miami 1. ITB 25-26-030 Fort Dallas Flagler Workers House (3).pdf

INVITATION TO BID (“ITB”)

FORT DALLAS FLAGLER WORKERS’

HOUSE RESTORATION – D2

PROJECT NO. 40- B193404

ITB NUMBER

25-26-030

ISSUE DATE

AUGUST 10, 2026

VOLUNTARY VIRTUAL PRE-BID CONFERENCE

AUGUST 18, 2026

10:00 A.M.

SITE VISIT

AUGUST 20, 2026

11:00 A.M

ADDITIONAL INFORMATION AND CLARIFICATION DEADLINE

AUGUST 24, 2026

5:00 P.M.

BID SUBMISSION DUE DATE ON BIDNET DIRECT

SEPTEMBER 15, 2026

3:00 p.m.

CONTACT

Cristiane Lima

Sr. Procurement Contracting Officer Department of Procurement

City of Miami 444 SW 2nd Avenue, 6th Floor

Miami, Florida 33130 Phone: 305-416-1904

E-mail: CLima@miami.gov

Fort Dallas Flagler Workers’ House Restoration - D2 Project No. 40-B193404

ITB No. 25-26-030

TABLE OF CONTENTS

NOTICE TO CONTRACTORS

DEFINITIONS

SECTION 1 - INSTRUCTIONS FOR SUBMISSION

1. Intention of the City

2. Scope of Work

3. Location of the Project

4. Performance of the Work

5. Examination of Contract Documents and Site

6. Addenda

7. Bid Submission

8. Bid Guaranty

9. Preparation of Bid

10. Pre-Bid Conference

11. Postponement of Bid Opening Date

12. Acceptance or Rejection of Bids

13. Environmental Regulations

14. Bid Award

15. Bid Protest

16. Cone of Silence

17. Public Entity Crime

18. Fraud and Misrepresentation

19. Collusion

20. Contractor in Arrears or Default

21. Cancellation of ITB

SECTION 2 - ITB GENERAL TERMS AND CONDITIONS

1. Time is of the Essence

2. Contract Term

3. Contract Price and Guaranteed Maximum Cost/Guaranteed Maximum Price

4. Notices

5. Priority of Provisions

6. Indemnification

7. Insurance

8. Performance and Payment Bond

9. Qualification of Surety

10. General Requirements

11. Method of Performing the Work

12. Work Staging and Phasing

13. Site Investigation and Representation

14. Contractor to Check Plans, Specifications, and Data

15. Contractor's Responsibility for Damages and Accidents

16. Accidents

SECTION 2 - ITB GENERAL TERMS AND CONDITIONS (Continued)

