Maintenance Program for Non Advertising Bus Stop Amenities - North County.pdf

COUNTY OF LOS ANGELES

DEPARTMENT OF PUBLIC WORKS

"To Enrich Lives Through Effective and Caring Service"

900 SOUTH FREMONT AVENUE

ALHAMBRA, CALIFORNIA 91803-1331

Telephone: (626) 458-5100 http://dpw.lacounty.gov

June 16, 2026

MARK PESTRELLA, Director

ADDRESS ALL CORRESPONDENCE TO:

P.O. BOX 1460

ALHAMBRA, CALIFORNIA 91802-1460

IN REPLY PLEASE

REFER TO FILE: BRC-1

REQUEST FOR PROPOSALS

MAINTENANCE PROGRAM FOR NONADVERTISING

BUS STOP AMENITIES – NORTH COUNTY

RFP NUMBER: BRC0000656

Los Angeles County Public Works is requesting proposals for the Maintenance Program for Nonadvertising Bus Stop Amenities – North County Services (BRC0000656) contract. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts.

The deadline to submit proposals is Monday, July 20, 2026, at 5:30 p.m. Please direct your questions to Mr. David Pang at (626) 458-7167 or dpang@pw.lacounty.gov, or Ms. Amy Le at (626) 458-4077 or ale@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

Optional Proposers' Conference

An optional proposers' conference will be held on Tuesday, June 30, 2026, at 10:00 a.m. via Microsoft Teams Online Events. ATTENDANCE BY THE PROPOSER

OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE IS OPTIONAL.

To participate, please refer to Section 8.4, Optional Proposers' Conference, of the RFP for more details.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS

SOLICITATION. ALL NOTICES TO PROPOSERS WILL BE POSTED AT

http://pw.lacounty.gov/brcd/servicecontracts.

Important instruction regarding this solicitation:

PLEASE NOTE: This contract is subject to prevailing wage payments pursuant to the California Labor Code. In addition, this is a Proposition A solicitation, as such, the County's Living Wage Ordinance is applicable to the resultant contract. Contractors shall pay wages at rates in compliance with the Living Wage Ordinance. Please review and familiarize yourself with the Living Wage Ordinance requirements as provided in:

• Request for Proposals, Section 6.12, Living Wage Program

• Power Point slides available electronically at the website listed above

"Do Business with Public Works" Website Mandatory Registration

You are now required to register an account on Public Works' "Do Business With Public Works" website in order to view any current solicitation:

https://dpw.lacounty.gov/contracts/opportunities.aspx. Registration is only needed one time. Further you should also register as a plan holder for this specific RFP BRC0000656. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Doing Business with Preference Program Enterprise

The County provides many benefits for firms that are certified through the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE), collectively called Preference Program Enterprise (PPE). Eligible firms, prime contractors, and subcontractors are strongly encouraged to participate and receive benefits available only to PPE, such as price preference during solicitation process, when applicable, and the PPE Prompt Payment Program. Prompt payment is defined as 15 calendar days after the receipt of an undisputed invoice for goods or services. Information on this program and how to obtain certification are available on the County of Los Angeles Department of Economic Opportunity website:

Office of Small Business | LA County AJCC, CA.

Community Business Enterprise (CBE) Program

The County has adopted a Community Business Enterprise (CBE) Program, which includes business enterprises certified as disadvantaged business enterprises disabled veteran-owned, minority-owned, women-owned, and lesbian, gay, bisexual, transgender, queer, and questioning-owned business types. The County has https://dpw.lacounty.gov/contracts/opportunities.aspx https://www.ajcc.lacounty.gov/businesses/office-of-small-business established a collective 25 percent participation goal for CBE certified firms for County solicitations. For more information on obtaining certification please visit the Department of Economic Opportunity's Office of Small Business at:

https://iddweb.isd.lacounty.gov/DCA_eComplaint/SmallBusinessCertifications. Eligible firms, prime contractors, and subcontractors/subconsultants are strongly encouraged to get certified.

Very truly yours, MARK PESTRELLA, PE

Director of Public Works

SOO KIM

Division Chief Business Relations and Contracts Division

DP

P:\brcdpub\Service Contracts\CONTRACT\David\TRANSITSTOP NORTH & SOUTH\2025 NORTH REBID\RFP - North County\01 RFP\01.0 RFP NOTICE (Prop A) 6.10.26.doc

Enc.

https://iddweb.isd.lacounty.gov/DCA_eComplaint/SmallBusinessCertifications

(BRC0000656)

