Metal Sunshade Netting Prototype-Statement of Objective (SOO).pdf

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Statement of Objectives (SOO)

UAS Netting for East Ramp Metal Sunshades

Date: 03 October 2024

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Table of Contents

Cover Table of Contents ………………………………

1.0 Summary of Requirements

2.0 Design (CLIN 0001)

3.0 Netting Prototype Installation (CLIN 0002)/Forty-Two (42) Hanger Installation (CLIN 0003) …………………………………………………………..4

4.0 General Conditions

5.0 Quality Control and Assurance……………………………………………………………..7

6.0 Government Furnished Property Supplies and/or Services…………………………

7.0 Attachments……………………………………………………………………………..….8

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1.0 Summary of Requirements

The Government intends to award a commercial contract for the design (CLIN 0001), materials and installation of prototype netting on the north and south-facing sides of one metal sunshade (CLIN 0002), and have the option to install netting to all forty-two (42) metal sunshades (CLIN 0003) on the north and south-facing sides located on the East Ramp of the flightline at Langley AFB, VA. This sunshade will serve as a proof-of-concept for the remaining sunshades on the East Ramp.

1.1 Place of Performance: The place of performance for the described requirement will be at the Contractor’s facility and at Langley AFB, VA.

1.2 Period of Performance: The contract will have the following period of performance:

• CLIN 0001: Design to be submitted to the Government for review and approval NLT 30 October 2024.

• CLIN 0002: Installation of prototype netting on one metal sunshade on the north and south-facing sides NLT 30 November 2024.

• CLIN 0003, Unexercised Option: The Government may exercise CLIN 0003, subject to the availability of funds, for a period of 180 calendar days from notice to proceed.

2.0 Design (CLIN 0001)

The Government requires an informal 30% design to be submitted for Government review and acceptance prior to any installation or construction activities. The submitted design must include sufficient detail for the Government to understand intent and feasibility of the installation. The contractor should adequately describe design concept, installation procedures, and identify any proposed permanent modifications to existing Government property. If the contractor has any questions or needs clarity on any of the specifications, they should reference the attachment or contact the identified POCs.

2.1 Minimum Netting Requirements/Description

Netting shall be composed of a UV-resistant, moisture-resistant material capable of withstanding temperatures up to 400°F without damage. It shall also have a tensile strength of 200 lbs. or greater. Polyester or nylon are preferred materials, but any material with adequate properties is acceptable. Netting squares shall be no larger than 3” across. Netting should be capable of disabling a Group 1/ “Small” Unmanned Aerial Systems (UAS), such as the DJI Matrice 300 RTK, while remaining attached. Additional hardware and cabling should be strong enough to support the net and potential push or pull due to 40 mph winds when the netting is deployed and 120 mph (3-second gust) when netting is retracted/stowed. When retracted/stowed, the netting must be adequately secured. Lead core or other forms of weights installed along the bottom of the netting may be necessary to prevent the netting from blowing into aircraft or personnel; design may include recessed anchoring to existing concrete pad. Alternative means of anchoring the netting may also be acceptable. Other attributes that should be considered are the resiliency and lifespan of materials, corrosion of metal components in a high-humidity, saltwater environment, and the overall durability of components to minimize the risk of foreign object damage (FOD – loose objects/items ingested into aircraft engines).

The netting on the north and south facing sides shall be quickly and easily retractable to allow for aircraft entry and exit. Dimensions of the F-22 Raptor are provided in the attachment. The design and operation of the retractable netting shall not obstruct the aircraft taxiway (the area between rows of sunshades). Methods to secure

pg. 4 and shelter the netting (when not in use) to protect it during periods of high winds and potentially lengthen service life are desirable.

2.2 Contractor shall utilize professional engineers as applicable in developing design; structural engineers may be necessary to determine capable load capacity of existing metal sunshades. Contractor shall comply with all federal, state, local laws, codes, permits, Department of Defense (DoD) regulations, Department of the Air Force Instructions (DAFI), and Langley AFB requirements and instructions required for the performance of the duties in this Statement of Objectives (SOO).

2.2.1 The contractor shall be responsible for collection of information relevant to the design of the netting system.

2.2.2 Design changes due to contractor errors or omissions shall be the responsibility of the contractor.

Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.0 Netting Prototype Installation (CLIN 0002)/ Forty-Two (42) Hanger Installation (CLIN 0003)

The intention of the netting is to deter and ultimately prevent the intrusion of UAS’s near airmen and aircraft.

This initial sunshade netting installation on the metal sunshade (bay Alpha 1) shall serve as a proof of concept for the remaining sunshades.

3.1 Project Manager

At a minimum, the contractor shall provide an on-site project manager. The project manager will serve as the Government’s primary focal point for all phases of the contract execution. At a minimum, the project manager should have sufficient, demonstrated experience managing a project of similar size and complexity of the requirements described in this document.

The contractor’s project manager shall maintain continuity between the support operations at Langley AFB, VA and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The project manager shall be available in person to 1 FW/PIO during the same business day.

The project manager shall maintain open and professional communication with Government personnel at all times.

3.2 Installation

3.2.1 The contractor shall meet with Government representative and/or Government Project Manager to review the installation drawings, specifications, and installation procedures prior to beginning installation work.

3.2.2 The contractor shall install prototype netting in accordance with the Government accepted design. Any deviations from the accepted design, must be approved in writing.

3.2.3 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install the netting.

3.2.4 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized. All contractor tools, equipment, material, etc. shall be appropriately stored and secured to prevent the risk of foreign object damage (FOD – loose objects/items ingested into aircraft engines).

3.2.5 All trash shall be secured and removed from the worksite daily and shall be disposed of in accordance with federal, state, and local laws.

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3.2.6 The contractor shall ensure policies and procedures are established that protect the safety and welfare of airmen, Government civilians, and all Government property to minimize or eliminate safety or environmental risks at all times. Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.3 Inspections/Acceptance

3.3.1 A post-installation walk-through shall be coordinated with the contractor’s authorized representative and Government Acceptor/Government Project Manager.

3.3.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk- through by the contractor and authorized Government representative.

3.3.3 A final walk-through will be performed with the contractor and the Government Acceptor/Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.3.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor an Inspection/Acceptance Checklist and documentation of completed punch list items.

The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor.

4.0 General Conditions

4.1 Hours of Operation. The hours of operation are 0730 to 1630 EST, Monday – Friday, excluding Federal

Holidays. If the Contractor wishes to perform any services outside of the normal hours of operation, the Contractor shall coordinate with the Government Representative and the Contracting Officer no later than one week prior to the scheduled event. In the event of emergency circumstances, accommodations may be made on a case by case basis.

4.2 Base Closure Days. If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

4.3 3.1.2. Federal Holidays. The Contractor shall not be required to work any of the following federal holidays:

New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

4.4 Non-Mission-Essential Functions. It has been determined by the Functional Commander of this service that the requirements under this SOO are non-essential and therefore shall not be performed during a crisis, exercise or inclement weather.

4.5 Appearance. Contractor personnel shall present a professional, conservative, and neat appearance at all times. Contractor personnel shall report for duty in a professional manner, in appropriate attire.

4.6 Contractor Identification. All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors performing work at Government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee's name, the Contractor's name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees to wear the ID badges visibly when performing work at Government workplaces. Contractor personnel must also ensure that all emails, documents, or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate the Contractor's name.

All e-mail address lines shall include CTR in the address line.

4.7 Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian,

pg. 6 unless such a person seeks and receives approval in accordance with the Department of Defense (DoD) Directive 5500.7 and Air Force policy. If prior military, personnel must have been discharged under honorable conditions with no administrative actions taken against them.

4.8 Security Requirements for Unclassified Contracts. The Contractor shall ensure the necessary pass and identification items required for contract performance are obtained for all personnel.

4.9 Listing of Personnel. The contractor shall maintain a current listing of personnel. The list shall include the employee’s name, social security number and level of security clearance. The list shall be validated and signed by the company’s Facility Security Officer (FSO) and provided to the sponsoring agency’s security manager, or Government representative. An updated listing shall be provided when an employee’s status or information changes.

4.10 Base Access Passes. The Contractor shall ensure that each employee obtains the following pass and identification items: all necessary cards, passes, buttons, decals, or other items required for access to the areas and the installation. Upon contract award and the replacement of any employees, the contractor will be required to complete a base access request form which will be submitted to the Government representative. The Government representative will submit the pass request to the 633d Security Forces Squadron (633 SFS) to obtain the necessary identification items. Upon approval of the pass request by 633 SFS, the contractor employee will be required to obtain any individual and vehicle identifications media at the 633 SFS Pass and Identification Office (located at the La Salle Gate).

4.11 Physical Security (Security of Government Property). The Contractor shall safeguard all Government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and squadron assets and materials shall be secured.

4.12 Entry Procedures to Controlled/Restricted Areas. Contractor will be provided necessary restricted access information and procedures upon contract award by the Government. The contractor shall prevent its personnel from entering any area other than the designated work area.

4.13 Retrieving Identification Media. The Contractor shall return all identification media to the sponsoring agency’s security office, the COR or the CO upon completion/termination of the contract or upon departure of any personnel during the course of the contract. Failure to do so may delay payment to the contractor.

Final payment may be withheld until identification media is returned.

4.14 Key Control. Reserved.

4.15 Traffic Laws. The contractor and/or contractor personnel shall comply with the installation traffic code as specified in Virginia State Law and Air Force Instruction (AFI) 31-218, Motor Vehicle Traffic Supervision (current edition). The Contractor and/or contractor personnel shall comply with current instruction on cell phone use while on any military installation.

4.16 Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any military installation. This prohibition includes any individual who may otherwise possess any legally issued concealed weapons permit.

4.17 Smoking in Air Combat Command (ACC) Facilities. Contractors are advised that the ACC Commander has placed restrictions on the smoking of tobacco products in ACC facilities. DAFI 40-102, Tobacco Use in the Air Force (current edition), outlines the procedures used by the commander to control smoking in our facilities. Contract personnel and visitors are subject to the same restrictions as Government personnel.

The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

4.18 Joint Base Langley-Eustis – Langley Air Force Base. The Contractor must comply with all provisions of the JBLE-Langley Environmental Special Conditions. You can review or download the document at http://www.jble.af.mil/Units/Air-Force/Langley-Environmental/ under the "Contracting-Compliance" heading. This is a living document that is updated periodically so ensure you have the latest version. If you have any questions, please contact your project manager or the 633d Contracting Officer first and have them contact the 633d CES Environmental Element on your behalf.

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5.0 Quality Control and Assurance

5.1 The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with this contract and the SOO. The Contractor shall develop and implement procedures to identify and prevent non-performance and continual repeat of defective service.

5.2 Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will record surveillance results. Results of the surveillance then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate a Corrective Action Report (CAR) or Performance Assessment Report (PAR) and provide the Contracting Officer a Contract Discrepancy Report (CDR) for issuance to the contractor. The Contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer no later than the suspense given by the CO.

5.3 Periodic Progress Meetings. The Contracting Officer, Functional Commander, COR, or other Government representative as appropriate, and the Contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed: observed positive performance and steps taken by the Contractor to prevent unsatisfactory performance, any modifications required of the contract, opportunities to improve performance, unsatisfactory inspections and trends against each performance objective.

6.0 Government and Contractor Furnished Property, Supplies and/or Services

There is no Government-furnished property for this Contractor that meets the intent of FAR Part 45.

6.1 Contractor Furnished Items and Services. Except for those items or services specifically stated in this SOO to be Government-furnished, the Contractor shall furnish everything required to perform this contract in accordance with all of its terms and conditions. It is the Contractor’s responsibility to ensure contractor personnel are familiar with and understand the contents of this SOO as well as the company’s handbooks/handouts, etc. prior to beginning work.

6.2 Utilities. The Government will furnish electricity, water and sewage services as necessary for accomplishment of work in accordance with this contract. The Contractor shall adhere to all base level utility conservation practices or requirements. The Contractor shall be responsible for operating under conditions that prevent waste of utilities.

6.3 Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance services for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

Contracting POC: Mr. Matthew Gregg, 757-764-9059, matthew.gregg.3@us.af.mil

Ms. Kenesha Hargrave, 757-764-8723, kenesha.hargrave.1@us.af.mil

Technical POCs: MSgt Edward Barnes, 757-225-8626, edward.barnes.1@us.af.mil

Mr. Chris Brown, 757-225-3798, christopher.brown253.ctr@us.af.mil mailto:matthew.gregg.3@us.af.mil mailto:kenesha.hargrave.1@us.af.mil mailto:edward.barnes.1@us.af.mil mailto:christopher.brown253.ctr@us.af.mil

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7.0 Attachments

a) Metal Shade Structure Dimensions.pptx, dated 10/4/2024, 3 pages

b) Construct Aircraft Shelters- Langley Air Force Base, dated 8/31/2021, 20 pages