Amendment 0001 QandA.pdf

AMENDMENT 0001 Q&A

AMENDMENT 0001

QUESTIONS & ANSWERS

1. Are Scaled Drawings available, if so please post.

RESPONSE 1: A floor layout drawing that displays door locations and the general location of each badge reader is available and can be provided post-award. The drawing is not scaled.

2. Are Ceilings Suspended? Or Hard Lid?

RESPONSE 2: Combination of both, but the Contractor should not need to access the ceiling.

The NRL network team will run all network cabling to the door and the Contractor must install all door hardware and associated wiring beneath the ceiling and above floor.

3. Are there existing Cable Trays for wiring above ceilings?

RESPONSE 3: SEE RESPONSE TO QUESTION 2.

4. Can Existing Wiring be utilized?

RESPONSE 4: The Contractor must provide all new wiring, compatible with POE, between all door hardware components.

5. Is a “UPS” required? If so, What Time/Power Duration is required?

RESPONSE 5: NRL will provide the UPS.

6. Are “Or Equal” Equipment substitutions allowed?

RESPONSE: The Contractor shall provide a POE PACS and VMS solution, to include any necessary hardware and related components, based on the minimum requirements outlined in the solicitation and in the statement of work. IT IS STRONGLY ENCOURAGED TO ATTEND

THE PRE-AWARD SITE VISIT, SCHEDULED ON TUESDAY AUGUST 1 2023, TO

GATHER ANY ADDITIONAL RELEVANT INFORMATION.

7. Is “Plenum Wire” acceptable?

RESPONSE: Please clarify question.

8. Is “After Hours Access” for said work, available to contractor at no add’l cost to the Gov’t?

RESPONSE 12: All work must be performed during normal business hours.

9. What is the height of Exterior Cameras? (If any) RESPONSE: The Contractor should not need physical access to any cameras.

10. Please provide/post other “Q &; A” requests.

RESPONSE – See Amendment 0001 Q&A

11. Please provide a list of equipment to be installed.

RESPONSE: SEE RESPONSE TO QUESTION 6

12. Is there an incumbent vendor who has been servicing the existing system?

RESPONSE: No

13. If so, what is the most current contract number and amount?

RESPONSE: See RESPONSE TO QUESTION 12

14. Is there any requirement for the readers to be FICAM-compliant?

RESPONSE: SEE RESPONSE TO QUESTION 6

15. Are there any requirements for the system to be cyber-secure?

RESPONSE: The Contractor shall design/harden the system to meet DoD/Navy accreditation requirements and be accreditable.

16. Is there existing conduit, if so can it be used for the new wire runs?

RESPONSE: Please refer to the Statement of Work under Project Requirements, Section III.E.

17. If new conduit is needed please show on the drawings with approx footage.

RESPONSE: The Contractor shall determine appropriate lengths of any necessary conduit that meets minimum specifications outlined in the Statement of Work under Project Requirements, Section III.C. IT IS STRONGLY ENCOURAGED TO ATTEND THE PRE-AWARD SITE

VISIT, SCHEDULED ON TUESDAY AUGUST 1 2023, TO GATHER ANY ADDITIONAL

RELEVANT INFORMATION.

18. Are there pipe chase connection between the floors.

RESPONSE: SEE RESPONSE TO QUESTION 2.

19. "storeroom lever handles" are these mortise locks.

RESPONSE: The Contractor shall provide a solution, to include mechanical latching hardware for each door, that meets the minimum requirements outlined in the solicitation and in the statement of work. IT IS STRONGLY ENCOURAGED TO ATTEND THE PRE-AWARD

SITE VISIT, SCHEDULED ON TUESDAY AUGUST 1 2023, TO GATHER ANY

ADDITIONAL RELEVANT INFORMATION.

20. Is there any opportunity for a site visit?

RESPONSE Yes. A site visit is scheduled for Tuesday, 1st of August 2023. For the site visit, potential offerors shall submit (a) their full name and (b) company affiliation, no later than 12 Noon EDT, Monday, 24 July 2023.

21. Doors 3, 21. Is storeroom lever mortise or cylindrical?

RESPONSE 21: SEE RESPONSE TO QUESTION 19.

22. Doors 1, 5, 9, 26, 42. Are these storefront style? Glass, aluminum mullion etc?

RESPONSE 22: Yes. IT IS STRONGLY ENCOURAGED TO ATTEND THE PRE-AWARD

SITE VISIT, SCHEDULED ON TUESDAY AUGUST 1 2023, TO GATHER ANY

ADDITIONAL RELEVANT INFORMATION.

23. Doors 7,8,12,17,36,37,38,39,40,41,51 – Is lever mortise or cylindrical?

RESPONSE 23: SEE RESPONSE TO QUESTION 19.