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PUBLIC WORKS

LOS ANGELES COUNTY

REQUEST FOR PROPOSALS

FOR

MAINTENANCE PROGRAM FOR NONADVERTISING BUS

STOP AMENITIES – NORTH COUNTY

RFP NUMBER: BRC0000656

PREPARED BY

COUNTY OF LOS ANGELES

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TABLE OF CONTENTS

PARAGRAPH PAGE

1.0 SOLICITATION INFORMATION

2.0 INTRODUCTION

3.0 PURPOSE

3.1 Statement of Work (SOW)

4.0 MINIMUM MANDATORY REQUIREMENTS

5.0 COUNTY'S RIGHTS AND RESPONSIBILITIES

5.1 Representations Made Prior to Contract Execution

5.2 Final Contract Award by the Board of Supervisors

5.3 County's Option to Reject Proposals

5.4 County's Right to Amend Request for Proposals

5.5 Background and Security Investigations

6.0 NOTIFICATION TO PROPOSERS

6.1 Public Records Act

6.2 Contact with County Personnel and Code of Silence Period

6.3 Mandatory Requirement to Register on County's WebVen

6.4 Protest Policy Review Process

6.5 Conflict of Interest

6.6 Determination of Proposer Responsibility

6.7 Proposer Debarment

6.8 Improper Considerations

6.9 County Lobbyist Ordinance

6.10 Consideration of GAIN/START Participants for Employment

6.11 Jury Service Program

6.12 Living Wage Program

6.13 Pending Acquisitions/Mergers by Proposing Company

6.14 Charitable Contributions Compliance

6.15 Defaulted Property Tax Reduction Program

6.16 County's Commitment to Zero Tolerance Policy on Human Trafficking

6.17 Default Method of Payment: Direct Deposit or Electronic Funds Transfer

(EFT)

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6.18 Prohibition from Participation in Future Solicitation(s)

6.19 Community Business Enterprise (CBE) Participation

6.20 Contribution and Agent Declaration

6.21 Contractor Development and Bonding Program

6.22 Altering Solicitation Documents

6.23 Proposals Submitted

6.24 Knowledge of Work to be Done

6.25 Proposal Prices and Agreements of Figures

6.26 Wage, Materials, and Other Costs

6.27 Compliance with Employee Retention Policy

6.28 Prevailing Wage

7.0 COUNTY'S PREFERENCE PROGRAMS

7.1 Overview of County's Preference Programs

7.2 Local Small Business Enterprise (LSBE) Preference Program

7.3 Social Enterprise (SE) Preference Program

7.4 Disabled Veteran Business Enterprise (DVBE) Preference Program

7.5 Preference Program Enterprises (PPEs) - Prompt Payment Program

8.0 BUSINESS PROPOSAL REQUIREMENTS AND EVALUATION

8.1 Truth and Accuracy of Representations

8.2 Proposers' Questions

8.3 Submission of Application for Exemption to Living Wage Program

8.4 Optional Proposers' Conference

8.5 Preparation of the Proposal

8.6 Business Proposal Requirements and Evaluation Criteria (Maximum 100 Points)

8.7 Cost Proposal Requirements and Evaluation (50 Points)

8.8 Firm Offer-Withdrawal of Proposal

8.9 Proposal Submission

9.0 SELECTION PROCESS OVERVIEW

9.1 Pass/Fail Compliance Review

9.2 Selection Process

9.3 Evaluation of Business and Cost Proposals

9.4 Determination of Highest-Overall Rated Proposer

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9.5 Negotiation

9.6 Labor Law-Payroll Violations

10.0 PROTEST PROCESS OVERVIEW

10.1 Solicitation Requirements Review

10.2 Disqualification Review

10.3 Department's Proposed Contractor Selection Review

10.4 County Independent Review

APPENDICES

A Contract: Identifies the terms and conditions in the contract.

B Required Forms: Exhibits 1-22 Forms that must be completed and included in the proposal.

C Solicitation Requirements Review (SRR) Request: Transmittal form sent to Department requesting a Solicitation Requirements Review.

D Background and Resources: California Charities Regulation: An information sheet intended to assist nonprofit agencies with compliance with SB 1262 - the Nonprofit Integrity Act of 2004 and identify available resources.

E Los Angeles Regional Contractor Development and Bonding Program

F Los Angeles County Contractor Development and Bonding Program Frequently Asked Questions

G Guidelines for Assessment of Proposer Labor Law/Payroll Violations

EXHIBITS

A Statement of Work and Attachments

Attachment 1: Performance Requirements Summary

Attachment 2: Specifications For North County Solar-Powered Bus Stop Shelter Structure (With PSA Panels & With No PSA Panels)

Attachment 3: Specifications for Non-Advertising Bus Stop Bench with Back Support and Armrest

Attachment 4: Specifications for a Trash Receptacle with Aluminum Liner and Key-Locking Dome Top

Attachment 5: Specifications for Solar-Powered Light Pole (Foothill Transit Bus Stops)

Attachment 6: Specifications for Solar-Powered Light Pole (Metro Bus Stops)

Attachment 7.1: Diagram of Solar Powered / Non‑Advertising Bus Shelter (No PSA Panels) Black Frame and Red Tile Roof with Back Support Bench

Attachment 7.2: Diagram of Typical Non‑Advertising Bus Shelter (No PSA Panels) With Street Right‑of‑Way and Minimum Clearances

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Attachment 7.3: Diagram of Street Right‑of‑Way and Minimum Clearances for Typical Non‑Advertising Bus Shelter (No PSA Panels)

Attachment 7.4: Diagram of Solar Powered / Non‑Advertising Bus Shelter (No PSA Panels) Black Frame Perforated Panels and Red Tile Roof with Back Support Bench

Attachment 7.5: Diagram of Solar Powered / Non‑Advertising Bus Shelter (With PSA Panels) Black Frame and Red Tile Roof with Back Support Bench

Attachment 7.6: Diagram of Street Right‑of‑Way and Minimum Clearances for Typical Non‑Advertising Bus Shelter (With PSA Panels)

Attachment 7.7: Diagram of Street Right‑of‑Way and Minimum Clearances for Typical Non‑Advertising Bus Shelter (PSA Panels)

