INVITATION FOR BIDS (IFB) NO. MHA-03-B-2026 Masonry Repairs Services

INVITATION FOR BID

Mobile Housing Authority (“MHA”) has issued the following Invitation for Bid (“IFB”) and is soliciting bids from qualified firms interested in providing services in response to the following IFB.

MASONRY REPAIRS SERVICES (MHA-03-B-2026) – Mobile Housing Authority is soliciting bids from qualified firms interested in providing Masonry Repair Services, and/or its for-profit and non-profit subsidiaries, affiliates and related companies, (collectively referred to in this solicitation as “Mobile Housing Authority” or “MHA). It is MHA’s intention to enter into indefinite delivery indefinite quantity contract(s) with one (1) or more qualified firms [the successful “Respondent(s)” or “Contractor(s)”], to provide these services.

Bids will be opened and read publicly at the aforementioned time.

Bid Submission Due Date for the IFB Listed:

Bids will be submitted at Mobile Housing Authority Central Office, 151 S. Claiborne Street, Mobile, Alabama 36602 on August 17, 2026, by 10:00 A.M., CST..

A Bid packet may be downloaded at https://ha.internationaleprocurement.com. All communications regarding the IFB shall be in writing.

All bidders must submit any questions electronically to MHA at https://ha.internationaleprocurement.com on or before the submission deadline date.

1.1 Communications

All communications regarding this IFB shall be in writing and must be submitted through MHA’s Housing Agency Marketplace procurement website.

NOTICE: Unauthorized contact regarding this IFB with other employees of MHA may result in disqualification from this procurement action.

All procurement actions facilitated by MHA will be conducted in an open, transparent and competitive manner. MHA supports solicitation of proposals and bids from all markets and gives qualified businesses, including those that are owned by minorities, women, small business enterprises, and Section 3 opportunities to do business with MHA as Contractors and Subcontractors.

Each bid is subject to the budget and fiscal provisions under which MHA operates and award of any contract(s) and/or subsequent task order(s) will be subject to funding availability and MHA’s determination of its needs.

MOBILE HOUSING AUTHORITY

BY: Casey Dickinson, Interim Chief Executive Officer https://ha.internationaleprocurement.com/

INVITATION FOR BIDS (IFB) NO. MHA-03-B-2026 MASONRY REPAIRS SERVICES

TDD/TTY 1-800-545-1833, EXTENSION 824

www.mobilehousing.org

SOLICITATION TYPE Invitation for Bid (“IFB”)

SOLICITATION

IDENTIFICATION NUMBER

MHA-03-B-2026

SOLICITATION TITLE MASONRY REPAIRS SERVICES

ISSUE DATE July 17, 2026

CLARIFICATION INQUIRIES

METHOD OF SUBMISSION

https://ha.internationaleprocurement.com

CLARIFICATION QUESTIONS

& INQUIRIES DEADLINE July 31, 2026, by 2:00 P.M., CST

BIDS DUE DATE/OPENING,

TIME AND LOCATION

August 17, 2026, by 10:00 A.M., CST

151 S. Caliborne Street, Mobile, AL 36602

METHOD OF SUBMISSION

Interested bidders shall furnish (1) original bid package in a sealed envelope clearly marked

"Masonry Repairs Services", Attention: Tuwana Williams, Chief Procurement Officer

IFB Document

Table of Contents

Section Description Page Introduction 3

IFB Information at a Glance 4

1.0 MHA’S Reservation of Rights 5

2.0 Scope of Work/Technical Specifications 5-9

3.0 Bid Format 9

3.1 Tabbed Bid Submittal 9-10

3.2 Additional Information Pertaining to the Pricing Items 11

3.3 Not to Exceed Maximum Amount 11

3.4 Bid Submission 11

3.5 Bidder's Responsibilities--Contact With MHA 12

3.6 Pre-Bid Conference 12

3.7 Recap of Attachments 13

4.0 Bid Evaluation 13

4.1 Public Opening 13

4.2 Responsive Evaluation 13

4.3 Responsible Evaluation 13

4.4 Restrictions 14

5.0 Contract Award 14

5.1 Lowest Responsive and Responsible Bidder 14

5.2 Contract Award Procedure 14

5.3 Contract Conditions 14

5.4 Contract Period 15

5.5 License and Insurance Requirements 15

5.6 Contract Services Standards 15

5.7 Execution of Contract 15

5.8 Indemnification 16

5.9 Contractual Requirements 16

5.10 Contractor Not an Agent 17

INTRODUCTION

The Mobile Housing Authority (hereinafter, “MHA”) is a public entity that was formed in 1937 to federally subsidized housing and housing assistance to low-income families, within the City of Mobile. The MHA is headed by a Chief Executive Officer (CEO) and is governed by a five-person board of commissioners and is subject to the requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and MHA’s procurement policy.

Currently, Mobile Housing Authority is an asset management and affordable housing agency which is authorized to administer federal, state, local and private housing assets and resources and provide those resources largely to low and moderate-income families. Mobile Housing Authority provides those resources largely to low and moderate-income families. Mobile Housing Authority provides those resources primarily through: (i) the management of approximately 1,292 units of affordable housing fixed in some ten (10) communities within the City of Mobile, Alabama and in other portions of Mobile

County, Alabama; (ii) the management of approximately 4,500 + Housing Choice Vouchers supported by the U.S. Department of Housing and Urban Development (“HUD”); (iii) the management of several mixed-income mixed-financed communities; (iv) redevelopment and repositioning strategies and initiatives; (v) other anticipated real estate, acquisition and development activities. For the purposes of this IFB, Mobile Housing Authority and all of the affiliated companies will be designated as “MHA”.

