MAINTENANCE_OF_TRAFFIC_SIGNALIZATION_FOR_TWO_YEARS_-_2026.pdf

REQUEST FOR PROPOSAL

2026-RFP-143

MAINTENANCE OF TRAFFIC SIGNALIZATION FOR TWO

YEARS - 2026

City of Scranton

340 N Washington Ave

Scranton, PA 18503

RELEASE DATE: October 15, 2026

DEADLINE FOR QUESTIONS: October 23, 2026

RESPONSE DEADLINE: October 27, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/scrantonpa https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Scranton

REQUEST FOR PROPOSAL

MAINTENANCE OF TRAFFIC SIGNALIZATION FOR TWO

YEARS - 2026

I. INTRODUCTION

II. GENERAL INFORMATION

III. GENERAL CONDITIONS

IV. PROBLEM STATEMENT

V. CRITERIA FOR SELECTION

VI. PROPOSAL REQUIREMENTS

VII. PRICING TABLE

VIII. SCOPE OF WORK

Request For Proposal #2026-RFP-143 Title: MAINTENANCE OF TRAFFIC SIGNALIZATION FOR TWO YEARS - 2026

1. INTRODUCTION

1.1. Summary

The City of Scranton Office of Business Administration is seeking separate sealed proposals for an individual or firm to provide MAINTENANCE OF TRAFFIC SIGNALIZATION FOR TWO

YEARS - 2026 will be received online by the City of Scranton Controller via the City’s e-

Procurement Portal until 11:00 am, Tuesday, October 27, 2026, at which time such bids will be opened in City Council Chambers on the 2nd Floor of City Hall. A video of the bid opening will be available for public viewing at www.youtube.com/user/electriccitytv570 subsequent to the live opening.

CITY OF SCRANTON

MAINTENANCE OF TRAFFIC SIGNALIZATION FOR TWO YEARS - 2026

Proposals shall be made upon the specifications included in the official Proposal Request which may be obtained by visiting the City of Scranton’s e-Procurement Portal, https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a proposal, you shall register on the City’s e-Procurement Portal. Once registered, companies may view and click

"Follow" to be a prospective Respondent for this solicitation and will appear on the follower’s list. Companies that fail to follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City’s e-Procurement Portal, and therefore will be unable to participate or be considered for this RFP.

All proposal documents and supplementary documents must be uploaded and submitted using the City’s e-Procurement Portal prior to 11:00 am on Tuesday, October 27, 2026, as instructed in this solicitation. Once file(s) have been uploaded and the submission status shows as

“Submitted,” the submission is complete. At that point, the Respondent's representative who is registered with the City will receive an email confirmation from the City’s e-Procurement Portal.

All proposals must be accompanied by a certificate of insurance, a signed affirmative action, non-segregated facilities, non-collusion affidavits, and disclosure by current contractor.

All communications regarding technical, scope, and/or project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this

RFP shall be submitted via “Q&A” through the City’s e-Procurement Portal, before the deadline of 4:30 pm on Friday, October 23, 2026 and according to these specifications herein.

If a Respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the Respondent's responsibility to ensure that their response is submitted before the deadline.

https://www.youtube.com/user/electriccitytv570

1.2. Contact Information

Morgan Fetsock

Engineering Project Coordinator

Email: mfetsock@scrantonpa.gov

Phone: (570) 504-4943

Department:

Business Administration

Department Head:

Eileen Cipriani

Business Administrator

1.3. Timeline

Release Project Date October 15, 2026

Question Submission Deadline October 23, 2026, 4:30pm

Proposal Submission Deadline October 27, 2026, 11:00am mailto:mfetsock@scrantonpa.gov tel:(570)504-4943

2. GENERAL INFORMATION

A. PURPOSE

1. This Request for Proposals (RFP) provides interested parties with sufficient information to prepare and submit proposals for consideration by the City of Scranton for MAINTENANCE OF TRAFFIC SIGNALIZATION FOR TWO YEARS - 2026.

B. ISSUING OFFICE

1. This RFP is issued for the City of Scranton. The submittal of proposals must be submitted no later than 11:00 am on Tuesday, October 27, 2026 to the City of

Scranton Controller via the City’s e-Procurement Portal. Hard copy (mailed or hand delivered), Fax, or e-mail submittals will not be accepted or considered.

2. A pre-proposal conference will not be held.

3. Proposals will be handled confidentially by the City during the pre-award process.

4. The proposal shall be binding for a period of sixty (60) days from the due date for submission.

5. The City will not be responsible for any expenses incurred by an entity submitting a proposal in connection with this procurement.