Attachment 7.8: Diagram of American Disabilities Act (ADA) Requirement for Bus Stop

Attachment 7.9: Diagram of Black Non‑Advertising Metal Bench with Gloss Powder Coated Finish (6' Seating Area)

Attachment 7.10: Diagram of 32‑Gallon Trash Receptacle with Hard Plastic Liner and Key-Locking Dome Top

Attachment 7.11: Diagram of Stand‑Alone Solar Powered Light Pole

Attachment 7.12: Diagram of Display Unit for Metro Bus Schedules and Routes

Attachment 7.13: Route / Map Carousel Display Unit for Foothill Transit (Type I)

Attachment 7.14: Route / Map Carousel Display Unit for Foothill Transit (Type II)

Attachment 7.15: Diagram of Placement of Solar Light Poles

Attachment 8: (50) Modern City Bench

Attachment 9: (50) 36‑Gallon Plaza Trash Receptacle

Attachment 10: Bus Stop Inspection Checklist

Attachment 11: Public Health Permit/License Application

Attachment 12: Los Angeles County Watershed Map

Attachment 13: North County Non-advertising Bus Stop Shelter Locations

Attachment 14: North County Non‑Advertising Bus Bench Locations

Attachment 15: North County Trash Receptacle Locations

Attachment 16: North County Solar Light Pole Locations

B Pricing Schedule (Not Attached to Sample)

C County's Administration

D Contractor's Administration

E Forms Required at the Time of Contract Execution

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E1 Contractor Employee Acknowledgement and Confidentiality Agreement

F Internal Revenue Service Notice 1015

G Defaulted Property Tax Reduction Program

H Payroll Statement of Compliance

I Contractor's Proposal (Not Attached to Sample)

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1.0 SOLICITATION INFORMATION

1 RFP Release Date June 16, 2026

2 RFP Contacts David Pang, via e-mail:

dpang@pw.lacounty.gov or Amy Le, via e-mail:

ale@pw.lacounty.gov

3 Solicitation Requirements Review (SRR) Request Due

June 30, 2026, by 5:30 p.m.

3 Bid Express Registration Deadline July 6, 2026

4 Optional Virtual Proposer's Conference June 30, 2026, 10:00 a.m.

5 Minimum Mandatory Requirements (MMRs) Please refer to Paragraph 4.0, Minimum Mandatory Requirements of the RFP.

6 Written Questions Deadline July 6, 2026, by 5:30 p.m.

7 Submission of Application for Exemption to Living Wage Program

July 13, 2026, by 5:30 p.m.

8 Proposal Due Date (electronic submission by Bid Express or to Public Works Cashier's Office)

July 20, 2026, by 5:30 p.m.

9 Number of Contract Award One

10 Contract Term 7 years, consisting of an initial 3-year term and potential additional two 2-year option renewals

• Read the entire RFP for more information.

• The dates are subject to change at the County's discretion.

• Registration is mandatory on Public Works' "Do Business With Public Works" website to receive notification updates to this RFP mailto:dpang@pw.lacounty.gov mailto:ale@pw.lacounty.gov

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2.0 INTRODUCTION

THIS REQUEST FOR PROPOSALS IS A QUALIFICATIONS AND COST-BASED

SOLICITATION.

2.1 The County of Los Angeles (County) Public Works (Department) is issuing this Request for Proposals (RFP) to solicit proposals for a contract with an organization that can provide maintenance services for nonadvertising bus stop amenities in North County.

2.2 The objective of this solicitation is to select a firm that is best value to provide the requested services.

2.3 Titles, captions and headings contained in this solicitation are inserted as a matter of convenience and for reference and are not intended and must not be deemed or construed to define, limit, extend or otherwise describe the scope or any provision of this solicitation.

3.0 PURPOSE

3.1 Statement of Work (SOW)

Contractor will be expected to implement the requirements outlined in Exhibit A (SOW and Attachments) of Appendix A (Contract).

3.1.1 Contract Sum

3.1.1.1 The total (annual) contract amount for this service is estimated to be $700,000.

Note: Any proposed price that exceeds $950,000 annually for any years (Initial and Option) term will subject your proposal to disqualification.

3.1.2 Contract Term

3.1.2.1 The maximum potential contract term is anticipated to be for a period of seven (7) years, consisting of an initial 3-year term and potential additional two 2-year option renewals.

3.1.2.2 The contract will begin on the date of full execution of the agreement, by both parties.

3.1.2.3 If the County authorizes the contractor in writing to perform services on a given project prior to the stated expiration date, but thereafter such services are not completed by the stated expiration date, then the expiration of the contract shall be automatically extended solely to allow for the completion of such services.

3.1.2.4 County may authorize unforeseen additional services and extend the contract expiration date as necessary to complete those services when the unforeseen additional services are directly related to the initial statement of work and are necessary for the completion of a given project.

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3.1.3 Compensation

The Contractor shall be compensated monthly, based on work completed and approval by the County. Public Works will reimburse the Contractor for additional copies of reports and any other written requests outside the Scope of Services. Mileage is not reimbursable, unless pre-approved in writing by County.

3.1.3.1 County will not pay a mark-up on proposal amounts (hourly rates and/or lump sum) for the services of any subcontractors that were included in Contractor's original proposal.

Public Works will not pay a mark-up on proposal amounts (hourly rates and/or lump sum) for the services of any Contractor employee or subcontractor that were included in Contractor's original proposal if the selected employee or subcontractor is no longer available at the time of selection to provide services during the duration of the Contract. Contractor must have prior written permission from Public Works to use any subcontractors not included in the Contractor's original proposal.

3.1.3.2 The County will not pay a mark-up on the reproduction of any reports generated from the services listed in the RFP.

3.1.3.3 Invoices shall include a detailed backup for work completed and all authorized reimbursable expenses incurred.

3.1.3.4 The Contractor's rates will remain firm and fixed for the term of the contract.

3.1.3.5 A Cost-of-Living Adjustment will not be granted.

3.1.4 Local Small Business Enterprise/Social Enterprise/Disabled Veterans Business Enterprise Utilization: When requested by the County, the Contractor shall provide to the County via methods specified by the County, such as submission of electronic live (or dynamic) data on invoices for the prime and all subcontractors using County-designated third party software system or to a County approved website, or other means of submitting expenditure information on subcontractors, including but not limited to the following information: the name, business address and telephone number/email address of each subcontractor.

In addition, the Contractor shall be required to provide each of the specified subcontractor’s Local Small Business Enterprise (SBE), (i.e., whether any of the listed subcontractors are Local SBE's), Social Enterprise (SE) status, and Disabled Veterans Business Enterprise (DVBE) status, and the proposed monetary amount of the work the subcontractor will perform on each Notice to Proceed. At the time of each invoice submission, the Contractor shall indicate, via methods specified by the County, the actual dollar amounts paid to each listed subcontractor who performed work on the project. The subcontractor

P a g e | 4 may be requested to confirm receipt of the actual payment to the subcontractor by the prime.

The parties agree that it will be impracticable or extremely difficult to fix the extent of actual damages resulting from the failure to the Contractor to comply with this Article. The parties will agree that under the current circumstances a reasonable estimate of such damages is specified in the Sample Contract, Liquidated Damages Paragraph, and that the Contractor shall be liable to the County for said amount.

If in the judgment of the Director, or his/her designee, the Contractor is deemed to be in non-compliance with the terms and obligations, the Director or his/her designee, at his/her option, in addition to, or in lieu of, other remedies provided in the Sample Contract, may deduct and withhold liquidated damages from County's final payment to the Contractor.

3.1.5 Days of Operation

The Contractor will be required to provide maintenance services for nonadvertising bus stop amenities in North County, as outlined in Exhibit A (SOW and Attachments) of Appendix A (Contract). The Contractor may be required to provide services on County recognized holidays, subject to the discretion of the Contract Manager.

3.1.6 Management of the Contractor

The Contractor will take all formal direction from the County Contract Manager who is assigned to administer the Contract operations for the Contract.

3.1.7 County's Ownership of Materials and Equipment

All services provided by the Contractor, and all materials, documents, reports, and other information of all types, including computer models developed by the Contractor for the project, and all works based thereon, incorporated therein, or derived therefrom, and all intellectual property and proprietary rights in these materials, documents, reports, and other information of all types, shall be the sole and exclusive property of the County.

3.1.8 Indemnification and Insurance

Contractor will be required to comply with the provisions contained in Paragraph 8.23 (Indemnification) of Appendix A (Contract). The Contractor must procure, maintain, and provide to the County proof of insurance coverage for all the programs of insurance along with associated amounts specified in Paragraph 8.24 (General Provisions for all Insurance Coverage) and Paragraph 8.25 (Insurance Coverage) of Appendix A (Contract).

3.1.9 Proposer must complete the Proposer's Insurance Compliance Affirmation (Exhibit 16) and include it in Section F (Business Proposal

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Required Forms and Corporate Documents). The affirmation must cover both the Prime and subcontractors.

4.0 MINIMUM MANDATORY REQUIREMENTS

Interested and qualified Proposers that can demonstrate their ability and qualifications to successfully provide the required services outlined in Exhibit A (SOW and Attachments) of Appendix A (Contract) are invited to submit a proposal(s), provided the firm submitting the proposal meets the following minimum mandatory requirements at the time of proposal submission:

4.1 Proposal must be submitted by the proposal due date and time identified in Paragraph 1.0 (Solicitation Information).

4.2 Proposing entity must have a minimum of 5 years of experience performing the following types of services as outlined in Exhibit A (SOW and Attachments) of Appendix A (Contract).

• Maintenance, replacement, relocation, removal, reinstallation, and repair of bus stop amenities, and;

• Pressure wash bus stop amenities and sidewalk, and;

• Collection, transportation, and disposal of waste.

Important Notice: This minimum mandatory requirement must be met by the proposing entity and subcontracting is not allowed to meet this minimum mandatory requirement.

4.3 Proposing entity must have one of the following licenses:

• A valid and active State of California General Engineering Contractor's Class A License.

• A valid and active State of California General Building Contractor Class B License.

• A valid and active State of California Limited Specialty Classification C-61, Subcategory D-34, Prefabricated Equipment Contractor's License.

4.4 Proposing entity must have a valid and active State of California Limited Specialty Classification C-61, Subcategory D-38, Sand and Water Blasting License.