17. Safety Precautions

18. Occupational Health and Safety

19. Labor and Materials

20. Rules, Regulations, Laws, and Licenses

21. Consultant Services

22. Project Management

23. Superintendence and Supervision

24. Authority of the Project Manager

25. Inspection of Work

26. Taxes

27. Separate Contracts

28. Lands of Work

29. Coordination of Work

30. Differing Site Conditions

31. Existing Utilities

32. Contractor’s Responsibility for Utility Properties and Service

33. Interfering Structures

34. Field Relocation

35. Contractor’s Use of Project Site(s)

36. Warranty of Materials and Equipment

37. Material and Equipment Shipment, Handling, Storage and Protection

38. Manufacturer’s Instructions

39. Manufacturer’s Warranty

40. Reference Standards

41. Submittals

42. Shop Drawings

43. Product Data

44. Samples

45. Record Set

46. Supplemental Drawings and Instructions

47. Contractor Furnished Drawings

48. Substitutions

49. City Furnished Drawings

50. Interpretation of Drawings and Documents

51. Product and Material Testing

52. Field Directives

53. Changes in the Work or Contract Documents

54. Continuing the Work

55. Change Orders

56. Change Order Procedure

57. No Oral Changes

58. Value of Change Order Work

59. Extra Work Directive

60. As-Built Drawings

61. Worker’s Identification

62. Removal of Unsatisfactory Personnel

63. Substantial Completion, Punch List, and Final Completion

64. Acceptance and Final Payment

65. NPDES Requirements

66. Force Majeure

67. Extension of Time

68. Notification of Claim

69. Extension of Time not Cumulative

70. No Damages for Delay

71. Excusable Delay, Non-Compensable

72. Lines and Grades

73. Defective Work

74. Acceptance of Defective or Non-Conforming Work

75. Uncovering Finished Work

76. Correction of Work

77. Maintenance of Traffic and Public Streets

78. Location and Damage to Existing Facilities, Equipment, or Utilities

79. Stop Work Order

80. Hurricane Preparedness

81. Use of Completed Portions

82. Cleaning Up; City’s Right to Clean Up

83. Removal of Equipment

84. Set-offs, Withholdings, and Deductions

85. Event of Default

86. Notice of Default-Opportunity to Cure

87. Termination for Default

88. Remedies in the Event of Termination for Default

89. Termination for Convenience

90. Resolution of Disputes

91. Mediation-Waiver of Jury Trial

92. City May Avail Itself of All Remedies

93. Permits, Licenses, and Impact Fees

94. Compliance with Applicable Laws

95. Independent Contractor

96. Third Party Beneficiaries

97. Successors and Assigns

98. Materiality and Waiver of Breach

99. Severability

100. Applicable Law and Venue of Litigation; Attorney’s Fees

101. Amendments

102. Entire Agreement

103. Nondiscrimination, Equal Employment Opportunity, and Americans with

Disabilities Act

104. Evaluation

105. Commodities Manufactured, Grown or Produced in the City of Miami, Miami -Dade County, and the State of Florida

106. Buy America Requirements NO APPLICABLE

107. Royalties and Patents

108. Continuation of the Work

109. Review of Records

110. No Interest

111. Payments Related to Guaranteed Obligations

112. Consent of City Required for Subletting or Assignment

113. Agreement Limiting Time in Which to Bring Action against the City

114. Defense of Claims

115. Contingency Clause

116. Mutual Obligations

117. Contract Extension

118. Non-Exclusivity

119. Nature of the Agreement

120. Contract Documents Contain All Terms

121. Survival

122. Disclosure of State Funding, if applicable

123. Antitrust Violator Vendors

124. Anti-Human Trafficking

125. Direct Purchasing Program

126. Rain Delays

SECTION 3 - ITB SUPPLEMENTAL TERMS AND CONDITIONS

1. Contract Time and Hours

2. Progress Payments

3. Liquidated Damages

4. Schedule of Values

5. Project Schedules

6. Release of Liens/Subcontractor’s Statement of Satisfaction

7. Progress Meetings

8. Request for Information

9. Project Site Facilities

10. Security

11. Construction Signage

12. Construction Photographs

13. City Furnished Property

14. Field Layout of the Work and Record Drawings for Drainage Projects

15. Survey Work for Drainage Projects

16. E-Verify - Mandatory Use

SECTION 3 - ITB SUPPLEMENTAL TERMS AND CONDITIONS (Continued)

17. Cures

18. Counterparts; Electronic Signatures

19. Level II Background Screening Requirements

20. Projects Funded by Federal or State Funds NO APPLICABLE

SECTION 4 - BID FORMS

Bid Form ITB No. 25-26-030 Certificate of Authority (If Corporation) Certificate of Authority (If Partnership) Certificate of Authority (If Joint Venture) Certificate of Authority (If Individual) Bid Bond Form Certificate as to Corporate Principal Questionnaire Form A - Information for Determining Joint Venture Eligibility Certification Regarding Lobbying Build America, Buy America Certification Form – Iron And Steel Build America, Buy America Certification Form – Materials Anti-Human Trafficking Affidavit

SECTION 5 - CONTRACT EXECUTION FORMS

Form of Performance Bond Form of Payment Bond Performance and Payment Guaranty Form - Unconditional Irrevocable Letter of Credit

ATTACHMENTS

Attachment A: Wage Rate General Decision Number: FL20260215 1/02/2026 Attachment B: Appendix II to Part 200, Section 3 Attachment C: HUD 4010 (06/2009) Attachment D: Form SU - Subcontractor Utilization Form Attachment E: Section 787.06, Florida Statutes (2025)

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NOTICE TO CONTRACTORS

ITB NO. 25-26-030

FORT DALLAS FLAGLER WORKERS’

HOUSE RESTORATION – D2

PROJECT NO. 40- B193404

Completed Bids must be submitted through BidNet Direct Electronic Bidding System (“BidNet Direct”) by 3:00 p.m. on September 15, 2026 (“Bid Submission Due Date"). Any Bids received after the stipulated date and time will not be considered.

