Motor Vehicles 25100000-22-SRCWL-ACS - How to Use This Contract.pdf

10/24/22

How to Use This Contract Motor Vehicles (25100000-22-SRCWL-ACS)

Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/motor_vehicles.

State Term Contract Vehicles

• For state agencies, please note that this contract is only available for:

o Vehicles that are not specifically listed as a Representative Model on the state term contract for Motor Vehicles (25100000-21-STC).

o Vehicles that are specifically listed as a Representative Model on the state term contract but are not available for purchase from any of the awarded contractors; state agencies must request a quote from all contractors awarded that Representative Model and receive documentation indicating that the vehicle is not available for purchase.

• Please refer to the price sheets located on the contract webpage to view the Representative

Models included on the state term contract and the awarded contractor(s).

State Agencies

• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:

o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage.

o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section. Attach a completed Request for Acquisition of Motor Vehicle(s) and Mobile Equipment (MP6301) to the purchase order. If the vehicle is specifically listed as a Representative Model on the state term contract, attach documentation indicating that the vehicle is not available for purchase from any of the awarded contractors.

o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/motor_vehicles https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/motor_vehicles https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/motor_vehicles https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/motor_vehicles http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf

10/24/22 o COMMODITY CODE: 25101503, 25101505, 25101507, 25101702, or select the most appropriate eight-digit commodity code under 25101600; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_ operations/state_purchasing/myfloridamarketplace/commodity_codes.

o METHOD OF PROCUREMENT: C - Alternate contract source

• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.

Eligible Users

• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.

Frequently Asked Questions

• Can I purchase from a vendor outside of this contract if they offer better pricing?

o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.

• What should I do if I have an issue with the contractor?

o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.

Contact Information

• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.

• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.

• If you have any questions or require assistance specific to the Request for Acquisition of Motor Vehicle(s) and Mobile Equipment (MP6301), please contact the Department of Management Services’ Fleet Management Help Desk at 850-488-4929 or fleethelpdesk@dms.fl.gov.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf mailto:fleethelpdesk@dms.fl.gov