6. Bonds: Not required for this project.

C. GENERAL CONSIDERATIONS

1. QUESTIONS

a. Questions about this project shall be submitted in writing via “Q&A” through the

City’s e-Procurement Portal, before 4:30 pm on Friday, October 23, 2026.

b. All questions must be received before the deadline set forth above. Inquiries received afterwards will not receive responses.

c. No telephone calls with questions will be taken.

2. ADDENDA

a. To ensure consistent interpretation of certain items, answers to questions the City deems to be in the interest of all will be made available to all Respondents.

b. Responses to questions will be issued in the form of an Addendum to the RFP.

c. Unless otherwise specified, any addenda issued while this RFP is open and still accepting Proposals must be acknowledged electronically via the City’s e-

Procurement Portal, which will be made part of the proposal. Addenda notifications will be provided to those listed on the Follower’s List via email.

3. GENERAL CONDITIONS

A. No verbal information to Respondents will be binding on the City. The written requirements will be considered clear and complete, unless written attention is called to any apparent discrepancies or incompleteness before the opening of the proposals. All alterations to the RFP will be made in the form of a written communication emailed to all prospective Respondents. The communications shall then be considered to be part of the

RFP.

B. Submission of a proposal will be considered as conclusive evidence of the Respondent’s complete examination and understanding of the request.

C. In the event a Respondent is unable to submit a timely response in accordance with the instructions herein due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, or use of a malfunctioning electronic device, or the like, neither the City, nor the Software

Administrator, will be held responsible. Companies shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent representative is using to submit a response. Failure of the Respondent to successfully submit an electronic proposal before the deadline indicated herein shall be at the Respondent’s sole risk, and no relief will be given for late and/or improperly submitted proposals.

D. The City of Scranton reserves the right to reject any and all proposals submitted and to request additional information from any Respondent. The City of Scranton reserves the right to waive minor irregularities in the procedures or proposals if it is deemed in the best interests of the City of Scranton. The City may elect, at its sole and absolute discretion, to award a Contract based on the initial proposals, or, to open negotiations, either written or oral, with one or more Respondents to address performance, technical, pricing, delivery, or other provisions. If negotiations are opened, the City may elect, at its sole and absolute discretion, to conclude negotiations at any time if it is determined to be in its best interest, or they will be closed upon settlement of all questions and clarifications. Proposals may be rejected and negotiations terminated by the City. The award will be based on the offers submitted, as well as any and all negotiations conducted. The City further reserves the right to reject all proposals and seek new proposals when such procedure is considered to be in the best interest of the City.

E. The award will be made to that responsive and responsible Respondent whose proposal, conforming to requirements of the request, will be most advantageous to the City, price and other factors considered. The award may or may not be made to the firm with the lowest cost.

F. The City shall have the right, without invalidating the contract, to make additions to or deductions from the items or work covered by the RFP. In case such deductions or additions are made, an equitable price adjustment shall be made between the City and the

Respondent. Any such adjustments in price shall be made in writing.

G. After notice from the City, the selected Respondent will be required to enter into a contract upon receipt of a Notice of Award. If a contract is not executed by the selected

Respondent, then the City reserves the right to retract the Notice of Award and enter into a contract with another Respondent.

H. Proposal forms must be in typewritten form and submitted electronically. Unsigned or incomplete proposals will not be accepted. Respondents are expected to examine the content of the request and respond accordingly. Failure to do so will be at the

Respondent’s risk.

I. No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or who had failed to faithfully perform any previous contract with the City.

J. Unless otherwise specified, all formal proposals submitted shall be binding for ninety

(90) calendar days following the proposal opening date and may be extended at the agreement of both parties.

K. AUTHORITY

1. The Department of Business Administration has the sole responsibility to respond to inquiries regarding the RFP.

L. COMPLIANCE WITH LAWS

1. The individual or firm selected shall at all times observe and comply with all laws, ordinances, regulations and codes of the federal, state, City and other local government agencies, which may in any manner affect the performance of the contract.

M. CONTRACTOR COMPLIANCE

1. If applicable, each Respondent is required to be in compliance with the City of

Scranton local tax requirements. Failure to be in compliance with City of Scranton local tax requirements may result in proposal disqualification and/or voiding of any contract that may result therefrom.

