N0018919Q0159_2019_Fleet_Week_Hotels_PWS.docx

PERFORMANCE WORK STATEMENT

-CLIN 0001 MANHATTAN

BACKGROUND:

The Commander, Navy Region Mid-Atlantic (CNRMA), Commander, Navy Expeditionary Combat Command (CNECC), Commander, and Navy Reserve Forces Command (CNRFC) require multiple sets of hotel rooms during differing time frames on/around the Memorial Day Weekend in New York City to accommodate NRMA Staff, NECC Security forces, and Navy Reservist personnel in support of Fleet Week 2019. Due to the unique nature of the Navy's duties and responsibilities during Fleet Week 2019, hotel accommodations from specific hotels strategically located within each Navy group's immediate work area is required within the greater Manhattan area.

SCOPE:

The hotel facilities and lodging accommodations for this requirement include a total estimate of 1,138 room nights (see Paragraph 2 below for room night breakdown per SUBCLIN). The requirements include multiple rooms (singles and doubles) on multiple dates, and shall be utilized by US Navy personnel in the performance of their official duties in support of Fleet Week 2019 in Manhattan, NY.

1. Definitions:

A designated "Single Room" shall have only one official guest (regardless of the number of beds within the room) and the rooms marked "Double Room" shall have at least two (2) double beds and shall be occupied/shared by two Navy personnel. Dates and number of rooms can be found on the Specifications Section two (2).

2. Number of Rooms and Date Range Required:

-SUBCLIN 0001 (CNRMA NAVY STAFF MANHATTAN)

MULTIPLE PERIODS BETWEEN 16 MAY 2019 AND 30 MAY 2019 FOR US NAVY STAFF PERSONNEL

TOTAL SINGLE ROOMS: 45

TOTAL SINGLE ROOM NIGHTS: 441

TOTAL DOUBLE ROOMS: 31

TOTAL DOUBLE ROOM NIGHTS: 262

CNRMA GRAND TOTAL HOTEL ROOM NIGHTS: 703 HOTEL ROOM NIGHTS

-SUBCLIN 0002 (CNECC PERSONNEL MANHATTAN)

MULTIPLE PERIODS BETWEEN 20 MAY 2019 TO 29 MAY 2019 FOR US NAVY SECURITY PERSONNEL

TOTAL SINGLE ROOMS: 4

TOTAL SINGLE ROOM NIGHTS: 6

TOTAL DOUBLE ROOMS: 20

TOTAL DOUBLE ROOM NIGHTS: 30

CNECC GRAND TOTAL ROOM NIGHTS: 36 HOTEL ROOM NIGHTS

-SUBCLIN 0003 (CNRFC RESERVES MANHATTAN)

MULTIPLE PERIODS BETWEEN 16 MAY 2019 AND 29 MAY 2019 FOR US NAVY RESERVES PERSONNEL FORCES

TOTAL SINGLE ROOMS: 27

TOTAL SINGLE ROOM NIGHTS: 168

TOTAL DOUBLE ROOMS: 41

TOTAL DOUBLE ROOM NIGHTS: 231

CNRFC GRAND TOTAL ROOM NIGHTS: 399 HOTEL ROOM NIGHTS

-SUBCLIN 0004 (HOTEL PARKING SPOTS)

A MINIMUM OF TWENTY (20) HOTEL PARKING SPOTS PROVIDED FOR THE DURATION OF THE HOTEL STAY.

TOTAL PARKING SPOTS: 20

HOTEL ROOM BREAKDOWN

3. Hotel Facility Requirements:

The hotel shall be available to all, regardless of race, creed, national origin or gender. Facilities shall be handicapped accessible. Additionally, the "double rooms" (2 beds in each room) shall be large enough to accommodate two (2) Navy Personnel plus their corresponding personal effects and gear. Each bed shall have a firm mattress with box springs, mattress pad or cover, two pillows (pillows shall be at least six inches thick to provide proper support) and pillow cases, two sheets, one blanket, and one bedspread.

