MARKET RESEARCH QUESTIONNAIRE_COLEMAN.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

SOLID WASTE SERVICES

FEDERAL CORRECTIONAL COMPLEX

COLEMAN, FLORIDA

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with the Federal Acquisition Regulation, Part 10. The service is for the provision of Solid Waste services. The services will be provided at the Federal Correctional Complex (hereinafter referred to as FCC) Coleman, Florida. The physical address is 846 NE 54th Terrace, Coleman, Florida 33521. The contract year shall consist of one 12 month base year with four 12 month option years for renewal. The NAICS Code is 562111 (Solid Waste Collection) with the size standard of $41.5 million.

A draft copy of the Statement of Work are attached to this questionnaire. Additional details is forthcoming in the solicitation. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Solid Waste Collection is 562111, which sets the small business size standard at $41.5 million (below $41.5 million in gross revenues is considered small, above $41.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

3. Is your business/employee certified to practice in Florida?

Yes No

4. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern (FAR 52.219-14).

5. Which type of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

8(a) Program HUBZone Certified Business Women-Owned Small Business Service-Disabled Veteran-Owned Small Business

7. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): ____________________ Expiration date(s): ______________________

8. Can your firm provide firm fixed unit prices for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurances policies: Workers’

Compensation and Employer’s liability no less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability no less than $200,000, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Florida?

Yes No If no, what are the standard rates per insurance?

10. **Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

11. **Are Solid Waste services “customarily available” in commercial practice/marketplace?

12. Does your firm have access to the internet to download solicitation materials?

13. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

7 days 10 days 15 days 30 days

14. Is your company registered in System for Award Management (SAM)?

Yes No _______________________DUNS

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 Commercial Items, paragraph (t) SAM. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

16. Has your organization previous provided Solid Waste services for prisons?

17. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC

18. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your completed market research questionnaire via email to llwheeler@bop.gov on or before Thursday, September 9, 2021, at 2:00 p.m. Central Time (CT). Please feel free to contact me at (972) 352-4536 if you have any questions.

https://www.sam.gov/ mailto:llwheeler@bop.gov

Sincerely, LaQueta Wheeler

LaQueta Wheeler, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through Beta.Sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

STATEMENT OF WORK

SOLID WASTE SERVICES

FCC COLEMAN

1.0 PURPOSE

To provide trash removal services for The Bureau of Prisons, Federal Correctional Complex Coleman. FCC Coleman is located at 846 NE 54th Terrace, Coleman, FL 33521 in Sumter County, Florida. The Federal Correctional Complex is comprised of five separate institutions, and several out buildings which are all located on the Bureau of Prisons’ property. The institutions and buildings are referenced as:

Federal Correctional Institution (FCI) – Low Federal Correctional Institution (FCI) – Medium US Penitentiary 1 (USP 1) US Penitentiary 2 (USP 2) Federal Prison Camp (FPC) Recycling Building Lay Down Yard Armory

Dumpsters are located at various positions throughout the complex. It will be a requirement to provide service to each location. The schedule for pulls and delivery is located in the section entitled “Schedules and Pickup” with allowances being made for an “as-need basis” and/or “emergency pull service” available within a 24-hour period after notification.

2.0 STATEMENT OF NEED

A. SIZE AND TYPE CONTAINERS

Self-Contained Compactors: The contractor shall provide five new self-contained compactors (see Locations A-E under “SCHEDULES AND PICK UP”) which shall have 30 cubic yards in capacity. Four of the compactors will require securable, top load hoppers; one will require a securable side load hopper. The minimum requirements for the compactors are as follows; a dual piston operating ram, securable metal access lids to the hopper, key controlled push button operated control box for each compactor, pre-programmed hydraulic ram stop point (outward position only) and a pressure gauge to measure the compaction level of each compactor. All units shall be keyed alike, and twenty (20) copies of keys will be provided to the COR at time of install. Each compactor shall have hydraulic hose connections on both sides of the compactor so they remain interchangeable within the institutions. The contractor shall provide complete trash removal services to include equipment rental, pick-up, haul, dumps, relocate, cleaning, repair, and maintenance (to include monitoring hydraulic oil during compactor changes). The containers shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The containers shall be freshly painted at the start of the contract and periodically during the contract to maintain a pleasant appearance. The contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the compact unit. The contractor shall provide two, top load, spare compactors (location to be determined by COR) that can be placed inside the secure institutions and one spare side load compactor (location to be determined by COR) for the Camp.

Open Top Units: The contractor shall provide one open top container with 30 cubic yard capacity, at the Safety and Recycling area, and four 20 cubic yard containers (see Locations F-J under “SCHEDULES AND PICK UP”) to be placed at the discretion of FCC Coleman. The containers shall be standard commercial-industrial type heavy gauge metal construction and designed for mechanized handling. The containers shall be freshly painted at the start of the contract and periodically during the contract to maintain a pleasant appearance. The contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the open top units.

Secure Armory Container: The contractor shall provide one, 4 cubic yard capacity, secure (lockable), top load dumpster that shall be staged at the Armory, Location K. This dumpster is for contraband from inside the institutions and/or items that are to be incinerated off-site (typically metals and/or plastics). This dumpster shall be constructed of metal (to include the lid and locking bar assembly) and designed for mechanized handling. The lid shall have a welded chain that limits the travel of the lid and prevents the lid from opening against the back of the dumpster. This unit will be collected on an “as needed” basis. The contractor shall provide certified documentation of the weight and incineration of the contents upon each collection.

Replacements: The contractor will be required to replace or repair all compactors/containers and hoses, if broken or damaged, without further cost to FCC Coleman.

B. SIZE AND TYPE OF VEHICLES

The contractor shall use vehicles specifically designed for refuse collection and which do not permit loss of refuse. The contractor shall have sufficient equipment for the execution of the contract. To prevent unreasonable delays in servicing collection stations caused by breakdown of the mechanical containers handling vehicle, a standby vehicle with a duplicate handling mechanism shall be provided by the contractor. Adequate measures will be taken at all times to prevent spillage or scattering of the contents of all containers.

C. SCHEDULE AND PICKUP

A “pull”, as referenced throughout this requirement document, is defined as the action of replacing a full compactor/container with an empty one. Trash will not be segregated prior to pulls. The contents of the compactors/containers including all garbage, refuse and trash inside, resting upon or in the immediate vicinity, including waste that might be spilled by collectors during a service visit shall be thoroughly and completely collected. The waste materials will consist of solid and/or wet waste from food service and other departments within the institution.

All pulls for Locations A, B, C, and D shall be conducted between 3:30 AM and 5:30 AM, including holidays. Pulls may be delayed due to institutional emergencies or inclement weather, such as fog.

Please see the following schedule for anticipated service for annual base year contract performance:

Location A: FCC (Low), Food Service, 1 (ea.) – 30 yard compactor – Mondays, Thursdays

Location B: FCC (Med), Food Service, 1 (ea.) – 30 yard compactor – Tuesdays, Fridays

Location C: FCC (USP 1), Food Service, 1 (ea.) – 30 yard compactor – Mondays, Thursdays

Location D: FCC (USP II), Food Service, 1 (ea.) – 30 yard compactor – Tuesday, Fridays

Location E: FCC (Camp), Food Service, 1 (ea.) – 30 yard compactor – Tuesdays

Location F: Recycling, 1 (ea.) – 30 yard container – every other week

Location G: Lay Down Yard, 1 (ea.) – 20 yard container - weekly

Location H: Lay Down Yard, 1 (ea.) – 20 yard container - weekly

Location I: Lay Down Yard, 1 (ea.) – 20 yard container - weekly

Location J: Lay Down Yard, 1 (ea.) – 20 yard container - weekly

Location K: Armory, 1 (ea.) – 4 cubic yard lockable container – quarterly on the first Wednesday of January, April, July, and October.

Estimated amount of yearly pulls per year for all compactors (Locations A-E): 468

Estimated amount of yearly pulls per year for Location F: 26

Estimated amount of yearly pulls per year for Location G, H, I, and J: 52 per container, 208 pulls per year for all 4 open top containers.

Estimated amount of yearly pulls per year for Location K: 4

Estimated combined yearly total pulls, for all compactors and containers (Locations A-K): 706

Each compactor (Location A - E) is estimated to weigh 7 tons, for an estimated yearly total of 3,556 tons of waste to be removed (468 pulls x 7 tons = 3,276 tons). Rental will be required for a total of five (5) self-contained compactors (Locations A - E), 30 cubic yards in capacity. The contractor shall perform all maintenance, repairs, and cleaning of all equipment associated with the self-contained units. In the event the compactor(s) breakdown, the contractor will rotate one of spare compactors into place at no additional cost to the government. Repairs shall be made to the defective compactor within 48 hours.

Recycling Container (Location F) is estimated to weigh 2 tons, for an estimated yearly total of 52 tons of waste to be removed (26 pulls x 2 tons = 52 tons). The contractor shall make available one (1) roll- off container with thirty (30) cubic yard capacity (Location F). The 30 yard roll-off container shall be an open top dumpster. The container shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain a pleasant appearance. The Contractor's name and local phone number shall be prominently displayed on the container. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the dumpster.

20 Yard Open Tops (Locations G-J) are estimated to weigh 1 ton/ea for an estimated yearly total of 208 tons of waste to be removed (52 pulls x 4 containers x 1 ton/ea = 208 tons). The contractor shall make available four (4) roll- off containers with twenty (20) cubic yard capacities (locations G - J). The 20 yard roll-off containers shall be open top dumpsters. The containers shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain a pleasant appearance. The Contractor's name and local phone number shall be prominently displayed on the container. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the dumpsters.

Armory Dumpster (Location K) is estimated to weigh 1 ton, for an estimated yearly total of 4 tons of waste to be removed (4 pulls x 1 ton = 4 tons).

The total estimated tonnage, to be removed yearly, for all compactors, containers, and dumpsters is 3,540 tons.

Schedules of services and/or locations of compactors/containers are subject to change based on the needs of FCC Coleman. The schedule of containers locations and container sizes included in this contract are specified for the purpose of locating adequate receptacles for anticipated refuse generation. The Contracting Officer is authorized to vary such containers and locations as deemed necessary providing the contractor has adequate lead time to make the necessary changes; however, the contract will not result in a change contract price

All compactors, open top containers, and secured container shall be painted a uniform color and numbers assigned for the identification purposes. Containers shall be repainted as needed by contractor to prevent rust and unsightly conditions.

D. SANITARY CONDITIONS

The contractor will be required to dispose of the miscellaneous trash and non-edible garbage in such a manner as not to cause conditions detrimental to public health or to constitute a public nuisance. The contractor will assume full responsibility for the compliance with all Federal State City and County laws, rules and regulations governing removal of waste materials. Collections must be made in contractors’ containers which must be fully enclosed, rat proof, leak proof, fire retardant, kept clean, sanitized, and after dumping must be deodorized. Any trash or garbage scattered by the contractor on the institution grounds during the pulling of a container must be recovered and removed. The pick-up area must be left in a clean sanitary condition. The pick-up area includes all areas within fifteen (15) feet of containers in any direction. Contractor will be required to ensure that the unit is completely empty before returning.

Cleaning of the containers shall be the responsibility of the contractor. All containers will be washed and cleaned inside and out, once a week, during the months of March, April, May, June, July, August, September, October and November and once a month December, January and February, or as they become malodorous or unsanitary or when determined by the Contracting Officer’s Representative.

E. MAINTENANCE OF CONTAINERS

The contractor shall maintain the refuse containers and equipment in a state of satisfactory repair and appearance. FCC Coleman will contact the contractor when hydraulic and/or mechanical issues arise with any of the compactors or open tops. The contractor must schedule a service visit within 24 hours. Should repairs not be practical within 48 hours, the contractor will be required to replace compactors/containers and hoses, if broken or damaged, without further cost to FCC Coleman within 48 hours. At no time should any compactor location be without an operational compactor for longer than 48 hours. Repairs to equipment shall not interfere with regularly scheduled services to institutions.

F. DISPOSAL FACILITY

The contractor must utilize a disposal facility for trash/waste that is in compliance with all Federal, State, City and County ordinances, laws and regulations. This shall include, but not be limited to, the regulations of the Environmental Protection Agency.

A disposal facility is hereby referred to as a landfill which serves a municipal, institutional and/or rural population and is used or to be used for disposal of domestic waste, commercial waste, institutional waste, municipal waste, demolition/construction waste, fanning waste, discarded automobile tires (shredded or halved) and dead animals. The trash shall be removed and disposed of outside Government premises.

The disposal of waste shall be in a legal and environmentally safe manner. The contractor shall provide written documentation to FCC Coleman stating that the approved landfill meets all Federal, State, and Local city regulations. All licenses and permits required to meet the provision of this contract must comply with applicable local, state, and federal regulations, for the removal and transportation of solid waste materials.

H. SUPPLIES OR SERVICES AND PRICES/COSTS TRASH SERVICE

Contractor to furnish all labor, equipment, vehicles and materials unless otherwise specified herein, necessary for and incidental to the collection and disposal of trash and refuge from indicated pick-up points at the Federal Correctional Complex Coleman, Florida. To ensure continuity of essential services, the Contractor shall be prepared to fully commence work on the start date of the contract and should not assume that Government or previous Contractor employees will be available to guide, direct or specifically orientate each Contractor employee.

I. MISCELLANEOUS INFORMATION

The Bureau of Prisons reserves the unilateral right to change the number of pulls, increase or decrease the size and location of each compactor or container, whenever necessary through a modification to the contract.

Holiday Schedule – FCC Coleman operates 24 hours a day, 365 days per year;

therefore, contract service shall continue in the event a holiday coincides with a regularly scheduled service. Written requests for deviations must be routed through the Contracting Officer no less than 14 days in advance and can only be approved by the Contracting Officer, based on the needs of FCC Coleman.

Inclement Weather Schedule – Solid waste shall be collected as scheduled during inclement weather unless specific approval to delay is requested by the Contractor and approved by the Contracting Officer. The Bureau of Prisons reserves the right to deny access for a scheduled pull due to inclement weather or institutional emergency.

Receipts / Invoices: The Contractor shall provide legible copies of all weight slips and destination slips of all trash removed from FCC Coleman. The receipts shall be addressed to the Contracting Officer's Representative (COR) at FCC Coleman and shall be sent with the invoice for each month. Electronic submission in PDF format is permissible. The weight slips are not a basis for payment, they are for record keeping purposes. The landfill charges for the rented compactors and the rented dumpsters shall be listed on separate invoices. Each invoice shall provide separate tonnage for each container pull and total amount charged for each. Each invoice shall capture the entire month of service.

The Contractor is solely responsible for full compliance with all Federal, State, Local and Bureau of Prisons laws, policies, rules and regulations. In the event that two or more of the regulations conflict, the strictest of the regulations shall apply. The Contractor shall be responsible for the provision of all equipment, labor, licenses, maintenance, materials, parts, permits, repairs, tools, etc. needed to carry out the requirements of this contract.

Upon contract award and prior to beginning service, the following shall take place:

New compactor rails will be provided and installed by the contractor at each institution. New hydraulic pumps will be provided and installed by the contractor using a qualified Electrician at each location with a self-contained compactor. Voltage requirements are as follows:

o Camp = 208V/3PH o Low = 208V/3PH o Medium = 208V/3PH o USP 1 = 480V/3PH o USP 2 = 480V/3PH

Drivers shall comply will all requirements at each Rear Gate regarding entry/exit procedures.

BOP will maintain documentation in the Rear Gate log book at each institution of each visit and may be used to verify services provided.

J. CONTRACT COMPLETION

Upon completion of this contract, all Contractor furnished equipment must be removed from the Institution before the final invoice can be paid.

Upon completion of Base Year and all four Option Periods, contractor shall agree to continue service at the current rates for the final option period, for a time period of six

(6) months in the event that a new contract has not been awarded for solid waste removal services. This time extension can be extended beyond the initial six months, if agreed upon in writing by the Contracting Officer and the Contractor.

K. PERSONNEL SECURITY REQUIREMENTS

Once contract is awarded, all contractor’s personnel, including sub-contractors, will be required to successfully complete the security clearance process and obtain security clearance prior to any work being conducted on the premises of FCC Coleman. The majority of the forms may be completed off site.

Cell phones are not permitted within the secured perimeter fences of any of the institutions - Low, Medium, USP 1, & USP 2.

Any recording devices, such as dash cameras, etc., must be disconnected prior to entering through the secured perimeter fences. If cameras cannot be turned off or removed, they shall be covered to prevent the camera from seeing and/or recording within the secured perimeter fences. Staff escorts should be allowed to verify that the cameras are disabled or that the lens are covered.

Likewise, transmitting devices, such as CBs, two way communication devices, etc., must be removed or disabled while within the secured perimeter fences.

Cell phones and removed equipment can be stored at the Rear Gate Office prior to entry and then retrieved upon exiting the secured perimeter.