4.5 Proposing entity must submit a copy of a valid and active Waste Collector Permit naming the proposing entity as the permittee or a copy of the application for a Waste Collector Permit naming the proposing entity as the permittee issued by the County Department of Public Health at the time of proposal submission. Proposing entity who do not possess the permits at the proposal deadline date may submit other forms of verification including, but not limited to, a copy of Department of Public Health's invoice to proposing entity for permit fees along with a copy of proof

P a g e | 6 of payment, such as, a cashier check, money order, or cancelled check (transpired beyond 5 days) at the time of proposal submission.

Important Notice: This minimum mandatory requirement must be met by the proposing entity and subcontracting is not allowed.

Note: The awarded contractor is required to provide a copy of a valid and active Waste Collector Permit to the contract manager prior to the start of work. This permit must stay valid and active during the terms of this contract.

4.6 Proposing entity’s submitted Exhibits 20.1 – Exhibits 20.7, Proposer’s Staffing Plan and Budget Sheet, must assign at minimum a crew consisting of two full-time staff workers and one Lead Person or Field Supervisor, for a total of three employees, as required by this region being solicited.

4.7 The contracted work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Paragraph 6.28, Prevailing Wages, of the RFP. Please note that proposers are required to pay prevailing wages as applicable to the contract work.

Proposer and its subcontractors, if any, performing prevailing wage work must submit proof of a valid and active State of California Department of Industrial Relations Public Works Contractor Registration pursuant to Labor Code 1725.5.

Pending registrations will not be accepted.

4.8 Proposer has submitted documentation demonstrating its good faith efforts to meet the County's CBE Program goal in accordance with Paragraph 6.19, Community Business Enterprise Participation. If the Proposer has not identified subcontractors for this contract, Proposer must demonstrate its compliance with good faith efforts to meet the County's CBE Program goal in accordance with Paragraph 6.19, Community Business Enterprise (CBE) Participation, when subcontractors have been identified for use on the contract. Please refer to Exhibit 5 for further clarification.

4.9 A Proposer that is a Joint Venture firm must either meet the 5 years of experience requirement while operating as a Joint Venture within the United States or the portion of the Joint Venture that is to perform the physical services, reporting, and record keeping required in this contract must meet the experience requirement indicated above. This information must be identified in the proposal in Exhibit 6, Proposer's Compliance with the Minimum Mandatory Requirements of the RFP.

4.10 Any proposed price that exceeds $950,000 annually for any years' (Initial and Option) term will subject your proposal to disqualification.

4.11 If Proposer's compliance with a County contract has been reviewed by the Department of the Auditor-Controller (A-C) within the last 10 years, Proposer must not have unresolved questioned costs identified by the A-C, in an amount over $100,000, that are confirmed to be disallowed costs by the contracting County department, and remain unpaid for a period of 6 months or more from the date of

P a g e | 7 the A-C Report, unless such disallowed costs are the subject of current good faith negotiations to resolve the disallowed costs, in the opinion of the County.

5.0 COUNTY'S RIGHTS AND RESPONSIBILITIES

5.1 Representations Made Prior to Contract Execution

The County is not responsible for representations made by any of its officers or employees prior to the execution of the contract unless such understanding or representation is included in the contract.

5.2 Final Contract Award by the Board of Supervisors

Notwithstanding a recommendation of a Department, agency, individual, or other, the Board retains the right to exercise its judgment concerning the selection of a proposal and the terms of any resultant agreement, and to determine which proposal best serves the interests of the County. The Board is the ultimate decision-making body and makes the final determinations necessary to arrive at a decision to award, or not award, a contract, or to award a Contract to a Proposer other than the highest-rated Proposer.

5.3 County's Option to Reject Proposals

Proposers are hereby advised that this RFP is a solicitation for proposals only, and is not intended, and is not to be construed as, an offer to enter into a contract or as a promise to engage in any formal competitive bidding or negotiations pursuant to any statute, ordinance, rule, or regulation. The County may, at its sole discretion, reject any or all proposals submitted in response to this RFP or may, in its sole discretion, reject all proposals and cancel this RFP in its entirety. The County will not be liable for any costs incurred by the Proposer in connection with the preparation and submission of any proposal. The County reserves the right to waive inconsequential disparities in a submitted proposal.

5.4 County's Right to Amend Request for Proposals

The County has the right to amend the RFP by written Notice to Proposers. The County is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addendum will be made available to each person or organization which County records indicate has received this RFP. Should such addendum require additional information not previously requested, failure to address the requirements of such addendum may result in the proposal being found non-responsive and not being considered, as determined in the sole discretion of the County. The County is not responsible for and will not be bound by any representations otherwise made by any individual acting or purporting to act on its behalf.

5.5 Background and Security Investigations

Background and security investigations of Contractor's staff may be required at the discretion of the County as a condition of beginning and continuing work under any resulting contract. The cost of background checks is the responsibility of the Contractor.

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6.0 NOTIFICATION TO PROPOSERS

6.1 Public Records Act

6.1.1 Responses to this solicitation will become the exclusive property of the County. Absent extraordinary circumstances, the recommended Proposer's proposal will become a matter of public record when

1) contract negotiations are complete; 2) the Department receives a letter from the recommended Proposer's authorized officer that the negotiated contract is the firm offer of the recommended Proposer; and 3) the Department releases a copy of the recommended Proposer's proposal in response to a Notice of Intent to Request a Proposed Contractor Selection Review under Board Policy No. 5.055 (Services Contract Solicitation Protest).

Notwithstanding the above, absent extraordinary circumstances, all proposals will become a matter of public record when the Department's Proposer recommendation appears on the Board agenda.

Exceptions to disclosure are those parts or portions of all proposals that are justifiably defined as business or trade secrets, and plainly marked by the Proposer as "Trade Secret", "Confidential", or "Proprietary".

6.1.2 The County will not, in any way, be liable or responsible for the disclosure of any such record or any parts thereof, if disclosure is required or permitted under the California Public Records Act or otherwise by law. A blanket statement of confidentiality or the marking of each page of the proposal as confidential will not be deemed sufficient notice of exception.

The Proposers must specifically label only those provisions of their respective proposal which are "Trade Secrets", "Confidential", or "Proprietary", in nature.

6.1.3 In the event the County is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal marked "Confidential", "Trade Secrets", or "Proprietary", Proposer agrees to defend and indemnify County from all costs and expenses, including reasonable attorneys' fees, incurred in connection with any action, proceedings, or liability arising in connection with the Public Records Act request.

6.2 Contact with County Personnel and Code of Silence Period

All contact regarding this RFP or any matter relating thereto must be in writing, and e-mailed to:

Attention Mr. David Pang, Contract Analyst E-Mail: dpang@pw.lacounty.gov Telephone: (626) 458-7167

Or https://library.municode.com/ca/la_county_-_bos/codes/board_policy?nodeId=CH5COPU_5.055SECOSOPR

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Attention Ms. Amy Le, Contract Analyst E-Mail: ale@pw.lacounty.gov Telephone: (626) 458-4077

If it is discovered that Proposer contacted and received information from any County personnel, other than the persons specified above, regarding this solicitation, County, in its sole determination, may disqualify their proposal from further consideration. This prohibition of contacting other County personnel, unless otherwise approved in writing and directed by Contract Analyst, as of the issue date of this RFP and continuing until the date of award of Contract(s) will be referred to as Code of Silence period.

6.3 Mandatory Requirement to Register on County's WebVen

Prior to a contract award, all potential Contractors, and subcontractors, if any, must register in the County's WebVen. WebVen contains the vendor's business profile and identifies the goods/services the business provides. Registration can be accomplished online via the Internet by accessing the County's home page at:

http://camisvr.co.la.ca.us/webven/

6.4 Protest Policy Review Process

6.4.1 Under Board Policy No. 5.055 (Services Contract Solicitation Protest) any prospective Proposer may request a review of the requirements under a solicitation for a Board-approved services contract, as described in Paragraph 6.4.3 (Grounds for Review) below. Additionally, any actual Proposer may request a review of a disqualification or of a proposed contract award under such a solicitation, as described respectively in the paragraphs below. It is the responsibility of the Proposer challenging the decision of a Department to demonstrate that the Department committed a sufficiently material error in the solicitation process to justify invalidation of a proposed contract award.

6.4.2 Throughout the review process, the County has no obligation to delay or otherwise postpone an award of contract based on a Proposer protest.

In all cases, the County reserves the right to make an award when it is determined to be in the best interest of the County of Los Angeles to do so.

6.4.3 Grounds for Review

Unless state or federal statutes or regulations otherwise provide, the grounds for review of a solicitation for a Board-approved services contract provided for under Board Policy No. 5.055 (Services Contract Solicitation Protest) are limited to the following:

6.4.3.1 Solicitation Requirements Review (referenced in

Paragraph 10.1)

6.4.3.2 Disqualification Review (referenced in Paragraph 10.2)

6.4.3.3 Department's Proposed Contractor Selection Review

(referenced in Paragraph 10.3) http://camisvr.co.la.ca.us/webven/ https://library.municode.com/ca/la_county_-_bos/codes/board_policy?nodeId=CH5COPU_5.055SECOSOPR

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6.4.3.4 County Independent Review (referenced in Paragraph 10.4)

6.5 Conflict of Interest

No County employee whose position in the County enables them to influence the selection of a Contractor for this RFP, or any competing RFP, nor any spouse or economic dependent of such employees, will be employed in any capacity by a Proposer or have any other direct or indirect financial interest in the selection of a Contractor. Proposer must certify that they are aware of and have read Section 2.180.010 of the Los Angeles County Code as stated in Exhibit 2 (Certification of Compliance) of Appendix B (Required Forms).

6.6 Determination of Proposer Responsibility

6.6.1 A responsible Proposer is a Proposer who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity, and experience to satisfactorily perform the contract. It is the County's policy to conduct business only with responsible proposers.

6.6.2 Proposers are hereby notified that, in accordance with Chapter 2.202 of the County Code, the County may determine whether the Proposer is responsible based on a review of the Proposer's performance on any contracts, including but not limited to County contracts. Particular attention will be given to violations of labor laws related to employee compensation and benefits, and evidence of false claims made by the Proposer against public entities. Labor law violations which are the fault of the subcontractors and of which the Proposer had no knowledge must not be the basis of a determination that the Proposer is not responsible.

6.6.3 The County may declare a Proposer to be non-responsible for purposes of this Contract if the Board, in its discretion, finds that the Proposer has done any of the following: 1) violated a term of a contract with the County or a nonprofit corporation created by the County; 2) committed an act or omission which negatively reflects on the Proposer's quality, fitness or capacity to perform a contract with the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which negatively reflects on same; 3) committed an act or omission which indicates a lack of business integrity or business honesty;

or 4) made or submitted a false claim against the County or any other public entity.