MHA’s annual financial resources approximate $53+ Million. The Mobile Housing Authority currently has 78 employees.

In keeping with its mandate to provide efficient and effective services. MHA is now soliciting qualified, licensed and insured entities to provide the above noted services to the Mobile Housing Authority. All bids submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this document and any designated attachments in its entirety. In keeping with Section 3 of the Act of 1968, and in accordance with the goals of HUD, MHA requires Section 3 participation as outlined in attached form HUD 5370- General Condition for Construction Contracts in accordance to 24

CFR Part 75.

IFB INFORMATION AT A GLANCE

MHA CONTACT PERSON

HOW TO OBTAIN THE IFB DOCUMENTS

ON THE APPLICABLE INTERNET SITE

Tuwana Williams, Phone: 251-434-2245, Email: twilliams@mobilehousing.org

1. Access https://ha.internationaleprocurement.com (no “www”).

2. Click on the “Login” button or register for access.

3. Download the file.

PRE-BID CONFERENCE

HOW TO FULLY RESPOND TO THIS IFB BY

SUBMITTING A BID SUBMITTAL

N/A

1. As directed within Section 3.1 of the IFB document.

2. As instructed within Section 3.0 of the IFB document, submit 1 "hard copy" bid to the Mobile Housing Authority’s Procurement office.

BID SUBMITAL RETURN & DEADLINE *Monday, August 17, 2026 Acquisition Management Services Department 151 S. Claiborne Street, Mobile, AL 36602 *(The "hard copy" bid must be received in-hand and time-stamped by MHA by no later than 10:00 a.m. on this date).

ANTICIPATED APPROVAL BY MHA’s

AUTHORITY OF COMMISSIONERS

September 2026 Mobile Housing Authority Central Office 151 S. Claiborne St., Mobile, AL 36602 mailto:Email:%20twilliams@mobilehousing.org http://procurement.mobilehousing.org/

1.0 MHA’S RESERVATION OF RIGHTS:

1.1 The MHA reserves the right to reject any or all bids, to waive any informality in the IFB process, or to terminate the IFB process at any time, if deemed by the MHA to be in its best interests.

1.2 The MHA reserves the right not to award a contract pursuant to this IFB.

1.3 The MHA reserves the right to terminate a contract awarded pursuant to this IFB, at any time for its convenience upon 10 days written notice to the successful bidder(s).

1.4 The MHA reserves the right to determine the days, hours and locations that the successful bidder(s) shall provide the services called for in this IFB.

1.5 The MHA reserves the right to retain all bids submitted and not permit withdrawal for a period of 60 days subsequent to the deadline for receiving bids without the written consent of the MHA Contracting Officer (CO).

1.6 The MHA reserves the right to negotiate the fees proposed by the bidder entity.

1.7 The MHA reserves the right to reject and not consider any bid that does not meet the requirements of this IFB, including but not necessarily limited to incomplete bids and/or bids offering alternate or non-requested services.

1.8 The MHA shall have no obligation to compensate any bidder for any costs incurred in responding to this IFB.

1.9 The MHA shall reserve the right to at any time during the IFB or contract process to prohibit any further participation by a bidder or reject any bid submitted that does not conform to any of the requirements detailed herein. By accessing the https://ha.internationaleprocurement.com Housing Agency Marketplace Website (hereinafter, the “noted Housing Agency Marketplace Website”) and by downloading this document, each prospective bidder is thereby agreeing to abide by all terms and conditions listed within this document and within the noted Housing Agency Marketplace Website, and further agrees that he/she will inform the CO in writing within 5 days of the discovery of any item listed herein or of any item that is issued thereafter by the MHA that he/she feels needs to be addressed. Failure to abide by this time frame shall relieve the MHA, but not the prospective bidder, of any responsibility pertaining to such issue.

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The purpose of this IFB is to solicit qualified contractors that the MHA may award a contract for Masonry Repairs Services. This project is funded with Federal funding provided from the U.S. Department of Housing and Urban Development.

SCOPE OF WORK

MASONRY REPAIRS SERVICES

SCOPE OF WORK

The Contractor shall supply all labor and equipment services as may be necessary to fulfill the requirements of this solicitation. In the delivery or performance of the goods and legal and business services, the Contractors shall use its best efforts to provide the goods and business services set forth in the Contract (and any resulting Task Order and Notice to Proceed) and such goods and services shall be delivered timely and in good workmanlike fashion employing the Contractor’s best efforts to complete the goods and services in the best and soundest way and in the most expeditious and economical manner consistent with the interests of MHA. Moreover, the delivery of the goods and services shall all comply with the laws of the United States, applicable regulations and standards of the U.S. Department of Housing and Urban Development (“HUD”), and all applicable state, county, city and local codes and ordinances.

The intent of these specifications is for the contractor(s) to provide all material and labor for the installation of concrete sidewalks, driveways and retaining walls and other work that may fall under the category of masonry trades at various Mobile Housing Authority Properties.

A. Qualifications. Contractor shall have a minimum of 5 years of documented experience in masonry and concrete work. Please provide three references with proposal of work performed that is equal to or exceeds this project.

