MOD3547_Pardini_ACJC_2026AYSContract_Final11132025_ASU-ACJC_signed__1___1_.pdf

INTERAGENCY SERVICE AGREEMENT (ISA)

ARIZONA CRIMINAL JUSTICE

COMMISSION

1110 W. Washington, Ste 230 Phoenix, Arizona 85007

(602) 364-1146

(602) 364-1175 Fax

Agreement No: JCA-25-001

Project Title: 2026 Arizona Youth Survey (AYS) Geographic Service Area: Statewide

Effective Date: July 1, 2025 Termination Date: June 30, 2027

Arizona Criminal Justice Commission has authority to contract for services specified herein in accordance with A.R.S. §35-148, §36- 104, and §36-132. The Contractor represents that it has authority to contract for the performance of the services provided herein pursuant to A.R.S. §35-148.

The Contractor certifies compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. §23-214, Subsection A.

The Contractor agrees to perform all the services set forth in the Agreement and Work Statement. Amendments signed by each of the parties and attached hereto are hereby adopted by reference as a part of this Agreement, from the effective date of the Amendment, as if fully set out herein.

Arizona Transaction (Sales Privilege Tax License):

07618513 For Clarification, contact:

Name:

Federal Employer Identification Number:

86-01-96696

Phone:

Email: asu.awards@asu.edu

Arizona State University

Contractor Name

Office of Research & Sponsored Projects Administration PO Box 876001

Signature of Person Authorized to Sign Date

Address Printed Name

Tempe AZ 85287-6011

City State Zip Code Title

This Agreement shall henceforth be referred to as Agreement No. JCA-25-001

The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction under this Agreement until Contractor receives an executed purchase order or Agreement release document or written notice to proceed if applicable.

State of Arizona Awarded this day of , 2025

Executive Director mailto:asu.awards@asu.edu

INTERAGENCY SERVICE AGREEMENT

Uniform Terms and Conditions

Agreement Number:

JCA-25-001

In accordance with Arizona Revised Statutes (A.R.S.) Section §35-148, this Agreement is entered into by and between the Arizona Criminal Justice Commission (hereinafter ACJC) and the Arizona Board of Regents on behalf of Arizona State University (hereinafter Contractor) and shall be effective as indicated in Section One (1).

For and in consideration of the terms and conditions set forth herein, the parties agree as follows:

1. Term of Agreement

This Agreement will be effective on July 1, 2025 and shall terminate on June 30, 2027, unless otherwise terminated pursuant to the terms herein.

2. Renewal of Agreement

The parties may mutually agree to renew the Agreement by signing an Amendment extending the Agreement.

This Agreement can be renewed for three (3) additional one (1) year terms, upon agreement of the Contractor and ACJC and by both parties signing an Amendment extending this Agreement. The original Agreement term together with the renewal period shall not exceed five (5) years.

3. Compliance with A.R.S. §35-148

ACJC shall provide for reimbursement for services performed or advancement of funds for services to be performed. Monies received by Contractor shall be credited to its appropriation account for its use in performing the services. Contractor shall make an accounting of expenditures and return any advanced funds not used to ACJC.

4. Scope of Services

ACJC and the Contractor shall perform the obligations agreed to by each as set forth in this lnteragency Service Agreement.

5. Payment for Services

As payment for full and satisfactory performance of the services, the ACJC agrees to pay the Contractor as outlined in the Budget Narrative and Budget attached hereto and incorporated herein by this reference.

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6. Non-Availability of Funds

6.1 Every payment and service obligation is conditioned upon the availability of funds appropriated or allocated for the payment or support of such obligation. If funds are not allocated and available for the continuance of this Agreement, either ACJC or the Contractor may terminate at the end of the period for which funds are available.

6.2 No liability shall accrue to ACJC or the Contractor in the event this provision is exercised, and ACJC and the

Contractor shall not be obligated or liable for any damages as a result of termination under this paragraph.

6.3 In accordance with A.R.S § 35-154, if Contractor’s performance under this Agreement depends on the appropriation of funds by the Arizona Legislature, and if the Legislature fails to appropriate the funds necessary for performance, then Contractor may provide written notice of this to ACJC and cancel this Agreement without further obligation of Contractor. Appropriation is a legislative act and is beyond the control of Contractor.

7. Property of the State

7.1 Title and Rights to Materials. It is the intention of ACJC and Contractor that all material and intellectual property developed under this Agreement be used and controlled in ways to produce the greatest benefit to the parties to this Agreement and the citizens of the State of Arizona. As used in this paragraph, "Material" means all written and electronic information, recordings, reports, findings, research information, abstracts, results, software, data, discoveries, inventions, procedures and processes of services developed by the Contractor and any other materials created or prepared by the Contractor in performance of this Agreement. "Material" as used herein shall not include any pre-existing data, information, materials, discoveries, inventions or any form of intellectual property invented, created, developed or devised by Contractor (or its employees) prior to the commencement of the services funded by this Agreement or that may result from Contractor involvement in other service activities that are not funded by the Agreement.

