Military_plumbing_terms_and_conditions__1_.pdf

Specific Terms and Conditions

Purpose:

The purpose of this Invitation to Bid (ITB) is to establish a contract with the State Military

Department for plumbing services at the specified facilities.

Award:

Award will be made all or none to the lowest responsible bidder meeting all specifications. The lowest bidder will be determined by an award matrix revealed at the bid opening.

Bid Submission Instructions:

Beginning on the Alabamabuys supplier portal page, select the desired sourcing project. Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Please Note:

• Except for the plumbing parts/materials line, suppliers must enter a $ amount in the

Unit Price column of the item grid.

• Plumbing parts/materials line - Suppliers must enter a mark-up percentage in the Unit

Price column of the item grid. Example: If you are bidding a 10% markup on parts, you will enter 10.00 in the unit price column.

• Suppliers may enter “NA” in the Supplier Part Number column of the item grid.

Liability Insurance:

Supplier must have the minimum specified insurance and must be in effect for the contract period. Insurance certificate, or letter of intent to provide the amount of coverage from the insurance company must be submitted with the bid, or the bid may be rejected. Supplier is responsible for all losses/damages caused by its employees. Insurance certificate, when issued, must show the State of Alabama as the certificate holder. Suppliers are required to hold

Workman’s Compensation Insurance to satisfy local, state, and federal regulations.

Contract period:

Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same terms and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and vendor no later than 30 days prior to expiration of the previous 12-month period.

Price Escalation:

If, during the performance of this contract, the cost of material, labor, or any other contract component significantly increases through no fault of the supplier, a price increase may be considered. Supplier should provide justification of any price increase for materials, labor, or any other contract component, including documentation from the manufacturer where applicable. Any proposed increases in labor and/or materials should not exceed increases during the same time period in industry specific price index or in CPI (Consumer Price Index) if no industry index is available. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms, and conditions of the contract.

Sub-Contracting:

The successful bidder on this solicitation is restrained from assigning or sub-contracting any portion of the work under this contract without the express written consent of the Chief

Procurement Officer.

Default:

When a supplier defaults on a contract and/or purchase order, the State may procure the goods or services under the contract from other sources and the defaulting supplier shall be responsible for any additional costs incurred by the State for the procurement from other sources. The defaulting supplier may also be subject to suspension and/or debarment in accordance with the Code of Alabama or the State of Alabama Department of Finance

Administrative Code.

Indemnity:

Contractor shall be fully liable for the actions of its agents, employees, officers, partners, and

Subcontractors, and shall fully indemnify, defend, and save harmless the Division, Eligible Users, and the State of Alabama from all claims, losses, suits, actions, damages, and costs of every name and description arising out of Contractor’s performance of this Contract caused by any intentional act or negligence of Contractor, its agents, employees, officers, partners, or

Subcontractors, without limitation; provided, however, that the Contractor shall not indemnify for that portion of any claim, loss, or damage arising hereunder due to the sole fault of the

Division, Eligible Users, or the State of Alabama. The parties agree that if there are any limitations of the Contractor’s liability, including a limitation of liability clause for anyone for whom the Contractor is responsible, such limitations of liability will not apply to injuries to persons, including death, or to damages to property.

Payment:

The State of Alabama pays thirty (30) days in arrears after receipt of invoice.

Quality of materials and labor:

Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type work and it shall be completed in a professional manner.

Requested information:

Any additional information requested from a supplier must be furnished within five (5) days from receipt of request.

Applicable Laws:

The supplier will comply with all applicable Federal and State of Alabama laws and all municipal ordinances that apply to these services.

Liability of Supplier:

The supplier will be responsible for the damage to the State of Alabama property/building when the damage is caused by supplier/employees while executing services.