N00183-16-T-0176.docx

N00183-16-T-0176

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

VENDOR TO COMPLETE THE FOLLOWING:

TIN: CAGE: DUNS:

Vendor Point of Contact: Email:

Vendor Phone: Fax:

Naval Medical Center Portsmouth Points of Contact:

Name: Shannon Caldow Phone: 757-953-5056 Fax: 757-953-5006 E-Mail: shannon.m.caldow.civ@mail.mil

Payment in Arrears (Check One): Monthly Quarterly Semi-Annually Annually *Please ensure that quoted price matches the choice above

Note: Vendor will be required to provide billing electronically via the WAWF Electronic Invoicing Method per Section G of this RFQ. For additional information, a review of the following web sites may be required: Websites: https://wawf.eb.mil http://wawftraining Email: usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

Vendor to reference Request for Quotation (RFQ) Number N00183-16-T-0176 on all correspondence relating to this RFQ.

PROMPT PAYMENT: For Prompt Payment Act purposes, this contract is:

Subject to the 7-calendar day constructive acceptance period. This contract is subject to the Availability of funds clause 52.232-18 listed in full text in the Clause section of this contract.

Government will make an award based on an “All or None” evaluation and/or based on the “Best Value” proposed for this requirement in terms of technical capabilities/approach, price, and past performance. Vendor must provide all of the above to be considered a “responsive vendor”. The solicitation and contract award is in accordance with FAR part 13.

Quote Evaluation factors will be rated as follows:

Technical capabilities/technical approach = 50%

· Vendor to provide technical capabilities statement/technical approach for completing the services per the statement of Work (see Section C) Price evaluation = 25%

· Vendor to provide a published price list (not a GSA contract price list) or two invoices for the same or similar services upon Government request.

Past Performance = 25%

· Vendor to provide a minimum of three (3) references for similar services provided during the past 24 months

Section B - Supplies or Services and Prices

Maintenance Service Agreement

FFP

Temp Trak Wireless Remote Refrigeration Monitoring System in accordance with Section C of this document.

Locations: Pharmacy (various) NMCP, Boone Clinic, Oceana Clinic, Sewells Clinic, Scott Center Annex, Tricare Prime Clinic Chesapeake, Tricare Virginia Beach Clinic, Yorktown Clinic, Dam Neck Clinic, Northwest/Elizabeth City Clinic

Period of Performance: 01 Oct 2016 - 30 Sept 2017 FOB: Destination

MILSTRIP: N0018317RQPH012

PURCHASE REQUEST NUMBER: N0018317RQPH012

NET AMT

Maintenance Service Agreement

Temp Trak Wireless Remote Refrigeration Monitoring System in accordance with Section C of this document.

Location: BioSkills Cadaver Lab/Simulation Center

Period of Performance: 01 Oct 2016 - 30 Sept 2017 FOB: Destination

MILSTRIP: N0018317RQBT003

PURCHASE REQUEST NUMBER: N0018317RQBT003

NET AMT

Maintenance Service Agreement

Temp Trak Wireless Remote Refrigeration Monitoring System in accordance with Section C of this document.

Location: immunization (various) Allergy Clinic, Boone Clinic, Dam Neck Clinic, NMCP Clinic, NNSY Clinic, Northwest Clinic, Oceana, Pediatrics Clinic, Tricare Prime Clinic Chesapeake, Tricare Prime Clinic Virginia Beach, Yorktown

Locations: Laboratory (various) Boone Lab, Dam Neck Lab, Sewells Lab, Tricare Prime Virginia Beach, Period of Performance: 01 Oct 2016 - 30 Sept 2017 FOB: Destination

MILSTRIP: N0018317RQCH001

PURCHASE REQUEST NUMBER: N0018317RQCH001

NET AMT

Maintenance Service Agreement

Temp Trak Wireless Remote Refrigeration Monitoring System in accordance with Section C of this document.

Location: Galley/Nutrition Department

Period of Performance: 01 Oct 2016 - 30 Sept 2017 FOB: Destination

MILSTRIP: N0018317RQFS105

PURCHASE REQUEST NUMBER: N0018317RQFS105

NET AMT

FFP

Temp Trak Wireless Remote Refrigeration Monitoring System in accordance with Section C of this document.