24. Door 10. Can you clarify “F/A 12VDC Solenoid”? What type of trim is involved for the exit device? RIM or vertical rods, surface roids or concealed?

RESPONSE 24: SEE RESPONSE TO QUESTION 19.

25. Doors 11, 13. Mortise or cylindrical?

RESPONSE 25: SEE RESPONSE TO QUESTION 19.

26. Door 14. No lock?

RESPONSE 26: SEE RESPONSE TO QUESTION 19.

27. Door 23. What type of trim is involved for the exit device? RIM or vertical rods, surface roids or concealed?

RESPONSE 27: SEE RESPONSE TO QUESTION 19.

28. Doors 24, 43. Is lever mortise or cylindrical?

RESPONSE 28: SEE RESPONSE TO QUESTION 19.

29. Doors 28, 29,32,49,50,52. Is lever mortise or cylindrical?

RESPONSE 29: SEE RESPONSE TO QUESTION 19.

30. Door 34. Is lever mortise or cylindrical?

RESPONSE 30: SEE RESPONSE TO QUESTION 19.

31. Doors 45,53. Is lever mortise or cylindrical

RESPONSE 31: SEE RESPONSE TO QUESTION 19.

32. What is the POE capability of the switches?

a. 802.3bt PoE up to 90W?

b. 802.3at up to 30W?

c. 802.3af up to 15W?

RESPONSE: 802.3at up to 30W, can upgrade as necessary.

33. Will there be an opportunity to submit questions after a site visit?

RESPONSE 33: Yes. All questions shall be submitted no later than three (3) days after the site visit. A second amendment will be issued after the receipt of the 2nd round of questions, if necessary.

34. We would need to know what VMS are going to be using, for Vendor sourcing purposes. Only certain brands are permitted on military bases. For the readers, FIPS readers from HID, is an option. However, the NRL would have to HID and provide the bit number and format for that agency to get the proper one. "

RESPONSE 34: The contractor shall provide a VMS solution that must integrate with the new POE access control system and the VMS solution must meet the minimum requirements outlined in the Solicitation and the Statement of Work, to include compliance with OMB policy/NIST standards.

35. Can the Government confirm that the contractor is responsible for the installation of the new PACS in parallel with the existing system? If so, is the contractor required to perform cutover on a portal-by-portal basis?

RESPONSE: The installation does not need to be performed in parallel with the existing system, however, there may be certain doors that need to remain secure. This will be coordinated between NRL and the Contractor upon installation.

36. Can the Government confirm whether the site survey a pre-award or post-award site survey? If post-award, will the contractor be allowed to adjust materials and pricing to align with actual site requirements?

RESPONSE: SEE RESPONSE TO QUESTION 20.

37. Can the Government please provide As-Built Drawings of the existing system?

RESPONSE: There are no As-Built Drawings of the existing system

38. Can the Government confirm that the distances between the network switch and the door controller does not exceed 300 ft.?

RESPONSE: Confirmed. The system is within distance limitations.

39. Does the existing security network have an ATO?

RESPONSE: The Contractor shall design/harden the system to meet DoD/Navy accreditation requirements and be accreditable.

40. Is the contractor responsible for Cybersecurity (scanning/hardening, implementation of STIGs) for CFCI (Contractor Furnished Contractor Installed) system components?

RESPONSE: The Contractor shall design/harden the system to meet DoD/Navy accreditation requirements and be accreditable.

41. Will the Government provide a network diagram indicating the IP addresses of existing PACS and CCTV components?

RESPONSE: NRL will assist the Contractor with any IP configuration of the new system.

42. Is there a security clearance requirement in effect for installation personnel?

RESPONSE: No security clearance is required, however, the contractor must meet base entry requirements set by NRL Security/Visitor Control upon checking in at arrival.

43. Will contractor personnel have unescorted and unrestricted access to the construction area for the duration of the installation project?

RESPONSE: The Contractor must be escorted by NRL personnel at all times.

44. Will the Government provide Attachment 1 Specifications referenced at the end of the RFP letter? Based on the Attachment references cited in Section X of the SAM notice/RFP letter, we assume that the Attachment 1 - Specifications reference is the PWS; however, there are no clearly defined specifications to aid offerors in preparing an accurate fixed price quote.

RESPONSE Attachment 1 Specifications referenced at the end of the RFP letter have been updated , via Amendment 0001, to “Statement fo Work for PoE Access Control and VMS System Implementation”.

45. Will the Government provide the model and part number of the existing PoE switch/es?

RESPONSE: NRL network team will be providing/configuring the network switches and will determine this requirement and this information can be provided post-award.

46. Will the GFE switches be PoE, PoE+, or PoE++?

RESPONSE: SEE RESPONSE TO QUESTION 45.

47. Will the end user be responsible for the re-programming of the existing network switch to accommodate new PACS components?

