MTS Sole Source Justification 2021-2022 posting.pdf
PDF 14 KB Posted
- Attached to
- Sole Source Procurement
- Solicitation number
- S-KS0043-00000738
- Issued by
- Marion County, Oregon
About this file
This is a Sole Source Justification document submitted by the Marion County Information Technology Department for the renewal of MTS Software Support Services Agreement. The procurement seeks to continue maintenance, upgrades, patches, and technical support for the MTS IntegraTRAK software system, which has been in use since 1991 to support telecommunications logging and recording across the county's telephone system. The contract term runs from November 1, 2021 through October 31, 2022, with an estimated total cost of $12,235.06. No specific response dates, bidder meetings, or award dates are referenced in the justification document.
The sole source determination is justified under Marion County Procurement Code (MCPCR) 20-0275(2)(b), which addresses goods or services required for the exchange of software or data that are available from only one source. MTS IntegraTRAK, Inc. is identified as the proprietary developer and copyrighted owner of the software system, making it the only vendor capable of providing the necessary maintenance and support. Prior market research was conducted through posting on the Oregon Procurement Information Network (ORPIN), and no objections to the sole source designation were received. The Information Technology Department determined that non-renewal of the maintenance agreement poses a risk of rendering the system inoperable, thereby supporting the necessity of this sole source procurement from MTS IntegraTRAK, Inc.
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MTS Sole Source Justification 2021-2022.docx Page 1 of 2
SOLE-SOURCE DETERMINATION AND JUSTIFICATION
No. IT-2491-18
Date of Request: August 30, 2021 Department Name: Information Technology
Department Contact Name: Cynthia Klein
Time Period Requested: From: 11/01/2021 To: 10/31/2022
Total Estimated Cost: $12,235.06
Title: Supplies and/or Services to be acquired:
MTS Software Support Services Agreement Renewal
1. Background: The MTS IntegraTRAK software system was purchased in 1991 to support the logging and recording of telephone activity within the county-wide telephone system. Known as
WinTrack and Track-A-Dial in 1991, the system was purchased by the Facilities Management department under their role responsible for the telecommunications system and functions for Marion
County operations.
2. Findings:
As stated in the original purchase agreement, the maintenance of this software system is to be renewed on an annual basis, and is provided solely by MTS IntegraTRAK as the developer and copyrighted owner of this product. The annual renewal of the software license, and its attendant upgrades, maintenance patches, and technical support, is necessary for the continued operation of this telecommunications software application. Non-renewal of this maintenance incurs the risk of rendering the system inoperable.
A. Market Research Overall Finding.
In an effort to confirm the sole source nature of this procurement, a sole source justification was previously posted to the Oregon Procurement Information Network (ORPIN). No comments were received to object to the procurement. Circumstances have not changed with this renewal.
And
B. Determination pursuant to MCPCR 20-0275(2) must include, at a minimum, one of the following:
1. Pursuant to MCPCR 20-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.
N/A
MTS Sole Source Justification 2021-2022.docx Page 2 of 2
2. Pursuant to MCPCR 20-0275(2)(b): Exchange of Software or Data. Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.
Based upon the initial purchase in 1991 and all subsequent orders, the maintenance on the MTS
Integratrack system is propriety and can only be performed by MTS Integratrak, Inc. Based on the information provided, the Information Technology Department requests authorization to issue a sole source contract or purchase order to MTS IntegraTRAK, Inc for the term of November 1, 2021 through October 31, 2022 with a not to exceed value of $12,235.06.
3. Pursuant to MCPCR 20-0275(2)(c): Pilot or Experimental Project. Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.
4. Pursuant to MCPCR 20-0275(2)(d): Other findings that support the conclusion that Supplies and
Services are available from only one source may include but are not limited to considerations of: unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.
Sole Source Authorized: Yes No
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