Locations: Pharmacy (various) NMCP, Boone Clinic, Oceana Clinic, Sewells Clinic, Scott Center Annex, Tricare Prime Clinic Chesapeake, Tricare Virginia Beach Clinic, Yorktown Clinic, Dam Neck Clinic, Northwest/Elizabeth City Clinic

Period of Performance: 01 Oct 2017 - 30 Sept 2018 FOB: Destination

NET AMT

FFP

Temp Trak Wireless Remote Refrigeration Monitoring System in accordance with Section C of this document.

Location: BioSkills Cadaver Lab/Simulation Center

NET AMT

FFP

Temp Trak Wireless Remote Refrigeration Monitoring System in accordance with Section C of this document.

Location: immunization (various) Allergy Clinic, Boone Clinic, Dam Neck Clinic, NMCP Clinic, NNSY Clinic, Northwest Clinic, Oceana, Pediatrics Clinic, Tricare Prime Clinic Chesapeake, Tricare Prime Clinic Virginia Beach, Yorktown

Locations: Laboratory (various) Boone Lab, Dam Neck Lab, Sewells Lab, Tricare Prime Virginia Beach, NET AMT

FFP

Temp Trak Wireless Remote Refrigeration Monitoring System in accordance with Section C of this document.

Location: Galley/Nutrition Department

Period of Performance: 01 Oct 2016 - 30 Sept 2017

NET AMT

Section C - Descriptions and Specifications

SUP 5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive - 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-Ni therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor".

The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command' s Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor's Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

* SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

* Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

* Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command's Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command's Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command's Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor's Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

* Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

* Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor's Security Representative must submit for all employees each of the following:

* SF-85 Questionnaire for Non-Sensitive Positions

* Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

* Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Base Access (NMCP)

Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Vendors visiting Naval Medical Center Portsmouth (NMCP) may obtain daily passes directly from Naval Station Norfolk (NSN) Pass and ID office, located at NSN (Bldg CD-9), 9040 Hampton Blvd, Norfolk, Virginia, 23505, by submitting identification credentials for verification and undergoing a criminal screening/ background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through one of the designated independent contractor NCACS service providers. Credentials will be issued every five years and access privileges will be reviewed / renewed on an annual basis. The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at http://cnic.navy.mil/CNIC_HQ_Site/index.htm.

COMMON ACCESS CARD REQUIREMENT

Any contractor or vendor providing support or services to the Naval Hospital Camp Lejeune (NHCL) shall comply with the Department of Defense Information Assurance policy DOD Instruction 8500.2 and all follow-on guidance and policies prior to the start of the contract (Oct 1, 2009) to ensure no break in services.

The contractor shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who (1) Require logical access to Department of Defense computer networks and systems in either: (i) the unclassified environment; or (ii) the classified environment where authorized by governing security directives; and (2) A criminal background investigation is required prior to obtaining a CAC card according to the IT-Level that the contractor personnel are requesting in accordance with DoD 5200.2-R DoD Personnel Security Program.

Any vendor requesting to connect equipment to the NHCL Network for remote access, monitoring, or for any network connectivity, must have an Interim Authority to Operate (IATO), Authority to Operate (ATO) or Platform Specific IT (PIT) approval and must be CAC enabled in order to operate on the Department of the Navy Network in writing by the Navy Operational Designated Approval Authority (ODAA). All systems requiring interfaces with established MHS systems must have advanced approval from MHS. All system specifications and requirements must be approved in advance for technical review by the sponsoring government agent.

All contractor systems that will communicate with DoD systems will interconnect through the established DISA/MHS B2B Gateway, or through approved Ports, Protocols and Services in accordance with the Navy's Unclassified Trusted Network Protection Policy (UTNpp). For all Web applications, contractors will connect to a DISA-established Web Demilitarized Zone (DMZ). Contractor personnel must complete Standard Form SF85P (Questionnaire for Public Trust Positions) and submit to the U.S. Office of Personnel Management (OPM) to gain a "letter of trustworthiness". Contractor personnel must complete and submit DoD Form 2875 (System Authorization Access Request) to the sponsoring government agent in order to gain approval to access DoD systems and information.

