N0018920RZ089-0001.pdf

N6328520200404

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ ers questions received from vendors, add the applicable CDRLs and the Past Performance

Evaluation Form and to update the subject solicitation as show n on the follow ing page(s).

1. CONTRACT ID CODE PAGE OF PAGES

S 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018920RZ089

X 9B. DATED (SEE ITEM 11)

06-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jul-2020

CODE

NAVSUP FLC NORFOLK PHILADELPHIA OFFICE

ATTN: JACOB SEGAL 700 ROBBINS AVENUE, BLDG. 2

PHILADELPHIA PA 19111-5083

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018920RZ089

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

DEC 2019

52.204-26 Covered Telecommunications Equipment or Services--

Representation.

DEC 2019

52.232-20 Limitation Of Cost APR 1984

52.232-22 Limitation Of Funds APR 1984

The following have been added by full text:

VENDOR QUESTIONS

N0018920RZ089 - Polygraph Services in support of the Naval Criminal Investigative Service's (NCIS) Questions

No. Page No.

Parapgraph No.

Question Answers

1 11 2.2 What is the length of time from TO award to TO start date (average number of days)?

Once the task order has been awarded and examinees have been identified, the start date can be immediate.

2 12 3.1.3 What is the software to be provided by the Government?

Will the Government define the term 'associated polygraph equipment' referenced in 6.1 and in the table on page 35. Will the Government define GFE.

Will the Government provide a portable subject chair for the examinee, the pulseometer to measure pulse/blood ox, and/or activity sensors and arm cuff?

provide details on how the equipment provided will be delivered? For example, will some equipment go directly to the facilities while other equipment such as laptops go to the individual examiners?

What is the methodolgy for delivering equiment to test sights prior to exam?

Limestone is used and all polygraph equipment is provided by NCIS PSFO. A couple portable polygraph charis can be made available, but generally, no no charis are provided. Equipment will either be shipped to the PM to be sent to examiners or to general locations where examiners can pick up. PM will need to account for equipment.

3 12 3.1.5 Can the government clarify if it will provide backup equipment in case of equiipment failure during an examination?

yes, in a case by case need

4 24 2b Please provide additional details on the quality control process of each examination.

Does the government want 100% peer reviews?

Does the government expect 100% of the exams to have a quality control review? If so, should the contractor include that in pricing?

100% QC review by selected senior Govt examiners.

5 24 2a If the contractor is providing quality control personnel, please clarify the qualifications of the QC staff and what equipment must be used to perform the reviews.

All QC personell will be provided by the Government.

6 2.2 Can the government provide additional information on the increase of expected exams and decrease of expected exams during the PoP? Is varation based on hiring expectations, budgets, or other factors?

If this information is available, yes. Number of exams for any given command is variable.

7 12 2.4 How much lead time will the contractor be provided to reserve examination rooms and ensure equipment and examiners are in place?

Whatever is necessary tio ensure exams are sceuled and administered. The time depends on the contract vendor to achieve all exams in each task orders provided.

8 16 4.2.7 Will the Government provide an ODC plug number for the required 80

CEU?

No, Continuing Education should be completed at the expense of the contractor.

9 16 4.2 Will the Government allow both the PM and lead examiner to participate in the orientation training from the Government. This will allow for additional coverage and support in the event the PM is unavailable at any given time.

Yes

10 19 10.1.1.3 Please clarify that all examiners will be required to pass an NCIS approved CSP prior to assignment? Is this exam provided at the costs of the government?

Who will administer these exams for our examiners?

Will the Government accept another agencies CSP completed within the past 3-5 years?

Not needed at this time.

11 Sectio n B

Section B Confirm that all travel and ODCs are G&A bearing or Fee bearing. The travel CLIN will be funded per Task Order and will be issued as a Not-to-Exceed (NTE) amount that should include ODC and G&A. Travel amounts will not be part of the evaluation of proposals

12 Section B Given that Hawaii is OCONUS will DBA and HOLA COLA apply? No

13 14 3.2.3 Will pre-employment be TES?