7.2 Title and exclusive copyright to all Material shall vest in the State of Arizona, subject to any rights reserved on behalf of the federal government. As State agencies and instrumentalities, ACJC shall have full, complete, perpetual, irrevocable and nontransferable rights to reproduce, duplicate, adapt, make derivative works, distribute, display, disclose, publish and otherwise use any and all Material. The Contractor right to use Material shall include the following rights: the right to use the Material in connection with its internal, non-profit research and educational activities, the right to present at academic or professional meetings or symposia and the right to publish in journals, theses, dissertations or otherwise of Contractor own choosing. Contractor agrees to provide ACJC with a right of review prior to any publication or public presentation of the Material and ACJC shall be entitled to request the removal of its confidential information or any other content the disclosure of which would be contrary to the best interest of the State of Arizona. Neither party shall release confidential information to the public without the prior expressly written permission of the other, unless required by the State public records statutes or other law, including a court order. Each party agrees to give

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recognition to the other party in all public presentations or publications of any Material, when releasing or publishing them.

7.3 In addition, ACJC and Contractor agree that any and all Material shall be made freely available to the public to the extent it is in the best interest of the State. However, if either party wants to license or assign an intellectual property interest in the material to a third-party for monetary compensation, ACJC and Contractor agree to convene to determine the relevant issues of title, copyright, patent and distribution of revenue. In the event of a controversy as to whether the Material is being used for monetary compensation or in a way that interferes with the best interest of the state, ACJC, or Contractor, then the Arizona Department of Administration shall make the final decision.

Notwithstanding the above, "monetary compensation' does not include compensation paid to an individual creator for traditional publications in academia (the copyrights to which are Employee- Excluded Works under ABOR Intellectual Property Policy Section 6-908C.4.), an honorarium or other reimbursement of expenses for an academic or professional presentation, or an unprofitable distribution of Material.

8. Reports and Records

Each party shall establish and maintain records regarding its performance under this Agreement in accordance with the records retention standards established by the Department of Library and Archives. All records shall be subject to inspection and audit by the State of Arizona (State) at reasonable times.

9. Termination

Either party may terminate this Agreement upon sixty (60) working days written notice to the other party. The Contractor shall reimburse ACJC for any advanced funds for which services are not provided and shall reimburse ACJC for any other resources/materials that are specifically acquired by Contractor, without an agreement between the parties for Contractor to purchase the resource/material.

10. Cancellation for Conflict of Interest

Pursuant to A.R.S. §38-511, the State, its political subdivisions or any department or agency of either may, after its execution, cancel any Agreement, without penalty or further obligation, made by the State, its political subdivisions, or any of the departments or agencies of either if any person significantly involved in initiating, negotiating, securing, drafting or creating the Agreement on behalf of the State, its political subdivisions or any of the departments or agencies of either is, at any time while the Agreement or any extension of the Agreement is in effect, an employee or agent of any other party to the Agreement in any capacity or a consultant to any other party of the Agreement with respect to the subject matter of the Agreement. A cancellation made pursuant to this provision shall be effective when the Contractor or ACJC receives written notice of the cancellation, unless the notice specifies a later time.

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11. Miscellaneous

11.1 In the event of a dispute, the parties agree to use arbitration to the extent required by A.R.S. §12-1518.

The laws of the State shall govern any interpretation of this Agreement and venue shall be in Maricopa County, Arizona.

11.2 The Contractor shall comply with State Executive Order No. 2009-09 and all other applicable Federal and

State laws, rules and regulations, including the Americans with Disabilities Act. All parties shall take affirmative action to ensure that applicants for employment and employees are not discriminated against due to race, creed, color, religion, sex, national origin or disability.

11.3 This Agreement shall be governed and interpreted by the laws of the State of Arizona.

11.4 Any amendments to this Agreement must be in writing and signed by both parties.

11.5 The provisions of this Agreement are severable. Any term or condition deemed illegal or invalid shall not affect any other term or condition of the Agreement.

11.6 This Agreement is intended by the parties as a final and complete expression of their agreement.

No course of prior dealings between the parties and no usage of the trade shall supplement or explain any terms used in this Agreement.

11.7 Either party's failure to insist on strict performance of any term or condition of the Agreement shall not be deemed a waiver of that term or condition even if the party accepting or acquiescing in the nonconforming performance knows of the nature of the performance and fails to object to it.

11.8 ACJC acknowledges and agrees that: (1) federal agencies that provide funding for research may require disclosure of contracts pursuant to Section 223 of the National Defense Authorization Act (NDAA), Section 117 of the Higher Education Act of 1965, as amended (HEA), and National Security Presidential Memorandum 33 (NSPM-33) (collectively, “Federal Disclosure Requirements”); and (2) nothing in this Agreement shall prevent Contractor from disclosing the Agreement to federal agencies pursuant to the Federal Disclosure Requirements.

12. Federal Immigration and Nationality Act

The Contractor shall comply with all federal, state and local immigration laws and regulations relating to the immigration status of their employees during the term of the Agreement. The State shall retain the right to perform random audits of Contractor records or to inspect papers of any employee thereof to ensure compliance. Should the State determine that the Contractor be found noncompliant, the State may pursue all remedies allowed by law, including, but not limited to; suspension of work, termination of the Agreement for default and suspension and/or debarment of the Contractor.

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13. E-Verify Requirements

In accordance with A.R.S. §41-4401, Contractor certifies compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. §23-214, Subsection A.

14. Offshore Performance of Work Prohibited

Any services that are described in the specifications or scope of work that directly serve the State of Arizona or its clients and involve access to secure or sensitive data or personal client data shall be performed within the defined territories of the United States. Unless specifically stated otherwise in the specifications, this paragraph does not apply to indirect or overhead services, redundant back-up services or services that are incidental to the performance of the contract.

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INTERAGENCY SERVICE AGREEMENT

Special Terms and Conditions

1. Purpose

Pursuant to provisions of the Arizona Procurement Code, A.R.S. §41-2501 Et Seq., the State of Arizona, Criminal Justice Commission (ACJC) intends to establish an Agreement for the materials or services as listed herein.

2. Agreement Type

The Agreement shall be a Cost Reimbursement.

3. Key Personnel

3.1. It is essential that the Contractor train and provide adequate, experienced personnel, capable of and devoted to the successful accomplishment of projects that may be performed under this Agreement. The Contractor must agree to assign experienced individuals to project positions.

3.1.1. The Contractor agrees that, once assigned to work on a project under this Agreement, key personnel should not be removed or replaced without written notice to the ACJC Project Manager.

3.1.2. If key personnel are not available for work on a specific project, for a continuous period exceeding thirty (30) calendar days, or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the ACJC Project Manager and shall, subject to the concurrence of the ACJC, replace such personnel with personnel of substantially equal ability and qualifications.

4. Health Insurance Portability and Accountability Act (HIPAA) of 1996

4.1. The Contractor warrants that it is familiar with the requirements of HIPAA, as amended by the Health

Information Technology for Economic and Clinical Health Act (HITECH Act) of 2009, and accompanying regulations and will comply with all applicable HIPAA requirements in the course of this Contract.

Contractor warrants that it will cooperate with the Arizona Criminal Justice Commission (ACJC) in the course of performance of the Contract so that both ACJC and Contractor will be in compliance with HIPAA, including cooperation and coordination with the Arizona Department of Administration-Arizona Strategic Enterprise Technology (ADOA-ASET) Office, the ADOA-ASET Arizona State Chief Information Security Officer and HIPAA Coordinator and other compliance officials required by HIPAA and its regulations. Contractor will sign any documents that are reasonably necessary to keep ACJC and Contractor in compliance with HIPAA, including, but not limited to, business associate agreements.

4.2. If requested by the ACJC Procurement Office, Contractor agrees to sign a "Pledge to Protect Confidential

Information" and to abide by the statements addressing the creation, use and disclosure of confidential

INTERAGENCY SERVICE AGREEMENT

information, including information designated as protected health information and all other confidential or sensitive information as defined in policy. In addition, if requested, Contractor agrees to attend or participate in HIPAA training offered by ACJC or to provide written verification that the Contractor has attended or participated in job related HIPAA training that is: (1) intended to make the Contractor proficient in HIPAA for purposes of performing the services required and (2) presented by a HIPAA Privacy Officer or other person or program knowledgeable and experienced in HIPAA and who has been approved by the ADOA-ASET Arizona State Chief Information Security Officer and HIPAA Coordinator.

5. Authorization for Provision of Services

Authorization for purchase of services under this Agreement shall be made only upon ACJC issuance of a Purchase Order that is signed by an authorized agent. The Purchase Order will indicate the Agreement number and the dollar amount of funds authorized. The Contractor shall only be authorized to perform services up to the amount on the Purchase Order. ACJC shall not have any legal obligation to pay for services in excess of the amount indicated on the Purchase Order. No further obligation for payment shall exist on behalf of ACJC unless a) the Purchase Order is changed or modified with an official ACJC Procurement Change Order, and/or b) an additional Purchase Order is issued for purchase of services under this Agreement.

6. Price Adjustment

Contractor prices accepted and subsequently awarded by an Agreement shall remain in effect for a minimum of one (1) year. The Contractor may request a price adjustment, but the State will not review or approve an increase until the Agreement has been in effect for one (1) year. The ACJC Procurement Office will review any requested rate increase to determine whether such request is reasonable in relation to increased supplier or material costs.

Contractor shall provide written justification for any price adjustment requested. Any price increase adjustment, if approved, will be effective upon execution of a written Agreement amendment. Likewise, the Contractor shall offer the State a price adjustment reduction concurrent with reduced costs from their suppliers. Price reductions will become effective upon execution of an Agreement Amendment.

7. Pandemic Contractual Performance

7.1. The State shall require a written plan that illustrates how the Contractor shall perform up to contractual standards in the event of a pandemic. The State may require a copy of the plan at any time prior or post award of an Agreement. At a minimum, the pandemic performance plan shall include:

7.1.1. Key succession and performance planning if there is a sudden significant decrease in Contractor workforce;

INTERAGENCY SERVICE AGREEMENT

7.1.2. Alternative methods to ensure there are products in the supply chain; and

7.1.3. An up to date list of company contacts and organizational chart.

7.2. In the event of a pandemic, as declared by the Governor of Arizona, U.S. Government or the World Health

Organization, which makes performance of any term under this Agreement impossible or impracticable, the State shall have the following rights:

7.2.1. After the official declaration of a pandemic, the State may temporarily void the Agreement(s) in whole or specific sections, if the Contractor cannot perform to the standards agreed upon in the initial terms;

7.2.2. The State shall not incur any liability if a pandemic is declared and emergency procurements are authorized by the Director as per A.R.S. §41-2537 of the Arizona Procurement Code; and

7.2.3. Once the pandemic is officially declared over and/or the Contractor can demonstrate the ability to perform, the State, at is sole discretion, may reinstate the temporarily voided Agreement(s).

7.3. The State, at any time, may request to see a copy of the written plan from the Contractor. The Contractor shall produce the written plan within seventy-two (72) hours of the request.

INTERAGENCY SERVICE AGREEMENT SCOPE OF WORK

This scope of work represents a tentative Agreement between the Arizona Criminal Justice Commission (hereinafter ACJC) and the Arizona State University (hereinafter Contractor) to complete the 2026 Arizona Youth Survey. The current scope of work and proposed budget are subject to modifications prior to the finalization of the contract. The terms of the agreement will cover work initiated on July 1, 2025 and shall terminate on June 30, 2027.

Scope of Services

The Contractor shall work with the ACJC to review modifications to the Arizona Youth Survey instrument and related materials, as well as administer the survey online to selected middle and high schools in Arizona. The Contractor shall work with the ACJC to transform the raw data from the completed online Arizona Youth Survey into a usable dataset. The Contractor shall also complete analyses of data from the Arizona Youth Survey to produce tables and figures for the state, county, district, and school reports that are identical to those included in the 2024 AYS reports. If requested by ACJC, the Contractor will also prepare one additional supplemental social media table for inclusion in the 2026 AYS report and make minor modifications to the existing tables and figures. The Contractor shall prepare the narrative of the 2026 Arizona Youth Survey reports to meet specifications outlined by the ACJC and its collaborators. The Contractor shall construct and generate report templates to ensure content alignment across all levels of reporting (i.e., state, county, district, and school reports). In addition, the Contractor commits to providing drafts of all report templates to the ACJC for corrections and feedback within the timeline provided below.

The Contractor shall be responsible for all efforts necessary to assist the ACJC in modifying the previous survey materials, recruiting schools for participation, and administering the 2026 Arizona Youth Survey.

Primary duties for the contractor include: training key personnel to administer the online survey, distributing and organizing completed online surveys, and sending completed data and survey files to the

ACJC.

The contractor shall be responsible for all efforts necessary to assist the ACJC in the reporting of results from the 2026 Arizona Youth Survey. Primary duties for the Contractor will include: 1) Transforming the raw data from a text file to usable data file (SPSS and CSV), 2) Harmonizing data across multiple years of Arizona Youth Survey data, 3) Producing statistical output and a codebook related to the 2026 Arizona Youth Survey data for inclusion in state, county, district, and school reports, and 4) Electronically transmitting finalized AYS reports to school and district representatives.

Deliverables and Timeline for Completion

Below is list of Contractor deliverables followed by a timeline for completing these activities. Certain tasks require final ACJC approval before they can be completed. If deadlines are not met by the ACJC (e.g., finalization of survey changes, finalization of 2026 report format), it may delay the timeline for the contractor’s deliverables.

School Recruitment and Survey Administration

Survey Design and Production. The contractor will assist in the modification of the Arizona Youth Survey questionnaire and related materials by reviewing established materials and providing insight, guidance, and feedback as requested by the ACJC. The contractor will also create and print materials required for schools to administer the survey online. Materials include, but are not limited to, a link to access the survey, survey protocol and instruction documents, parental assent/consent forms.

IRB Submission and Approval. The Contractor will submit required documents to the Institutional Review Board (IRB) at ASU to ensure Human Subjects Research compliance. Approval from the IRB shall be granted prior to the survey administration and any documents or information relating to the IRB process shall be submitted to the ACJC.

School Recruitment. The Contractor will contact schools and school districts via e-mail and phone to facilitate enrollment in the AYS. In addition, the Contractor will provide community-based coalitions and government organizations (e.g., Department of Education) with recruitment materials to distribute to schools. Schools will enroll to administer the survey to 8th, 10th, and/or 12th grade students. Enrolled schools will be provided with the option of administering the survey to students in the 7th grade if so desired.

Survey Administration and Collection. The Contractor will coordinate all survey administration activities.

The contractor will ensure that schools receive the appropriate instruction documents and other supplemental materials, as well as information about how to access the survey online. The Contractor will work with school administrators to ensure that an adequate number of survey materials are sent to each school and resolve any problems that may arise with survey administration.

Activity Logs and Communication. The Contractor will be responsible for maintaining a tracking system for survey administration, and will follow-up on problems that may arise while administering the survey. The Contractor shall submit a log created from this tracking system to the ACJC on a recurring basis as decided by the ACJC and the Contractor. The Contractor shall also be responsible for maintaining a communication log of all contacts with school administrators pertaining to the selection of a survey administration date, updates to contact information for the school or school administrators, and the delivery of all survey materials. This log shall contain brief notes describing the reason for the communication and subsequent results, and will be submitted to the ACJC on a recurring basis as decided by the ACJC and the Contractor.

The Contractor will also be responsible for meeting with the ACJC staff before, during, and after the administration period to discuss any procedures, plans, issues, or concerns that result from administering the survey.

Storage and Dissemination of Data. The Contractor shall store all data captured by the survey. The data will be contained in a secure file and have proper safeguards in place to protect the confidential information being collected as approved by the ACJC and the IRB. All documents, data files, and other information collected during the administration process shall be reviewed for completeness and forwarded by the Contractor to the data team by September 30, 2026 in a manner approved by the ACJC.

AYS Dataset and Procedural Documentation

Transform Raw Data into Usable Data Set. The Contractor will transform and merge the raw text files collected via online administration into SPSS and CSV data sets and create a codebook documenting this process.

Produce Statistical Reports. The Contractor will be responsible for working in collaboration with the ACJC to determine the appropriate analyses for inclusion in the state, county, district, and school reports.

Creation of Data File. Develop a database that contains all data captured by the survey and includes all coding necessary to complete analyses for statewide, county, district, and individual school level data;

differentiates between types of schools (e.g., charter vs. public), and provides identifiers for any differences in administration that may impact the results. This database shall also include all information necessary to analyze the data with Geographic Information Systems (GIS) technology in a format agreeable to the ACJC.

Accompanying the database will be a detailed codebook that contains applicable variable names, value labels, and descriptions. This codebook shall also contain descriptions on the Contractor’s process for creating certain variables, composites, or scales (e.g., risk and protective factor variables). These files shall be submitted to the ACJC at the end of the data collection period, or as requested by the ACJC.

Data Harmonization. The Contractor shall identify when labels to variables change across years of the Arizona Youth Survey. Modifications to questions and response categories have occurred in various iterations of the Arizona Youth Survey, and careful consideration of these changes must be taken in order to ensure comparability of data across years.

Harmonized Dataset. The Contractor shall submit an initial harmonized dataset for review by the ACJC no later than September 15th, 2026. The dataset will encompass responses from the 2026 Arizona Youth Survey and all prior years (through 2004) of Arizona Youth Survey responses, including all cleaned and transformed variables as needed. Upon approval by the ACJC, the Contractor shall create a final version of the dataset with all other required datasets/database and documentation no later than September 30, 2026.

Codebook and Syntax. The Contractor shall keep documentation of all changes and transformations to the Arizona Youth Survey data, and supply it to the ACJC upon completion of the contract. This shall include, but not be limited to, the creation of a codebook detailing the variables created and transformed in the Arizona Youth Survey dataset/database. The codebook and syntax used to transform and analyze the Arizona Youth Survey data will be written using a statistical software approved by the ACJC, such as SPSS or Stata.

AYS Report Creation

Using Arizona Youth Survey results for 8th, 10th, and 12th grade students, the Contractor shall develop and prepare reports consistent with the desired format and requirements of the ACJC for various levels of reporting. Reports required for the 2026 Arizona Youth Survey include:

• 1 State level report

• 15 County level reports

• District reports (number contingent upon District participation)

• Individual school summary profile reports (number contingent upon school participation rates)

These reports shall include comparisons to data obtained from the 2022 and 2024 administration years where applicable. In addition, these reports shall outline sample totals (i.e., total sample for specific geographic area), as well as grade-level breakdowns for all variables. The format and content of these reports, including all drafts, shall be reviewed and approved by the ACJC prior to their acceptance and publication. The ACJC reserves the right to make any changes to the report narratives.

Draft reports will be submitted on a necessary basis as established through feedback, requests, and/or recommendations provided by the ACJC. Final reports shall be ready for dissemination on the following schedule:

• State and county reports (tentative deadline: August 16, 2026)

• School and district profile reports (tentative deadline: August 16, 2026)

Supplemental AYS Report Creation

The Contractor shall develop and prepare supplemental reports consistent with the agreed upon 2026 AYS format incorporating data collected on 7th grade students. These reports will be generated for all reporting levels (i.e., state, county, district, and school) and will include results for students in 7th and 8th grades.