The hotel rooms to be quoted shall be “smoke-free” unless specifically requested by the occupant to be “smoke-friendly” upon check-in. These requests shall be accommodated only if smoke-friendly rooms are available at no additional cost to the government.

The hotel shall be located within these specific Mid-town and Downtown Manhattan area boundaries: South of 58th Street; West of 5th Avenue, and North of 15th Street (within the Navy’s immediate area of operations (711 12th Ave, New York, New York 10019) for Fleet Week 2019). This strategic location shall enable Navy personnel to commute a maximum travel time of under 20 minutes without traffic (and/or bridges and/or tunnels). The hotel shall be located within proximity of establishments (restaurants, coffee shops, deli shops, etc.) offering a wide variety of convenient places to buy food, water, and other personal necessities without the burden of a prolonged or costly commute within Manhattan.

The hotel shall provide for a convenient staging area for US Navy personnel gear and equipment during check-in and out for all weather conditions.

The hotel shall have a front desk which is staffed 24 hours a day. During the entire duration that Navy personnel will be guests at a specific hotel facility, the hotel shall designate a dedicated person on-site to coordinate hotel room reservations, cancellations, early dismissals, etc. with the designated Government Point of Contact.

Hotel rooms shall be provided with individual room-controlled heating/air conditioning units with the necessary ventilation to maintain room comfort.

The government reserves the right to consider awarding a contract for hotel rooms to multiple contractors or in bulk to one contractor.

4. Additional Rooms:

Additional rooms, (10 singles and 10 doubles) shall be provided by the contractor at any time during the period of performance) at the rates identified in SUBCLINs 0001AA-0001AB when requested by the Contracting Officer, subject to room availability.

5. Cancellation:

The US Navy reserves the right to cancel up to 20% of rooms contracted at no cost provided that the cancellation is communicated only by the Contracting Officer to Contractor/Hotel Sales Manager and/or designated representative at least 24 hours prior to the designated occupancy date. In the event such cancellations take place, contractors shall itemize cancellation fees for each CLIN/SUBCLIN (0001AA-0001AB).

5.1. No Show (Check-In); Early Dismissal (Check-Out):

Participating hotels shall provide with their proposals, the “No-Show (check-in) and Early Dismissal (check-out)” policies applicable for the 2019 NYC Fleet Week hotel requirements. Due to various Fleet Week events at different periods within the timeframe hotel rooms are required, Navy civilian and military personnel may be required to either check-in late, check-out (Early Dismissal), or “No-Show” to accommodate operational schedules throughout the described Manhattan boundaries included above. The US Navy will incur no charges for Early Dismissals (early check-out) since Navy personnel will be checking-out at the hotel front desk prior to their departure.

6. Internet:

All rooms shall include internet access at no additional charge.

7. Parking:

Hotel shall specify if parking is available at the hotels facilities or in the surrounding area to ensure the government can make parking arrangements. Hotel will include 20 parking spots for vehicles in contracted hotel pricing. Parking (cost and location in relation to the hotel) must be detailed in the proposal.

8. Transportation:

Hotel shall specify if transportation / shuttle service is available at the hotel facilities and state whether the shuttle is on demand or if it follows a schedule.

9. Hotel Security Requirements:

The hotel will provide a safe environment for all Government personnel and will make any reasonable accommodation to facilitate safety. The Government reserves the right to utilize any and all resources available, including the recommendations from NCIS in its award decision.

10. Hotel Safety Requirements:

To be eligible for award, the hotel must be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.), and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm. Offers proposing facilities that are not listed will be rejected as non-responsive. In addition, the facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.).

11. Hotel Health Requirement:

Hotel must also follow the New York City Department of Health guidelines for prevention, detection, and elimination of bed bugs in hotels found at http://www.nyc.gov/html/doh/html/vector/vector-faq1.shtml, as well as other pertinent federal, state, and local laws.

12. Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) Requirement:

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the services via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

-CLIN 0001: BROOKLYN

BACKGROUND:

The Commander, Navy Region Mid-Atlantic (CNRMA), Commander, Navy Expeditionary Combat Command (CNECC), Commander, Navy Reserve Forces Command (CNRFC), and Commander, Carrier Strike Group TEN (CCSG-10) require multiple sets of hotel rooms during differing time frames on/around the Memorial Day Weekend in New York City to accommodate NRMA Staff, NECC Security forces, Navy Reservist and CSG-10 personnel in support of Fleet Week 2019. Due to the unique nature of the Navy's duties and responsibilities during Fleet Week 2019, hotel accommodations from specific hotels strategically located within each Navy group's immediate work area is required within the greater Brooklyn area.

SCOPE:

The hotel facilities and lodging accommodations for this requirement include a total estimate of 616 room nights (see Paragraph 2 below for room night breakdown per SUBCLIN). The requirements include multiple rooms (singles and doubles) on multiple dates, and shall be utilized by US Navy personnel in the performance of their official duties in support of Fleet Week 2019 in Brooklyn, NY.

1. Definitions:

A designated "Single Room" shall have only one official guest (regardless of the number of beds within the room) and the rooms marked "Double Room" shall have at least two (2) double beds and shall be occupied/shared by two Navy personnel. Dates and number of rooms can be found on the Specifications Section two (2).

2. Number of Rooms and Date Range Required:

-SUBCLIN 0001 (CNRMA NAVY STAFF BROOKLYN)

MULTIPLE PERIODS BETWEEN 17 MAY 2019 AND 29 MAY 2019 FOR US NAVY STAFF PERSONNEL

TOTAL SINGLE ROOMS: 1

TOTAL SINGLE ROOM NIGHTS: 12

TOTAL DOUBLE ROOMS: 0

TOTAL DOUBLE ROOM NIGHTS: 0

CNRMA GRAND TOTAL ROOM NIGHTS: 12 HOTEL ROOM NIGHTS

-SUBCLIN 0002 (CNECC PERSONNEL BROOKLYN)

MULTIPLE PERIODS BETWEEN 20 MAY 2019 AND 28 MAY 2019 FOR US NAVY SECURITY PERSONNEL

TOTAL SINGLE ROOMS: 5

TOTAL SINGLE ROOM NIGHTS: 40

TOTAL DOUBLE ROOMS: 19

TOTAL DOUBLE ROOM NIGHTS: 152

CNECC GRAND TOTAL ROOM NIGHTS: 192 HOTEL ROOM NIGHTS

-SUBCLIN 0003 (CNRFC RESERVES BROOKLYN)

MULTIPLE PERIODS BETWEEN 19 MAY 2019 TO 29 MAY 2019 FOR US NAVY RESERVES PERSONNEL

TOTAL SINGLE ROOMS: 19

TOTAL SINGLE ROOM NIGHTS: 154

TOTAL DOUBLE ROOMS: 34

TOTAL DOUBLE ROOM NIGHTS: 237

CNRFC GRAND TOTAL ROOM NIGHTS: 391 HOTEL ROOM NIGHTS

-SUBCLIN 0004 (CCSG-10 PERSONNEL BROOKLYN)

MULTIPLE PERIODS BETWEEN 21 MAY 2019 AND 28 MAY 2019 FOR US NAVY PERSONNEL

TOTAL SINGLE ROOMS: 3

TOTAL SINGLE ROOM NIGHTS: 21

TOTAL DOUBLE ROOMS: 0

TOTAL DOUBLE ROOM NIGHTS: 0

CCSG-10 GRAND TOTAL ROOM NIGHTS: 21 HOTEL ROOM NIGHTS

-SUBCLIN 0005 (HOTEL PARKING SPOTS)

A MINIMUM OF TWENTY (20) HOTEL PARKING SPOTS PROVIDED FOR THE DURATION OF THE HOTEL STAY.

