 801

Port Hueneme, CA 93043

Phone: (805)982-2193

2. DEFENSE CONTRACT AUDIT AGENCY (DCAA) is responsible for audit verification/provisional approval of invoices and final audit of the contract prior to final payment to the contractor.

Name: To be filled in at time of award

Phone:

3. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

Name:

To be filled in at time of award

4. CONTRACTING OFFICER'S REPRESENTATIVE (COR) is responsible for:

a. Liaison with personnel at the Government installation and the contractor personnel on site;

b. Technical advice/recommendations/clarification on the statement of work;

c. The statement of work for delivery/task orders placed under this contract;

d. An independent government estimate of the effort described in the definitized statement of work

e. Quality assurance of services performed and acceptance of the services or deliverables;

f. Government furnished property;

g. Security requirements on Government installation;

h. Providing the PCO or his designated Ordering Officer with appropriate funds for issuance of the Delivery/Task order; and/or

i. Certification of invoice for payment.

NOTE: When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract (or delivery/task order), the Contractor shall promptly notify the Contracting Officer (or Ordering Officer) in writing. No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or, in the case of a delivery/task order, until the Ordering Officer has issued a modification of the delivery/task order, or until the issue has otherwise been resolved. THE COR IS NOT AN ADMINISTRATIVE CONTRACTING OFFICER AND DOES NOT HAVE AUTHORITY TO DIRECT THE ACCOMPLISHMENT OF EFFORT WHICH IS BEYOND THE SCOPE OF THE STATEMENT OF WORK IN THE CONTRACT OR DELIVERY/TASK ORDER.

Name: To be filled in at time of award

Phone:

5. ORDERING OFFICER is responsible for:

a. Requesting, obtaining, and evaluating proposals for orders to be issued;

b. Determining the estimated cost of the order is fair and reasonable for the effort proposed;

c. Obligating the funds by issuance of the delivery/task order.

d. Authorization for use of overtime.

e. Authorization to begin performance; and/or

f. Monitoring of total cost of delivery/task orders issued.

Name: Fleet Logistics Center San Diego

Seal Beach Division, Port Hueneme Site

Address: 3350 Patterson Rd, Bldg. 801

Port Hueneme, CA 93043

Phone: (805)982-2193

CLAUSES INCORPORATED BY FULL TEXT

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

SUBSTITUTION OR ADDITION OF PERSONNEL

(a) The Contractor agrees to assign to the contract those persons whose resumes, personnel data forms or personnel qualification statements were submitted as required by Section L to fill the requirements of the contract. No substitution or addition of personnel shall be made except in accordance with this clause.

(b) The Contractor agrees that:

* during the contract performance period during the first ** days of the contract performance period no personnel substitutions will be permitted unless such substitutions are necessitated by an individual's sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (d) below.

(c) If personnel for whatever reason become unavailable for work under the contract for a continuous period exceeding 30 working days, or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel, in accordance with paragraph (d) below.

(d) All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days (30 days if a security clearance must be obtained) prior to the proposed substitution. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

(e) In the event a requirement to increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated…