Attachment_A_7.pdf

Attachment A

Document Title Washington Navy Yard Shredder Purchase and Preventative Maintenance

INSTRUCTION TO VENDORS

A discounted, firm-fixed priced quotation and technical quotation package shall be submitted to the Naval Sea Systems Command (NAVSEA) to purchase and install Four (4) shredders for the Washington Navy Yard to the Contracting Officer via FEDBID by 6:00 pm ET on Wednesday, 09/05/2018. Contractor shall supply NAVSEA with a thorough quotation package demonstrating how they meet all requirements within the technical specifications.

The following information must be supplied along with your quotation. Failure to submit this information may deem your quotation non-responsive and your quotation might not be considered.

1) Business Size Classification

2) Vendor Cage Code

3) Product SPECIFICATION SHEET (Required)

The award resulting from this RFQ will be based on the quote that provides the Best Value to the Government. In determining Best Value, the following criteria will be considered, listed in the order of importance:

• Technical – Vendors ability to meet all aspects of the requirements listed in the Statement of Work/Specifications.

• Cost.

THIS IS A TOTAL SMALL BUSINESS SET ASIDE

Quotations shall be valid for a minimum of days from submission.

All questions regarding this RFQ must be submitted to the Contracting Officer via FEDBID by Friday, 08/31/2018 at 1:00 PM ET. Contractors are urged to select one (1) representative of their firm to present all questions. Phone calls will not be accepted.

Vendor Quote Structure:

BASE PERIOD: Date of Award – 12/31/2018

CLIN ITEM QUANTITY PERIOD OF PERFORMANCE

001 MEET OR EXCEED:

NSA/CSS approved for minimum P-3 shredding.

Cut size: 1/8” x 1 1/2”

Minimum throat size: 16”

Minimum 30 sheet capacity.

Must shred staples, credit cards, paper clips, CD’s/DVDs

Includes delivery and installation.

FUNDED at time of Award.

4 EA

Delivery by 12/31/2018.

OPTION YEAR 1: 05/01/2019 – 04/30/2020

002 OPTION 1:

minimum P-3 shredding.

Cut size: 1/8” x 1.5”

Minimum throat size: 16”

Minimum 30 sheet capacity.

Must shred staples, credit cards, paper clips, CD’s/DVDs Includes delivery and installation.

Funded at time of option exercise.

2 EA

Delivery between 05/01/2019 – 04/30/2020

003 OPTION 2:

Maintenance for 4 shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2019 – 04/30/2020

004 OPTION 3:

Maintenance for the 2 additional shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2019 – 04/30/2020

OPTION YEAR 1 Price per service call $___________

OPTION YEAR 2: 05/01/2020 – 04/30/2021

005 OPTION 4:

Maintenance for 4 shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2020 – 04/30/2021

006 OPTION 5:

Maintenance for the 2 additional shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2020 – 04/30/2021

OPTION YEAR 2 Price per service call: $___________

OPTION YEAR 3: 05/01/2021 – 04/30/2022

007 OPTION 6:

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2021 – 04/30/2022

008 OPTION 7:

Maintenance for the 2 1 LOT Mutually agreed upon days between 05/01/2021 –

04/30/2022 additional shredders.

Funded at time of option exercise.

OPTION YEAR 3 Price per service call: $___________

OPTION YEAR 4: 05/01/2022 – 04/30/2023

009 OPTION 8:

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2022 – 04/30/2023

010 OPTION 9:

Maintenance for the 2 additional shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2022 – 04/30/2023

OPTION YEAR 4 Price per service call: $___________

END OF INSTRUCTION TO VENDORS

STATEMENT OF WORK

NAVAL SEA SYSTEMS COMMAND (NAVSEA) – SEA 02

PURCHASE AND PREVENTATIVE MAINTENANCE FOR PAPER SHREDDERS

1.0 BACKGROUND AND GENERAL REQUIREMENTS

The Naval Sea Systems Command (NAVSEA), located at the Washington Navy Yard (WNY), Washington DC, 20376- 7000 requires four (4) new shredders, including delivery, installation and maintenance of four (4) shredders located in building within the WNY.

2.0 SCOPE OF WORK

The contractor shall deliver, install and provide preventative maintenance for the four purchased shredders, in accordance with the specifications listed within this statement of work and the manufacturers maintenance schedule.

SHREDDER SPECIFICATIONS

MEET OR EXCEED:

NSA/CSS approved for minimum P-3 shredding.

Cut size: 1/8” x 1 1/2”

Minimum throat size: 16”

Minimum 30 sheet capacity.

Must shred staples, credit cards, paper clips, CD’s/DVDs

Includes delivery and installation.

SHREDDER DELIVERY AND INSTALLATION:

Delivery, setup and removal of box/package material. Must be accomplished by trained personnel who are fluent in the operation of the equipment.