B. Warranty. Warranted against defects for (1) year.

C. Estimates. The contractor will be required to give field estimates before work is to be performed. The estimates must be approved by the Mobile Housing Authority before work to be begin.

D. Responsibility of Contractor: Examinations and Investigations by Contractor

1) Prior to submitting a proposal. The Contractor shall examine all documents relating to this project and visit the job site to ascertain the nature of the work and the character of the job site. The Contractor shall become familiar with the contractual requirements, projects limitations, and various aspects of the work, physical conditions and surroundings of the job sites. Contractor shall assign a supervisor or project manager. This person shall be the main contact for all scheduled and nonscheduled services.

2) Preconstruction meetings. Contractor shall attend preconstruction meetings as specified by the Mobile Housing Authority to ensure the scope of work is understood and to resolve any questions regarding scheduling, specifications, materials, construction, workmanship, inspection and acceptance.

3) Equipment and labor. The Contractor shall provide all, unless supplied by the Mobile Housing Authority, materials, tools; equipment and labor to complete each job in a safe and timely manner. Contractor shall provide an adequate number of skilled workmen who are thoroughly trained and experienced in the necessary crafts for the proper performance of the work.

4) Materials. All materials, unless supplied by Mobile Housing Authority, shall be new and of a quality equal to that specified. Only materials, unless supplied by the Mobile Housing Authority, conforming to the requirements of these specifications shall be used in the work.

5) Sub-contractors. No subcontractors will be recognized as such and all persons engaged in the work of construction shall be considered as Contractor’s employees. Contractor will be held responsible for subcontractor’s work, which will be subject to the provisions of the contract. Before any work is started, Contractor shall provide a written statement giving the name of all subcontractors and description of work to be subcontracted.

6) Daily Operation Interference. Contractor shall use care to not interfere with the daily operations of the site or site occupants. The Contractor shall minimize the noise impact during office hours.

7) Warning signs. Contractor shall provide informational warning signs at the entrance to each area to adequately advise the public of the work being done.

8) Safeguards. The Contractor shall maintain sufficient safeguards against the occurrence of accidents, injuries or damage to any person or property.

Barricades shall be placed around all work area. Contractor shall maintain at the construction site adequate warning and construction signs for the safety of the public.

9) Uniforms. Contractor’s employees shall wear company uniforms, clearly identifying the company and shall present a neat and clean appearance at all times. All vehicles shall be clearly identified with either an equipment number or company logo.

10) Workdays. The Contractor shall give the Mobile Housing Authority three (3) working days’ notice prior to commencement of any work. Unless otherwise specified, Contractor shall perform work between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday, excluding holidays. Times shall be discussed at the preconstruction meeting and shall become part of the scope of work thereafter.

11) Inspections and Permitting. All work will be permitted through the City of Mobile Inspection Department.

12) Site Appearance. The Contractor shall maintain a neat appearance at the work site throughout the construction period. At the end of each shift, and upon completion of work, Contractor shall clean up the entire work area of all trash, concrete rubble, rags, containers, materials and equipment resulting from work. Debris shall be disposed of concurrently with its removal in accordance with all Federal, State and local requirements.

13) Site Cleanup. If the Contractor fails to perform the final clean-up work to the satisfaction of the Development Manager and or Maintenance Supervisor, the Mobile Housing Authority will withhold the final payment until the Contractor complies with the requirements. If the final cleanup is deemed unsatisfactory, the Contractor shall remedy the work within two (2) working days after receipt of rejection notice from the Mobile Housing Authority. If the Contractor fails to remedy the work as directed, the Mobile Housing Authority may, at its own option, hire a third party to perform the work and deduct the cost of the cleanup work from the final payment due the Contractor.

14) Requirements. Davis Bacon Wage requirements will be followed under this contract.

E. Specifications

1) Minimum specifications for sidewalks

A. Concrete. Concrete for sidewalks, driveways, and median repairs shall be a minimum mix of 3,000 lbs. with fiber.

B. Forms. Forms shall be of wood, metal or other approved material and shall be free from warping and strong enough to resist pressure of concrete.

Bracing and staking of forms shall be such that the forms remains horizontal and in vertical alignment.

C. Sub-grade preparation. The existing sub-grade should be suitable for the replacement of sidewalks. Contractor shall remove all debris where needed and replace with sandy clay compacted to uniformity of existing compacted sub-grade. In the event the sub-grade has not been previously compacted the area shall be excavated backfilled and compacted.

D. Expansion joints. 3/4-inch asphalt base expansion joint material shall be placed at locations in the adjoining sidewalks, driveways or median end caps and at a minimum 20ft. in concrete sidewalks.

E. Control joints. Controls joints will be placed no more than 4 foot apart and/or to duplicate existing sidewalks in the area for uniformity. Control joints will be cut to depth of no less than 3/4 inch.

F. Finish. Concrete will be finished with floats and trowels. When the surface of the concrete is free from water, concrete shall receive a light broom finish.

G. Edging. Edges of sidewalk shall be rounded with a 1/2” inch radius edging tool.

H. Backfilling and Form Removal. Contractor to backfill areas where forms are removed with clean topsoil. Contractor will remove all debris and remaining concrete.