These reports shall include comparisons to data obtained from the 2022 and 2024 administration years, where applicable. In addition, these reports shall outline sample totals (i.e., total sample for specific geographic areas), as well as grade-level breakdowns for all variables.

Additional reports or projects may be requested by the ACJC in order to fulfill obligations for data dissemination and planning purposes. Any additional reports will be based upon estimates provided by the Contractor at the agreed upon hourly rate as submitted through this bid.

ACJC will be notified 10 days in advance of release or dissemination of any materials referencing the ACJC or the Statistical Analysis Center that are not explicitly referenced in this SOW.

Timeline for Deliverables

Below is tentative timeline outlining when various components of the project will be completed by the Contractor and ACJC.

Month Task

July 2025 ACJC and ASU will identify whether any question changes will be made for the 2026 survey administration. ACJC and ASU finalize questions to be included in 2026 AYS.

ASU prepares online 2026 AYS survey and online school recruitment form

August 2025

Contractor obtains ASU IRB approval for survey administration ASU provides ACJC with electronic copies of AYS 2026 administration instructions, consent/assent forms and survey questions to review and post on their website School recruitment initiated ACJC provides ASU with information on changes for the 2026 AYS report, which may include text modifications, minor edits to tables/figures and the addition of a supplemental table

September

ACJC provides cover page, acknowledgements, and community resources appendix for 2026 reports ASU provides mock-ups of the 2026 AYS reports (state, county, district, school) using generated data for final formatting approval by ACJC School recruitment continues

October 2025

ASU tests online survey and troubleshoots any issues

ACJC provides any final modifications related to the 2026 AYS report format

ACJC provides feedback on changes that should be made to the 2026 AYS reports, codebook and documentation School recruitment continues

November

ASU creates new data syntax files to clean, recode, and merge 2026 AYS data School recruitment continues

December

ASU prepares all supplies that will be mailed to schools prior to administration ASU submits any needed IRB modifications School recruitment continues

January - May

ASU conducts AYS data collection, performs regular data checks, and troubleshoots any issues associated with administration ASU runs syntax to merge/clean the data and generates preliminary school reports to identify and correct any errors in formatting School recruitment continues through March 31, 2026 and data collection is completed on May 24, June 2026

ASU finalizes all syntax used to merge, clean, label, and merge 2026 AYS data ASU conducts final quality checks of the data, corrects any coding/formatting errors, and identifies final set of respondents that will be included in the reports

July 2026

ASU provides an initial version of the state report to ACJC, allowing 5 business days for review and comment ASU provides initial version of the dataset to ACJC for review and data checks ACJC provides feedback within 5 business days on the report and provides text for the executive summary section

ASU begins generating and checking county, district, and school level reports

August 2026 ASU provides ACJC with final versions of the AYS state and county level reports, allowing 5 business days for final review

September

ASU distributes electronic copies of district and school level reports

ASU provide addresses any questions or concerns school/district administrators have regarding the report findings ASU sends all administration documentation and the final harmonized AYS dataset to ACJC for review

October 2026

- June 2027

ASU corrects any identified issues with the AYS documentation and harmonized data upon ACJC review ACJC and ASU discuss potential revisions to the AYS survey and administration procedures moving forward ASU provides consultation to ACJC regarding issues related to the AYS administration and related findings as needed, including subject matter expertise for the 2028 AYS Working Group

Approvals

ACJC shall review the following criteria in draft form prior to granting approval:

Changes to draft survey materials. Approval from the ACJC must be obtained prior to distributing these materials.

School enrollment process. Approval of the enrollment process must be obtained from the ACJC prior to the start of recruitment.

Data and survey administration collection process. Approval of the proposed administration and collection process must be obtained from the ACJC prior to the administration of the survey.

Storage and dissemination of survey data. Approval of the Contractor’s process to store all data collected from the survey as well as the process of cleaning and analysis.

Data set finalization. Approval from the ACJC must be obtained prior to the finalization of a data set for the 2026 Arizona Youth Survey.

Methodology of statistical analyses for reports. Approval from the ACJC staff must be obtained prior to the finalization of methodology that will be used in the analysis of Arizona Youth Survey data used in the state, county, district, and school reports.

