RFQ_16-T-0138_U0001.docx

N00183-16-T-0138

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Jul-2016 12:00 AM to 02-Aug-2016 05:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

REQUEST THE FOLLOWING INFORMATION FOR REQUEST FOR QUOTES (RFQ):

This solicitation is restricted (set-aside) to small businesses.

Requirement to be awarded on a brand name or equal basis. Quotes should reflect pricing on all items for consideration. Technical evaluation of vendor's quote will consist of PSOW (your intent to conform to what is asked of you in the PSOW) & price.

Site Visit (Walk-Through) of areas of installations will be conducted on Tuesday , 26 July 2016 at 0900 (9:00 a.m. est). **YOU MUST ATTEND THE SITE

VISIT TO QUOTE ON THIS RFQ!**

To schedule site visit (walk-through), please contact Dana Harris, Contracting Division, Materiel Management Department, Naval Medical Center-Portsmouth, VA at dana.d.harris2.civ@mail.mil. The following information is needed to attain Base Access for a One Day vendor pass from security: Social Security Number, Full Name (First, Middle, & Last - NO INITIALS!), Date Of Birth, & Company's Name (Address, Phone Number, & Email). This information is needed no later than 1100 (11:00 a.m. edt) on Tuesday, 19 July 2016.

Only contractors who respond timely with the above information will be granted base access & be allowed to participate in the Site Visit (Walk-Through). Also, if you are a contractor that has base access (Rapid Gate NCAC, Active, Dependent, or Retired Military), still contact Dana Harris if you plan to attend.

Please provide government & destination pricing. Also, state warranty information for each CLIN Number (Line Item). If freight charges apply, indicate if charges will be "per shipment" or "single one-time charge".

Contractor shall supply a current published price list or if material is listed on a GSA/VA Federal Supply Schedule contract, please submit contract number, expiration date, SIN, & MOL for supplies &/or services being procured along with the Published Price List.

Solicitation will close on Tuesday, 2 August 2016. For further information, please contact Dana Harris, Contracting Division, Materiel Management Department, Naval Medical Center, Building 250, 54 Lewis Minor Street, Portsmouth, VA 23708-2297, phone (757) 953-5084, fax (757) 953-5739. Bids should be received by fax, mail, or e-mail by the close of business (1700 Hours - 5:00 p.m. edt) on or before the closing date. E-mail address is dana.d.harris2.civ@mail.mil.

PERFORMANCE STATEMENT OF WORK (PSOW) FOR MOR INTERACTIVE HEALTHCARE TELEVISION INSTALLATION

1.1 SCOPE

The Contractor is responsible to submit a package for procurement, installation and programming of HCI 15 inch Interactive Healthcare Television (BM15AP2) installation equipment for Naval Medical Center, Portsmouth, Main Operating Room (MOR) Building 2, 3rd floor. This package must include fully operational equipment and systems that meet the government requirements. This design will include any changes, recommendations, wiring, etc., that will be required to interface with existing government provided equipment. All components installed must be fully operational prior to government testing and acceptance. Listings of requirements for this room are included in this performance statement of work.

1.2 ASSUMPTIONS

The following assumptions are understood between NMCP-Communications Office and the contractor in the preparation of the estimate contained in this PSOW:

· The contractor is responsible to provide the Government with the necessary environmental requirements for equipment supplied as part of this PSOW.

· Contractor is to provide all equipment, material handling equipment (i.e., pallet jacks); labor, communications and anything else required fulfilling all the requirement of this contract in a turn key manner to include filling holes in walls, using fire stop if penetrating firewalls, and painting exterior walls. Paint samples and/or order information will be given to the contractor upon award.

· The contractor shall use any existing equipment electrical outlets in place.

· The contractor shall have a service location on site within a 50 mile radius of NMCP to be able to respond on-site within 4 hours of an initial service call if needed.

1.2 RESPONSIBILITIES

To successfully complete this project, close teamwork between the Government (Communications Office) and the contractor’s team is essential. Government agrees to a timely assignment of personnel to positions designated as governmental in this PSOW and to acceptance of activities and responsibilities associated with them.

a. Contractor’s Project Manager

The contractor will designate an onsite Project Manager and alternate in writing and include work history with the bidding documents.

The contractor’s project manager is responsible for:

· Directing all project activities

· Having new equipment inspected by communication office prior to installation

· Signing in/out with communication office daily until completion of project

· Preparation of a project schedule

· Scheduling and project controls

· Preparing status reports

· Other activities as specified in this PSOW

b. Government Project Manager

The Government will designate a project manager for this task. The Project Manager will have full authority to act on behalf of the Communications Office, with respect to:

· Management of and schedule for the project.

· Accepting project deliverables.

· Arranging interviews, facility and base access and escorts, if required.

· Working with the Communications to insure there is an efficient exchange of information and that important and timely decisions are made.

· Provide signature of approval and acceptance.

· Other activities as specified in this PSOW.

· The Project Manager cannot authorize any additional obligations of funds.

1.3 PROJECT CONTROLS

The project schedule will identify and describe the tasks and activities required to produce the deliverables specified herein. The contractor will provide an initial implementation plan for the project. The contractor will provide necessary detail to the schedule to further identify task requirements in support of the PSOW. The project schedule shall be reviewed and updated on a weekly basis. Any changes shall be documented in a status report.