Is it a single series?

What is the breakout policy?

Will periodic be TES format?

What is the breakout policy?

Will contractors be completing criminal examinations under heading non-periodic?

No, no pre-employment. Not a single series, this is a CSP using TES initially, then breakout if necessary. Policy differs upon what the breakout may need to be. No criminal examinations will be conducted by contractors.

14 14 3.2.8 If examiner believes examinee is unsuitable, will Government personnel be available via phone or email to determine suitability immediately on day of testing?

Yes, all decision to determine if an examinee seems unsuitable shpould be decided by the contract COR.

15 14 3.3.2 Reports and recordings for each polygaph examination will be delivered within three BUSINESS days of completing the test. Fridays 2 exams would be due on Monday, if three calendar days and examiner may have 2 exams scheduled for Monday. Important if internet is a challenge in hotel or lodging over weekend or if Friday afternoon exam runs long. Is this three calendar days, or three working days?

Three working days, but currently Gov examiners generally get their exams in the same day, so typically that happens and three working days is more than enough time to accomplish this.

16 15 3.3.4 & 3.3.5

Is all QC performed by NCIS? What timeframe will QC provide feedback on incomplete or failure to meet QC and Federal polygraph standards?

All QC is by NCIS senior QC personnell and, generally QC is completed within one day, but QC has up to five days to get this completed.

17 16 4.1.4 Are Original DODPI, DACA, NCCA gradution certificates an exception to the 7 year ineligibility?

Examiners used to conduct exams should not be out of the 7 year scope to being a federally certified examiner. They have to have been a running, certified examiner.

18 16 4.2.8 Must APA and AAPP cources be approved by COR in advance of attending?

No, but they NCIS needs to be notifed and the course should be approved by NCCA to account for CE credits.

19 17 5.1.1 Must each site be physically inspected, or can it be approved via a video walk thru of the site?

Sites should, if at all possible be physically inspected. If not possible the COR will make the call if the space is suitable.

20 18 5.2.7 Does a public parking lot near the testing site fullfill this requirement?

Will the examinee be responsible for paying for his/her own parking fees, as long as the lot location is provided?

Examinees should not be responsible to pay for parking as the exam is a gov requirment.

21 18 6.1 Are PLE's in use and used for scoring according to NCIS PSFO policies and procedures?

Any motion sensors besides seat motion sensor utilized?

No, it is not in use and seat sensors are currently in use and feet sensors will be in the very near future.

22 18 6.2 Will all contractors be attending this orientation meeting?

Will the meeting be conducted by NCIS in an NCIS facility? How many days will this orientation meeting be held?

Will NCCA approved CEU's be credited during this orientation meeting?

Will there be more than one orientation session held, in case additional examiners are hired at a later date?

This is accomplished by the contract vendor however they seem fit to ensure proper training to accomplish adequate/proper CSP exams.

23 19 10.1.1.3 Will the CSP polygraph examination be conducted within 50 miles of the contract examiners home?

No, exams will be done within 50 miles of the examinees place of work.

24 19 10.1.1.7 Will a copy of NCIS polygraph operating procedures, authorized questions and a decision analysic chart be allowed in the authorized contractor testing rooms?

yes.

25 20 10.1.1.9 If we are using contracted offices to administer exams, will we receive an electronic copy of the examinee application including personal data during the exam preparation stage?

No, pre-employment exams oe ESS exams will not be administered. Only CSP exams.

26 20 10.1.1.10 If we are conducting exams at an authorized rented space, then are these sites included in "any NCIS facility?" Does this mean all reports and scoring will be completed at the office?

No, and no, reports can be accomplished anywhere, but of course scoring should happen immediately after administering the exam.

27 21 Will each examiner be given a SAAR-N to access the polygraph reporting system?