6.6.4 If there is evidence that the apparent highest ranked Proposer may not be responsible, the Department will notify the proposer in writing of the evidence relating to the Proposer's responsibility, and its intention to recommend to the Board that the Proposer be found not responsible.

The Department will provide the Proposer and/or the Proposer's representative with an opportunity to present evidence as to why the Proposer should be found to be responsible and to rebut evidence which is the basis for the Department's recommendation.

https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.180COCUFOCOEM_2.180.010CECOPR https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.202DECONSPCODE https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.202DECONSPCODE

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6.6.5 If the Proposer presents evidence in rebuttal to the Department, the Department will evaluate the merits of such evidence, and based on that evaluation, make a recommendation to the Board of Supervisors. The final decision concerning the responsibility of the Proposer will reside with the Board.

6.6.6 These terms will also apply to proposed Subcontractors of Proposers on County contracts.

6.7 Proposer Debarment

6.7.1 The Proposer is hereby notified that, in accordance with Chapter 2.202 of the County Code, the County may debar the Proposer from bidding or proposing on, or being awarded, and/or performing work on other County contracts for a specified period of time, which generally will not exceed five (5) years but may exceed five (5) years or be permanent if warranted by the circumstances, and the County may terminate any or all of the Proposer's existing contracts with County, if the Board finds, in its discretion, that the Proposer has done any of the following: 1) violated a term of a contract with the County or a nonprofit corporation created by the County; 2) committed an act or omission which negatively reflects on the Proposer's quality, fitness or capacity to perform a contract with the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which negatively reflects on same; 3) committed an act or offense which indicates a lack of business integrity or business honesty; or 4) made or submitted a false claim against the County or any other public entity. These terms will also apply to proposed Subcontractors of Proposers on County contracts.

A listing of Contractors that are currently on the Debarment List for Los Angeles County may be obtained on the following website:

https://doingbusiness.lacounty.gov/listing-of-contractors-debarred-in-los-angeles-county/.

6.8 Improper Considerations

6.8.1 Attempt to Secure Favorable Treatment

It is improper for any County officer, employee, or agent to solicit consideration, in any form, from a Proposer with the implication, suggestion or statement that the Proposer's provision of the consideration may secure more favorable treatment for the Proposer in the award of the contract or that the Proposer's failure to provide such consideration may negatively affect the County's consideration of the Proposer's submission. A Proposer must not offer or give either directly or through an intermediary, consideration, in any form, to a County officer, employee, or agent for the purpose of securing favorable treatment with respect to the award of the contract.

https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.202DECONSPCODE https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.202DECONSPCODE https://doingbusiness.lacounty.gov/listing-of-contractors-debarred-in-los-angeles-county/ https://doingbusiness.lacounty.gov/listing-of-contractors-debarred-in-los-angeles-county/

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6.8.2 Notification to County

A Proposer must immediately report any attempt by a County officer, employee, or agent to solicit such improper consideration. The report must be made to the Los Angeles County Fraud Hotline at

(800) 544-6861 or https://fraud.lacounty.gov/. Failure to report such a solicitation may result in the Proposer's submission being eliminated from consideration.

6.8.3 Form of Improper Consideration

Among other items, such improper consideration may take the form of cash, discounts, services, the provision of travel or entertainment, or tangible gifts.

6.9 County Lobbyist Ordinance

The County has enacted an ordinance regulating the activities of persons who lobby County officials. This ordinance, referred to as the "Lobbyist Ordinance", defines a County Lobbyist and imposes certain registration requirements upon individuals meeting the definition. The complete text of the ordinance can be found in County Code Chapter 2.160. In effect, each person, corporation or other entity that seeks a County permit, license, franchise or contract must certify compliance with the ordinance. As part of this solicitation process, it will be the responsibility of each Proposer to review the ordinance independently as the text of said ordinance is not contained within this RFP. Thereafter, each person, corporation or other entity submitting a response to this solicitation, must certify that each County Lobbyist, as defined by Los Angeles County Code Section 2.160.010, retained by the Proposer is in full compliance with Chapter 2.160 of the Los Angeles County Code and each such County Lobbyist is not on the Executive Office's List of Terminated Registered Lobbyists.

6.10 Consideration of GAIN/START Participants for Employment

6.10.1 As a threshold requirement for consideration for contract award, Proposers must demonstrate a proven record of hiring participants in the County's Department of Public Social Services Greater Avenues for Independence (GAIN) or Skills and Training to Achieve Readiness for Tomorrow (START) Programs or must attest to a willingness to consider GAIN/START participants for any future employment openings if they meet the minimum qualifications for that opening. Proposers must attest to a willingness to provide employed GAIN/START participants access to the Proposers' employee mentoring program, if available, to assist these individuals in obtaining permanent employment and/or promotional opportunities.

6.10.2 Proposers who are unable to meet this requirement will not be considered for contract award. Proposers must submit a completed Exhibit 2 (Certification of Compliance) of Appendix B (Required Forms), along with their proposal.

https://fraud.lacounty.gov/ https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.160COLO https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.160COLO_2.160.010DE https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.160COLO_2.160.010DE https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.160COLO_2.160.010DE https://dpss.lacounty.gov/en/jobs.html https://dpss.lacounty.gov/en/jobs.html https://dpss.lacounty.gov/en/jobs.html

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6.11 Jury Service Program

6.11.1 The prospective contract is subject to the requirements of the County's Contractor Employee Jury Service Ordinance ("Jury Service Program") (Los Angeles County Code, Chapter 2.203). Prospective Contractors should carefully review Paragraph 8.8 (Compliance with the County's Jury Service Program) of Appendix A (Contract), both of which are incorporated by reference into and made a part of this RFP. The Jury Service Program applies to both Contractors and their Subcontractors.