Delivery personnel shall be vetted by Navy Yard Security before the day of delivery and installation. The Government Technical Point of Contact (GTPOC) will provide the vendor with instructions.

REGULAR PREVENTATIVE MAINTENANCE

The contractor shall provide, at minimum, one preventative maintenance visit, per shredder, per calendar year. Scheduling of the visits shall be consistent with the maintenance requirements of the shredders, as detailed in the service and use manuals for the equipment and must include, but is not limited to, all services involving all travel, labor, and supplies.

OTHER THAN REGULAR PREVENTATIVE MAINTENANCE

Repairs: After commencement of regular preventative maintenance:

If during regular preventative maintenance, the contractor or NAVSEA determines that any equipment is inoperable or does not meet manufacturer’s specifications that are OUTSIDE OF REGULAR MAINTENANCE RELATED ISSUES;

the Contractor shall evaluate the problem equipment and provide a quote to return the equipment back to manufacturer’s specifications.

If NAVSEA decides to fund the effort to bring the equipment back to manufacturer’s specifications, a bilateral modification will be executed to enact and fund this change.

All repairs must be accomplished by trained personnel who are fluent in the operation of the covered equipment.

The Contractor has the discretion to provide maintenance on one or multiple days within the year; however, preventive maintenance visits shall occur during NAVSEA’s regular business hours and shall be scheduled at least 48 hours in advance with each particular NAVSEA Code point of contact, provided in the Points of Contact Section of this Statement of Work.

SERVICE CALLS

The Contractor shall provide a Firm-Fixed Price service call fee to include travel, labor, and any other service call related costs. The contractor shall respond to an unlimited number of requests for service calls in the event of equipment failure.

Service call fees shall be paid via Government purchase card (GPC).

If the service call fee and repair(s), including all parts and labor associated with the repair(s) do NOT exceed $2,500.00, the GPC may be used for the entire visit.

If the service call fee and repair(s), including all parts and labor associated with the repair(s) EXCEEDS $2,500.00, ONLY the service call fee may be placed on the GPC and the Contractor MUST provide a quote to the specific NAVSEA code point of contact requesting the call.

If NAVSEA decides to fund the effort, a bilateral modification will be executed to enact and fund the repairs associated with the service call.

The contractor shall respond to service calls Monday through Friday, during the hours of 0700am – 0400pm, Eastern Time. A service technician will provide on-site service at NAVSEA within a maximum 48-hour response time after the call is placed. No weekend or Federal Holiday service visits shall be required.

The Contractor is responsible to obtain all parts required for all repairs and maintenance. The Contractor shall make a reasonable effort to secure parts within 48 hours after identifying the need for a replacement part for the covered equipment. All repairs must result in the instruments meeting manufacturer’s specifications. Any parts or components removed for replacement are the property of the Government.

3.0 DELIVERY AND PERIOD OF PERFORMANCE: The Government reserves the right to exercise, or skip options, depending upon the Government’s needs.

BASE PERIOD: Date of Award – 12/31/2018

CLIN ITEM QUANTITY PERIOD OF PERFORMANCE

001 MEET OR EXCEED:

minimum P-3 shredding.

Cut size: 1/8” x 1 1/2”

Minimum throat size: 16”

4 EA

Delivery by 12/31/2018.

Minimum 30 sheet capacity.

Must shred staples, credit cards, paper clips, CD’s/DVDs

Includes delivery and installation.

FUNDED at time of Award.

OPTION YEAR 1: 05/01/2019 – 04/30/2020

002 OPTION 1:

minimum P-3 shredding.

Cut size: 1/8” x 1.5”

Minimum throat size: 16”

Minimum 30 sheet capacity.

Must shred staples, credit cards, paper clips, CD’s/DVDs Includes delivery and installation.

Funded at time of option exercise.

2 EA

Delivery between 05/01/2019 – 04/30/2020

003 OPTION 2:

Maintenance for 4 shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2019 – 04/30/2020

004 OPTION 3:

Maintenance for the 2 additional shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2019 – 04/30/2020

OPTION YEAR 2: 05/01/2020 – 04/30/2021

005 OPTION 4:

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2020 – 04/30/2021

006 OPTION 5:

Maintenance for the 2 additional shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2020 – 04/30/2021

OPTION YEAR 3: 05/01/2021 – 04/30/2022

007 OPTION 6:

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2021 – 04/30/2022

008 OPTION 7:

Maintenance for the 2 additional shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2021 – 04/30/2022

OPTION YEAR 4: 05/01/2022 – 04/30/2023

009 OPTION 8:

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2022 – 04/30/2023

010 OPTION 9:

Maintenance for the 2 additional shredders.

Funded at time of option exercise.

1 LOT

Mutually agreed upon days between 05/01/2022 – 04/30/2023

Government Technical Point of Contact:

Shall be provided on final Order.

END OF STATEMENT OF WORK