miami-dade RPQ_No_M2026-009.pdf

Port of Miami 1080 Caribbean Way 5th Floor Miami Fl 33132

MIAMI-DADE COUNTY, FLORIDA

REQUEST FOR PRICE QUOTATION (RPQ)

Contract No: MCC 7360 Plan RPQ No: M2026-009

INVITATION TO BID

A RPQ has been issued for the work identified below. If you are interested in submitting a bid for this project, please submit your bid via Sealed Envelopes, attention to Ivonne Andres at 1080 Caribbean Way 5th Floor Miami Florida 33132 no later than 8/10/2026 at 02:00 PM. If you have any questions, contact Frank Ramirez at 305-347-5508.

This RPQ is issued under the terms and conditions of the Miscellaneous Construction Contracts (MCC) Program MCC 7360 Plan.

RPQ DETAILED BREAKDOWN

Bid Due Date: 8/10/2026 Time Due: 02:00 PM Submitted Via: Sealed Envelopes Estimated Value: $400,000 (excluding Contingencies and Dedicated Allowances) Project Name: Fence Improvements-Portwide Project Location: 1080 Caribbean Way, Miami, Florida 33132 License Requirements: Primary: Fence Sub: Electrical Contractor Scope of Work: (Contractor must obtain and submit all permits prior to performing any work).

This is a Non-Exclusive, Not to Exceed, Work Order Contract based on unit prices provided in this bid. Tasks will be authorized on a Work Order basis. The Contractor is not guaranteed the entire contract amount. Any unspent funds will remain with the County, and the Contractor is not guaranteed work volume.

The Contractor shall furnish all materials, labor, services, supervision, tools, equipment and all other necessary items to furnish and install new chain link fencing complete with posts, braces, gates, or replace components of existing fence, including grounding, and all other appurtenances at various locations at PortMiami. All work order pricing shall be based on unit prices received at time of bidding and shall be issued on individual work orders. The Contractor is responsible to verify all quantities to perform this work. The quantities provided are approximate and is intended to establish a basis for determining competitive unit pricing.

CLARIFICATION OF NON-EXCLUSIVE OPEN WORK ORDER CONTRACT:

Pricing for Work Orders shall be based on unit prices established on the supplemental Bid Form distributed with the Bid Documents. Prospective bidders are cautioned that failure to complete and submit the supplemental Bid Form with the bid documents shall result in their bid being rescinded. The supplemental Bid Form's unit and grand total costs shall be used to determine the low "responsive and responsible" bidder. Prospective bidders are notified hereby that their unit costs and total price for the listed items on the supplemental Bid Form shall be all inclusive for each line item (i.e., each cost line item shall include all costs for anticipated labor, equipment such as cranes, lifts, scaffolds, MOT preparation and set-up, materials, overhead & profit, etc. required to implement the work). Furthermore, line item unit costs must also include costs associated with all labor burden items. The grand total bid price calculated on the supplemental Bid Form shall be reflected on Form 5A. The correct summation of the line items, obtained by multiplying the quantity by the quoted unit cost prices entered therein, together with lump sum prices (if applicable) will be considered as the total bid amount. In the event of a discrepancy between a unit bid price and an extension, the unit bid price will govern. Obvious mathematical errors on the Bid Form discovered by the County (PortMiami) will be corrected. The lowest responsive and responsible bidder shall be awarded a contract with a maximum contract value not to exceed $500,000.00 including all unit price items and the allowance account (comprised of base:

$400,000.00; and dedicated(s) totaling $100,000.00, see below).

Dedicated Allowance Account ($10,000.00): for the purpose of reimbursing the direct (actual) cost of the Surety Performance and Payment Bond upon presentation of an invoice and paid receipt/cancelled check. Any portion of this fund remaining after all authorized payments have been made will be withheld from Contract Payments and will remain with the County.

Dedicated Allowance Account ($90,000.00): for unforeseen conditions (permitting, plan revisions, existing utility relocations, specialized fencing repairs, special equipment or materials, etc.), construction changes and for quantity adjustments. Authorization to use the funding from the allowance account must be obtained in writing from the PortMiami project manager (PM). Any portion of these funds remaining after all authorized payments have been made will be withheld from Contract Payments, and will remain with the County. If one account has been depleted and funds are available in the other accounts the PortMiami PM may use some of the available funds to complete the Project. All work will be issued to and billed by the Contractor based on assigned work orders. Payment against said work orders shall be based on the quantities of actual work performed at the unit price for the line item(s) listed in the Contractor's bid form.

Selected contractors must agree to respond to an emergency/priority call within two (2) hours of first contact from PortMiami staff and be available to respond 24 hours per day and 7 days a week with the necessary equipment, materials and labor force to complete the required work in accordance with PortMiami's schedule for completion. The definition of an adequate response shall be determined at Port Miami's sole discretion on a case-by-case basis. Once a contractor has responded within two (2) hours, PortMiami staff will work with the contractor to determine the best course of action, establish the scope of the work and schedule the work. Failure to respond two consecutive times within two (2) hours of being contacted for work may result in the firm being removed from participation in the work order based program. Some or all of the work may have to be completed at night to minimize disruptions to PortMiami's business operations. Please adjust unit costs accordingly.

PortMiami and the Contractor mutually agree that the term of this contract is for twenty-four (24) months from the issuance of the initial Notice to Proceed date, or until the awarded value of the contract is reached, whichever comes first, subject to changes provided as part of the formal change order process outlined in the Standard Construction General Contract Conditions.