1.4 TASKS AND DELIVERABLES

This contract is the procurement, installation and programming of the following equipment and turn key install:

· Main Operation Room (MOR) Building 2, 3rd Floor

· 14 - HCI 15 inch Healthcare HD Android LCD TV (BM15AP2)

· 1- REMOTE-II SETUP REMOTE (INCLUDED)

· 14 – OUTREACH –V2 OUTREACH ARM

· 2 – PS10-AC 10 BED POWER SUPPLY

· 14 - RE-JMP RF JUMPERS 3FT

· 14 – HRDW HARDWARE AND CONNECTORS

· 8 – WM-SB WALL MOUNT (Outreach)

· 4 – TM-LB TABLE MOUNT LARGE BASE FOR OUTREACH ARM

· 3 – Cat5e (PR) Cat5e CABLE (100FT) PLENUM RATED

· 3 – RG6 RG6 CABLE (1000FT) PLENUM RATED

· 14 – Cat5e-WP Cat5e WALL PLATE (IVORY PLASTIC)

· 14 - INSTALL Cat5e homerun from Data room to TV location, faceplate & terminations

· INSTALL TV and MOUNT & TV CONNECTIONS

· Miscellaneous hardware and connectors required to ensure installation is turn key.

· Minimum of 3 year warranty on all equipment, cable, and parts being installed

Support Equipment

The contractor shall plan for and provide all required support for the proper operation and installation of all healthcare television equipment. This will include all cabling, connections, any computer support and termination of cables/fiber into the required communications closets. Additionally, any electrical installations will be the responsibility of the contractor.

Connectivity

The contractor shall ensure compatibility between new equipment and existing equipment in use throughout the command. The contractor shall include all required fittings, cables, connectors, and power requirements in the project and shall reflect these requirements in their bid.

Price Quotes

The contractor shall quote the price as a turn key installation.

1.5 DELIVERABLE

This paragraph describes the content of and sets the schedule for delivery of various documents throughout the project. Listed documents shall be delivered to the designated Government Project Manager for approval during the performance of this project.

· Project Schedule/Implementation Plan

· Status report

· Design drawings

The contractor shall provide a project schedule/implementation plan immediately after award. The contractor shall provide the necessary labor and manpower to successfully follow the intended plan.

1.6 ACCEPTANCE

· Satisfactory completion of all items in the Implementation Plan and acceptance by the Government Project Manager will designate satisfactory completion of the project.

· The contractor will demonstrate to the government project manager that all components and features are fully functional and operational before the system is accepted.

· The government will accept the room upon completion, no phasing.

· All design drawings and source code shall become property of NMCP upon completion of the project.

· There shall be no provision for additional charges

1.7 DEPENDENCIES

a. Equipment – All on-site work for this project will be performed in the above mentioned areas. The Government Project Manager is responsible for coordinating all network-related procurement and scheduling of the room for this project. The contractor will ensure timely delivery of all equipment ordered through this contract.

b. Facilities – The Communications Office is responsible for providing the contractor with facilities and system access. Comms will be responsible for handling any and all security-related issues pertained to this project, including providing escorted or unescorted access to the base/building where the team will be working. The contractor is responsible for removing all contractor generated trash and debris from the installation. Trash and debris is defined as boxes, packing, etc., from all new equipment purchased and installed under this PSOW.

c. Project Personnel – Communications will provide a Project Manager as the primary point of contact for the contractor’s personnel. They will work to coordinate issues as necessary to include:

· Communications, issue resolution and general project decision making.

· Designated Comms staff will support deployment and training phases.

d. Character of Work and Workforce – The work must conform in all respects with the requirements of the contract.

· A strictly first class operation will be insisted upon. No incompetence or carelessness, no drugs and/or use of alcohol will be tolerated.

· The contractor’s workforce shall be identifiable by picture identification badges which shall be worn and visible on the upper body at all times while on site and will be required to fill out a Criminal History Record Request supplied by the Communications Office for each employee. These must be submitted five business days prior to employees reporting on site. After five business days the Government will issue a temporary security badge and car sticker for the period of employment on site. The Navy reserves the right to approve employees working on site. Reasons for disapproval are: Any felony conviction within the last 10 years, any larceny misdemeanor in the last 10 years or any other reasons at the Governments sole discretion.

· Care of Government Facilities and Property – The contractor shall be responsible for the care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. The Government may reject any moving equipment at its sole discretion.

· Cleaning Up – At the completion of work and before acceptance and final payment, the contractor shall remove all related rubbish and equipment including available cartons, packing materials, tools, etc. All Government property shall remain as it was prior to installation beginning. If damage occurs, the contractor is responsible to restore and/or replace in a suitable manner any property both public and private that has been damaged or removed in the performance of this contract.

· NMCP and Clinic Command Regulations – All Contractor personnel must abide by the rules and regulations while in the above mentioned areas. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, minimal noise levels and allowing corridor access to non-move involved patient/personnel/carts.

DUE TO THE NATURE OF THE WORK, ALL INTERESTED VENDORS MUST ATTEND A “WALK THROUGH” TO EXAMINE WORK CONDITIONS AND EXISTING EQUIPMENT. BIDS WILL NOT BE ACCEPTED FROM CONTRACTORS THAT DO NOT ATTEND THE WALK THROUGH.

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