I. Vegetation. Contractor will remove all roots adjacent to sidewalks a minimum of 4ft. In case of encountering a protected Live Oak, the city of Mobile’s Urban Forestry Department will be contacted to obtain the appropriate permit. All other vegetation that impedes the construction of sidewalks will be removed by contractor.

2) Minimum Specification for Block Wall Repair-interior

A. Follow all applicable code, standards, and specifications commonly used.

B. Before repairs, clean areas where mortar will be replaced.

C. Set new blocks, scrape away excess mortar and strike joints to match existing walls.

D. Prime repair with two coats exterior latex masonry paint.

E. Cover flooring with drop cloths/protective material during repairs.

F. Clean areas after work is completed/vacuum/mop areas if needed.

3.0 BID FORMAT:

3.1 Tabbed Bid Submittal: So that the MHA can properly evaluate the offers received, all bids submitted in response to this IFB must be formatted in accordance with the sequence noted following. Each category must be separated by numbered index dividers (which number extends so that each tab can be located without opening the bid) and labeled with the corresponding tab reference also noted below. None of the proposed services may conflict with any requirement MHA has published herein or has issued by addendum.

IFB

Section

Tab

No. Description

3.1.1 1 Form of Bid: This Form is attached hereto as Attachment A to this IFB document. This 1-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the bid submittal.

3.1.2 2 Form(s): HUD 5369 (Instructions to Bidder), HUD-5369-A, (Representations. Certifications), HUD 2530 (Previous Participation), HUD 2992 (Disclosure), HUD 5370 (General Conditions), Wage Rates: AL20210053 All Forms must be fully completed, executed where provided thereon and submitted under this tab as a part of the bid submittal.

3.1.3 3 Contracting Transparency Form: The Form is attached hereto as Attachment B to this IFB document. This 3-page Form must be fully completed, executed and submitted under this tab as a part of the bid submittal.

3.1.4 4 Proposed Costs Form: Costs must be reasonable and acceptable and submitted on the MHA provided form attached hereto as Attachment C.

3.1.4.1 The bidder’s Demonstrated Understanding of MHA’s

Requirements.

3.1.4.2 The bidder’s Technical Approach (including, if appropriate, labor categories, estimated hours and skill mix) and the bidder’s proposed Work Plan to provide the required services.

3.1.4.3 The bidder’s Technical Capabilities (in terms of personnel, equipment and materials) and Management Plan (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.).

3.1.4.4 The bidder’s Demonstrated Experience in performing similar work and the bidder’s Demonstrated Successful Past Performance (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation.

3.1.4.5 If appropriate, how staff are retained, screened, trained and monitored;

3.1.4.6 The proposed quality control program;

3.1.4.7 An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written;

fax; internet; etc.);

3.1.4.8 A complete description of the products and services the firm provides.

3.1.5 5 Managerial Capacity/Financial Viability: The bidder entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services. Such information shall include the bidder's qualifications to provide the services; a brief description of the background and current organization of the firm.

3.1.6 6 Client Information: The bidder shall submit a listing of former or current clients, including Public Housing Agencies, for whom the bidder has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

3.1.6.1 The client’s name;

3.1.6.2 The client’s contact name;

3.1.6.3 The client’s telephone number;

3.1.6.4 A brief description and scope of the service(s) and the dates the services were provided;

3.1.7 7 Consolidated Affidavit: The Form is attached hereto as

Attachment D to this IFB document. This 3-page Form must be fully completed, executed and submitted under this tab as a part of the bid submittal.

3.1.11 If no information is to be placed under any of the above noted tabs (especially the "Optional" tabs), please place there under a statement such as "NO INFORMATION IS BEING PLACED UNDER THIS TAB" or "THIS TAB LEFT INTENTIONALLY BLANK." DO NOT eliminate any of the tabs.

3.1.12 Bid Submittal Binding Method: It is preferable and recommended that the bidder bind the bid submittals in such a manner that the HA can, if needed, remove the binding (i.e. “comb-type;” etc.) or remove the pages from the cover (i.e. 3-ring binder; etc.) to make copies then conveniently return the bid submittal to its original condition.

3.2 Additional Information Pertaining to the Pricing Items:

3.2.1 Quantities: All quantities entered by MHA herein and within the corresponding Pricing Items on the noted Fee Form are for calculating purposes only. The ensuing contract will be an Indefinite Delivery Indefinite Quantity Contract (IDIQ), in that MHA shall retain the right to make awards in any amount of services MHA requires.

3.3 Not-to-exceed Maximum Amount: As may be further detailed herein, most specifically, within Section 2.2.2, as the ensuing contract will be an Indefinite Delivery Indefinite Quantity Contract (IDIQ), which, pursuant to HUD regulation, requires MHA to award to each responsive and responsible contractor a Not-to-exceed Maximum Contract Amount (NMCA) of work.

3.4 Bid Submission: All “hard copy” bids must be submitted and time-stamped received in the designated MHA office by no later than the submittal deadline stated herein (or within any ensuing addendum). A total of 1 original signature copy (marked “ORIGINAL”) of the bid submittal, shall be placed unfolded in a sealed package and addressed to:

Mobile Housing Authority Attention: Tuwana Williams Chief Procurement Officer

151 S. Claiborne Street Mobile, AL 36602

The package exterior must clearly denote the above noted IFB number and must have the bidder’s name and return address. Bids received after the published deadline will not be considered.