The system/assets being developed, procured or acquired shall be IPv6 capable. If currently not IPv6 capable, the contractor shall provide a plan that demonstrates that the system/assets will be IPv6 capable no later than June 1, 2008. An IPv6 capable system or product shall be capable of receiving, processing and forwarding IPv6 packets and/or interfacing with other systems and protocols in a manner similar to that of IPv4. Specific current criteria to be deemed IPv6 capable are:

Systems being developed, procured or acquired shall comply with the Global Information Grid Architecture and JTA standards. The IPv4/IPv6 IT standards profile is available at http://jta.disa.mil/ipv6/index-public.html. Software capabilities should be implemented in a way that isolates the Network (IP) layer as much as possible from the rest of the application. POC: Genice Beightol, 910-450-4314.

PERFORMANCE WORK STATEMENT

Maintenance Service Agreement - Temp Trak

SCOPE OF WORK

Contractor to provide total maintenance including preventative maintenance and sensor-proofing on all Temp Trak Wireless Temperature Monitoring Systems identified below on-site at various Naval Medical Center Portsmouth, Pharmacies, Immunization Clinics and Nutrition Management Department (Galley) and Simulation Center identified below.

· Services will be provided for the base period 01 October 2016 through 30 September 2017 with the option to extend services one (1) additional option year.

· Contractor’s price to be inclusive of all costs including all parts, labor, and travel as required on all specified PCs hardware and software to restore equipment to normal operating condition.

· Contractor to provide annual NIST validation, certification, and calibration as necessary, to include all battery changes.

· Services to be performed during normal business hours 8:30 a.m. to 5:00 p.m. Monday through Friday except Federal Government holidays.

QUALIFICATIONS

Contractor shall maintain equipment per Original Equipment Manufacturer (OEM) guidelines including all OEM recommended preventative maintenance visits.

· The Contractor shall be fully qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain current (within 2 years) qualifications throughout entire contract period.

· Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs.

· The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

SPECIFICATIONS FOR SERVICE

Use of new replacement parts only is authorized. Refurbished or used replacement parts not allowed unless certified by the OEM, new parts are not available, and they are specifically approved by the Government.

· Contractor to ensure and document that all completed repairs have been completed per OEM guidelines and accepted industry standards.

· Contractor shall provide any and all software updates as they become available throughout the period of performance but no later than 30 days following its release at no additional charge.

SERVICE CALLS/CUSTOMER SUPPORT

Contractor to maintain answering system which is operational 24 hours a day 7 days a week, but is manned Monday – Friday, 8:30 a.m. to 5:00 p.m. Messages left during the “off hours” will be returned and responded to on the next business day to provide off-site assistance.

· Contractor shall provide an OEM qualified technician must be available (via phone) within 2 hours of any call to provide off-site assistance.

· Contractor shall respond, In the event that on-site repairs are required, no later than 3:00 p.m. EST on the third business day after receiving the call.

· Contractor shall provide telephone support to include services for both general system operation questions and questions concerning system failures and/or faults.

· Contractor shall respond to all calls received during normal business hours immediately, but no later than the next business day after receipt of the call.

NMCP STAFF TRAINING

Contractor to provide one (1) four (4) hour “Retraining” session to be performed during the initial visit to provide annual preventative maintenance.

· The purpose is to train users in the proper care and use, user configuration and reporting capabilities of the system. Any additional training required that may incur additional cost is not covered under this contract and will require the issuance of a separate contract.

GOVERNMENT FURNISHED PROPERTY

To support Navy Medical Center Portsmouth (NMCP) TEMP Trak system, a DOD approved laptop will be provided to allow remote access for troubleshooting and configuration support. On occasions, NMCP will request the laptop to be returned to Navy Medical Center Portsmouth to install updates and security patches, at which time a replacement will be provided. Remote Access is the preferred method of access and will be accomplished using the NMCP CITRIX solution.

PERSONNEL REQUIREMENTS

The Technician must also obtain all of the following:

· ANACI background investigation by submitting a SF-86 to meet the minimum requirement for all designated non-critical sensitive positions to be eligible to receive a Common Access Card. To the extent possible, the investigation requested is to support sensitive duty assignment should be requested far enough in advance to allow completion and adjudication of the ANACI background investigation.

· Navy Medical Center Portsmouth network account will be created, thus, the Technical must submit an OPNAV 5239/14 (Rev 9/2011 SYSTEM AUTHORIZATION ACCESS REQUEST NAVY (SAAR-N).

· Annual training - Because of the sensitive nature of the data contain within NMCP enclave, the Technician must complete the DOD/BUMED HIPAA training and DOD Annual Information Assurance Training.