Document Pickup: Contact: Via Email Phone No: Date: 1/1/1900 Location: Via Email

Pre-Bid Meeting:: YES Mandatory: YES Date: 7/23/2026 Time: 10:00 AM Location: Cruise Terminal J 1120 Caribbean Way Miami Florida 33132

Site Meeting: No Mandatory: No Date: Time:

Location:

Bid shall be submitted to: Contact: Ivonne Andres Address: 1080 Caribbean Way 5th Floor Miami Florida 33132 Email: ivonne.andres@miamidade.gov FAX # :

Type of Contract: Multiple Trade Method of Award: Lowest Responsible Bidder Method of Payment: Scheduled Monthly Payments Insurance Required: YES

Additional Insurance Required: YES If Yes - Minimum Coverage: $1,000,000.00

Performance & Payment Bond Required: YES Bid Bond Required: YES

Davis Bacon: NO Maintenance Wages: NO AIPP: NO Amount:

DBE Participation: NO Percentage: 0.00% DBE Subcontractor Forms Required: NO SBE-S Requirements NO Percentage: 0.00% SBE-Services Commodity Set-Aside NO If Yes, Service = SBE-G Requirements NO Percentage: 0.00% SBE-Goods Commodity Set-Aside NO If Yes, Goods = Liquidated Damages: YES $$ Per Day: $100.00 For RPQ's less than $10,000, if no LD rate is specified, the County reserves the right to assess actual damages in lieu of LDs.

Design Drawing Included: YES Shop Drawing Included: NO Specifications Included: YES Anticipated Start Date: 11/1/2026 Calendar Days for Project Completion: 730 Comments: Bid Documents are being sent via email with the Invitation to Bid.

1.) The Mandatory Pre-Bid Meeting shall be held on Thursday, July 23, 2026 at 10:00 AM. All persons interested in participating in the Mandatory Pre-Bid Meeting must pre-register and indicate their intention to attend the meeting by sending an email to sprfi@miamidade.gov with a copy to the Clerk of the Board at clerkbcc@miamidade.gov and a copy to Ivonne.Andres@miamidade.gov. The email must state each participant's name, email address, and phone number as well as their company's name.

Failure of a bidder to attend and sign the attendance sheet at a mandatory Pre-Bid Conference will result in the Contractor’s bid being rejected. If the bidder does not arrive on time for the Pre- Bid Conference, there is no guarantee that he/she will be allowed to attend.

2.) Documents are being sent via email from Port Miami's, Contracts, Procurement and Materials Management Section.

3.) Requests for Information: All requests for clarification of a RPQ must be submitted in writing by Thursday, July 30, 2026, by 12:00PM. Written communications must be in the form of e-mail addressed to Frank Ramirez at sprfi@miamidade.gov with a copy to the Clerk of the Board at clerkbcc@miamidade.gov, and a copy to Ivonne.Andres@miamidade.gov.

4.) Bids received after the due date and time will not be accepted. The Contractor must submit one (1) labeled and sealed envelope with the completed Bid Package. The envelope must contain the RPQ Bid Form - Attachment 5A, and all of the other accompanying required documents. The envelope is due on or before the time and bid date specified in the advertisement or subsequent addenda changing the due date and time.

5.) The preliminary bid results (Bid Analysis) can be requested via e-mail. An e-mail request must be sent to Frank Ramirez at sprfi@miamidade.gov with a copy to the Clerk of the Board at clerkbcc@miamidade.gov and a copy to Ivonne Andres@miamidade.gov.

6.) Additional Insurance Requirements: Please refer to the Special Provisions in the Bid Documents.

7.) Subsequent to the commencement of the Contract, the County may require specific qualifications based on a Project’s scope of work. Such requirements will be included within the

RPQ.

DISCLOSURE:

• Contractor shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys’ fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Contractor or its employees, agents, servants, partners principals or subcontractors. Contractor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney’s fees which may issue thereon. Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided.

The Contractor shall furnish to Port of Miami, 1080 Caribbean Way, 5th Floor, Miami Fl 33132, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below:

A. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.

a. If applicable should include coverage required under the U.S. Longshoremen and Harbor Workers’ Act (USL&H) and/or Jones Act for any activities on or about navigable water.

B. Commercial General Liability in an amount not less than $300,000 per occurrence, and $600,000 in the aggregate.

Miami-Dade County must be shown as an additional insured with respect to this coverage.

C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage.

*Under no circumstances are Contractors permitted on the Aviation Department, Aircraft Operating Airside (A.O.A) at Miami International Airport without increasing automobile coverage to $5 million. Only vehicles owned or leased by a company will be authorized. $1 million limit applies at all other airports.

VERIFICATION OF EMPLOYMENT ELIGIBILITY (E-VERIFY):

By entering the Contract, the Awarded Bidder becomes obligated to comply with the provisions of Section 448.095, Florida Statute, titled "Verification of Employment Eligibility." This includes but is not limited to utilization of the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of all newly hired employees by the Awarded Bidder effective, January 1, 2021, and requiring all Subcontractors to provide an affidavit attesting that the Subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure to comply may lead to termination of this Awarded Bidder, or if a Subcontractor knowingly violates the statute, the subcontract must be terminated immediately.

Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination. If this Contract is terminated for a violation of the statute by the Awarded Bidder, the Awarded Bidder may not be awarded a public contract for a period of one year after the date of termination, and the Awarded Bidder may be liable for any additional costs incurred by the County resulting from the termination of the Contract. Public and private employers must enroll in the E-Verify System (http://www.uscis.gov/e-verify) and retain the I-9 Forms for inspection.