TOTAL PARKING SPOTS: 20

HOTEL ROOM BREAKDOWN

The hotel shall be available to all, regardless of race, creed, national origin or gender. Facilities shall be handicapped accessible. Additionally, the "double rooms" (2 beds in each room) shall be large enough to accommodate two (2) Navy Personnel plus their corresponding personal effects and gear. Each bed shall have a firm mattress with box springs, mattress pad or cover, two pillows (pillows shall be at least six inches thick to provide proper support) and pillow cases, two sheets, one blanket, and one bedspread.

The hotel rooms to be quoted shall be “smoke-free” unless specifically requested by the occupant to be “smoke-friendly” upon check-in. These requests shall be accommodated only if smoke-friendly rooms are available at no additional cost to the government.

The hotel shall be located within 5 miles of Brooklyn Cruise Terminal (72 Bowne St, Brooklyn NY 11231). This strategic location shall enable Navy personnel to commute a maximum travel time of under 20 minutes without traffic (and/or bridges and/or tunnels). The hotel shall be located within proximity of establishments (restaurants, coffee shops, deli shops, etc.) offering a wide variety of convenient places to buy food, water, and other personal necessities without the burden of a prolonged or costly commute within Brooklyn.

The hotel shall provide for a convenient staging area for US Navy personnel gear and equipment during check-in and out for all weather conditions.

The hotel shall have a front desk which is staffed 24 hours a day. During the entire duration that Navy personnel will be guests at a specific hotel facility, the hotel shall designate a dedicated person on-site to coordinate hotel room reservations, cancellations, early dismissals, etc. with the designated Government Point of Contact.

Hotel rooms shall be provided with individual room-controlled heating/air conditioning units with the necessary ventilation to maintain room comfort.

The government reserves the right to consider awarding a contract for hotel rooms to multiple contractors or in bulk to one contractor.

4. Additional Rooms:

Additional rooms, (10 singles and 10 doubles) shall be provided by the contractor at any time during the period of performance) at the rates identified in SUBCLINs 0001AA-0001AB when requested by the Contracting Officer, subject to room availability.

5. Cancellation:

The US Navy reserves the right to cancel up to 20% of rooms contracted at no cost provided that the cancellation is communicated only by the Contracting Officer to Contractor/Hotel Sales Manager and/or designated representative at least 24 hours prior to the designated occupancy date. In the event such cancellations take place, contractors shall itemize cancellation fees for each CLIN/SUBCLIN (0001AA-0001AB).

5.1. No Show (Check-In); Early Dismissal (Check-Out):

Participating hotels shall provide with their proposals, the “No-Show (check-in) and Early Dismissal (check-out)” policies applicable for the 2019 NYC Fleet Week hotel requirements. Due to various Fleet Week events at different periods within the timeframe hotel rooms are required, Navy civilian and military personnel may be required to either check-in late, check-out (Early Dismissal), or “No-Show” to accommodate operational schedules throughout the described Brooklyn boundaries included above. The US Navy will incur no charges for Early Dismissals (early check-out) since Navy personnel will be checking-out at the hotel front desk prior to their departure.

6. Internet:

All rooms shall include internet access at no additional charge.

7. Parking:

Hotel shall specify if parking is available at the hotels facilities or in the surrounding area to ensure the government can make parking arrangements. Hotel will include 20 parking spots for vehicles in contracted hotel pricing. Parking (cost and location in relation to the hotel) must be detailed in the proposal.

8. Transportation:

Hotel shall specify if transportation / shuttle service is available at the hotel facilities and state whether the shuttle is on demand or if it follows a schedule.

9. Hotel Security Requirements:

The hotel will provide a safe environment for all Government personnel and will make any reasonable accommodation to facilitate safety. The Government reserves the right to utilize any and all resources available, including the recommendations from NCIS in its award decision.

10. Hotel Safety Requirements:

To be eligible for award, the hotel must be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.), and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm. Offers proposing facilities that are not listed will be rejected as non-responsive. In addition, the facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.).

11. Hotel Health Requirement:

Hotel must also follow the New York City Department of Health guidelines for prevention, detection, and elimination of bed bugs in hotels found at http://www.nyc.gov/html/doh/html/vector/vector-faq1.shtml, as well as other pertinent federal, state, and local laws.

12. Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) Requirement:

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the services via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

-CLIN 0003: STATEN ISLAND

BACKGROUND:

The Commander, Navy Region Mid-Atlantic (CNRMA), Commander, Navy Expeditionary Combat Command (CNECC), Commander, Navy Reserve Forces Command (CNRFC), Commander, Carrier Strike Group TEN (CCSG-10) and Commander, Naval Meteorology and Oceanography Command (CNMOC) require multiple sets of hotel rooms during differing time frames on/around the Memorial Day Weekend in New York City to accommodate NRMA Staff, NECC Security forces, Navy Reservist, CSG-10 and NOAA personnel in support of Fleet Week 2019. Due to the unique nature of the Navy's duties and responsibilities during Fleet Week 2019, hotel accommodations from specific hotels strategically located within each Navy group's immediate work area is required within the greater Staten Island area.

SCOPE:

The hotel facilities and lodging accommodations for this requirement include a total estimate of 654 room nights (see Paragraph 2 below for room night breakdown per SUBCLIN). The requirements include multiple rooms (singles and doubles) on multiple dates, and shall be utilized by US Navy personnel in the performance of their official duties in support of Staten Island, NY.

1. Definitions:

A designated "Single Room" shall have only one official guest (regardless of the number of beds within the room) and the rooms marked "Double Room" shall have at least two (2) double beds and shall be occupied/shared by two Navy personnel. Dates and number of rooms can be found on the Specifications Section two (2).

2. Number of Rooms and Date Range Required:

-SUBCLIN 0001 (CNRMA NAVY STAFF STATEN ISLAND)

MULTIPLE PERIODS BETWEEN 17 MAY 2019 AND 29 MAY 2019 FOR US NAVY STAFF PERSONNEL

TOTAL SINGLE ROOMS: 1

TOTAL SINGLE ROOM NIGHTS: 12

TOTAL DOUBLE ROOMS: 0

TOTAL DOUBLE ROOM NIGHTS: 0

CNRMA GRAND TOTAL ROOM NIGHTS: 12 HOTEL ROOM NIGHTS

-SUBCLIN 0002 (CNECC PERSONNEL STATEN ISLAND)

MULTIPLE PERIODS BETWEEN 20 MAY 2019 AND 28 MAY 2019 FOR US NAVY SECURITY PERSONNEL

TOTAL SINGLE ROOMS: 1

TOTAL SINGLE ROOM NIGHTS: 8

TOTAL DOUBLE ROOMS: 1

TOTAL DOUBLE ROOM NIGHTS: 8

CNECC GRAND TOTAL ROOM NIGHTS: 16 HOTEL ROOM NIGHTS

-SUBCLIN 0003 (CNRFC RESERVES STATEN ISLAND)

MULTIPLE PERIODS BETWEEN 19 MAY 2019 TO 29 MAY 2019 FOR US NAVY RESERVES PERSONNEL

TOTAL SINGLE ROOMS: 19

TOTAL SINGLE ROOM NIGHTS: 154

TOTAL DOUBLE ROOMS: 34

TOTAL DOUBLE ROOM NIGHTS: 277

CNRFC GRAND TOTAL ROOM NIGHTS: 431 HOTEL ROOM NIGHTS

-SUBCLIN 0004 (CCSG-10 PERSONNEL STATEN ISLAND)

MULTIPLE PERIODS BETWEEN 21 MAY 2019 AND 28 MAY 2019 FOR US NAVY PERSONNEL

TOTAL SINGLE ROOMS: 5

TOTAL SINGLE ROOM NIGHTS: 35

TOTAL DOUBLE ROOMS: 0

TOTAL DOUBLE ROOM NIGHTS: 0

CCSG-10 GRAND TOTAL ROOM NIGHTS: 35 HOTEL ROOM NIGHTS

-SUBCLIN 0005 (CNOOC PERSONNEL STATEN ISLAND)