EQUIPMENT LIST

PHARMACY – VARIOUS LOCATIONS

Base Year CLIN 0001 Option Year CLIN 0005

Naval Medical Center Portsmouth (NMCP)

Tag # 02721, 02734, 02718, 02736,

Boone Clinic Pharmacy

Oceana Clinic Pharmacy

Sewells Point Clinic Pharmacy

Scott Center Annex Pharmacy

TRICARE Prime Clinic Chesapeake Pharmacy

TRICARE Prime Clinic Virginia Beach Pharmacy

Yorktown Clinic Pharmacy

Dan Neck Clinic Pharmacy

Northwest River Clinic Pharmacy

BIOSKILLS CADAVER LAB/SIMULATION CENTER (NMCP BLDG 3 – 1st FLOOR) Base Year CLIN 0002 Option Year CLIN 0006

SYSTEM BASE STATION AND COMPONENTS

Temp Trak Model No. 10080-DT-NIST Mini Sentry temperature transmitter with external thermistor; includes one 6’ Air probe (-25F to 180F)

So-low Ultra Low Freezer #1 S/N 0910057 ECN: 106368 So-low Ultra Low Freezer #2 S/N 0910056 ECN: 106367 So-low Ultra Low Freezer #3 S/N 0809942 ECN: 103505 Duracold Refrigerator S/N 59152

IMMUNIZATIONS – VARIOUS LOCATIONS

Base Year CLIN 0003 Option Year CLIN 0007

IMMUNIZATIONS BOONE

IMMUNIZATIONS DAM NECK

IMMUNIZATIONS NMCP

IMMUNIZATIONS NNSY

IMMUNIZATIONS NORTHWEST

IMMUNIZATIONS OCEANA

IMMUNIZATIONS PEDS

IMMUNIZATIONS PLUS CLINIC

IMMUNIZATIONS SEWELLS

IMMUNIZATIONS TRICARE PRIME CLINIC CHESAPEAKE

IMMUNIZATIONS TRICARE PRIME CLINIC VA BEACH

IMMUNIZATIONS YORKTOWN

LAB BOONE

LAB DAM NECK

LAB SEWELLS

LAB TRICARE PRIME CLINIC VA BEACH

GALLEY/NUTRITION MANAGEMENT (BUILDING 2)

Base Year CLIN 0004 Option Year CLIN 0008

SYSTEM BASE STATION AND COMPONENTS

10000-5-P Base Station with Memory Buffer and Lan Converter Serial No. 021004 10050 Repeater with battery back-up

Temp Trak Model No. 10080-115 Mini Sentry w/external thermistor Reach-in/ Roll-in Refrigerators:

QL106-8 QL106-25

QL106-19 QL107-5

QL108-11 QL107-7

Reach In Refrigerator 00183 Half Door Refrigerator QL104-11

Temp Trak Model No. 10080-120 Mini-Sentry w/external thermistor 1 Reach In Freezer (00183) 1 Freezer (QL104-11)

Temp Trak Model No. 10080-140-DW Mini-Sentry w/external thermistor for Hot Holding Roll-in

QL107-32

WALK-IN REFRIGERATION

Temp Trak Model No. 10080-133 Mini Sentry w/external thermistor for Walk-In Refrigerators:

Thaw Box # 5 Chilled Box # 3 Veg Chilled # 2 Cooks Box # 1 Chiller Box # 9

Temp Trak Model No. 10080-133 Mini-Sentry w/external thermistor for Walk-in Freezers Freezer # 4 Speed Line Freezer # 6 Main Freezer # 7 Freezer # 8

SERVING

Temp Trak Model No. 10080-115 Mini Sentry w/on-board thermistor Roll-In Refrigerators

QL106-17 QL106-9

QL106-5 QL105-15

QL105-13

WARE WASHING

Temp Trak Model No. 10080-140-DW Mini-Sentry w/external thermistor for Ware Washing Equipment (Final Rinse Only) Champion Flight Machine Pot Washer Insinger Dishwashing Machine, Model RC24BD, Serial# 060019

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

30-SEP-2017

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770

N00183

30-SEP-2017

N00183

30-SEP-2017

N00183

30-SEP-2017

N00183

30-SEP-2018

N00183

30-SEP-2018

N00183

30-SEP-2018

N00183

30-SEP-2018

N00183

Naval Medical Center Portsmouth (NMCP) Receiving Dock Hours of Operation:

NMCP Receiving Dock is open Monday through Friday 0700 to 1600 (7:00 a.m. to 4:00 p.m.), excluding federal holidays. Receiving personnel may be reached at 757-953-5770.