Performance and Communication Reports

The Contractor shall submit communication and performance reports on a recurring basis as established by the ACJC and the Contractor. Reports provide regular updates on the progress of the project, and quality of data collection and analysis, to the ACJC. These reports shall include, at minimum:

• Information pertaining to the delivery and collection of survey materials to schools;

• Communication between the Contractor and survey sites pertaining to project details such as, but not limited to, the selection of an administration date, discussion regarding the required number of survey materials that should be provided, a change in survey administration date, a change in contact information;

• Quality control, measurement, and implementation issues that arose during the reporting period (including a discussion of effects on data quality, modification of research design, new research questions, etc.), and the subsequent actions taken to resolve said issues;

• Information pertaining to the transformation of raw data into SPSS and CSV data sets;

• Information pertaining to appending the online and paper survey data sets into a unified data set/database;

• Information pertaining to the harmonization of 2026 Arizona Youth Survey responses;

• Problem areas to be addressed and/or requiring technical assistance of the ACJC;

• Any other information required by the ACJC such as refusal rates, completion rates, missing values, variable constructions, and/or statistical parameters of any data analysis method;

• Information pertaining to the construction of all reports;

• Any technical assistance required by the Contractor.

ACJC reserves the right to request project updates and related information not limited to the above-mentioned elements at times other than the regularly scheduled reporting dates.

Technical Exchange Meetings

The Contractor shall maintain frequent contact with the ACJC to provide continuous updates regarding the status of the project and be available to address questions, comments, or concerns by ACJC staff on a recurring basis as decided by the ACJC and the Contractor. The Contractor shall participate in monthly meetings to discuss any progress and/or issues related to the survey administration, data cleaning and analysis, and/or the report writing and template design. Technical Exchange Meetings may occur in person or via teleconferencing. Logs detailing the registration of survey participants will be maintained by both the Contractor and the ACJC, and updated daily as needed.

Acceptance

Any processes, logs, reports, files, and databases required by this Agreement either as a receivable or interim notification shall be subject to review of the ACJC. The ACJC may, when deemed necessary, request the revision of any process, report, or deliverable submitted.

Notices, Correspondence, Reports, and Invoices

Notices, correspondence, reports from the Contractor to the ACJC shall be sent to:

Arizona Criminal Justice Commission Attn: Allyson Horgan, Ph.D.

Statistical Analysis Center Director 1110 W. Washington St., Suite 230 Phoenix, AZ 85007 Phone: (602) 364-1191 Fax: (602) 364-1175 Email: ahorgan@azcjc.gov mailto:ahorgan@azcjc.gov

Notices, Correspondence, Reports from ACJC to the Contractor shall be sent to:

Arizona State University, School of Criminology & Criminal Justice Attn: Dustin Pardini, Ph.D.

400 E. Van Buren St., Room 754 Phoenix, AZ 85004 Phone: (602) 496-2357 Email: Dustin.Pardini@asu.edu

Invoices for Request for Reimbursements shall be made through the State of Arizona APP Portal. All payments made will be sent by wire transfer. ASU’s account and banking information will be provided on ASU’s invoices.

Questions regarding payment should be directed to the person issuing the invoice or to:

cashmanagement@asu.edu.

Notices for contract administration should be sent to:

Office for Research & Sponsored Projects Administration Arizona State University Attn: Dr. Lara Ferry, Vice President of Research, Knowledge Enterprise P.O. Box 876011 Tempe, Arizona 85287-6011 Email: asu.awards@asu.edu Phone: (480)965-9775 Fax: (480) 965-2455 mailto:Dustin.Pardini@asu.edu mailto:cashmanagement@asu.edu mailto:asu.awards@asu.edu

INTERAGENCY SERVICE AGREEMENT BUDGET

Budget Narrative

KEY PERSONNEL

Principal Investigator: Dustin Pardini, Ph.D., is a Professor in the School of Criminology and Criminal Justice at Arizona State University. Salary support is requested over the academic year at 20% percent and 2.5 summer months at 100% in Year 1 of the grant. In Year 2, salary support is requested over the academic year at 20% and 2 summer months at 100%. Dr. Pardini will be in charge of coordinating and assisting with the implementation of all aspects of the 2026 AYS recruitment, data collection, analysis, report generation, and data documentation. Dr.

Pardini has experience coordinating and implementing grant-funded research studies examining the risk/protective factors associated with serious and persistent delinquency and substance use/abuse in youth, including the 2018-2024 AYS data collection and report creation.

OTHER PERSONNEL

Project Coordinator: TBD: Salary support is requested for Year 1 and 2 of the grant at 80% effort. The project coordinator will be responsible for assisting the PI in the day-to-day management of the project. Duties will include preparing the reports to communicate project status with the Arizona Criminal Justice Commission, managing the budget and ordering supplies, assisting with school recruitment, coordinating project activities, meeting with the team, and writing the documents for the Arizona State University Institutional Review Board

(IRB).

Research Assistant: TBD. Salary support is requested for Year 1 and 2 of the grant at (75% effort). The Research Assistant will be responsible for contacting schools for scheduling, organizing materials to mail to schools, and managing the online Qualtrics surveys. The research technician will also assist with the school recruitment and checking the formatting of all generated AYS reports.

Postdoctoral Scholar: TBD. Salary support is requested for Year 1 and 2 of the grant at 20% effort. The Postdoctoral Scholar will be responsible for assisting the PI with creating the AYS report templates, generating syntax to create all required reports (i.e., state, county, school), overseeing data quality control, and harmonizing the AYS dataset.