MULTIPLE PERIODS BETWEEN 21 MAY 2019 AND 28 MAY 2019 FOR US NAVY PERSONNEL

TOTAL SINGLE ROOMS: 20

TOTAL SINGLE ROOM NIGHTS: 139

TOTAL DOUBLE ROOMS: 3

TOTAL DOUBLE ROOM NIGHTS: 21

CNOOC GRAND TOTAL ROOM NIGHTS: 159 HOTEL ROOM NIGHTS

-SUBCLIN 0006 (HOTEL PARKING SPOTS)

A MINIMUM OF TWENTY (20) HOTEL PARKING SPOTS PROVIDED FOR THE DURATION OF THE HOTEL STAY.

TOTAL PARKING SPOTS: 20

HOTEL ROOM BREAKDOWN

The hotel shall be available to all, regardless of race, creed, national origin or gender. Facilities shall be handicapped accessible. Additionally, the "double rooms" (2 beds in each room) shall be large enough to accommodate two (2) Navy Personnel plus their corresponding personal effects and gear. Each bed shall have a firm mattress with box springs, mattress pad or cover, two pillows (pillows shall be at least six inches thick to provide proper support) and pillow cases, two sheets, one blanket, and one bedspread.

The hotel rooms to be quoted shall be “smoke-free” unless specifically requested by the occupant to be “smoke-friendly” upon check-in. These requests shall be accommodated only if smoke-friendly rooms are available at no additional cost to the government.

The hotel shall be located within 12 miles of the Navy’s personnel work-site located in Staten Island, New York (305 Front St, Staten Island, NY 10304). This strategic location shall enable Navy personnel to commute a maximum travel time of under 20 minutes without traffic (and/or bridges and/or tunnels). The hotel shall be located within proximity of establishments (restaurants, coffee shops, deli shops, etc.) offering a wide variety of convenient places to buy food, water, and other personal necessities without the burden of a prolonged or costly commute within Staten Island.

The hotel shall provide for a convenient staging area for US Navy personnel gear and equipment during check-in and out for all weather conditions.

The hotel shall have a front desk which is staffed 24 hours a day. During the entire duration that Navy personnel will be guests at a specific hotel facility, the hotel shall designate a dedicated person on-site to coordinate hotel room reservations, cancellations, early dismissals, etc. with the designated Government Point of Contact.

Hotel rooms shall be provided with individual room-controlled heating/air conditioning units with the necessary ventilation to maintain room comfort.

The government reserves the right to consider awarding a contract for hotel rooms to multiple contractors or in bulk to one contractor.

4. Additional Rooms:

Additional rooms, (10 singles and 10 doubles) shall be provided by the contractor at any time during the period of performance) at the rates identified in SUBCLINs 0001AA-0001AB when requested by the Contracting Officer, subject to room availability.

5. Cancellation:

The US Navy reserves the right to cancel up to 20% of rooms contracted at no cost provided that the cancellation is communicated only by the Contracting Officer to Contractor/Hotel Sales Manager and/or designated representative at least 24 hours prior to the designated occupancy date. In the event such cancellations take place, contractors shall itemize cancellation fees for each CLIN/SUBCLIN (0001AA-0001AB).

5.1. No Show (Check-In); Early Dismissal (Check-Out):

Participating hotels shall provide with their proposals, the “No-Show (check-in) and Early Dismissal (check-out)” policies applicable for the 2019 NYC Fleet Week hotel requirements. Due to various Fleet Week events at different periods within the timeframe hotel rooms are required, Navy civilian and military personnel may be required to either check-in late, check-out (Early Dismissal), or “No-Show” to accommodate operational schedules throughout the described Staten Island boundaries included above. The US Navy will incur no charges for Early Dismissals (early check-out) since Navy personnel will be checking-out at the hotel front desk prior to their departure.

6. Internet:

All rooms shall include internet access at no additional charge.

7. Parking:

Hotel shall specify if parking is available at the hotels facilities or in the surrounding area to ensure the government can make parking arrangements. Hotel will include 20 parking spots for vehicles in contracted hotel pricing. Parking (cost and location in relation to the hotel) must be detailed in the proposal.

8. Transportation:

Hotel shall specify if transportation / shuttle service is available at the hotel facilities and state whether the shuttle is on demand or if it follows a schedule.

9. Hotel Security Requirements:

The hotel will provide a safe environment for all Government personnel and will make any reasonable accommodation to facilitate safety. The Government reserves the right to utilize any and all resources available, including the recommendations from NCIS in its award decision.

10. Hotel Safety Requirements:

To be eligible for award, the hotel must be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.), and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm. Offers proposing facilities that are not listed will be rejected as non-responsive. In addition, the facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.).

11. Hotel Health Requirement:

Hotel must also follow the New York City Department of Health guidelines for prevention, detection, and elimination of bed bugs in hotels found at http://www.nyc.gov/html/doh/html/vector/vector-faq1.shtml, as well as other pertinent federal, state, and local laws.

12. Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) Requirement:

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the services via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

-CLIN 0004: KINGS POINT / UNITED STATES MERCHANT MARINE ACADEMY

BACKGROUND:

The Commander, Navy Expeditionary Combat Command (CNECC) and Commander, Navy Reserve Forces Command (CNRFC) require multiple sets of hotel rooms during differing time frames on/around the Memorial Day Weekend in New York City to accommodate NECC Security forces and Navy Reservists in support of Fleet Week 2019. Due to the unique nature of the Navy's duties and responsibilities during Fleet Week 2019, hotel accommodations from specific hotels strategically located within each Navy group's immediate work area is required within the greater Kings Point area.

SCOPE:

The hotel facilities and lodging accommodations for this requirement include a total estimate of 96 room nights (see Paragraph 2 below for room night breakdown per SUBCLIN). The requirements include multiple rooms (singles and doubles) on multiple dates, and shall be utilized by US Navy personnel in the performance of their official duties in support of the U.S. Merchant Marine Academy.

1. Definitions:

A designated "Single Room" shall have only one official guest (regardless of the number of beds within the room) and the rooms marked "Double Room" shall have at least two (2) each double beds and shall be occupied/shared by two Navy personnel. Dates and number of rooms can be found on the Specifications Section two (2).

2. Number of Rooms and Date Range Required:

-SUBCLIN 0001 (CNECC PERSONNEL KINGS POINT)

MULTIPLE PERIODS BETWEEN 20 MAY 2019 AND 28 MAY 2019 FOR US NAVY SECURITY PERSONNEL

TOTAL SINGLE ROOMS: 0

TOTAL SINGLE ROOM NIGHTS: 0

TOTAL DOUBLE ROOMS: 2

TOTAL DOUBLE ROOM NIGHTS: 16

CNECC GRAND TOTAL ROOM NIGHTS: 16 HOTEL ROOM NIGHTS

-SUBCLIN 0002 (CNRFC RESERVES KINGS POINT)

MULTIPLE PERIODS BETWEEN 20 MAY 2019 TO 28 MAY 2019 FOR US NAVY RESERVES PERSONNEL

TOTAL SINGLE ROOMS: 4

TOTAL SINGLE ROOM NIGHTS: 32

TOTAL DOUBLE ROOMS: 6

TOTAL DOUBLE ROOM NIGHTS: 48

CNRFC GRAND TOTAL ROOM NIGHTS: 80 HOTEL ROOM NIGHTS

-SUBCLIN 0003 (HOTEL PARKING SPOTS)

A MINIMUM OF TEN (10) HOTEL PARKING SPOTS PROVIDED FOR THE DURATION OF THE HOTEL STAY.

TOTAL PARKING SPOTS: 10

HOTEL ROOM BREAKDOWN

The hotel shall be available to all, regardless of race, creed, national origin or gender. Facilities shall be handicapped accessible. Additionally, the "double rooms" (2 beds in each room) shall be large enough to accommodate two (2) Navy Personnel plus their corresponding personal effects and gear. Each bed shall have a firm mattress with box springs, mattress pad or cover, two pillows (pillows shall be at least six inches thick to provide proper support) and pillow cases, two sheets, one blanket, and one bedspread.