Will this occur prior to orientation, so it can be used at that time for training purposes?

Yes, each examiner will have access and in theory will be accomplished prior to training.

28 22 Will NCIS have access to examiners electronic fingerprints previously submitted thru AFIS when working for other federal agencies?

No, not understood why this would be necessary.

29 11 2.2 Where are the Government Offices located where polygraphs will be performed??

Government offices are located all over the continental US and HI potentially wherever there is an NCIS presence. In the past Contract polygraphs were performed at govt spaces in Patuxent River, MD, Pensacola, FL, Monterey, CA. and in TX.

30 11 2.2 In what locations should the Contractor's Offices be located to perform the examinations?

The contract vendor would be expected to perform polygraph examinations at locations throughout the United States. The locations are expected to vary per command Task Order and each year. The loactions are very fluid and anywhere there are 10 or more needed examinations in a given area the contract vendor would be expected to complete them.

31 12 2.3 and 2.4 What is the method in which NCIS provides the contractors with the examinee's information? Ie. Government Portal, Secure email, Contractor's secure portal?

Typically SAFE site is used.

32 N/A For the current, incumbent contract, what were the total number of exams performed for the contract period of performance for Lot I? Lot II? Lot III? Lot IV?

The information broken down by lot is not immediately available, but the total number being conducted averaged between 2000- 2400 annually.

33 12 2.6 Sessions are defined as a 4-hour time period. Can the Contract Examiner perform 2 exams per day?

yes

34 13 3.1.9.1.4 and 3.1.9.1.5

The RFP section 3.1.9.1.4 states "provide means to receive appointment requests..." but section 3.1.9.1.4 states "Use the government system of Lighthouse to remotely view and schedule appointments. Will the Contractor utilize the government's scheduling system or will government entities need access to the Contractor's system?

The contract vendor can use whatever system they wish to be most efficient, however the information would also have to be put into our Lighthouse system to be viewed.

35 13 3.1.9.5 Will the Government Sponsor the Prime Contractor's Facility Clearance?

unknown, but I believe so.

36 16 4.2.4 RFP states "Initial polygraph orientation training...is provided by contracted PM". Is there additional training/Government provided orientation that will be conducted/required?

An overall orientation of the NCIS Polygraph Services Field Office needs/expectations can be accomplished, then further training to specific examiners will need to be accomplished by the contracted PM.

37 19 10.1.1.3 Contractors will be required to pass or have a current NCIS approved CSP polygraph examination prior to assignment to the contract. What is the timeframe within the onboarding of the examiner for which these are conducted by NCIS? Can/are later contract examiner hirers examinations be performed by approved contract examiners since the QC is done by NCIS?

No examiner current testing is requred at this time.

38 77 Does "extended amount" mean the calculation of # of Exams X Price Per Exam?

Yes, it should be calculated by multiplying the number of exams for each Lot/Location by the exam price for that specific Lot/Location.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://piee.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://piee.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

________________Invoice Combo____________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

_______________2 in 1 Invoice_____________________________________________ https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TBD

Issue By DoDAAC N00189

Admin DoDAAC** N00189

Inspect By DoDAAC N63285

Ship To Code N63285

Ship From Code TBD

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) N63285

Accept at Other DoDAAC ____

LPO DoDAAC N63285

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert

“See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the

DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

____Regina.Magee@navy.mil_____________________________________________________________

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

WAWF PAYMENT TABLE

INSTRUCTIONS TO PAYMENT OFFICE

For Government Use Only

Contract/Order

Payment Clause

Type of

Payment

Request

Supply Service Construction Payment Office

Allocation Method

52.212-4 (Alt I), Contract Terms and Conditions—

Commercial

Items 52.216-7, Allowable Cost and Payment

52.232-7, Payments under

Time-and-

Materials and

Labor-Hour

Contracts

Cost

Voucher

X X N/A Line item specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

52.232-1, Payments

Navy

Shipbuilding

Invoice

(Fixed Price)

X N/A N/A Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-1, Payments;

52.232-2, Payments under

Fixed-Price

Research and

Development

Contracts;

52.232-3, Payments under

Personal Services

Contracts;

52.232-4, Payments under

Transportation

Contracts and

Transportation-

Related Services

Contracts; and

52.232-6, Payments under

Communication

Service Contracts with Common

Carriers

Invoice X X N/A Line Item Specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

52.232-5, Payments Under

Fixed-Price

Construction

Contracts

Construction

Payment

Invoice

N/A N/A X Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-16, Progress

Payments

Progress

Payment*

X X N/A Contract-wide proration.

Funds shall be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN. Progress

Payments are considered contract level financing, and the “contract price” shall reflect the fixed price portion of the contract per FAR 32.501-

3.

52.232-29, Terms for Financing of

Purchases of

Commercial

Items; 52.232-30, Installment

Payments for

Commercial

Items

Commercial

Item

Financing*

X X N/A Specified in approved payment. The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR 32.207(b)(2) and 32.1007(b)(2).

52.232-32, Performance-

Based Payments

Performance-

Based

Payments*

X X N/A Specified in approved payment. The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR 32.207(b)(2) and 32.1007(b)(2).

252.232-7002, Progress

Payments for

Foreign Military

Sales

Acquisitions

Progress

Payment*

X X N/A Allocate costs among line items and countries in a manner acceptable to the

Administrative

Contracting Officer.

*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial item financing).

The following have been modified:

ADDENDUM TO FAR 52.212-4

REIMBURSEMENT OF TRAVEL COSTS

(a) Travel

(1) Area of Travel. Performance under this contract may require travel by contractor personnel. If travel, domestic or overseas, is required, the contractor is responsible for making all needed arrangements for his personnel.

This includes but is not limited to the following:

Medical Examinations

Immunization

Passports, visas, etc.

Security Clearances

All contractor personnel required to perform work on any U.S. Navy vessel will have to obtain boarding authorization from the Commanding Officer of the vessel prior to boarding.

(2) Travel Policy. The Government will reimburse the contractor for allowable travel costs incurred by the contractor in performance of the contract and determined to be in accordance with FAR subpart 31.2, subject to the following provisions:

Travel required for tasks assigned under this contract shall be governed in accordance with rules set forth for temporary duty travel in FAR 31.205-46.

(3) Travel. Travel, subsistence, and associated labor charges for travel time are authorized, whenever a task assignment requires work to be accomplished at a temporary alternate worksite.

Travel performed for personal convenience and daily travel to and from work at contractor’s facility will not be reimbursed.

(4) Per Diem. Per diem for travel on work assigned under this contract will be reimbursed to employees consistent with company policy, but not to exceed the amount authorized in the Department of Defense Joint Travel

Regulations.

(5) Shipboard Stays. Whenever work assignments require temporary duty aboard a Government ship, the contractor will be reimbursed at the per diem rates identified in paragraphs C8101.2C or C81181.3B(6) of the DOD

Joint Travel Regulations, Volume 2.

(6) Air/Rail Travel. In rendering the services, the contractor shall be reimbursed for the actual costs of transportation incurred by its personnel not to exceed the cost of tourist class rail, or plane fare, to the extent that such transportation is necessary for the performance of the services hereunder and is authorized by the Ordering

Officer. Such authorization by the Ordering Officer shall be indicated in the order or in some other suitable written form.

NOTE: To the maximum extent practicable without the impairment of the effectiveness of the mission, transportation shall be tourist class. In the event that only first class travel is available, it will be allowed, provided justification therefore is fully documented and warranted.

(7) Private Automobile. The use of privately owned conveyance within the continental United States by the traveler will be reimbursed to the contractor at the mileage rate allowed by Joint Travel Regulations.

Authorization for the use of privately owned conveyance shall be indicated on the order. Distances traveled between points shall be shown in standard highway mileage guides. Any deviations from distance shown in such standard mileage guides shall be explained by the traveler on his expense sheet.

