Mandatory Requirements and Specifications.docx
DOCX document 18 KB Posted
- Attached to
- Cremation Services for Department of Corrections
- Solicitation number
- 005-RFB-2658-2026
- Issued by
- Jasper County, Iowa
About this file
This Mandatory Service Specifications document outlines requirements for cremation services to be provided by the State of Iowa Department of Administrative Services on behalf of the Iowa Medical and Classification Center (IMCC), a state agency under the Iowa Department of Corrections located in Coralville, Iowa. The RFB seeks a vendor to provide direct cremation services for deceased incarcerated inmates, with the successful bidder responsible for removal of deceased individuals from IMCC or the University of Iowa Hospital & Clinic (UIHC) in Iowa City, cremation procedures, packaging and shipping of remains to addresses designated by IMCC personnel, filing necessary state and local documentation, and delivering death certificates to IMCC. The contractor must comply with all applicable Iowa Administrative Code Chapter 100 sections 645-100.1 through 645-100.11 and other relevant state and local regulations. Historical data indicates the service has been used an average of 11 times annually since 2022, with 14 uses recorded through the current 2026 year-to-date period.
The successful bidder shall submit individual invoices with detailed expenses to IMCC and comply with all outside contractor security guidelines and procedures established by IMCC, requiring all contractor personnel to pass security screening. On limited occasions, the contractor may need to transport bodies requiring autopsy procedures. All services are billed to IMCC unless IMCC personnel notify the contractor that the family will assume responsibility for costs. The bidder is responsible for determining all factors necessary for submission of a comprehensive bid, and each bid should address the specific requirements outlined in this RFB document.
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Text version
MANDATORY SERVICE SPECIFICATIONS AND REQUIREMENTS
005-RFB-2658-2026
Background:
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.
This RFB is to enable the State of Iowa Department of Administrative Services the ability to establish an agreement on behalf of the Iowa Medical and Classification Center (IMCC), a state agency under the Iowa Department of Corrections, located in Coralville, IA, for Cremation services for incarcerated inmates while at IMCC. The successful Bidder will be responsible for the removal of the deceased individual from the facility in Coralville, IA or at the University of Iowa Hospital & Clinic (UIHC) in Iowa City. The successful Bidder will abide by all rules and regulations as outlined in the Iowa Admin Code Chapter 100 section 645-100.1-645-100.11 and any other applicable State and Local regulations. Additional responsibilities are detailed below.
Historical Information:
Average number of times this requirement has been used annually since 2022 is 11.
Current 2026 year-to-date is 14.
Responsibilities of the successful Bidder shall include:
· Transfer of deceased offender from IMCC or UIHC upon notification of IMCC personnel.
· Perform direct cremation services of deceased offender.
· Package and ship cremated remains to address to be provided by IMCC personnel.
· File all necessary documentation with State and Local officials.
· Send the deceased offender’s Death Certificate to IMCC.
· Submit individual invoice to IMCC with detailed expenses as per agreement.
· Successful Bidder shall abide by Outside contractor security guidelines and procedures as established by IMCC. All individuals working for contractor will be required to pass security guidelines.
· On limited occasion, for any deceased offenders that require autopsy, additional steps will be required to transport body for this procedure.
· All services shall be billed to IMCC unless IMCC personnel notify the contractor that the family will be responsible.
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