RESPONSE: SEE RESPONSE TO QUESTION 45

48. Will the NRL provide all back-up battery/UPS power to support the PACS components in the event of power failure?

RESPONSE: SEE RESPONSE TO QUESTION 5

49. What is the frame rate, resolution, and storage duration requested for CCTV components?

RESPONSE: Storage duration appx 30 days of footage. NRL will be providing all cameras with different specs rated up to 5MP/30 fps.

50. Is the contractor responsible for programming the existing security system (for IDS) to display tamper alarms, portal alarms (held door/forced door, max retries, etc), and other alarms associated with the PACS system components RESPONSE: The Contractor shall be responsible for designing the new system to meet the minimum specifications and requirements outlined in the Solicitation and in the Statement of Work, to include requirements and specifications in compliance with industry standards.

51. Will the contractor be required to import the existing cardholder/badging database into the new system?

RESPONSE: No

52. Will the Government be responsible for manual importing individual cardholders/badging in the new PACS prior to commissioning?

RESPONSE: Yes

53. Can the Government provide the project schedule requirements to include which software (Microsoft Project or Primavera p6) is required?

RESPONSE: SEE RESPONSE TO QUESTION 6.

54. Can the Government state if the known hazardous material exposures include asbestos?

RESPONSE : Response from NRL Safety is that asbestos has been found in all of the fire doors.

55. Will the Government please confirm that the contractor can use the existing cable paths between the readers, door contacts, electric strikes, and the door controller?

RESPONSE : Where necessary and agreed upon between NRL and the Contractor, existing cable paths may be used between the hardware above floor located at the door.

56. Can the Government define the contractor responsibilities, if any, for ATO of the new system?

RESPONSE :The Contractor shall design/harden the system to meet DoD/Navy accreditation requirements and be accreditable.

57. In the listing of doors requiring PoE, can the Government please state whether there are any new doors in this listing? If yes, how many?

RESPONSE: The Statement of Work has been updated, via Amendment 0001, to include 3 additional doors, #’s 54, 55, and 56. This increases the total number of POE controllers to 56 and badge readers to 59. The minimum hardware requirements for these additional doors are listed in the Statement of Work under Table-1.

58. Does the system need to be fully FIPS 201 Compliant – which means validating CAC credentials on enrollment and at the door via a PKI to a Federal/DOD CA?

RESPONSE: The system needs to be designed to be FIPS 201 / FICAM ready.

59. Will this be a closed Security network or will it have access to a DOD CA for PKI? SEE

RESPONSE TO QUESTION 58.

60. If this system will not have access outside the security network would they still want all the necessary components in place to support a PKI if needed?

RESPONSE: SEE RESPONSE TO QUESTION 58.

61. Because of the fact that we are replacing door hardware without the benefit of specific part numbers and on doors that have existing devices, can a site walk be scheduled to examine all of the doors and site conditions?

RESPONSE: SEE RESPONSE TO QUESTION 20.

62. Are the currently controllers and enclosures at all of the doors listed that are to be replaced?

RESPONSE: SEE RESPONSE TO QUESTION 6

63. Several Doors call out Motor Drive latch retraction. These can draw more power than a POE controller can supply. Can a power supply be added to handle the additional current?

RESPONSE: The Contractor shall provide a solution that meets minimum requirements outlined in the Solicitation and in the Statement of Work. This includes the replacement of all existing door hardware with POE compatible equipment. IT IS STRONGLY ENCOURAGED

TO ATTEND THE PRE-AWARD SITE VISIT, SCHEDULED ON TUESDAY AUGUST 1

2023, TO GATHER ANY RELEVANT INFORMATION.

64. Are you able to provide the manufacturer and model numbers of the (35) cameras currently installed?

RESPONSE: iPRO WV-U2130LA

65. Per para IIIH - NRL will provide all servers, workstations, switches, and cabling between the PoE controllers and switches. Has the government already procured any of this or is the plan to work with the awardee on the specifications for this equipment based on the solution that is awarded?

RESPONSE: NRL will provide and install all servers, workstations, switches, and cabling between the POE controllers and switches.

66. Is the plan to have the category cabling for the POE devices in place before the contractor arrives on site?

RESPONSE: Yes

67. Will the government supply a floor plan?

RESPONSE: SEE RESPONSE TO QUESTION 1

68. Is there more than one building contained within this scope of work?

RESPONSE: Technically, there are 3 buildings that are attached.

69. Can the government accommodate a site visit, or will a site visit be scheduled?

RESPONSE: SEE RESPONSE TO QUESTION 20

Will the government receive a round of questions after the site visit? SEE RESPONSE TO

QUESTION 33

70. Will the government entertain a due date extension until after a site visit?

RESPONSE: Yes, a due date extension, submitted after the site visit, would be entertained.