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

INVOICE AND RECEIVING REPORT COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor Email Address: charles.k.lovell2.civ@mail.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section H - Special Contract Requirements

NMCARS 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

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PRIVACY AND SECURITY OF PROTECTED HEALTH INFORMATION

1. Introduction

In accordance with DoD 6025.18-R “Department of Defense Health Information Privacy Regulation,” January 24, 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Business Associate agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD 6025.18-R and DoD 8580.02, as amended. Additional requirements will be addressed when implemented.

a. Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DoD 6025.18-R or DoD 8580.02.

(1) HITECH Act shall mean the Health Information Technology for Economic and Clinical Health Act included in the American Recovery and Reinvestment Act of 2009.

(2) Individual has the same meaning as the term “individual” in 45 CFR 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g).

(3) Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E.

(4) Protected Health Information has the same meaning as the term “protected health information” in 45 CFR 160.103, limited to the information created or received by the Business Associate from or on behalf of the Government pursuant to the Contract.

(5) Electronic Protected Health Information has the same meaning as the term “electronic protected health information” in 45 CFR 160.103.

(6) Required by Law has the same meaning as the term “required by law” in 45 CFR 164.103.

(7) Secretary means the Secretary of the Department of Health and Human Services or his/her designee.

(8) Security Incident will have the same meaning as the term “security incident” in 45 CFR 164.304, limited to the information created or received by Business Associate from or on behalf of Covered Entity.

(9) Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C.

(10) Terms used, but not otherwise defined, in this Clause shall have the same meaning as those terms in 45 CFR 160.103, 160.502, 164.103, 164.304, and 164.501.

b. The Business Associate shall not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.

c. The Business Associate shall use appropriate safeguards to maintain the privacy of the Protected Health Information and to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract.

d. The HIPAA Security administrative, physical, and technical safeguards in 45 CFR 164.308, 164.310, and 164.312, and the requirements for policies and procedures and documentation in 45 CFR 164.316 shall apply to Business Associate. The additional requirements of Title XIII of the HITECH Act that relate to the security and that are made applicable with respect to covered entities shall also be applicable to Business Associate. The Business Associate agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract.

e. The Business Associate shall, at their own expense, take action to mitigate, to the extent practicable, any harmful effect that is known to the Business Associate of a use or disclosure of Protected Health Information by the Business Associate in violation of the requirements of this Clause. These mitigation actions will include as a minimum those listed in the TMA Breach Notification Standard Operating Procedure (SOP), which is available at: http://www.tricare.mil/tmaprivacy/breach.cfm

f. The Business Associate shall report to the Government any security incident involving protected health information of which it becomes aware.

g. The Business Associate shall report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Business Associate becomes aware.

h. The Business Associate shall ensure that any agent, including a sub Business Associate, to whom it provides Protected Health Information received from, or created or received by the Business Associate, on behalf of the Government, agrees to the same restrictions and conditions that apply through this Contract to the Business Associate with respect to such information.

i. The Business Associate shall ensure that any agent, including a subBusiness Associate, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it.

j. The Business Associate shall provide access, at the request of the Government, and in the time and manner reasonably designated by the Government to Protected Health Information in a Designated Record Set, to the Government or, as directed by the Government, to an Individual in order to meet the requirements under 45 CFR 164.524.

k. The Business Associate shall make any amendment(s) to Protected Health Information in a Designated Record Set that the Government directs or agrees to pursuant to 45 CFR 164.526 at the request of the Government, and in the time and manner reasonably designated by the Government.

l. The Business Associate shall make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by the Business Associate, on behalf of the Government, available to the Government, or at the request of the Government to the Secretary, in a time and manner reasonably designated by the Government or the Secretary, for purposes of the Secretary determining the Government’s compliance with the Privacy Rule.

m. The Business Associate shall document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

n. The Business Associate shall provide to the Government or an Individual, in time and manner reasonably designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

2. General Use and Disclosure Provisions

Except as otherwise limited in this Clause, the Business Associate may use or…