Issued by:

THE PORT OF SEATTLE COMMISSION

RENTAL CAR FACILITY QUICK TURN

AROUND AREA FIRE SUPPRESSION

SYSTEM REPLACEMENT

at

Seattle-Tacoma International Airport

PROJECT MANUAL

Divisions 0 - 28

MC-0322824

9/1/2026

DIVISION 0 - BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT

Document 00 00 00b - Attention to Bidders

MC-0322824 / WP #N10387 00 00 00b-1 Rev. 08/14/2025

ATTENTION TO BIDDERS

The following bid forms are included in the Bid Package and must be completed , signed and submitted as indicated below. This is only a checklist for your use and not required to be submitted as part of the bid.

Bid Submittal Requirements Checklist Complete

1. Bid Form, Document 00 41 00 (submit with bid)

2. Acknowledge all addenda on the bid form

3. Bid Bond or other Bid Security (submit with bid)

4. Subcontractor Work Listing, Document 00 43 70 (submit with bid)

5. Women and Minority Business Enterprise (WMBE) Commitment Plan Form (submit with bid or within one (1) hour after the published bid submittal time)

6. Verify Responsibility Criteria is met as listed in Document 00 20 00 Instructions to Bidders Section IB 6.03

Document 00 00 00c - Notice to Bidders

MC-0322824 / WP #N10387

Rev. 06/13/2024

NOTICE TO BIDDERS

NOTICE REGARDING DIVERSITY IN CONTRACTING

The Port is providing the following list to assist Bidder’s in locating subcontractors and suppliers from the Washington State Office of Minority and Women’s Business Enterprises (OMWBE) directory for this contract. The following list of North American Industry Classification System (NAICS) codes may not be inclusive of all trades that may be utilized for this work and should not be relied upon as the only source of completing the Inclusion Plan.

238220 – Plumbing, Heating, and Air-Conditioning Contractors

238910 – Site Preparation Contractors

562910 – Remediation Services

236220 – Commercial and Institutional Building Construction

561990 – All Other Support Services

NOTICE REGARDING PLANHOLDER LISTS

The Contractor’s list for this job is continually changing by the addition of new planholders. The planholders list is available at the Port’s VendorConnect website at https://hosting.portseattle.org/sops; click on “Current and Past Solicitations” and select this project, then select “Plan Holder”.

NOTICE REGARDING SITE INSPECTION

To register for the Pre-Bid Meeting, log into VendorConnect at https://hosting.portseattle.org/sops; click on “Current and Past Solicitations” and then on the solicitation of interest and click on the “Events” tab and then on “Login to RSVP.” The preferred method for registration is through the Port’s VendorConnect website. If a bidder does not have the capability to register on-line, then they may contact Todd Rehm, Procurement Officer, at 206- 491-2899 to register.

A Pre-bid Meeting and Site Tour will be held on the date, time and location indicated in Document 00 10 00 – Advertisement for Bids. Personal protective equipment (PPE) will be as indicated in Document 00 20 00 – Instructions to Bidders.

NOTICE REGARDING BID CLARIFICATIONS

To submit questions regarding Bidding Documents, log into VendorConnect at https://hosting.portseattle.org/sops/; click on “Current and Past Solicitations” and then on the solicitation of interest and “Ask a Question”. Vendors must be a Plan Holder to ask a question.

The preferred method for submitting questions is through the Port’s VendorConnect website. If a bidder does not have on-line capability, submit all questions to the address in Document 00 20 00, paragraph IB-04.02 B 1.

TABLE OF CONTENTS

MC-0322824 / WP #N10387

Rev. 8/12/2024

RENTAL CAR FACILITY QUICK TURN AROUND AREA FIRE

SUPPRESSION SYSTEM REPLACEMENT

DIVISION 0

BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT

NUMBER DOCUMENT TITLE PREPARER

00 10 00 Advertisement for Bids

00 20 00 Instructions to Bidders

00 41 00 Bid Form

00 43 70 Subcontractor Work Listing

00 52 00 Agreement Forms

00 60 00 Bonds and Certificates Forms

00 70 00 General Conditions

00 80 00 Supplementary Conditions

00 83 00 Civil Rights, Title VI, and Non-Discrimination

00 89 00 Women and Minority Business Enterprise Inclusion Plan

DIVISION 1

GENERAL REQUIREMENTS

Rev. 8/12/2024

NUMBER

SECTION TITLE PREPARER

01 11 00 Summary of Work

01 14 13 Airport Personnel Identification/Access Control and Security

01 20 00 Measurement and Payment Procedures

01 25 00 Substitutions

01 31 00 Contractor’s Project Organization

01 31 13 Project Coordination

01 31 19 Project Meetings

01 32 16 Bar Chart Schedule

01 32 19 Preconstruction Submittals

01 32 45 Apprenticeship Program

01 33 00 Submittals

01 35 29 Safety Management

01 35 43 Environmental Regulatory Requirements

01 45 16.13 Contractor Quality Control

01 45 29 Independent Testing and Inspection Service (Owner)

01 50 00 Temporary Facilities and Controls

01 55 26 Traffic Control

01 57 13 TESC Planning and Execution

01 57 23 Pollution Prevention, Planning and Execution

Rev. 8/12/2024

DIVISION 1

GENERAL REQUIREMENTS

NUMBER

SECTION TITLE PREPARER

01 73 29 Cutting and Patching/Removal and Re-Installation

01 74 00 Cleaning

01 74 19 Construction Waste Management

01 77 00 Construction Project Closeout

01 77 20 Public Works Project Closeout

01 78 23.13 Aviation Operations and Maintenance Documentation

01 78 29 As-Built Redline Documents

01 78 36 Warranties and Bonds

01 78 39 Contract Management System

01 79 00 Training

01 91 00 Commissioning

01 91 00.13 Commissioning Activities

Rev. 8/12/2024

DIVISION 2

EXISTING CONDITIONS

NUMBER SECTION TITLE PREPARER

02 41 19 Removal and Alterations

02 80 00 Facility Remediation

DIVISION 7

THERMAL AND MOISTURE PROTECTION

NUMBER SECTION TITLE PREPARER

07 84 00 Firestopping DG

DIVISION 9

FINISHES

09 90 00 Paints and Coatings DG

DIVISION 21

FIRE SUPPRESSION

NUMBER SECTION TITLE PREPARER

21 10 00 Basic Fire Suppression Materials and Methods DG

21 13 16 Dry-Pipe Fire Suppression Sprinklers DG

Rev. 8/12/2024

DIVISION 26

ELECTRICAL

NUMBER SECTION TITLE PREPARER

26 05 26 Grounding and Bonding for Electrical Systems DG

26 05 29 Hangers and Supports for Electrical Systems DG

26 05 33 Raceways and Boxes DG

26 05 48 Structural Loading Controls for Electrical and Communication Work DG

26 05 53 Electrical Identification DG

DIVISION 28

ELECTRONIC SAFETY AND SECURITY

28 31 00 Fire Alarm DG

Table of Contents - Certification of Technical Specifications

MC-0322824 / WP # N10387

Rev. 01/14/14

CERTIFICATION OF TECHNICAL SPECIFICATIONS

Technical Specifications in this project manual were prepared by the design professionals whose initials appear opposite the Specification Division or Section in the Table of Contents.

Stamps, names and initials of the Design Professionals are:

NAME INITIALS

David Gramlich, PE

Associate

Discipline Manager

Coffman Engineers Inc.

(DG)

End of Document

Document 00 10 00 - Advertisement for Bids

MC-0322824 / WP #N10387 0 00 10 00-1

Rev. 06/2/2026

RENTAL CAR FACILITY QUICK TURN AROUND AREA FIRE

SUPPRESSION SYSTEM REPLACEMENT

Bids must be submitted via email to const-proposal@portseattle.org no later than October 1, 2026 2:00 p.m.

The public bid opening will be hosted via video conferencing and by telephone October 1, 2026 & 3:00 p.m. The Port of Seattle is not responsible for any costs incurred in response to this Advertisement for Bids. Any bids received after the published bid submittal time will be rejected.

Join https://teams.microsoft.com/meet/275849012834726?p=KQ0AqFZWVVHd9cVuTD to attend the Bid Opening (ctrl + mouse click) or join by phone (425) 660-9954 and use Conference ID:942 912 814# .

Visit the Port’s Vendor Connect procurement site for further details and to access the bid documents: https://hosting.portseattle.org/sops/#/Dashboard A Pre-Bid Meeting and Site Tour will be conducted on September 9, 2026. Join via Teams https://teams.microsoft.com/meet/255796252185348?p=9Faw6dJyuI1u9SAlpO (ctrl + mouse click) or join by phone (425) 660-9954 and use Conference ID:469 834 47# .

See Document 00 20 00 – Instructions to Bidders- IB 4.06 for more information.

The Project’s scope of work includes replacing the existing AFFF-PFAS fire suppression system at the RCF (Rental Car Facility) located at 3150 S 160th in SeaTac. The scope would include the design and installation of a dry system. The work would include the replacement of tanks, valves, pumps, sprinkler lines, sprinkler heads, and reserve tanks. The new work would need to tie into the existing Fire Alarm System. The QTA (Quick Turn Around Area) construction will be phased so that only one QTA will be decommissioned a time. Contractor is also to provide fire-watch during shutdowns and decommissioning timeframes.

The Engineer’s estimate range for this project is $1,500,000 - $3,000,000.

Time limit for substantial completion of the work is 150 calendar days.

The WMBE utilization goal is 7 % for this contract.

The Apprentice Utilization Requirement is 15% of total labor hours per RCW 39.04.320. Refer to Section 01 32 45 – Apprenticeship Program for more information.

By submission of a bid, the Bidder certifies they will comply with all local, state, federal, and other laws, rules, regulations, and other requirements applicable to its operations relating to environmental responsibility, worker safety, labor, anti-discrimination and anti-human trafficking.

The Bidder/Proposer is also acknowledging that it will adhere to the Values and Standards of the Port of Seattle. A copy of the Third-Party Expectations is included in Document 00 83 00.

TITLE VI SOLICITATION NOTICE

The Port of Seattle, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

mailto:const-proposal@portseattle.org https://teams.microsoft.com/meet/275849012834726?p=KQ0AqFZWVVHd9cVuTD https://hosting.portseattle.org/sops/#/Dashboard https://teams.microsoft.com/meet/255796252185348?p=9Faw6dJyuI1u9SAlpO

Document 00 10 00 - Advertisement for Bids

MC-0322824 / WP #N10387 0 00 10 00-2

Rev. 06/2/2026

Any such complaint must be in writing and filed with the Port’s Title VI Coordinator within one hundred, eighty (180) days following the date of the alleged discriminatory occurrence. Title VI Discrimination Complaint Forms may be obtained from the office of the Tittle VI Coordinator at no cost to the complainant by sending an email to TitleSixCoordinator@portseattle.org.

Dated at Seattle, Washington, August 31, 2026.

AUTHORIZED BY THE PORT COMMISSION OF THE PORT OF SEATTLE

Yanet Maldonado

Manager, Procurement

First Publication: September 1, 2026 Final Publication: September 8, 2026 mailto:TitleSixCoordinator@portseattle.org

DIVISION 0 – BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT

Document 00 20 00 – Instructions to Bidders

MC-0322824 / WP #N10387 00 20 00-1

Rev. 08/10/2026

CONTENTS

ARTICLE 1 - DEFINITIONS

IB-01.01 Definitions

ARTICLE 2 - QUALIFICATION OF BIDDERS

IB-02.01 General IB-02.02 Special Qualification Questionnaires

IB-02.03 RESERVED

IB-02.04 RESERVED

IB-02.05 Civil Rights, Title VI, and Non-Discrimination IB-02.06 Port of Seattle Values, Anti-Human Trafficking:

ARTICLE 3 – BIDDER’S REPRESENTATIONS

IB-03.01 General

ARTICLE 4 - BIDDING DOCUMENTS

IB-04.01 Availability IB-04.02 Interpretation and Clarification IB-04.03 Substitutions IB-04.04 Addenda IB-04.05 Additional Information Provided by the Port IB-04.06 Pre-Bid Meeting and Examination of the Work Site

ARTICLE 5 - BONDING & INSURANCE REQUIREMENTS

IB-05.01 Bid Bond IB-05.02 Performance and Payment Bond Costs IB-05.03 Contract Bonds and Insurance Certificates IB-05.04 Power of Attorney

ARTICLE 6 - EXECUTION OF BID

IB-06.01 Form of Bid IB-06.02 Irregular Bids IB-06.03 Responsible Bidder IB-06.04 Non-Responsive Bid

IB-06.05 RESERVED

MC-0322824 / WP #N10387 00 20 00-2

Rev. 08/10/2026

IB-06.06 State and Local Taxes

ARTICLE 7 - SUBMISSION OF BIDS

IB-07.01 Submission of Bid IB-07.02 Timely Delivery

ARTICLE 8 - WITHDRAWAL OR MODIFICATION OF BIDS

IB-08.01 Prior to Bid Opening IB-08.02 After Bid Opening IB-08.03 Resubmittal of Modified Bids

ARTICLE 9 - OPENING OF BIDS

IB-09.01 Public Opening IB-09.02 Reading of Bids IB-09.03 Evaluation of Bids IB-09.04 Subcontractor Work Listing

IB-09.05 RESERVED

ARTICLE 10 - ACCEPTANCE OF BIDS (AWARD)

IB-10.01 Verification of Bid Prices IB-10.02 Return of Bid Security IB-10.03 Rights of the Port IB-10.04 Failure to Execute Contract IB-10.05 Notice of Intent to Award IB-10.06 Extension of Time IB-10.07 Signing of Contract IB-10.08 Cancellation of Award

ARTICLE 11 - PROTESTS

IB-11.01 Purpose IB-11.02 Timing IB-11.03 Contents of Protest IB-11.04 Administrative Appeal Procedures IB-11.05 Judicial Proceedings IB-11.06 Strict Compliance IB-11.07 Representation

MC-0322824 / WP #N10387 00 20 00-3

Rev. 08/10/2026

IB-11.08 Computation of Time IB-11.09 Acknowledgement

ARTICLE 12 - FORM OF AGREEMENT

IB-12.01 Form of Agreement

MC-0322824 / WP #N10387 00 20 00-4

Rev. 08/10/2026

ARTICLE 1: DEFINITIONS

IB-01.01 - DEFINITIONS

All definitions set forth in the General Conditions of the Contract, or other definitions within the Contract Documents are applicable to the Bidding Documents.

A. Alternate Bid: The sum stated in the Bid offered by the Bidder to be added to or deducted from the Base Bid for Work described as a change in the project. An Alternate Bid may change price, time, scope, materials, or methods of construction.

B. Base Bid: The sum stated in the Bid offered by the Bidder to perform the Work described as the base, to which Work may be added to or deducted from based upon the sum(s) of Alternate or Alternative bids accepted by the Port.

C. Bidding Documents: Bidding Documents include references therein, namely the Advertisement, Instruction to Bidders, Bid form, Sample forms, supplemental forms and the proposed Contract Documents including Addenda, if any, issued prior to the time specified for opening of the Bids.

D. Small Works: Construction contracts with a total cost less than $350,000.00.

E. Substitutions: The product, equipment, material, or method proposed by a Bidder or Contractor to be incorporated into this project in place of that specified.

Substitutions are not Alternative Bids. Substitutions shall not be considered prior to award.

F. Unit Price: An amount stated in the Bid as the price for a particular unit of the Work measured as described within the Contract Documents.

ARTICLE 2: QUALIFICATION OF BIDDERS

IB-02.01 - GENERAL

A. Generally, no prequalification requirements are imposed prior to submitting a Bid.

However, the Port of Seattle may make such investigations as they deem necessary to determine the ability of the Bidder to perform the Work. The Bidder shall furnish to the Port all such information and data for this purpose as the Port may request. The Port reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Port that such Bidder is properly qualified to carry out the obligations of the contract and to complete the Work contemplated therein.

1. In accordance with RCW 39.04.380 effective March 30, 2012, the State of Washington is enforcing a Reciprocal Preference for Resident Contractors. Any public works bid received from a nonresident contractor from a state that provides an in-state percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that

MC-0322824 / WP #N10387 00 20 00-5

Rev. 08/10/2026 nonresident contractor. A nonresident contractor from a state that provides a percentage bid preference means a contractor that:

a) is from a state that provides a percentage bid preference to its resident contractors bidding on public works contracts; and

b) at the time of bidding on a public works project, does not have a physical office located in Washington.

The state of residence for a nonresident contractor is the state in which the Contractor was incorporated or, if not a corporation, the state where the contractor's business entity was formed. All nonresident contractors will be evaluated for out of state bidder preference. If the state of the nonresident contractor provides an in-state contractor preference, a comparable percentage disadvantage will be applied to their bid prior to contract award. This section does not apply to public works procured pursuant to RCW 39.04.155, 39.04.280, or any other procurement exempt from competitive bidding.

B. The Bidder must be familiar with all Federal, State and local laws, including RCW

18.27 Registration of Contractors, ordinances and regulations which in any manner might affect those engaged or employed in the Work, the materials, equipment or procedures used in the Work, or which in any other way would affect the conduct of the Work. It is assumed the Bidder is familiar with such laws and regulations, and no plea of misunderstanding or ignorance of the law will be considered.

C. The Bidder must be registered and licensed as may be required by the laws of the State of Washington at the time Bids are publicly opened.

IB-02.02 - SPECIAL QUALIFICATION QUESTIONNAIRES

Special qualification questionnaires, if any, shall be submitted as requested.

IB-02.03 - RESERVED

IB-02.04 - RESERVED

IB-02.05 - CIVIL RIGHTS, TITLE VI, AND NON-DISCRIMINATION:

A. Bidders are required to comply with Port policies, procedures and requirements relating to Resolution 3668 – Non-Discrimination and Equal Opportunity, a copy is included in Document 00 83 00.

IB-02.06 – PORT OF SEATTLE VALUES, ANTI-HUMAN TRAFFICKING:

A. The Proposer certifies they will comply with all local, state, federal, and other laws, rules, regulations, and other requirements applicable to its operations, including those relating to environmental responsibility, worker safety, labor, anti-discrimination, and anti-human trafficking. The Bidder/Proposer is also

MC-0322824 / WP #N10387 00 20 00-6

Rev. 08/10/2026 acknowledging that it will adhere to the Values and Standards of the Port of Seattle, refer to “Third Party Expectations” a copy is included in Document 00 83 00.

ARTICLE 3: BIDDER'S REPRESENTATION

IB-03.01 - GENERAL

Each Bidder, by submitting a Bid, represents that:

A. The Bidder has read and understands the Bidding Documents and that the Bid is made in accordance with all applicable documents.

B. The Bidder has inspected or investigated the site(s) of the Work (if a site investigation was offered) and has become familiar with the local conditions under which the Work is to be performed and has familiarized itself with the quantity and character of all materials to be demolished.

C. The Bid is based upon the Work described or presented within the Bidding Documents and described in detail in the Project Manual.

D. The failure or omission of the Bidder to examine all pertinent forms, instruments, applicable statutes, or other documents shall in no way relieve the Bidder from the contractual obligations required by the Bidding Documents.

E. The Bid submitted is unconditional in all respects.

ARTICLE 4: BIDDING DOCUMENTS

IB-04.01 - AVAILABILITY

A. Copies of the Project Manual and Drawings may be viewed on VendorConnect at:

https://hosting.portseattle.org/sops/.

B. Only complete sets of Bidding Documents shall be used in preparing bids. The Port of Seattle assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. Bidding Documents issued as stated above are for bidding purposes only. The Port does not confer a license or grant for any other use.

IB-04.02 - INTERPRETATION & CLARIFICATION

A. Bidders shall promptly notify the Port of ambiguities, inconsistencies, or errors, if any, which they may discover upon examination of the Bidding Documents or of the site and local conditions.

1. Every request for interpretation or clarification should be submitted using the Port’s VendorConnect website https://hosting.portseattle.org/sops/. If a Bidder does not have on-line capability, then submit in writing, addressed to the Bid Desk, Port of Seattle, 17900 International Blvd., Suite 400 B, MC-0322824 / WP #N10387 00 20 00-7

Rev. 08/10/2026

Sea-Tac, WA 98188. To be given consideration the request must be received seven (7) working days prior to the date fixed for the opening of the bids.

2. The Port’s responses, if there are any, which do not change the Scope of Work described in the contract documents may be mailed, delivered, telegraphed, faxed, or by other electronic means, to all plan holders of record, at the respective address furnished for such purposes, prior to the date fixed for the receipt of bids. Such letters of clarification shall not be considered part of the contract documents and therefore need not be acknowledged by the Bidders as part of the Bid Form. The Port will determine at its sole discretion whether or not any clarification or interpretation changes the Scope of Work and should be included in the Contract Documents.

3. Clarifications, interpretations, or supplemental instructions which do change the Scope of Work and or schedule described in the contract documents, will be issued only in the form of written addenda.

C. Oral interpretations or clarifications will be without legal effect.

IB-04.03 - SUBSTITUTIONS

A. The product, equipment, materials, or methods described or noted within the Bidding Documents, whether currently available or not, are to establish a standard of quality, function, appearance and dimension. A proposed substitution shall have equal attributes in all respects.

B. No substitution will be considered unless a written request for approval is submitted by the Contractor, after Award, in accordance with the applicable provisions of Section 01 25 00 of these specifications. Each such request shall describe the proposed substitution in its entirety including name of the material or equipment, drawings, catalog cuts, performance or test data and all other information required for an evaluation. The submittal shall also include a statement noting all changes required in adjoining, dependent or other interrelated work necessitated by the incorporation of the proposed substitute. The Bidder shall bear the burden of proof of merit of the proposed substitution. The Engineer’s decision of approval or disapproval of a proposed substitution shall be final.

IB-04.04 - ADDENDA

A. Addenda will be issued on the Port’s VendorConnect website https://hosting.portseattle.org/sops/. Bidder is required to sign up as a plan holder to receive addenda notifications prior to the date fixed for the receipt of bids.

B. Each Bidder shall acknowledge on Bid that it has obtained all addenda issued.

C. All addenda so issued shall become part of the Contract Documents.

IB-04.05 - ADDITIONAL INFORMATION PROVIDED BY THE PORT

MC-0322824 / WP #N10387 00 20 00-8

Rev. 08/10/2026

A. The Port is unaware of other documents containing information that would aid in preparing a bid for this work.

IB-04.06 – PRE-BID MEETING AND EXAMINATION OF THE WORK SITE

A. Pre-Bid Meeting will be conducted September 9, 2026 at 9:00 AM at the following location:

– – Port of Seattle Water Tower Office (Large Conference Room) – –

16135 Host Rd SeaTac, Washington 98158

To access the building visitors will need to push the door bell.

– – Virtual – – A Pre-bid meeting will be held September 9, 2026, at 9:00 am, via Microsoft Teams

Meeting or Via telephone. To attend the meeting, follow this link:

https://teams.microsoft.com/meet/255796252185348?p=9Faw6dJyuI1u9SAlpO or by calling in

(425) 660-9954, Conference ID:469 834 47#

B. A Pre-Bid site tour (at the Rental Car Facility - 3150 S 160th St. SeaTac) will be held immediately following the Pre-Bid Meeting that is on September 9, 2026 at 9:00 AM at the Port of Seattle Water Tower Office.

The Contractor may attend the pre-bid examination of the site by registering online through the Port’s VendorConnect website https://hosting.portseattle.org/sops/.

PPE required for the Pre- Bid site tour consists of high visibility vest and sturdy, closed-toe footwear.

ARTICLE 5: BONDING & INSURANCE REQUIREMENTS

IB-05.01 - BID BOND

Each Bid shall be accompanied by a Bid security, cashier’s check, money order, or surety bid bond, in the amount of not less than five percent (5%) of the total bid including Alternates, if any. A bid bond shall not be conditioned in any way to modify the minimum five percent (5%) required. Surety companies executing Bid Bonds must appear on the U.S. Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Washington. In addition, the surety must be rated “A-, FSC (VI)”, or higher by A.M. Best Rating Guide. Checks shall be payable to the Port of Seattle.

IB-05.02 –BOND COSTS

MC-0322824 / WP #N10387 00 20 00-9

Rev. 08/10/2026

The costs or premiums for all bonds shall be paid by the successful bidder.

IB-05.03 - CONTRACT BONDS AND INSURANCE CERTIFICATES

A. Prior to the execution of the Contract, the successful bidder shall furnish Insurance Certificates, Performance Bond and a Payment Bond covering the faithful performance of the Contract and the payment of all obligations arising there under.

Each Performance and Payment bond shall be in the full amount of the Contract Sum. See Document 00 70 00 - General Conditions Article G-11 for more information.

B. FAILURE TO PROVIDE BONDS

1. Failure to provide timely Performance and Payment Bonds will result in non-Award and forfeiture of any Bid bond or Security to the Port.

2. The Port may, from time to time, require the Contractor’s Surety (or

Sureties) to appear and qualify themselves upon the bonds. If such Surety (or Sureties) refuse or fail to so appear and qualify, or if the Port determines that such Surety (or Sureties) are insufficient to fulfill the terms and conditions of the bonds, then the Port shall require the Contractor to furnish additional Surety (or Sureties) as may be necessary to fulfill the terms and conditions of the bonds.

3. If the Contract Sum is increased by Change Order, the Contractor agrees to provide the Port with such additional Performance and Payment Bonds as required to assure performance of any additional Work and payment for the labor and materials incidental to such Work.

IB-05.04 - POWER OF ATTORNEY

Attorneys-in-fact who sign Bid Bonds or Contract Bonds must file with each bond a certified and effectively dated copy of their Power of Attorney.

ARTICLE 6- EXECUTION OF BID

IB-06.01 - FORM OF BID

A. Bids shall be submitted on the forms provided by the Port.

B. All blanks on the Bid Form shall be filled in by computer or printed by hand in ink.

C. For lump sum Bids the total Contract lump sum price shall be submitted.

D. Where so indicated by the makeup of the Bid Form, sums shall be expressed in figures only.

E. For unit price Bids a price shall be submitted for each item of the Work, an extension thereof, and the total amount bid. Such prices shall be stated in clearly legible figures only and shall be in ink or typed.

F. Alterations, erasures, or interlineations, if any, shall be in ink and initialed by the signer of the Bid.

MC-0322824 / WP #N10387 00 20 00-10

Rev. 08/10/2026

G. The Bidder shall make no additional conditions or stipulations on the Bid or qualify its Bid in any manner.

H. The Bid Form shall include the legal name and registration number of the Bidder and a statement indicating whether Bidder is a sole proprietor, a partnership, a corporation, joint venture, or other legal entity. The Bid Form shall be signed by the person or persons legally authorized to bind the Bidder to a contract and shall be accompanied by satisfactory evidence of such authorization. A Bid submitted by an agent shall have a current Power of Attorney attached certifying agent’s authority to bind the Bidder.

I. The Bid Form shall not become a part of the Contract Documents except by inclusion into the Agreement.

IB-06.02 - IRREGULAR BIDS

A bid shall be considered irregular and may be rejected by the Port for any of the following reasons:

A. If the Bid Form furnished or authorized is not used or is altered;

B. If the Bid Form is incomplete or if any required supplemental documents contain any additions, deletions, unauthorized alternate bids, conditions, or otherwise fail to conform to the Port of Seattle requirements;

C. If the Bidder adds any provisions reserving the right to reject or accept the award, or enter into the contract;

D. If the Bid fails to include a unit price for every bid item;

E. If the Port deems any of the Bid prices to be excessively unbalanced either above or below the amount of a reasonable bid for the item of work to be performed to the potential detriment of the Port.

F. If Bid is not based on United States of America dollars;

G. If the Bid or Bid Bond is not properly executed, or shows an incorrect amount;

H. If the Port, for good cause, deems the Bid security inadequate.

IB-06.03 - RESPONSIBLE BIDDER

It is the intent of the Port to award a contract to the “lowest responsible Bidder”. Before award, the Bidder must meet the following Bidder responsibility criteria to be considered a responsible Bidder. The Bidder may be required by the Port to submit documentation demonstrating compliance with the criteria. The Bidder must:

A. Have a current certificate of registration as a contractor in compliance with chapter

18.27 RCW, and if applicable, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter

70.87 RCW, an electrical contractor license in compliance with chapter 19.28 RCW, which must have been in effect at the time of bid submittal.

MC-0322824 / WP #N10387 00 20 00-11

Rev. 08/10/2026

B. Have a current Washington state unified business identifier (UBI) number.

C. Have a Department of Revenue state excise tax registration number, as required in Title 82 RCW.

D. If applicable:

1. Have Industrial Insurance (workers’ compensation) coverage for the Bidder’s employees working in Washington, as required in Title 51 RCW.

2. Have a Washington Employment Security Department number, as required in Title 50 RCW.

E. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065(3).

F. Not have a civil judgement entered by a court of limited or general jurisdiction of a willful violation, as defined by RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW and no final and binding citation and notice of assessment issued by the Department of Labor and Industries (L&I).

G. If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation.

H. Have received training on the requirements related to public works and prevailing wage under Chapter 39.12 RCW. Bidders that have completed three or more public works projects and have had a valid business license in Washington for three or more years are exempt from this subsection.

I. Meet the minimum Women and Minority Business Enterprise (WMBE) requirements per Document 00 89 00.

J. Meet any supplemental criteria requirements, if applicable.

K. A Bidder may be deemed not responsible and its Bid rejected if:

1. More than one Bid on the same project from a Bidder under the same or different names.

2. Evidence of collusion with any other Bidder or Bidders. Participants in such collusion may be disqualified from submitting Bids on further work.

L. If requested, the apparent low Bidder must provide within two (2) business days of receiving the Port’s request:

1. Information demonstrating that the Bidder is responsible, consistent with the criteria set forth above. The Port may specifically request information addressing any of the items listed above. The Port reserves the right to request such documentation from other Bidders also.

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M. If the Port determines that the apparent low Bidder is not responsible, the Port will notify the Bidder of its preliminary determination in writing. Within two (2) days of receipt of the preliminary determination, the Bidder may either withdraw its bid or protest the Port’s determination by presenting additional information to the Port.

(Protest procedures are outlined in Document 00 20 00 IB-11.02 and IB-11.03.)

The Port will consider the additional information before issuing its final determination. If the final determination affirms that the Bidder is not responsible, the Port will not execute a contract with any other Bidder until two (2) business days after the Bidder determined to be not responsible has received the final determination.

IB-06.04 - NON-RESPONSIVE BID

A. For bids estimated at or above $1,000,000, a bid will we be declared non-responsive for failure to comply with the Subcontractor Work Listing Document 00 43 70.

IB-06.05 - RESERVED

IB-06.06 - STATE AND LOCAL TAXES

Bidders shall not add State and local retail sales taxes to any Bid Price except as may be provided for in the Bid Form Schedule of Prices.

ARTICLE 7: SUBMISSION OF BIDS

IB-07.01 - SUBMISSION OF BID

A. The Port is requiring electronic submission for this solicitation. Hard copy Bids will not be accepted. Bids and the required documents below must be delivered through email to: const-proposal@portseattle.org. Include the notation “BID ENCLOSED” and the Contract Number MC-0322824 in the Subject line of the email. It is the responsibility of the Bidder to ensure timely delivery of Bids. The bid opening meeting will be hosted via Teams and by telephone. Please see document 00 10 00-Advertisement for Bids for bid opening details.

B. No Bid shall be considered which has not been received by the Director, Central Procurement Office before the time fixed for the opening of Bids in the published call for Bids.

C. Subcontractor Work Listing Document 00 43 70 shall be completed, if required, and submitted electronically with the Bid.

D. Document 00 89 00b – Women and Minority Business Enterprise Commitment Plan Form shall be completed and submitted with the Bid or within one (1) hour after the published Bid submittal time.

E. Each bid must include a bid guarantee in the form of a cashier’s check, money order, or surety bid bond, in an amount not less than five percent (5%) of the total

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Rev. 08/10/2026 bid, made payable to Port of Seattle. A copy of the bid guarantee shall be provided electronically with your bid. Bid guarantees submitted in the form of Cashier’s Check, shall be sent to CPO Construction Bid Desk, Port of Seattle, 17900 International Blvd., Suite 400B, SeaTac, WA 98188 no later than 10 calendar days after the bid opening due date and time. Also, send email notification to const-proposal@portseattle.org of intent to mail Cashier’s Check.

F. The e-mail Bids shall include the solicitation number, title, due date and time in the subject line of the Bid’s e-mail.

G. The Port’s e-mail server will not accept files larger than 10 MB. If files are larger than 10MB, Proposers should send multiple e-mails with the information as set forth in the solicitation above as well as the total number of e-mails submitted by the Bidder.

H. The Port will use the time stamp on the Bidder’s e-mail to determine timeliness and Bidders are responsible for ensuring timely delivery of Bids. The Port is not responsible for Bidder’s technical difficulties in submitting electronically. Late Bids shall be rejected as non-responsive.

IB-07.02 - TIMELY DELIVERY

Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

The Bid shall be submitted via email. The time the Bid is received shall be the Port of Seattle’s email server time.

ARTICLE 8: WITHDRAWAL OR MODIFICATION OF BIDS

IB-08.01 - PRIOR TO BID OPENING

Prior to the time and date designated for the receipt of Bids, a Bidder may withdraw or modify a Bid submitted earlier. Withdrawal, or modification, of the Bid shall be by written or electronic notice signed by the Bidder and received prior to the time and date designated for the receipt of Bids. Modifications submitted via electronic means shall be followed by written confirmation mailed and postmarked on or before the date set for receipt of Bids and shall include reasonable assurance of Bid security changes if applicable.

IB-08.02 - AFTER BID OPENING

A Bid may not be modified, withdrawn or canceled by the Bidder after the time and date set for the opening and for the period of time stipulated in the Bid Form. By submitting a Bid the Bidder agrees to the above conditions.

IB-08.03 - RESUBMITTAL OF MODIFIED BIDS

A Bid which has been withdrawn or modified prior to the time and date designated for the receipt of Bids may be resubmitted. The resubmitted Bid will be considered valid only if it is received prior to the date and time originally set for the receipt of Bids and contains the Bid security covering all modifications, and all documents requested in the original

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Rev. 08/10/2026 submittal, signed and initialed as mentioned heretofore. Bids shall be submitted electronically unless otherwise specified.

If the Bid is submitted via email multiple times, the latest responsive submission will govern.

ARTICLE 9: OPENING OF BIDS

IB-09.01 - PUBLIC OPENING

Bids will be opened and read publicly at the time indicated in the call for Bids unless the Port has changed through Addendum the date of opening Bids to another date, rejected any Bid or Bids, or has canceled the call for Bids. Bidders, their authorized agents, and other interested parties are invited to be present:

Refer to Document 00 10 00 Advertisement For Bids.

IB-09.02 - READING OF BIDS

Unless stated otherwise in the Advertisement, all Bids which have been properly identified and received will be publicly opened and read aloud. No evaluation of the Bids will be made at that time except for the announcement of the “Apparent Low Bidder,” if pertinent.

IB-09.03 - EVALUATION OF BIDS

After evaluation by the Director, Central Procurement Office and recommendation to the Port of Seattle Commission, the Port retains the right to reject any or all Bids.

IB-09.04 - SUBCONTRACTOR WORK LISTING

Subcontractor Work Listing Document 00 43 70 shall be completed, if required, and submitted with the Bid. In accordance with RCW 39.30.060, each Bidder shall submit the names and license numbers of the subcontractors with whom the bidder will subcontract for performance of the work of: HVAC (heating, ventilation, and air conditioning);

plumbing; and electrical; or to name itself for the work. Each Bidder shall submit the names of the subcontractors with whom the bidder will subcontract for performance of the work of: structural steel; rebar installation; or to name itself for the work. The prime contract bidder shall not list more than one subcontractor for each category of work identified. Failure of the prime contract bidder to submit as part of the bid the names of such subcontractors or to name itself shall render the bid nonresponsive and, therefore, void.

IB-09.05 – RESERVED

ARTICLE 10: ACCEPTANCE OF BIDS (AWARD)

IB-10.01 - VERIFICATION OF BID PRICES

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When Bids are opened and read, they will be checked for mathematical accuracy with respect to the extensions of unit bid prices and the total Bid price. If there is a discrepancy between a unit Bid price and the extended amount of any Bid item, the unit Bid price shall control. The total of extensions, corrected where necessary, will be used as the amount of the Bid for award purposes and will fix the amount of the Contract bonds.

IB-10.02 - RETURN OF BID SECURITY

As soon as Bid prices have been compared, the Director, Central Procurement Office will return the Bid security accompanying any Bids which would not be considered in making the award. All other Bid securities will be held until the Contract and bonds have been executed, after which all remaining Bid securities, except such as have been forfeited, will be returned to the Bidders.

IB-10.03 - RIGHTS OF THE PORT

A. The Port shall have the right to waive any informality or irregularity in any Bid received.

B. The right is reserved to accept a Bid of the lowest responsible Bidder, to reject any or all Bids, republish the call for Bids, revise or cancel the work to be performed, or to do the work otherwise, if in the judgment of the Port Commission, the best interest of the Port is served thereby.

C. Bidders are advised that regulations governing the permit application and approval process are becoming so complex and uncertain as to results that this project may not receive the approval of all regulatory agencies and therefore may not be awarded to any Bidder, notwithstanding that the price offered is within the budget approved by the Commission.

D. The Port of Seattle may require the escrow of Bidder’s Bid Documentation, as well as the Bid Documentation of certain, key Subcontractors. Refer to General Condition’s paragraph GC-05.06, and Document 00 80 00, Supplementary Conditions, Paragraph SC-05.06, Review of Bid Documentation, for the requirements applicable to this contract.

IB-10.04 - FAILURE TO EXECUTE CONTRACT

If the Bidder awarded the Contract fails to execute the Contract and furnish satisfactory bonds within ten (10) days from receipt of the Notice of Intent to Award, or declares in writing its intent to not execute the Contract, the Bid deposit shall be forfeited to the Port and the Port Commission may provide Notice of Intent to Award to the second lowest responsible Bidder. If the second lowest responsible Bidder fails to enter into the Contract and furnish bonds within ten (10) days after receipt of the Notice of Intent to Award, forfeiture of its Bid deposit shall also be made and the Contract may be awarded to the third lowest responsible Bidder, and in like manner until the Contract and bonds are executed by a responsible Bidder to whom award is made, or further Bids are rejected or the number of Bids is exhausted.

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IB-10.05 - NOTICE OF INTENT TO AWARD

A. The successful Bidder will receive a “Notice of Intent to Award” by email, certified mail, express mail, or courier. The letter will direct the Bidder to provide, in writing, an acknowledgement of receipt of the “Notice of Intent to Award”. It will also list out the contract submittals required for execution of the contract.

B. The successful Bidder is to submit Certificates of Insurance, and the required bonds for review and approval within ten (10) days after receipt of the “Notice of Intent to Award.”

C. The successful Bidder shall also submit an executed Agreement form, furnished by the Port Commission, within ten (10) days after receipt of the “Notice of Intent to Award.”

IB-10.06 - EXTENSION OF TIME

If the Contract is not executed or not provided within the time required, and there appears circumstances which the Port Commission deems to warrant an extension of time, it may extend the time for execution of the Contract or for furnishing bonds for not to exceed ten

(10) additional days.

IB-10.07 - SIGNING OF CONTRACT

Copies of Contract Documents shall be signed by the Port Commission or Authorized Representative and the Contractor.

IB-10.08 - CANCELLATION OF AWARD

The Port reserves the right to cancel its Intent to Award of any Contract at any time before the execution of said Contract by all parties without liability to the Port.

ARTICLE 11: PROTESTS

IB-11.01 - PURPOSE

These protest procedures are included in this Solicitation to provide a prompt, fair and equitable administrative remedy to all interested parties regarding alleged substantive errors or omissions in the Solicitation or any decision by the Port of Seattle (hereinafter “Port”) to award the contract, to declare a proposal non-responsive, or to find a Proposer not responsible.

IB-11.02 - DEFINITIONS

Filed: Complete receipt of any document by the Port prior to the specified time indicated in these procedures. Documents received after the specified time indicated in these procedures shall be considered received the following business day.

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Interested Party: An actual or prospective Bidder or Proposer whose direct, substantial economic interest would be affected by award of a contract or by the failure to award a contract.

11.03 TIMING

Any interested party for the purpose of filing a Protest under this Solicitation may Protest to the Port only in accordance with the procedures set forth below:

A. Protests Based on the Form or Content of the Solicitation: Any Protest based on the form or content of the Solicitation or any addendum thereto (including, but not limited to, any terms, requirements and/or restrictions therein) must be filed with the Port via email to Protests@portseattle.org. The email subject line must clearly identify the Solicitation number and be labeled as a “Protest.” No protest based on the content of the Solicitation will be considered if filed later than 5PM Pacific Time

(i) five (5) business days prior to the specified proposal due date. Failure to timely file the protest will result in its rejection. It is the sole responsibility of the protestor to ensure the protest is timely filed.

B. Other Protests: Protests based on any other circumstances must be filed with the Port via email to protests@portseattle.org no later than 5 PM Pacific Time, within two (2) business days after the aggrieved person knew or should have known of the facts and circumstances upon which the protest is based. The email subject line must clearly identify the Solicitation number and be labeled as a “Protest.” No protest will be considered by the Port if all bids/proposals are rejected or if the protest is received after award of the Contract. Failure to timely file the protest will result in its rejection. It is the sole responsibility of the protestor to ensure the protest is timely filed.

IB-11.04 - CONTENTS OF PROTEST

To be considered, a Protest shall be timely, in writing, and shall include: (1) the name, street address, phone number and email address of the aggrieved party; (2) the Solicitation title and number under which the Protest is filed; (3) the direct economic interest of the aggrieved party in the contract to be awarded under the Solicitation; (4) a detailed description of the specific grounds for the Protest and any supporting legal and/or factual documentation; and (5) the specific ruling or relief requested. In the event the protesting party asserts the responsibility of any other Proposer as a ground for Protest, it must address in detail the specific responsibility criteria identified in the Solicitation.

IB-11.05 – ADMINISTRATIVE REVIEW

A. The Protest shall be promptly considered on the written submittal by the Port. In its sole discretion, the Port may give notice of the Protest to other entities and/or interested parties, including other Proposers. The Port reserves the right to resolve or to attempt to resolve any timely Protest that concerns the content of the Solicitation through written addenda thereto.

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B. The Port will issue a written decision on the Initial Administrative Review following the timely filing of the Protest, stating the reasons for the action taken. In making its decision, the Port may consult with others and consider information relating to the Protest from any source, including other interested parties. A copy of the decision shall be provided to the aggrieved party, and any other party in the Port’s sole discretion, via email.

IB-11.06 - ADMINISTRATIVE APPEAL

A. Right of Appeal. For any Solicitation in which the value of the contract to be awarded is expected to exceed $200,000, the aggrieved party may appeal the decision of the Port by filing a Notice of Administrative Appeal via email to Protests@portseattle.org not later than 5PM Pacific Time two (2) business days after filing the initial Administrative Review decision. The Notice of Administrative Appeal shall be timely, in writing and clearly labeled in the email subject line as a “Notice of Administrative Appeal.” A copy of the initial Protest shall be attached to the Notice of Administrative Appeal. The Port will provide a copy of the Notice of Administrative Appeal to other interested parties at the Port’s sole discretion.

Failure to timely file the Administrative Appeal will result in its rejection. It is the sole responsibility of the appellant to ensure the Administrative Appeal is timely filed.

B. Hearing. Promptly following the filing of the Notice of Administrative Appeal, an appeal hearing shall be conducted before a panel of at least two Port representatives (“the Panel”) normally consisting of the Director, Central Procurement Office (or designee) and a representative of the Port’s legal department. The hearing will generally be conducted within five (5) business days of the filing of the Notice of Administrative Appeal, and the aggrieved party and any other interested parties will be notified of the time and place of the hearing.

C. Conduct of Hearing. Except as the Panel may allow in its discretion, no discovery shall be available. At the Administrative Appeal Hearing, the aggrieved party will be given a reasonable opportunity to present relevant testimony and evidence and to make legal arguments. Other interested parties may also be given the opportunity to do so. The hearing will be recorded, and the Panel shall maintain an official record of all documentary evidence presented at the hearing.