3.4.1 Submission Conditions: DO NOT FOLD OR MAKE ANY ADDITIONAL

MARKS, NOTATIONS OR REQUIREMENTS ON THE DOCUMENTS TO BE

SUBMITTED! Bidders are not allowed to change any requirements or forms contained herein, either by making or entering onto these documents or the documents submitted any revisions or additions; and if any such additional marks, notations or requirements are entered on any of the documents that are submitted to MHA by the bidder, such may invalidate that bid. If, after accepting such a bid, MHA decides that any such entry has not changed the intent of the bid that MHA intended to receive, MHA may accept the bid and the bid shall be considered as if those additional marks, notations or requirements were not entered on such. By accessing the noted Housing Agency Marketplace Website, registering and downloading these documents, each prospective bidder that does so is thereby agreeing to confirm all notices that MHA delivers to him/her as instructed, and by submitting a bid, the bidder is thereby agreeing to abide by all terms and conditions published herein and by addendum pertaining to this IFB.

3.4.2 Submission Responsibilities: It shall be the responsibility of each bidder to be aware of and to abide by all dates, times, conditions, requirements and specifications set forth within all applicable documents issued by MHA, including the IFB document, the documents listed within the following Section 3.8, and any addenda and required attachments submitted by the bidder. By virtue of completing, signing and submitting the completed documents, the bidder is stating his/her agreement to comply with all conditions and requirements set forth within those documents. Written notice from the bidder not authorized in writing by the CO to exclude any of MHA requirements contained within the documents may cause that bidder to not be considered for award.

3.5 Bidder’s Responsibilities—Contact With MHA: It is the responsibility of the bidder to address all communication and correspondence pertaining to this IFB process to the person of contact only. Bidders must not make inquiry or communicate with any other MHA staff member or official (including members of the Board of Commissioners) pertaining to this IFB. Failure to abide by this requirement may be cause for MHA to not consider a bid submittal received from any bidder who may have not abided by this directive.

3.5.1 Addendums: All questions and requests for information must be submitted in writing via Housing Agency Marketplace Website at https://ha.internationaleprocurement.com . The person of contact will respond to all such inquiries in writing by addendum to all prospective bidders (i.e. firms or individuals that have obtained the IFB Documents). During the IFB solicitation process, the person of contact will NOT conduct any ex parte (a substantive conversation— “substantive” meaning, when decisions pertaining to the IFB are made—between MHA and a prospective bidder when other prospective bidders are not present) conversations that may give one prospective bidder an advantage over other prospective bidders. This does not mean that prospective bidders may not call the person of contact— it simply means that, other than making replies to direct the prospective bidder where his/her answer has already been issued within the solicitation documents, the person of contact may not respond to the prospective bidder’s inquiries but will direct him/her to submit such inquiry in writing so that he/she may more fairly respond to all prospective bidders in writing by addendum.

3.6 Pre-bid Conference: The scheduled pre-bid conference identified on Page 4 of this document is pursuant to HUD regulation, not mandatory. Many prospective bidders have previously responded to an IFB with a multi-tabbed submittal and feel comfortable in doing so without attending the pre-conference. Typically, such conferences last 1 hour or less, though such is not guaranteed. The purpose of this conference is to assist prospective bidders to have a full understanding of the IFB documents so that he/she feels confident in submitting an appropriate bid; therefore, at this conference MHA will conduct a brief overview of the IFB documents, including the attachments. Prospective bidders may also ask questions, though it may be required that some such questions are delivered in writing prior to a response being delivered. Whereas the purpose of this conference is to review the IFB documents, attendees should bring a copy of the IFB documents to this conference; however, MHA will not distribute at this conference any copies of the IFB documents.

3.7 Recap of Attachments: It is the responsibility of each bidder to verify that he/she has downloaded the following attachments pertaining to this IFB, which are hereby by reference included as a part of this IFB:

IFB

Section Attachment Attachment Description Page 18 A Form of Bid

Page 19-21 B Bid Form

Page 22-24 C Contracting Transparency Form Page 25-27 D Bidders Consolidated Affidavit Page 28 E Sub-Contractors Non-Collusive Affidavit

4.0 BID EVALUATION:

4.1 Public Opening: At the set date and time, all bids received will be opened and publicly read aloud by the Chief Procurement Officer, including the company name of the bidder and the total calculated costs proposed. At the bid opening MHA will only disclose the following information: (a) The company name of each bidder; (b) the calculated total amount bid; and (c) the identity of the apparent lowest bidder. A copy of the bid tabulation or recap recorded will be made available to each member of the public attending such opening and to anyone who requests such afterwards. The bids will not be made available for inspection by anyone at this time; MHA will, at a later time, review all bids in detail and will, in a timely manner (within 5 days), notify all bidders of any bidder that is, as a result of the more detailed inspection of bids submitted, ruled to be non-responsive or not-responsible (please remember, as detailed within Section 8(d) of form HUD-5369 and Section 7(b)(3) of form HUD-5369B, MHA reserves the right to, as determined by MHA, “waive informalities and minor irregularities” in the offers received.

Bids will be available for inspection by the public after the award has been completed.

4.2 Responsive Evaluation: After the public opening the “hard copy” bid submittals received will be evaluated in private for responsiveness (i.e. meets the minimum of the requirements). Firms not meeting the minimum that are deemed to be nonresponsive will be notified of such in writing by MHA in a timely manner (in any case, in no less than 5 days after such determination is made).

4.3 Responsible Evaluation: MHA will evaluate the apparent lowest responsive bidder to ensure that he/she is responsible (i.e. a firm that is qualified, responsible and able to provide to HA the required services). If MHA ascertains that such firm has the required ability, capability, experience, knowledge, licensing, insurance and resources to provide the required services, the HA may proceed with award. If MHA determines that such firm is deemed to be not responsible, such firm will be notified of such in writing by the HA in a timely manner (in any case, in no less than 5 days after such determination is made);

in such case MHA may proceed with the noted Responsive and Responsible Evaluations with the next lowest bidder.

4.3.1 Depending on the amount of the award (typically for awards greater than $350,000), it is possible that MHA may take such contract award to the MHA Board of Commissioners (BOC) for approval of the award prior to executing a contract with the apparent successful bidder(s).

4.4 Restrictions: Any and all persons having ownership interest in a bidder entity or familial (including in-laws) and/or employment relationships (past or current) with principals and/or employees of a bidder entity will be excluded from participation in the evaluation of the bid.

5.0 CONTRACT AWARD:

5.1 Lowest Responsive and Responsible Bidder: It is MHA’s intention to enter into indefinite delivery indefinite quantity contract(s) with one (1) or more qualified firms to provide these services. The contract will be awarded to the most responsive and responsible contractor offering the lowest acceptable price, which is most advantageous to the MHA, provided the bid complies with all conditions of the Invitation for Bid. The MHA reserves the right to reject any and all bids and to waive any informality in the bidding. The MHA is prohibited from making any awards to company (including subcontractors) or any individuals which are on the lists of companies’ ineligible to receive awards from the United States Government.

5.2 Contract Award Procedure: If a contract is awarded pursuant to this IFB, the following detailed procedures will be followed:

5.2.1 By completing, executing and submitting the Form of Bid, Attachment A, the bidder is thereby agreeing to “abide by all terms and conditions pertaining to this IFB as issued by the HA, either in hard copy or on the noted Housing Agency Marketplace Website, including an agreement to execute the Contract. Accordingly, MHA has no responsibility to conduct after the submittal deadline any negotiations pertaining to the contract clauses already published; and in any case MHA has no power or authority to negotiate any clauses contained within any attached HUD documents.

5.2.2 MHA reserves the right to award without discussion and to make single or multiple awards to firms who demonstrate the ability to complete the services outlined in this IFB. If MHA determines that discussions are in the best interest of MHA, generally the procedures stated in Section 3.5(G), below will be utilized.

5.3 Contract Conditions: The following provisions are considered mandatory conditions of any contract award made by the HA pursuant to this IFB:

5.3.1 Assignment of Personnel: MHA shall retain the right to demand and receive a change in personnel assigned to the work if the HA believes that such change is in the best interest of MHA and the completion of the contracted work.

5.3.2 Unauthorized Sub-Contracting Prohibited: The successful bidder shall not assign any right, nor delegate any duty for the work proposed pursuant to this IFB (including, but not limited to, selling or transferring the contract) without the prior written consent of the CO. Any purported assignment of interest or delegation of duty, without the prior written consent of the CO shall be void and may result in the cancellation of the contract with MHA, or may result in the full or partial forfeiture of funds paid to the successful bidder as a result of the proposed contract; either as determined by the CO.

5.4 Contract Period: MHA anticipates that it will initially award a contract for the period of 1 year with the option, at MHA’s discretion, of 3 additional one-year option periods, for a maximum total of 4 years.

5.5 Licensing and Insurance Requirements: Prior to award (but not as a part of the bid submission) the successful bidder will be required to provide:

5.5.1 An original certificate evidencing the bidder’s current industrial (worker’s compensation) insurance carrier and coverage amount;

5.5.2 An original certificate evidencing General Liability coverage, naming MHA as an additional insured, together with the appropriate endorsement to said policy reflecting the addition of the HA as an additional insured under said policy (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $1,000,000, together with damage to premises and fire damage of $50,000 and medical expenses any one person of $5,000), with a deductible of not greater than $1,000;

5.5.3 An original certificate showing the bidder's professional liability and/or "errors and omissions" coverage (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $1,000,000), with a deductible of not greater than $1,000;

5.5.4 An original certificate showing the bidder's automobile insurance coverage in a combined single limit of $1,000,000. For every vehicle utilized during the term of this program, when not owned by the entity, each vehicle must have evidence of automobile insurance coverage with limits of no less than $50,000/$100,000 and medical pay of $5,000.

5.5.5 A copy of the bidder’s business license allowing that entity to provide such services within the State of Alabama;

5.5.6 If applicable, a copy of the bidder's license issued by the State of Alabama licensing authority allowing the bidder to provide the services detailed herein.

5.6 Contract Service Standards: All work performed pursuant to this IFB must conform and comply with all applicable local, state and federal codes, statutes, laws and regulations.

5.7 Execution of Contract: Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the Authority, a signed contract and all insurance certificates, licenses, permits, etc., required in these bidding documents.

5.8 Indemnification: Contractor expressly agrees to indemnify and hold harmless the

Mobile Housing Authority from all losses, costs, damages and/or expenses with respect to all demands, claims, suits, and/or judgments for personal injuries, including death, to any person (including but not limited to third parties, employees of MHA, employees of Contractor or any Sub-contractor and their dependents or personal representatives) or damages to property to any person arising by reason of any act or omission, negligent or otherwise, either by Contractor or by Sub-Contractors or the employees or agents of either of them. Contractor further agrees to defend MHA to reimburse MHA for any reasonable cost and expense, including attorney’s fees, which MHA may incur or be put for the defense from any such claim.