FRINGE BENEFITS

Arizona State University defines fringe benefits as direct costs, estimates fringe benefits as a standard percent of salary applied uniformly to all types sponsored activities, and charges benefits to sponsors in accordance with the federally-negotiated rates in effect at the time salaries are incurred. The rates used in the proposal budget are based on the current federally-negotiated rate agreement. An estimated cost escalation has been included in the out years, consistent with ASU policy.

The applicable approved rates are:

FY26 FY27

Faculty 30.60% 31.52% Staff 35.50% 36.57% Post Doc 22.30% 22.97%

MATERIALS & LAB SUPPLIES/EQUIPMENT USE FEES

Materials & Supplies. Supplies are necessary to send data collection materials to the schools. Supplies to be purchased include: boxes, packing bubbles, envelopes, labels, shipping tape, and printer toner printer used for label printing. We have estimated that we will spend approximately $2,700 mailing materials to schools.

PHOTOCOPY CHARGES

ASU Print Shop. Funds are requested to print school recruitment and survey administration materials. Forms to be printed include: English/Spanish parent letter and permission slips, English/Spanish parental active and passive consent forms, the school survey coordinator protocol, teacher instructions for online administration.

We have estimated that we will spend approximately $10,000 on printing materials.

POSTAGE

FedEx. Printed materials are sent to the schools include the consent/assent forms, the teacher instruction form, and the school survey coordinator protocol. We have estimated that we will spend approximately $2,300 in shipping.

HIRING EXPENSES

Background Checks. A total of $150 is requested in Year 1 for the fees associated with background checks for new employees. These will be incurred when hiring for the TBD positions – Research Coordinator, Research Assistant, and Postdoctoral Scholar.

INDIRECT COST

Indirect cost, per ACJC limitation taken at 8% of the direct cost base ($403,290 @ 8% = $32,263).

Watts College PUBSRV Budget Worksheet Principal Investigator: Dustin Pardini Deadline: Purpose: Research Department / College: CCJ Agency: ACJC

Source:

Project Title: 2026 Arizona Youth Survey

Proposal No: FP20547_REV5

Start & End Date Total Project Period: 7/1/25 - 6/30/27

Budget Staff & Date: HB & CLee: 6.16.25/6.19.25/7.17.25 Current Project Period: 7/1/25 - 6/30/26 PERSONNEL-Salary & Wages Person Name Title Months # Months % Effort

7/1/25 - 6/30/26 Year 1

7/1/26 - 6/30/27 Year 2

Total

12 mos 12 mos

Principal Investigator Dustin Pardini 2 course buyouts AY - Year 1 1.60 8 20.00% 27,346

27,346

Dustin Pardini 9th month of AY - Year 1 1.00 1 100.00% 17,091

17,091

Dustin Pardini 1.5 Sum Mo Year 1 1.50 1.5 100.00% 25,637

25,637

Dustin Pardini 3 course buyouts AY - Year 2 2.40 8 30.00%

42,250

42,250

Dustin Pardini 2 Sum Mo in Year 2 2.00 2 100.00%

35,207

35,207

Total Faculty Salaries 70,074 77,457 147,532 Fringe Benefits Faculty 21,443 24,415 45,858

TBH Research Assistant 3.60 12 30.00% 14,100 14,523

28,623

Total Staff Salaries 14,100 14,523 28,623 Fringe Benefits Staff 5,006 5,311 10,317

Emma Rogers Post Doc 9.60 12 80.00% 50,000 51,500

101,500

Erin Vaughan Post Doc 2.40 12 20.00% 12,500 12,875

25,375 Total Post Doc Salaries 62,500 64,375 126,875

Fringe Benefits Post Doc 13,938 14,787 28,725 Total Personnel 187,061 200,868 387,930

OTHER DIRECT COSTS

Research Assistant TBD Background Checks-7310

Photocopy Charges-731028 Material & Lab Supplies/Equipment Use Fees-732005

Postage/Express Mail -733001

10,210 10,210 2,700 2,700 2,300 2,300

TOTAL Other Direct Cost Subtotal 15,360 15,360

TOTAL DIRECT COSTS - TDC

LESS DIRECT COSTS EXCLUSIONS

202,421 200,868 403,290

MODIFIED TOTAL DIRECT COST BASE - MTDC

F&A COSTS (Indirect) Research 8.00% 8201

TOTAL COSTS

202,421 200,868 403,290 16,194 16,069 32,263

218,615 216,937 435,553

PROJECT: 2026 Arizona Youth Survey

Report Period: to

Certification: I certify to the best of my ability and knowledge that this report is true and correct.

ISA NUMBER: JCA-25-001

INTERAGENCY SERVICE AGREEMENT BUDGET Agreement Number:

JCA-25-001

Prepared by:

Printed Name

Telephone:

Signature

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Approved by:

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Date: