Market Survey-FILTRATION UNITS-N32205-20-F-2999.pdf

MARKET SURVEY/SOURCES SOUGHT

N32205-20-Q-2999

From: Military Sealift Command (MSC) N102C

Subject: Portable High Efficiency Particulate Air (HEPA) Filtration Units

DESCRIPTION: This is a market survey for small business acquisition planning purposes, and no formal solicitation exists at this time. MSC is soliciting input, with particular emphasis on Small Business (SB), 8(a), HUBZone and other socio-economic concerns, to determine the technical, administrative, management and financial capability of potential offerors to perform this kind of work. All business concerns are invited to provide input.

Interested offerors must submit a brief but complete capability statement that demonstrates the capability to provide the type of supplies described in the DRAFT Procurement Specification for an evaluation no later than

11 May 2020, 3:00PM Eastern Standard Time (EST). This information will be used by the Contracting Officer to assist in developing the procurement strategy, including whether a small business set-aside can be established, if the requirement should be sole sourced to large business, or whether small businesses and large businesses should be able to compete for work.

This is a request for information only and your response is not an offer. This request for information does not commit the Government to pay for any costs incurred in preparation of any submission to this market survey.

All responses to this market survey should be forwarded to David Foster via email, david.g.foster@navy.mil and Timothy Lewis via email, timothy.lewis6@navy.mil

Please see the below market survey questions. Please provide any feedback that you can and please provide any input or feedback regarding the details of the below Draft Procurement Specification.

MARKET SURVEY QUESTIONS

1. Do you have the capacity to meet the full requirement for HEPA Units if all options are exercised?

2. Do they have the ability and interest to provide the discharge adapters with the HEPA units?

3. Could they clarify what (if any) spare parts (not filters) would be recommended over a 1-year usage period?

4. Could they clarify what filters (HEPA filter, pre-filter, etc) and any other consumable parts are required?

a. What are their expected/recommended lifespan between changes?

b. Is cleaning an option vice change-out for any or all of these?

5. Are there availability issues with filters?

a. Are they concerned that filter availability could impact HEPA unit availability?

b. Are they able to deliver the spare filter sets with the units, or might there be some delay between unit delivery and spares?

6. Is the below Procurement Specification clear and unambiguous?

7. Are the salient characteristics detailed enough to provide a quote and sufficient equipment?

If there are any other concerns and issues please provide feedback. In addition to the questions above, interested parties shall furnish the following information:

1. Name of Organization & Cage Code

2. Telephone/Fax Number, Address, and Email address for the primary point of contact mailto:david.g.foster@navy.mil mailto:timothy.lewis6@navy.mil

3. Brief description of your organization’s capabilities

4. Brief summary of organization’s history relative to similar requirements

5. Small business standing (i.e. large or small business, specific category of small business)

6. Confirm if you are the manufacturer for the parts, if not who is the manufacturer for the parts.

7. Confirm the origin of the parts. What country are the parts manufactured at?

Draft Procurement Specification

Title: Procurement of Portable High Efficiency Particulate Air (HEPA) Filtration Units for use on board MSC

Ships.

1. BACKGROUND: MSC ships currently do not have an effective way to isolate patients who contract

COVID-19 or other contagious viruses. Portable HEPA Filtration Units have been determined to be the best solution for creating temporary isolation rooms on board these ships.

2. SCOPE OF WORK: The Contractor shall provide portable HEPA filtration units and accessories as follows:

2.1. Sixty (60) Portable HEPA Filtration Units as described in Section 3.1 including documentation and spare parts to support one year of operation, as well as one spare set of filters and consumables per unit.

2.2. Contract option for sixty (60) discharge adapters, as described in Section 3.3, to connect HEPA units to 8-inch temporary ducting.

2.3. Twenty (20) contract options for ten (10) additional HEPA units and spares per option, for a total of two hundred sixty (260) units if all options are exercised.

2.4. Twenty (20) contract options for ten (10) additional discharge adapters per option, for a total of two hundred sixty (260) units if all options are exercised.

3. SPECIFIC TASKS: The Contractor shall provide Portable HEPA Filtration Units with the following salient characteristics:

3.1. Portable HEPA Filtration Units:

3.1.1. The unit must have a HEPA filter with a minimum efficiency of 99.97% at 0.3 microns. HEPA filter shall be independently tested. HEPA filter construction, performance, labeling and certification are to be in accordance with Institute of Environmental Sciences and Technology

(IEST) and Underwriters Laboratories (UL).

3.1.2. The unit must have a pre-filter with a minimum rating of Minimum Efficiency Reporting Value

(MERV) 11.

3.1.3. The unit must be equipped with a filter pressure gauge.

3.1.4. The unit must be able to deliver a minimum of 900 cubic feet per minute (cfm) of air.

3.1.5. The unit must be compatible with a standard 120V/15A three-prong outlet.

3.1.6. The unit must be portable with a maximum weight of 175 lbs.

3.1.7. The unit must have a width or depth of less than 21” to allow for transport through existing doorways.

3.1.8. The unit must be equipped with a minimum of two (2) locking casters to prevent movement.

3.1.9. The units must be able to be shipped in minimum quantities of ten (10).

3.1.10. Contractor shall include OEM recommended spare parts (not consumables) to support one (1) year of operation for each Portable HEPA Filtration Unit provided under the Base and Option orders below.

3.1.11. Contractor shall provide one full spare HEPA Filter and Pre-Filter, along with any other consumable parts, with each unit. Each set of spares are to be packaged for protection from the elements and clearly labeled.

3.2. The contractor shall provide, as a contract option, discharge adapters with the following characteristics:

3.2.1. Fitted to the top of the HEPA filtration unit

3.2.2. Capable of discharging on three (3) sides to 8-inch diameter round ducting (only one side at a time). One of the three sides shall include the unit control panel.

3.2.3. GFI indicative drawing 7.1 provides additional guidance for the adapter

3.2.4. The contractor shall provide drawings with dimensions for the final discharge adapter.

4. PERIOD/PLACE OF PERFORMANCE:

4.1. The period of performance shall be one year from contract award

4.2. The first shipment of ten (10) units shall be available for shipment no later than two weeks after the award of this contract with each additional shipment of ten (10) units no more than two weeks from the previous shipment or option exercise (whichever is later).

4.3. Place of performance:

4.3.1. Shipments shall be delivered to:

Ms. Tracy Carrington

Work: 757-443-3888

Cell: 757-803-4613

MSC W143 Warehouse

1968 Gilbert Street DWY 10

Norfolk, VA 23511

5. DELIVERABLES:

5.1. Base:

5.1.1. Provide sixty (60) Portable HEPA Filtration Units and OEM recommended spare parts, as described in Section 3.1.

5.1.2. Provide sixty (60) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.1.3. Provide Electronic copies of Tech Manuals and Drawings for HEPA units.

5.1.4. Provide Recommended Spare Parts List.

5.2. Option 1:

5.2.1. Provide sixty (60) 8-inch diameter discharge adapters, as described in Section 3.2.

5.3. Option 2:

5.3.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as described in Section 3.1.

5.3.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.4. Option 3:

5.4.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.5. Option 4:

5.5.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.5.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.6. Option 5:

5.6.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.7. Option 6:

5.7.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.7.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.8. Option 7:

5.8.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.9. Option 8:

5.9.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.9.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.10. Option 9:

5.10.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.11. Option 10:

5.11.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.11.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.12. Option 11:

5.12.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.13. Option 12:

5.13.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.13.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.14. Option 13:

5.14.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.15. Option 14:

5.15.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.15.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.16. Option 15:

5.16.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.17. Option 16:

5.17.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.17.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.18. Option 17:

5.18.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.19. Option 18:

5.19.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.19.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.20. Option 19:

5.20.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.21. Option 20:

5.21.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.21.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.22. Option 21:

5.22.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.23. Option 22:

5.23.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.23.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.24. Option 23:

5.24.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.25. Option 24:

5.25.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.25.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.26. Option 25:

5.26.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.27. Option 26:

5.27.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.27.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.28. Option 27:

5.28.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.29. Option 28:

5.29.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.29.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.30. Option 29:

5.30.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.31. Option 30:

5.31.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.31.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.32. Option 31:

5.32.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.33. Option 32:

5.33.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.33.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.34. Option 33:

5.34.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.35. Option 34:

5.35.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.35.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.36. Option 35:

5.36.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.37. Option 36:

5.37.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.37.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.38. Option 37:

5.38.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.39. Option 38:

5.39.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.39.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.40. Option 39:

5.40.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

5.41. Option 40:

5.41.1. Provide ten (10) Portable HEPA Filtration Units and OEM recommended spare parts, as

5.41.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in Section 3.1.11.

5.42. Option 41:

5.42.1. Provide ten (10) 8-inch diameter discharge adapters, as described in Section 3.2.

6. DELIVERY SCHEDULE:

6.1. All deadlines listed in the below delivery schedule are the latest acceptable date for delivery.

Deliverables may be submitted earlier than the date required.

Deliverable Format Due Date Notes

5.1.1 60 HEPA Units and OEM recommended spares

First shipment of ten (10) units: two (2) weeks after contract award.

Following shipments of ten (10) units: No more than two (2) weeks after previous shipment.

Base contract

5.1.2 60 sets of spare HEPA filters, pre-filters and consumables

Mutually agreed upon date

Base contract

5.1.3 Electronic, PDF Two (2) weeks after

contract award

5.1.4 Electronic, PDF Two (2) weeks after

contract award

5.2.1 60 Discharge Adapters First shipment of ten (10) units: two (2) weeks after exercise of option.

Following shipments of ten (10) units: No more

Option 1 than two (2) weeks after previous shipment.

5.3.1 – 5.41.1 10 HEPA Units and OEM recommended spares

Shipment two (2) weeks after previous shipment or exercise of purchase option, whichever is later

Options 2-40 (even)

5.3.2 – 5.41.2 10 sets of spare HEPA filters, pre-filters and consumables

Shipment two (2) weeks after previous shipment or exercise of purchase option, whichever is later

Options 2-40 (even)

5.4.1 – 5.42.1 10 Discharge Adapters Shipment two (2) weeks after previous shipment or exercise of purchase option, whichever is later

Options 3-41 (odd)

7. GOVERNMENT FURNISHED INFORMATION (GFI):

7.1 Indicative Sketch of Discharge Adapter

IT IS REQUESTED THAT THE ABOVE INFORMATION BE PROVIDED NO LATER THAN 11 MAY

2020 3:00PM (EST). RESPONSES SHOULD BE EMAILED TO DAVID.G.FOSTER@NAVY.MIL AND

TIMOTHY.LEWIS6@NAVY.MIL. THE POINT OF CONTACT FOR THIS ACTION IS

MR. DAVID FOSTER AT 757-443-5953 OR TIMOTHY LEWIS AT 757-443-5914.

mailto:DAVID.G.FOSTER@navy.mil mailto:timothy.lewis6@navy.mil