Scope of Work:

The Fort Dallas Flagler Workers’ House Restoration (“Project”) involves the complete rehabilitation and preservation of the existing Palm Cottage, located at 60-64 SE 4th Street, Miami, FL 33131. The Project shall have two (2) phases. Phase 1 includes essential upgrades such as structural stabilization and restoration, construction of a new foundation system, selective demolition, removal of the existing metal shed, landscape and fence improvements, comprehensive historic exterior restoration, and the installation and upgrade of all mechanical, electrical, and plumbing systems to meet current Florida Building Code requirements. Phase 2 includes additional improvements to the Palm Cottage, subject to availability of funds, and shall be bid as an optional item. Phase 2 shall involve additional enhancements, including the complete interior restoration and finishing of all three floors, including restoration of historic features, flooring, staircases, millwork, kitchens and bathrooms, interior painting, MEP finishes, and the installation of efficient ductwork and ventilation systems consistent with the building's historic character.

Project construction cost is estimated to be $1.9 Million. The full scope of work is detailed within this solicitation document, Section 1, Article 2, “Scope of Work” and the Construction Drawings.

Minimum Requirements: Prospective Bidders shall meet the following requirements, and submit the required supporting documentation with their bids, by the Bid Due Date:

1) Have a current Certified General Contractor (“CGC”) license from the State of Florida for a minimum of five (5) years AND have a minimum of five (5) years’ experience under its current business name from the bid due date.

2) The CGC shall demonstrate experience as the Prime Contractor on at least two (2) projects of similar size, scope, and complexity to the Project, ongoing or completed within the last ten (10) years. In addition, the CGC or a Subcontractor shall demonstrate experience in the restoration of wood-frame buildings. Experience involving the restoration of a structure listed on the National Register of Historic Places is highly desirable. The CGC or Subcontractor responsible for cedar shingle roofing installation, the CGC or Subcontractor responsible for historic carpentry work, and the CGC or any Subcontractor performing historic restoration activities must each have successfully completed at least one (1) comparable project within their respective trade or discipline during the past five (5) years. For historic restoration activities, comparable project experience shall involve the restoration, rehabilitation, preservation, or repair of a historic structure. The CGC shall also have a proven track record of coordination with and between trades such as structural, mechanical, plumbing, and electrical work as required for the construction.

3) Reference projects must be submitted, utilizing Form ITB-GCR, and shall demonstrate that the CGC: i) was the General Contractor for the project; and ii) self-performed at least ten percent (10%) of the physical labor construction work for similar projects. Failure to meet these requirements may result in the bid submittal being deemed non-responsive.

The City reserves the right to request additional/supplemental information and/or contact listed individuals pertaining to Bidder’s ability to meet the above minimum requirements.

The Department of Procurement (“Procurement”) has scheduled a voluntary Virtual Pre-Bid Conference, on August 18, 2026, at 10:00 a.m. EST, at the following Microsoft Teams meeting link, or via phone at +1 786-598-2961, Conference ID 396 107 167#, to discuss the terms and conditions of this ITB. Any Bidders not attending the Pre-Bid Conference will not be precluded from submitting a Bid. All Addenda will be posted on the City’s BidNet Direct platform. Written questions must be submitted through BidNet Direct or email by 5:00 p.m. on August 24, 2026. Late questions will not be considered.

The City of Miami reserves the right to accept any Bids deemed to be in the best interest of the City, to waive any minor irregularities, scrivener’s errors, omissions, and/or technicalities in any Bids, or to reject any or all Bids and to re-advertise for new Bids, in accordance with the applicable sections of the Florida Statutes, the City Charter and Code, and this ITB.

All bids shall be submitted through the City’s BidNet Direct platform, and in accordance with Section 1, “Instructions for Submission,” no later than the date and time indicated within the ITB, in order to be considered. Faxed documents are not acceptable. Emailed submissions are not acceptable. Hardcopy submissions are not acceptable. Bids must be submitted timely through BidNet Direct, or the Bid will be disqualified. Untimely or misdelivered Bids will not be considered. NO EXCEPTIONS.

BIDDERS ARE ADVISED THAT BIDS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR

TECHNICALITIES THAT DEVIATE FROM THE MINIMUM SUBMISSION REQUIREMENTS OF A

REQUEST FOR QUALIFICATIONS (RFQ), REQUEST FOR PROPOSALS (RFP), INVITATION TO BID

(ITB), INVITATION FOR BIDS (IFB), INVITATION TO QUOTE (ITQ), REQUESTS FOR LETTERS OF

INTEREST (RFLI), AND REQUEST FOR SPONSORSHIPS (RFS) SHALL RESULT IN A NON-

RESPONSIVE DETERMINATION. ANY SOLICITATION ISSUED AFTER MAY 6, 2019, SHALL

COMPLY WITH APM 2-19. APM 2-19 IS EXPRESSLY INCORPORATED BY REFERENCE AND MADE

A PART OF THIS SOLICITATION AS IF SET FORTH IN FULL. ONLY MINOR IRREGULARITIES,

DEFICIENCIES, AND TECHNICALITIES MAY BE ALLOWED TO BE TIMELY CURED BY PROPOSERS

AT THE SOLE DISCRETION OF THE CITY. MATERIAL IRREGULARITIES, DEFICIENCIES, AND

TECHNICALITIES CANNOT BE CURED BY THE PROPOSER/BIDDER AND ARE NOT WAIVABLE BY

THE CITY.

BIDDERS ARE HEREBY ADVISED THAT THIS ITB IS SUBJECT TO THE "CONE OF SILENCE," IN

ACCORDANCE WITH ORDINANCE NO. 12271, CODIFIED AS SECTION 18-74, CITY OF MIAMI CODE, AS AMENDED.

James Reyes, City Manager

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DEFINITIONS

Architect of Record (“AOR”) means a designation reserved, usually by law and regulations, for a person or organization professionally qualified and licensed in the State of Florida to perform architectural services.

Basis of Design means a specific manufacturer’s product that is named; including the make or model number or other designation, establishing the significant qualities related to type, function, dimension, in-service performance, physical properties, appearance, and other characteristics for purposes of evaluating comparable products of other manufacturers.

Bid means the response submitted by a Bidder to this solicitation, which includes the price, authorized signature and all other information or documentation required by the Contract Documents at the time of submittal.

Bidder means any individual, firm, incorporated, or unincorporated business entity, limited liability company, or corporation tendering a Submittal, acting directly or through a duly authorized representative.

BidNet Direct means the City of Miami’s eProcurement system, which provides web-based bidding services to the vendor community, to view and respond to solicitations.

Change Order means a written document ordering a change in the Contract Price or Contract Time or a material change in the Work. A change order must comply with the Contract Documents.

City means the City of Miami, Florida, a Florida municipal corporation. In all respects hereunder, the City’s performance is pursuant to the City’s capacity as Owner. In the event the City exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, codes, laws and ordinances shall be deemed to have occurred pursuant to City’s authority as a governmental body and shall not be attributable in any manner to the City as a party to this Contract. For the purposes of this Contract, “City” without modification shall mean the City Manager or Director, as applicable.

City Commission means the legislative body of the City of Miami.

City Manager means the duly appointed chief administrative officer of the City of Miami.

Construction Change Directive means a written directive to effect changes to the Work, issued by the Consultant or the Director, which may affect the ITB Contract price or time.

Construction Engineering Inspection (“CEI”) means an individual or an organization, assigned by the Director of the Office of Capital Improvements (“OCI”), responsible in assisting the City’s Project and Construction Managers in Contract administration, site inspections, material sampling and Project close-out.

Construction Manager (“CM”) means the individual or organization assigned by the Director of OCI whose duties include reviewing Project documents during the design phase and managing the construction phase that include, but not limited to, directing, and coordinating construction activities associated with the Project.

Construction Schedule means a critical path schedule or other construction schedule, as defined, and required by the Contract Documents.

Consultant means a firm that has entered into a separate agreement with the City for the provision of design/engineering services for the Project; and if applicable, means the Architect or Engineer of Record contracted by the City to prepare the plans and specifications for the Project. Consultant may also be referred to as Architect or Engineer of Record.

Contract means the ITB solicitation and the bid documents that have been executed by the Bidder and the City subsequent to approval of award by the City.

Contract Documents means the Contract as may be amended from time to time, the plans and drawing, all addenda, clarifications, directives, change orders, payments and other such documents issued under or relating to the Project.

Contractor means the person, firm, or corporation with whom the City has contracted, and who will be responsible for the acceptable performance of any Work and for the payment of all legal debts pertaining to any Work issued under this Contract through the award of an ITB. Contractors submitting a bid in response to an ITB are precluded from participating as a subcontractor to another Contractor submitting a response to the same ITB.

Cure means the action taken by the Contractor promptly after receipt of written notice from the City of a breach of the Contract Documents which shall be performed at no cost to the City, to repair, replace, correct, or remedy all material, equipment, or other elements of the Work or the Contract Documents affected by such breach, or to otherwise make good and eliminate such breach, including, without limitation, repairing, replacing or correcting any portion of the Work or the Project site(s) disturbed in performing such cure.

Cure Period means the period of time in which the Contractor is required to remedy deficiencies in the Work or compliance with the Contract Documents after receipt of written Notice to Cure from the City identifying the deficiencies and the time to Cure.

Department means or refers to the City of Miami’s Office of Capital Improvements.

Design Documents means the construction plans and specifications included as part of a bid prepared by the Consultant for this Project under a separate Agreement with the City.

Direct Materials Purchasing Program means a program that allows the City to purchase materials, goods, supplies, and equipment directly from vendors for sales tax recovery purposes.

Director means the Director of OCI or designee, who has the authority and responsibility for managing the Project under this Agreement.

Drawings means the graphic and pictorial portions of the Work, which serve to show the design, location, and dimensions of the Work to be performed, including, without limitation, all notes, schedules, and legends on such Drawings.

Engineer of Record (“EOR”) also referred to as Consultant, a designation reserved, by law, for a person or qualified engineering firm or organization qualified and licensed in the State of Florida to conduct professional engineering services.

Field Directive means a written approval for the Contractor to proceed with Work requested by the City or the Consultant, which is minor in nature and should not involve additional cost.

Final Completion means the date subsequent to the date of Substantial Completion at which time the Construction Manager has completed all the Work in accordance with the Agreement as certified by the Architect or Engineer of Record or the City and submitted all documentation required by the Contract Documents.

Guaranteed Maximum Cost, aka Guaranteed Maximum Price means the sum established by these Contract Documents as the maximum cost to the City of performing the specified Work on the basis of the cost of labor and materials plus overhead expenses, reimbursable expenses, and profit.

Inspector means an authorized representative of the City assigned to make necessary inspections of materials furnished, and of the Work performed by the Contractor.

Materials mean goods or equipment incorporated in a Project or used or consumed in the performance of the Work.

Notice of Award means the letter written to the Contractor by the City, notifying the Contractor that they have been awarded the Contract.

Notice to Proceed means a written letter or directive issued by the Director acknowledging that all precedent conditions have been met and directing that the Contractor may begin Work on the Project.

Physical Construction Labor Work means the completed construction services required by the Contract Documents, completed through the use of the Contractor’s own employees, and excluding all materials, supplies, and equipment incorporated or to be incorporated in such construction.

Plans and/or Drawings means the official graphic representations of a Project.

Project or Work as used herein refers to all reasonably necessary and inferable construction and services required by the Contract Documents whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by the Contractor to fulfill the(its) obligations, including completion of the construction in accordance with the Drawings and Specifications. The Work may constitute the whole or a part of the Project.

Project Manager (“PM”) means the City employee (assigned by the Director) to manage the Project that may include, but is not limited to coordination of design, procurement, and construction activities; assigning management tasks to EOR, CM or CEI (hereby known as designee), establish lines of communication and responsibilities to ensure that the Project is completed in a timely manner.

Qualifier means a person whose license is attached to the Contractor’s company so that the Contractor is currently able to legally do Work in the State of Florida. The Qualifier is fully responsible for the quality of the Work that is performed by the Contractor.

Request for Information (“RFI”) means a request from the Bidder seeking an interpretation or clarification relative to the ITB. The RFI, which shall be clearly marked RFI, shall clearly and concisely set forth the issue(s) or item(s) requiring clarification or interpretation and why the response is needed. The RFI must set forth the Bidder interpretation or understanding of the document(s) in question, along with the reason for such understanding.

Risk Administrator means the City’s Risk Management Administrator, also known as the Director of the Department of Risk Management, or the Director’s authorized designee, or the individual named by the City Manager to administer matters relating to insurance and risk of loss for the City.

Subcontractor means a person, firm or corporation having a direct Contract with Contractor including one who furnishes material worked to a special design according to the Contract Documents but does not include one who merely furnishes Materials not so worked.

Submittal means documents prepared and submitted by the Bidder.

Substantial Completion means that point at which the Work is at a level of completion in substantial compliance with the Agreement such that the City can use, occupy, and/or operate the facility in all respects to its intended purpose. Substantial Completion shall not be deemed to have occurred until any and all governmental entities, which regulate or have jurisdiction over the Work, have inspected, and approved the Work. Beneficial use or occupancy shall not be the sole determining factor in determining whether Substantial Completion has been achieved unless a temporary certificate of occupancy has been issued.

SECTION 1

INSTRUCTIONS FOR SUBMISSION

1. Intention of the City It is the intention of the City to describe in this Invitation to Bid (“ITB”) the Project to be completed in accordance with all codes and regulations governing all the Work to be performed under this Project. Any Work, materials, or equipment that may reasonably be inferred from the Contract as being required to produce the intended result, shall be supplied by the Contractor whether or not specifically called for.

Where words have a well-known technical or trade meaning are used to describe Work, materials, or equipment, such words shall be interpreted in accordance with that meaning. Reference to standard specifications, manuals, or codes of any technical society, organization, or association, or to the laws or regulations of any governmental authority, whether such reference be specific or by implication, shall mean the latest standard specification, manual, code, or laws or regulations in effect at the time of opening of bids and Contractor shall comply therewith. City shall have no duties other than those duties and obligations expressly set forth within the Contract Documents.

2. Scope of Work The Fort Dallas Flagler Workers’ House Restoration (“Project”) involves the complete rehabilitation and preservation of the existing historic Palm Cottage, located at 60-64 SE 4th Street, Miami, FL 33131. The Project shall have two (2) phases. Phase 1 includes essential upgrades and Phase 2 includes additional improvements to the Palm Cottage, subject to the availability of funding, and shall be bid as an optional item.

The full scope of work is in the Construction Drawings, and includes, but is not limited to the following:

PHASE 1

The Successful Bidder shall be responsible for obtaining all required permits and associated fees, including but not limited to, tree protection bond, asbestos remediation, and the services of a professional Archaeologist for ground disturbance monitoring. The scope shall include, but is not limited to, the following:

1) Full structural stabilization and restoration.

2) Construction of the new foundation system per approved plans.

3) Selective interior demolition and removal of deteriorated, contaminated material, and non-historic materials.

4) Demolition and complete removal of the existing metal shed.

5) Perform outdoor landscape improvements including cleaning, installation of new sod, and placement of mulch around all remaining trees and shrubs.

6) Repair and repainting of the existing picket fence.

7) Full exterior restoration in compliance with the historic guidelines, including:

• Repair or replacement of siding, trim, front port with stairs and ADA ramp, and architectural features.

• Restoration or replacement of windows, and doors to match historic profiles.

• Roof replacement consistent with original design.

• Exterior painting using approved historic color schemes.

8) Installation and upgrade of MEP system including:

• New air conditioning system design for a three-story structure

• Electrical system upgrades, including wiring and electrical panels, risers, new service requests, to meet the current codes

• Install one 2-inch spare conduit from the main electrical panel to FPL point of connection to accommodate future electrical upgrades.

• Replacement and upgrade of plumbing systems, including water and sewer connections (2-inch water connection).

PHASE 2

The work includes complete restoration, rehabilitation, and interior of the three (3) floors building, with all work performed in a manner that preserves and enhances the historic character of the structure.

The scope shall include, but is not limited to, the following:

• Comprehensive restoration and finishing of all interior spaces on all three (3) floors.

• Repair, restoration, and refinishing of interior walls, ceilings, and other historic architectural features and elements.

• Installation of new flooring compatible with the building’s historic character.

• Restoration, repair, or replacement of stairways, railings, trim, millwork, and other interior architectural components.

• Design coordination, construction, and installation of kitchen and restroom layouts, fixtures, and associated finishes.

• Installation and finishing of mechanical, electrical, and plumbing (MEP) systems and fixtures in a manner consistent with the building’s historic character and preservation requirements.

• Preparation and painting of all interior surfaces using historically appropriate colors, materials, and finishes.

• Installation of ductwork, ventilation, and related HVAC components designed to maximize operational efficiency while minimizing visual impact on historic spaces and features.

All work shall be performed in accordance with the General Assessment Report for Existing Conditions and Concepts for Rehabilitation and Restoration, as well as all applicable historic preservation standards, codes, and regulatory requirements.

3. Location of the Project 60-64 SE 4th Street, Miami, FL 33131

4. Performance of the Work The Contractor shall self-perform (complete) at least ten percent (10%) of all physical construction labor work for the negotiated construction cost of the entire Project and utilizing its own employees. If the Work is phased, the ten percent (10%) requirement shall apply jointly and severally to each and every phase of the Work. For the avoidance of doubt this means the ten percent (10%) requirement shall apply to each and every phase of the Work. The City reserves the right to request documentary confirmation of this requirement. By submitting a bid, the Bidder certifies that it shall utilize its own employees to meet this requirement. As part of the bid, the Bidder must include, fill out, and submit the form titled/named “Questionnaire.” Failure to complete and submit this form, or to meet this requirement, may result in the bid being deemed non-responsive. Where the City determines that the Contractor is deemed as not meeting this requirement during the performance of the Work, then the Contractor shall be in default on the Contract. For the avoidance of doubt, the self-performance requirement shall apply separately to each phase of the Work.

5. Examination of Contract Documents and Site It is the responsibility of each Bidder, before submitting a bid to this ITB, to:

a) Carefully review the ITB, including any addenda and notify the City of all conflicts, errors, or discrepancies;

b) Visit the site(s) or structure(s) to become familiar with conditions that may affect costs, progress, performance, and furnishing of the Work;

c) Take into account federal, state, and local (City and Miami-Dade County including, without limitation, the City Charter and Code, the City Procurement and Zoning Ordinances, and Florida Building Code) and any other applicable codes, laws, regulations, ordinances, and rules that may affect a Bidder’s ability to perform the Work;

d) Study and carefully correlate Bidder’s observations with the requirements of the ITB; and

e) Sign and return all required ITB forms as applicable.

The submission of a bid to this solicitation shall constitute an incontrovertible representation by Bidder that it shall comply with the requirements of the Contract Documents and that without exception, the response is premised upon performing and furnishing Work required under the Contract Documents and that the Contract Documents are sufficient in detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

6. Addenda Only questions answered via written addenda issued by the City will be binding. Oral and other interpretations or clarifications will be without legal binding effect and should not be relied upon in preparation of a bid response. All questions about the meaning or intent of the Contract Documents are to be directed to the City's Department of Procurement (“Procurement”) in writing, to the attention of Cristiane Lima, Sr. Procurement Contracting Officer at CLima@miami.gov, with a copy to the Office of the City Clerk at Clerks@miami.gov. Interpretations or clarifications considered necessary by Procurement in response to such questions will be issued by the City by means of an Addendum. All Addenda will be posted on the BidNet Direct. Written questions must be submitted through BidNet Direct no later than 5:00 p.m. on August 24, 2026. Late questions will not be considered.

7. Bid Submission Bidders shall carefully follow the format and instructions outlined herein, observing format requirements where indicated. Bids should contain the information itemized herein, and in the order indicated, as applicable. Bids submitted without including the information itemized herein may be deemed non-responsive and may not be considered for contract award.

All bids shall be submitted through the BidNet Direct platform, and in accordance with Section 1, “Instructions for Submission,” no later than the date and time indicated within the ITB, in order to be considered. Faxed documents are not acceptable. Emailed submissions are not acceptable. Hardcopy submissions are not acceptable. Bids must be submitted timely through BidNet Direct, or the Bid will be disqualified. Untimely or misdelivered Bids will not be considered. NO EXCEPTIONS.

8. Bid Guaranty All bids shall be accompanied by either an original Bid Bond executed by a surety transacting business in Florida meeting the requirements of the City, or by cash, money order, certified check, cashier's check, Unconditional/Irrevocable Letter of Credi