Additionally, Contractor shall indemnify and save harmless MHA and its respective Commissioners, directors, officers, agents or employees from and against all claims, suits, actions, damages, or causes of action arising during the terms of the Agreement for any personal injury, including the transmission and/or contracting an infectious disease or illness (Example: Coronavirus), loss of life or bodily harm “ caused by Contractor” and from and against any orders, judgments, or decrees which may be entered thereto, and from and against all costs, attorney’s fees, expenses, and liabilities incurred in or by reason of the defense for any such claim, suit or action and the investigation thereof (collectively, the “Liabilities”), provided, that, the foregoing indemnity by Contractor shall not cover or be applicable to any Liabilities directly and solely caused by any act or omission by MHA.

5.9 Contractual Requirements:

5.9.1 These specifications, when legally accepted by both parties, shall constitute a contract. All prior, written or verbal, representations or agreements not incorporated herein are superseded.

5.9.2 This contract cannot be assigned by Contractor without the prior written approval of the Contracting Officer for the MHA. This contract may be assigned by the MHA.

5.9.3 Any change in the contract, including the Bid Specification described herein, whether by modification and/or supplementation, must be accomplished by a formal contract amendment, signed and approved by and between the duly authorized representatives of the Contractor and the MHA. Any amendment to the contract shall (1) specify an effective date, (2) when applicable, specify any increases or decreases in the provisions of the contract, (3) be entitled as an “Amendment’, and (4) signed by the parties identified in the preceding sentence.

The Contractor expressly and explicitly understands and agrees that no other method and/or no other document, including correspondence, acts, and oral communications by or from any person, shall be used or construed as an amendment to the contract.

5.9.4 The contract shall be construed according to the laws of the State of Alabama. The Contractor shall comply with all local, state, and federal laws and regulations related to the performance of the contract to the extent that the same may be applicable. The Contractor must be registered with and maintain good standing with the Secretary of the State of Alabama, as may be required by law or regulation.

5.9.5 The Contractor represents himself/herself to be an independent contractor offering such services to the general public. The Contractor shall assume all legal and financial responsibility for taxes, FICA, employee fringe benefits, workers compensation, employee insurance, minimum wage requirements, overtime, etc.

5.9.6 All reports and material developed or acquired by the Contractor, as direct requirement specified in the contract shall become the property of the MHA. No reports or material prepared, as required by the contract, shall be released to the public without the prior written consent of the MHA.

5.9.7 Upon filing for any bankruptcy or insolvency proceeding by or against the Contractor, whether voluntary or involuntary, or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the Contractor must notify the MHA immediately. Upon learning of the actions herein identified, the MHA reserves the right at its sole discretion to either cancel the contract or reaffirm the contract.

5.9.8 No provisions in this contract shall be construed, expressly or implied, as a waiver by the MHA of any existing or future right and/or remedy available by law in the event of any claim of default or breach of contract.

5.9.9 The Contractor shall, within fifteen (15) days after the award of contract, submit a written identification and notification to the MHA of the name, title, address, and telephone number of one (1) individual within its organization as a duly authorized representative to whom all correspondence, official notice and requests related to the Contractor’s performance under the contract shall be addressed. The Contractor shall have the right to change or substitute the name of the individual described above as deemed necessary provided the MHA is notified immediately.

5.9.10 If, through any cause, the Contractor shall fail to fulfill in a timely, satisfactory and proper manner its obligations under this Agreement, or if the Contractor shall violate this Agreement, the MHA shall thereupon retain the right to terminate this Agreement by giving written notice to the Contractor of such termination and specifying the effective date thereof; at least thirty (30) days before the effective date of such termination. In the event of a termination pursuant to the above, the Contractor shall be entitled to receive any or all payments due to the date of notification.

5.9.11 All terms of this Agreement shall be subject to funding availability and may be modified at any time with proper notice. Modifications shall be in writing, MHA authorized or requested.

5.10 Contractor Not an Agent: In the interpretation of this Agreement and the relations between Contractor and the Mobile Housing Authority, the same shall be construed as being an independent agreement with the contractor and shall not be held or deemed in any way to be an agent, employee, or official of the MHA.

FORM OF BID

(Attachment A)

(This Form must be fully completed and placed under Tab No. 1 of the “hard copy” tabbed bid submittal.)

Instructions: Unless otherwise specifically required, the items listed below must be completed and included in the bid submittal. Please complete this form by marking an “X,” where provided, to verify that the referenced completed form or information has been included within the “hard copy” bid submittal submitted by the bidder.

Also, complete the Bidder’s Statement as noted below:

X=ITEM INCLUDEDSUBMITTAL ITEMS (One hard copy original signatures)

BIDDER’S STATEMENT

The undersigned bidder hereby states that by completing and submitting this Form and all other documents within this bid submittal, he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and that if MHA discovers that any information entered herein to be false, such shall entitle MHA to not consider or make award or to cancel any award with the undersigned party. Further, by completing and submitting the bid submittal the undersigned bidder is thereby agreeing to abide by all terms and conditions pertaining to this IFB as issued by MHA, in hard copy including an agreement to execute the Contract. Pursuant to all IFB Documents, this Form of Bid, and all attachments, and pursuant to all completed Documents submitted, including these forms and all attachments, the undersigned proposes to supply MHA with the services described herein for the fee(s) provided within the bid submittal pertaining to this IFB.

Signature Date Printed Name Company

Tab 1 Form of Bid (Attachment A)

Tab 2 Bid Form (Attachment B)

Tab 3 Contracting Transparency Form (Attachment C)

Tab 4 Bidders Consolidated Affidavit (Attachment D)

Tab 5 Sub-Contractors Non-Collusive Affidavit (Attachment E)

BID FORM (PHA) Updated

(Attachment B) Casey Dickinson, Interim Chief Executive Officer

Mobile Housing Authority PO Box 1345, Mobile, AL 36633-1345

Date: ________________________________

From: ____________________________________ (Full Name)

____________________________________ (Full Address)

__________________________________ (Telephone)

Re: MHA-03-B-2026

MASONRY REPAIRS SERVICES

MOBILE HOUSING AUTHORITY

1. BASE BID:

Having examined the Place of Work and all matters referred to in the Instructions to Bidders, Bid Documents, and Contract Documents prepared by the Housing Authority, for the above-mentioned project, we the undersigned, hereby offer to enter into a Contract to perform the work in the quantities described and outlined in the Scope of Work

My Base Bid for the indicated scope of work is: $ (Numerical)

______________________________________________________________(In Words)

We propose this contract for one (1) year with three (3) renewal options.

UNIT PRICES: PRICING OF SIDEWALKS AND

RETAINING WALLS INCLUDING MATERIAL AND LABOR

1. Unit Price #1 – Remove and replace 4” concrete sidewalks on existing sub-grade (15,000 sq. ft.) @ $__________________ Total Cost $___________________

2. Unit Price #2 – Block Wall Replacement- Interior Wall Repairs 8 x 8 x 16 concrete blocks to include removal of damaged blocks disposal, mortar and re-enforcement wire (500 each) Total Cost $___________________

3. Unit Price #3 – Block Wall Replacement- Interior Wall Repairs 4 x 8 x 16 concrete blocks to include removal of damaged blocks disposal, mortar and re-enforcement wire (200 each) Total Cost $___________________

**Item 4 are for Cost Comparison Only

Total Cost of Items: 1-3 $__________________

4. Concrete Saw Cutting Per lin. ft. $_____________________

2. ACCEPTANCE:

The offer shall be open to acceptance and is irrevocable for Three Hundred Sixty-Five

(365) days from the bid closing date.

If this bid is accepted by the Owner within the time period stated above, we will:

1. Execute the Agreement within seven (7) days of Receipt of Notice of Award.

2. Provide assurance of completion prior to execution of the Agreement.

3. Commence work with seven (7) days after written

3. ADDENDA:

The following addenda have been received. The modifications to the Contract Documents noted therein have been considered and all costs there to, are included in the Bid Price.

No. Dated: No. Dated:

4. REQUIREMENTS, (PROVIDED IN PACKAGE)

➢ Provide a list of Subcontractors (to be returned completed, with Bid Submittal).

➢ Provide Previous Participation Certificate. (To be returned completed with Bid

Submittal). See HUD Form 5369-A, Clause 12 for Specifics.

➢ Review General Conditions of the Contract for Construction

➢ Provide Supplemental Conditions and sign agreement.

➢ Provide completed “Non-Collusive Affidavit”, see Clause 1 of “Representations, Certifications and Other Statements of Bidders” for specifics A blank Non-Collusive Affidavit is provided in the Bid Package.

➢ Provide completed HUD Form 5369-A “Representations, Certifications and Other Statements of Bidders”. (to be returned completed, with Bid Submittal)

➢ Review Instructions to Bidders for Contracts for Public & Indian Housing Programs.

(HUD-5369)

5. REQUIREMENTS TO BE FILED BY SUCCESSFUL BIDDER PRIOR TO EXECUTION OF

AGREEMENT.

➢ Be Licensed and Bonded in the City and/or County in which the Work is to be performed.

➢ Provide proof of insurance as required in HUD Form 5370, Clause 36 at $1,000,000 General Liability and $1,000,000 Automobile Liability, and Workers Compensation.

➢ Obtain and pay Federal, State, County or other permits or fees required by law to complete the project.

➢ Provide Assurance of Completion, if awarded the Contract. See clause 10 of HUD Form 5369.

6. Bid Form Signatures:

The Corporate Seal of

(Bidder – please print the full name of your Proprietorship, Partnership, or Corporation)

Was hereto affixed in the presence of:

(Authorized Signing Officer) (Title)

(Authorized Signing Officer) (Title)

(Address) (Phone Number)

MOBILE HOUSING AUTHORITY

CONTRACTING TRANSPARENCY FORM (Attachment C)

This Form is a mandatory requirement and is applicable to all contracts with the Mobile Housing Authority and any of its affiliates, subsidiaries or related entities (collectively “Mobile Housing Authority”) funded in whole or in part with federal or other public funds. Failure fully and truthfully to complete this Form is a disqualifying factor for the contracting, continued contracting or receiving funding from the Mobile Housing Authority.

(1) Legal Name of Firm: __________________________________________________________

(2) Telephone: _________________ Fax: _______________ Email:_____________________

(3)…