The hotel rooms to be quoted shall be “smoke-free” unless specifically requested by the occupant to be “smoke-friendly” upon check-in. These requests shall be accommodated only if smoke-friendly rooms are available at no additional cost to the government.

The hotel shall be located within 12 miles of the Navy’s personnel work-site located in Kings Point, New York (300 Steamboat Ave., Kings Point, NY 11024). This strategic location shall enable Navy personnel to commute a maximum travel time of under 20 minutes without traffic (and/or bridges and/or tunnels). The hotel shall be located within proximity of establishments (restaurants, coffee shops, deli shops, etc.) offering a wide variety of convenient places to buy food, water, and other personal necessities without the burden of a prolonged or costly commute within Kings Point.

The hotel shall provide for a convenient staging area for US Navy personnel gear and equipment during check-in and out for all weather conditions.

The hotel shall have a front desk which is staffed 24 hours a day. During the entire duration that Navy personnel will be guests at a specific hotel facility, the hotel shall designate a dedicated person on-site to coordinate hotel room reservations, cancellations, early dismissals, etc. with the designated Government Point of Contact.

Hotel rooms shall be provided with individual room-controlled heating/air conditioning units with the necessary ventilation to maintain room comfort.

The government reserves the right to consider awarding a contract for hotel rooms to multiple contractors or in bulk to one contractor.

4. Additional Rooms:

Additional rooms, (10 singles and 10 doubles) shall be provided by the contractor at any time during the period of performance) at the rates identified in SUBCLINs 0001AA-0001AB when requested by the Contracting Officer, subject to room availability.

5. Cancellation:

The US Navy reserves the right to cancel up to 20% of rooms contracted at no cost provided that the cancellation is communicated only by the Contracting Officer to Contractor/Hotel Sales Manager and/or designated representative at least 24 hours prior to the designated occupancy date. In the event such cancellations take place, contractors shall itemize cancellation fees for each CLIN/SUBCLIN (0001AA-0001AB).

5.1. No Show (Check-In); Early Dismissal (Check-Out):

Participating hotels shall provide with their proposals, the “No-Show (check-in) and Early Dismissal (check-out)” policies applicable for the 2019 NYC Fleet Week hotel requirements. Due to various Fleet Week events at different periods within the timeframe hotel rooms are required, Navy civilian and military personnel may be required to either check-in late, check-out (Early Dismissal), or “No-Show” to accommodate operational schedules throughout the described Kings Point boundaries included above. The US Navy will incur no charges for Early Dismissals (early check-out) since Navy personnel will be checking-out at the hotel front desk prior to their departure.

6. Internet:

All rooms shall include internet access at no additional charge.

7. Parking:

Hotel shall specify if parking is available at the hotels facilities or in the surrounding area to ensure the government can make parking arrangements. Hotel will include 10 parking spots for vehicles in contracted hotel pricing. Parking (cost and location in relation to the hotel) must be detailed in the proposal.

8. Transportation:

Hotel shall specify if transportation / shuttle service is available at the hotel facilities and state whether the shuttle is on demand or if it follows a schedule.

9. Hotel Security Requirements:

The hotel will provide a safe environment for all Government personnel and will make any reasonable accommodation to facilitate safety. The Government reserves the right to utilize any and all resources available, including the recommendations from NCIS in its award decision.

10. Hotel Safety Requirements:

To be eligible for award, the hotel must be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.), and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm. Offers proposing facilities that are not listed will be rejected as non-responsive. In addition, the facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.).

11. Hotel Health Requirement:

Hotel must also follow the New York City Department of Health guidelines for prevention, detection, and elimination of bed bugs in hotels found at http://www.nyc.gov/html/doh/html/vector/vector-faq1.shtml, as well as other pertinent federal, state, and local laws.

12. Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) Requirement:

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the services via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.