RFQ_N00014-18-Q-0023.docx

ONR RFQ N00014-18-Q-0023

Office of Naval Research (ONR) 2018 SBIR/STTR Training Workshop Request for Quotation

This is a combined synopsis/solicitation for a training workshop prepared in accordance with the format in FAR Part 13 Simplified Acquisition Procedures and any additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is using full and open competition, i.e., unrestricted. The associated North American Industry classification System (NAICS) code is 721110 with a small business size standard of $32.5 million.

All details below are approximate and based on current information. Please submit your proposals with cost analysis worksheet via email. Thank you for your interest in working with ONR. Please respond with your best value proposal by 20 August 2018.

EVENT/ATTENDEE PROFILE:

EVENT NAME: 2018 SBIR/STTR Training Workshop

EVENT DATE: October 16-18, 2018

EVENT LOCATION: Baltimore, MD

PURPOSE OF MEETING: Training

REQUIREMENTS:

SLEEPING ROOM REQUIREMENTS:

Monday, 15 October 2018 Day [-1] 100 Rooms

Tuesday, 16 October 2018 Day [0] 100 Rooms

Wednesday, 17 October 2018 Day [1] 50 Rooms

Thursday, 18 October 2018 Day [2] 5 Rooms

· Government per diem or lower based on dates specified (see below).

FUNCTION SPACE:

For the following requirements provide proposed rooms, square footage, and any applicable room and/or equipment rental charges. Please indicate service fee percentages. Federal Government is tax-exempt.

October 16-18, 2018

100 Sleeping Rooms

Oct 16

100 Sleeping Rooms

Riser with podium and two 6-foot tables for panelists.

AV:

LCD package with:

- 2 screens

- 1 laptop

- 1 wireless mouse

- 1 mixer

- Slide advancer

- Confidence monitor

- 1 lavaliere

- 3 wireless handheld mics (for Q&A)

- 1 wireless mic (podium)

- 3 wireless mics (on two 6’ tables)

- complimentary Wi-Fi

-Audio patch -Dedicated AV Technician

AV:

LCD package with:

- 1 screen

- 1 laptop

- 1 wireless mouse

- 1 lavaliere

- complimentary Wi-Fi

· Total cost $15pp inclusive of service charges

· Riser with podium for speaker

· 1 lavaliere

50 Sleeping Rooms

Riser with podium and two 6’ tables for panelists.

AV:

- 2 screens

- 1 laptop

- 1 wireless mouse

- 1 mixer

- Slide advancer

- Confidence monitor

- 1 lavaliere

- 3 wireless handheld mics (for Q&A)

- 1 wireless mic (podium)

- 3 wireless mics (on two 6’ tables)

- complimentary Wi-Fi

-Audio patch -Dedicated AV Technician

AV:

LCD package with:

- 1 screen

- 1 laptop

- 1 wireless mouse

· Total cost $15pp inclusive of service charges

· Riser with podium for speaker

· 1 lavaliere

5 Sleeping Rooms

Riser with podium.

AV:

- 1 screen

- 1 laptop

- 1 wireless mouse

- 1 mixer

- Slide advancer

- 1 lavaliere

- 1 wireless mic (podium)

AV:

LCD package with:

- 1 screen

- 1 laptop

- 1 wireless mouse

PAYMENT METHOD:

· Individuals are responsible for all sleeping room related charges (if applicable).

· ONR is responsible for all meeting room related charges.

· ONR is responsible for all food and beverage within the program.

· ONR method of payment is by government purchase order.

MUST HAVE REQUESTS:

· Sleeping room rate at government per diem or lower.

· Ability to sign Letter of Intent provided by Office of Naval Research (NOTE: No attrition or cancellation clauses).

· NO F&B minimums.

CONCESSIONS REQUESTS:

· Complimentary Morning, AM and PM Breaks Beverage and Food Items preferred

· Complimentary Welcome Reception to include beverages and light refreshment food items.

· Complimentary internet access for the registration area and meeting rooms.

· Group rate available prior/after the conference based on hotel availability.

· Discounted parking.

Provisions and Clauses:

Any resulting purchase order will include the clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, and FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items. The following additional provisions or clauses within paragraph (b) of FAR 52.212-5 will be checked selected as applicable in any ensuing purchase order: FAR 52.222-3, FAR 52.222-21, FAR 52.222-26, FAR 52.222-50, FAR 52.223-18, FAR 52.232-33; within paragraph (c) FAR 52.222-41, FAR 52.222-42. Applicable DFARS provisions and/or clauses related to this acquisition include: 252.203-7000, 252.203-7005, 252.204-7011, 252.204-7012, 252.232-7003, 252.232-7006 (Wide Area WorkFlow Payment Instructions), 252.232-7010, 252.239-7017, 252.239-7018, 252.244-7000, and 252.247-7023.

Only paragraphs (f), (g), (k), (j), and (l) of provision FAR 52.212-1 apply to this solicitation. FAR 52.212-2 does not apply to this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-77 and DFARS Publication Notice (DPN) 20141014. Delivery and acceptance will be F.O.B. Destination to the Office of Naval Research (ONR), 875 N. Randolph St, Arlington, VA 22203-1995.

CONTRACTS POINT OF CONTACT:

The Primary Point of Contact for this effort is as follows:

Mr. Kevin Wiggins II Office of Naval Research 875 North Randolph Street Arlington, VA 22203-1995 E-mail Address: kevin.a.wiggins@navy.mil

The Secondary Point of Contact for this effort is as follows:

Ms. Kenesha Y. Hargrave Office of Naval Research 875 North Randolph Street Arlington, VA 22203-1995 E-mail Address: kenesha.y.hargrave1@navy.mil

SUBMISSIONS

Any questions regarding this solicitation must be provided in writing to Mr. Kevin Wiggins II via email at kevin.a.wiggins@navy.mil and Ms. Kenesha Y. Hargrave at kenesha.y.hargrave1@navy.mil. The subject line of your e-mail should read “Meeting Space in Support of SBIR/STTR Workshop”. Questions submitted less than forty-eight (48) hours prior to the closing date for quotes may not be answered and the due date for submission of quotes may not be extended

The due date for submittal of quotes is no later than 2:00 PM, Eastern Standard Time (EST) on 20 August 2018. Responses/Quotes shall be submitted by e-mail to the Contract Specialist, Mr. Kevin Wiggins II via email at kevin.a.wiggins@navy.mil and Secondary Point of Contact, Ms. Kenesha Y. Hargrave at kenesha.y.hargrave1@navy.mil.

Quotations shall include the following:

· Offeror’s Point of Contact for the quote, including name, position title, telephone number, and email.

· Offeror’s CAGE Code, DUNs number, and verification of an active registration in System for Award Management (SAM).

· Agreement to hold the prices in its quote firm for at least 30 calendar days from RFQ due date.

· Full sales kit with menus (if applicable) and AV pricing.

· Description of all applicable rental fees and service fee percentages for Meeting Room, A/V, and F&B (indicate service charge percentages).

· Acknowledgment of Solicitation Amendments (if any);

· Commercial Items Representation and Certification form completed by the Offeror. (Note: The Commercial Items Representation and Certification form required to be submitted with any quote is attached to the FBO notice for this RFQ.)

Quotations and or questions should be directed to Mr. Kevin Wiggins II, Contract Specialist, kevin.a.wiggins@navy.mil within the time frame referenced above.

Quotations and or questions should be directed to Ms. Kenesha Y. Hargrave, Contracting Officer, kenesha.y.hargrave1@navy.mil within the time frame referenced above.