Proposals that fail to comply with the requirements of the Jury Service Program will be considered non-responsive and excluded from further consideration.

6.11.2 Contractor must certify compliance with County's Contractor Employee Jury Service Ordinance in Exhibit 2 (Certification of Compliance) of Appendix B (Required Forms). If a Contractor does not fall within the Jury Service Program's definition of "Contractor" or if it meets any of the exceptions to the Jury Service Program, then the Contractor must so indicate in Exhibit 2 (Certification of Compliance) of Appendix B (Required Forms) and include with its submission all necessary documentation to support the claim such as tax returns or a collective bargaining agreement, if applicable. Upon reviewing the Contractor's application, the County will determine, in its sole discretion, whether the Contractor falls within the definition of Contractor or meets any of the exceptions to the Jury Service Program. The County's decision will be final.

6.12 Living Wage Program

6.12.1 The prospective contract is subject to the requirements of the County's Living Wage Program (Los Angeles County Code Chapter 2.201).

Prospective Contractors should reference the Living Wage Ordinance and Paragraph 9.1 (Compliance with the County's Living Wage Program) in Appendix A (Contract). The Living Wage Program applies to both Contractors and their Subcontractors. Proposals that fail to comply with the requirements of the Living Wage Program may be considered non-responsive and excluded from further consideration.

6.12.2 The Living Wage Program requires Contractors and their Subcontractors to pay their full-time and part-time employees providing services to the County no less than a living wage. Contractors must pay employees a Living Wage for services provided to the County of no less than the hourly rates, effective as follows:

Effective Date Hourly Rate

January 1, 2022 $17.14 https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.203COEMJUSE_2.203.070EX https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances?nodeId=TIT2AD_DIV4MIRE_CH2.201LIWAPR

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January 1, 2023 $18.49

January 1, 2024 $18.86

January 1, 2025 $19.44

January 1, 2026 $20.06

January 1, 2027 CPI-W

Effective January 1, 2020, and thereafter the Living Wage rate will increase annually based on the U.S. Department of Labor, Bureau of Labor Statistics’ Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the Los Angeles metropolitan area for the 12-month period preceding July 1 of each year.

6.12.3 If the contract involves the provision of services which were previously provided under a contract that was or will be terminated prior to its expiration, then the Contractor is required to provide employment for the predecessor Contractor's employees. The Contractor must offer employment to all such retention employees who are qualified for such jobs and who were employed by the predecessor Contractor for at least six (6) months prior to the new contract. However, the Contractor is not required to hire a retention employee who has been convicted of a crime related to the job or the employee's job performance or who fails to meet any other County requirement for employees of the Contractor. The Contractor may not terminate a retention employee for the first ninety (90) days of employment under the contract, except for cause.

Thereafter, the Contractor may retain a retention employee on the same terms and conditions as the Contracto'’s other employees.

6.12.4 Throughout the term of the contract, the Contractor and its Subcontractor(s) will be required to submit periodic monitoring reports for each employee providing services under the contract, certifying under penalty of perjury, the hours worked, and wages paid.

6.12.4.1 At any time during the term of the contract, the County may conduct an audit of the Contractor's records as well as field visits with the Contractor's employees to ascertain compliance with the Living Wage Program.

6.12.4.2 The Contractor will be required to place a specified Living Wage notice at the Contractor's place of business and locations where the Contractor’s employees are working. The Contractor will also be required to distribute the County provided notice to each of its employees providing services to the County at least once per year.

6.12.5 Violations of the provisions of the Living Wage Program will subject the Contractor to withholding of monies owed the Contractor under the

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6.12.6 Contractors that submit false information may be barred from participating in the prospective contract and future County contracts in accordance with Los Angeles County Code, Chapter 2.202.

6.13 Pending Acquisitions/Mergers by Proposing Company

The Proposer must notify the County of any pending acquisitions/mergers of its company unless otherwise legally prohibited from doing so. If the Proposer is restricted from legally notifying the County of pending acquisitions/mergers, then it should notify the County of the actual acquisitions/mergers as soon as the law allows and provide to the County the legal framework that restricted it from notifying the County prior to the actual acquisitions/mergers. This information must be provided by the Proposer in Exhibit 1 (Organization Questionnaire/Affidavit) of Appendix B (Required Forms). Failure of the Proposer to provide this information may eliminate its proposal from any further consideration. Proposer will have a continuing obligation to notify the County and update any changes to its response in Exhibit 1 (Organization Questionnaire/Affidavit) of Appendix B (Required Forms) during the solicitation.

6.14 Charitable Contributions Compliance

6.14.1 California's "Supervision of Trustees and Fundraisers for Charitable Purposes Act" regulates receiving and raising charitable contributions.

Among other requirements, those subject to the Charitable Purposes Act must register with the Registry of Charitable Trusts, which is maintained by the California Attorney General's Office. The 2004 Nonprofit Integrity Act as approved and codified in California Government Code, Sections 12580-12599.10 increased Charitable Purposes Act requirements.