(8) Car Rental. The contractor shall be entitled to reimbursement for car rental, exclusive of mileage charges, as authorized by each order, when the services are required to be performed outside the normal commuting distance from the contractor’s facilities. Car rental for TDY teams will be limited to a rate of one car for every four

(4) persons on TDY at one site.

DURATION OF CONTRACT PERIOD

(a) This contract shall become effective on 01 September 2020 or date of award, whichever is later, and the ordering period shall continue in effect during the period ending 60 months thereafter unless terminated in accordance with other provisions herein. The performance period shall continue in effect during the period ending

31 August 2025 or 60 months after date of award, whichever is later.

(b) Subject to the provisions of the “Limitation of Costs” clause, the Contractor shall not be required to perform any work under this contract beyond the performance period set forth above unless such period is extended in writing by mutual agreement prior to the expiration date specified in the contract; provided however, and notwithstanding the provisions of Clause entitled “Indefinite Quantity” and “Ordering,” that the Contracting Officer may at his election, issue Delivery/task orders beyond the ordering period and require the Contractor to continue to perform work beyond the performance period set forth above until the total estimated number of exams have been expended.

COMMUNICATIONS

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the

Contracting Officer’s. In the event the contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Principal Contracting Officer is:

NAVSUP FLC Norfolk Philadelphia Office

700 Robbins Ave., Bldg. 2B

Philadelphia, PA. 19111-5083

Attn: Regina M. Magee

(215) 697-9633

APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE

(a) The Contracting Officer hereby designates the following individual as Contracting Officer’s Representative(s)

(COR) for this contract:

*TO BE COMPLETED AT AWARD

NAME CODE

MAIL ADDRESS

TELEPHONE NUMBER

(b) In the absence of the COR named above, all responsibilities and functions assigned to the COR shall be the responsibility of the alternate COR acting on behalf of the COR. The Contracting Officer hereby appoints the following individual as the alternate COR:

NAME CODE

MAIL ADDRESS

TELEPHONE NUMBER

(c) The COR will act as the Contracting Officer’s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not an Administrative Contracting Officer and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the contract (or task order), or to direct the accomplishment of effort which goes beyond the scope of the statement of work in the contract (or task order).

(d) It is emphasized that only a Contracting officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government.

When/if, in the opinion of the contractor, an effort outside the existing scope of the contract (or task order) is requested, the contractor shall promptly notify the PCO in writing. No action shall be taken by the contractor under such direction unless the PCO or ACO has issued a contractual change or otherwise resolved the issue.

GOVERNMENT FURNISHED PROPERTY (NAVSUP 5252.245-9401) (JAN 2011)

(a) The Government will furnish the following property to the Contractor for use in performance of this contract in accordance with the following schedule:

PROPERTY * QUANTITY /

UNIT OF

MEASURE

ACQUISITION COST DATE

Laptop Computer TBD TBD TBD

Associated Software TBD TBD TBD

Printer TBD TBD TBD

Recorder TBD TBD TBD

Condition and instructions for physical inspection

*TBD at Task Order Level

Delivery of such property will be made by ________*TBD at Task Order Level_______________

(b) The property will be delivered at Government’s expense at or near _*TBD at Task Order Level ___

(The Contractor is to insert the address, city or town and state in which plant is located; and if rail transportation is specified in paragraph (a) above, the exact location of private siding or public team tract at which rail shipments will be received, as well as the name of the railroad(s)):

(c) Only the property listed above, in the quantity shown, will be furnished by the Government. All other property required for the performance of this contract shall be furnished by the Contractor.

(d) Within 30 days after Government furnished property is determined by the Contractor to be lost, damaged, destroyed, no longer usable, or no longer needed for the performance of the contract, the Contractor shall notify the

Contracting Officer, in writing, thereof.

52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 01 September

2020 through 31 August 2025 or date of award through 60 months thereafter, whichever is later.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the

Schedule.

(End of clause)

ORAL ORDERS (INDEFINITE DELIVERY CONTRACTS) (NAVSUP 5252.216-9402) (JAN 2011)

(a) Oral orders may be placed provided the following conditions are complied with:

(1) No oral order will exceed $150,000.00 or such lesser amount as may be specified elsewhere in the schedule of this contract.

(2) The Contractor will furnish with each shipment a delivery ticket, in triplicate, showing: contract number, order number under the contract, date order was placed, name and title of person placing order, an itemized listing of supplies or services furnished, unit price and extension of each item, and delivery or performance date.

(3) Invoices for supplies or services furnished in response to oral orders will be accompanied with a received copy of each related delivery ticket.

(4) The ordering activity shall designate in writing the names of individuals authorized to place oral orders and will furnish a copy thereof to the Contractor.

(5) Written confirmation of oral orders will be issued as a means of documenting the oral order within 10 working days or oral orders will be confirmed twice a month, in writing, when more than one oral order is consolidated for a single confirmation.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award

Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1:

SUBMISSION OF PROPOSALS (FFP BEST-VALUE/TRADE-OFF)

I. GENERAL

In addition to instructions to offerors contained elsewhere in this solicitation, the following instructions are provided. Initial proposals and any modifications thereto are to be submitted to the Contracting

Office on or before the closing date and time cited elsewhere in the solicitation. All proposals shall be submitted electronically via email as email attachments to the solicitation point of contact, Jacob Segal, at

Jacob.segal@navy.mil. Any other method of delivery (e.g., hard copy, CD, thumb drive, portal, emailed hyperlink, hand-carried, etc.) will not be accepted. Proposals shall be received no later than the DATE and TIME FOR RECEIPT OF PROPOSALS specified elsewhere in the solicitation. Proposals shall comply with the detailed instructions for the format and content of the proposals contained herein;

proposals that do not comply may be considered unacceptable and may render the proposal ineligible for award. All electronic files and versions of proposals shall be submitted in Adobe Acrobat and Microsoft Office Suite (Excel) formats and be in an unlocked and searchable format. The offeror shall be responsible for ensuring that its submissions are virus free.

Offerors shall submit their proposal in two separate e-mail attachments labelled accordingly as follows:

Volume I Non-Price Proposal

Volume II Price Proposal

In addition, offers shall consist of and shall include the following items as part of Volume II:

Solicitation cover sheet with appropriate blocks completed by the offeror.

Solicitation pricing pages completed by the offeror

Acknowledgement of solicitation amendments pursuant to FAR 52.212-1 (if not previously acknowledged).

Representations and Certifications completed by the offeror in accordance with instructions contained elsewhere in this solicitation. If the offeror has completed all of the representations and certifications required by this solicitation in SAM (www.sam.gov) in accordance with FAR 52.204-8 and DFARS

252.204-7007 ALT A, then the offeror should so indicate in their response.

The completion and submission of the above items will constitute an offer (proposal). Offerors shall respond to all requirements of the solicitation document. Offerors are cautioned not to alter the solicitation. Any affirmative exception to the material terms and conditions of the solicitation will render the offer ineligible for award. Alternate proposals are not authorized.

Potential offerors are encouraged to carefully review all solicitation requirements and, if they have questions concerning the solicitation, should submit one consolidated list of questions concerning the solicitation via email to the solicitation point of contact, Jacob Segal, at Jacob.segal@navy.mil NO

LATER THAN 4:00 pm, Philadelphia time, on 15 July 2020. Questions should be submitted as early as feasible prior to the above date and time; questions received later may be answered at the discretion of the

Navy.

In the event any person who is not a bona fide employee of the offeror participated in the creation, formulation, or writing of any portion of the proposal, a certificate to this effect shall be included in the proposal which shall be signed by an officer of the offeror.