N. CONTRACT

1. The party selected for services will execute the City of Scranton’s contract provided by the Law Department.

O. CONTRACT TERMINATION

1. A contract may be canceled by the City by giving the Respondent written notice of intent to cancel.

P. CONTROLLING LAW

1. This RFP is governed by, and will be construed and enforced in accordance with the laws of the Commonwealth of Pennsylvania without regard to any conflict of law provisions.

Q. PROPOSAL INSURANCE REQUIREMENTS

1. The Successful Respondent, at the time of execution of the contract, shall also furnish the City with insurance certificates of adequate limits, as later indicated, to protect the

City of Scranton, its agents, and employees from any litigation involving Worker’s

Compensation, Public Liability and Property Damage, involved in the work. All subcontractors must also furnish copies of their liability insurance and Worker’s

Compensation Insurance certificates to the City. No subcontractor will be allowed to perform any work under this contract by the City unless such certificates are submitted to and approved by the City beforehand.\

2. The status of the Respondent in the work to be performed is that of any independent

Respondent and as such, he shall properly safeguard against any and all injury or damage to the public, to public and private property, materials and things, and as such he alone shall be responsible for any and all damage, loss or injury to persons or property that may arise, or be incurred, in or during the conduct or progress of said work without regard to whether or not the Respondent, subcontractors, agents, or employees have been negligent, and the

3. Respondent shall keep the City free and discharged of and from any and all responsibility and liability therefore of any sort or kind. The Respondent shall assume all responsibility for risks or casualties of every description, for any or all damage, loss or injury to persons or property arising out of the nature of the work from the action of the elements, or from any unforeseen or unusual difficulty, including all legal defense costs incurred by the City. The Respondent shall assume and be liable for all blame and loss of whatsoever nature by reason of neglect or violation of any

Federal, State, County or Local laws, regulations, or ordinances; the Respondent shall indemnify and save harmless the City from all suits or actions at law of any kind whatsoever in connection with this work and shall if required by the City, produce evidence of settlement of any such action before final payment shall be made the

City. Respondent’s Liability Insurance Certificate shall include the save harmless clause and shall be filed with the City.

4. The Respondent shall maintain such insurance as will protect the Respondent from claims under worker’s compensation acts and from claims for damages because of bodily injury, including death, and property damage, which may arise from and during operations under this Contract, whether such operations be by himself, by any subcontractor or anyone directly, or indirectly employed by either of them.

Respondent’s liability insurance shall be in the names of the Respondent and the City as their respective interests may appear. Each policy and Certificate of Insurance shall contain an endorsement naming the City of Scranton as additionally insured.

Certificates of such insurance shall be filed with the City.

5. The minimum amount of liability insurance to be maintained by the Respondent during the life of the contract shall be as follows:

6. Workers' Compensation - Statutory.

7. Employer's Liability - in minimum amount of $500,000.

8. Professional Liability – in minimum amounts of $1,000,000 per occurrence and

$1,000,000 aggregate.

9. Comprehensive General Liability (including Blanket Contractual Liability Insurance)

– in minimum amounts of $1,000,000 each person, $1,000,000 each occurrence and

$2,000,000 aggregate for Bodily Injury; $500,000 each occurrence for Property

Damage; $500,000 for Personal Injury.

10. Comprehensive Automobile Liability - in minimum amounts of $300,000 each person and $500,000 each occurrence for Bodily Injury; $500,000 each occurrence for

Property Damage.

11. Prior to commencement of performance of this Agreement, Respondent shall furnish to the City a certificate of insurance evidencing all required coverage in at least the limits required herein, naming the City of Scranton, its elected officials, agents, and employees as additional insureds under the Comprehensive General Liability coverage, and providing that no policies may be modified or cancelled without thirty

(30) days advance written notice to the City. Such certificate shall be issued to City of

Scranton, Law Department, 340 North Washington Avenue, Scranton, PA 18503. All policies shall be in effect with companies holding an A.M. Best rating of “A-” or better and shall be licensed to do business in the Commonwealth of Pennsylvania.

Such companies shall also be acceptable to the City.

12. Please forward a certificate of insurance verifying these insurance requirements.

13. All subcontractors performing work under this contract must furnish to the City a copy of their Certificate of Insurance for Worker’s Compensation and liability for bodily injury and property damage.

R. RESPONDENT’S ETHICS AND COLLUSION

1. Collusive Bidding: Any firm that submits more than one proposal in such a manner as to make it appear that one of the proposals submitted is competitive with that of a different Respondent, or any two or more firms that agree to fix their respective proposals in such a manner as to be awarded the contract shall be disqualified from further consideration of award of this contract and shall be subject to any applicable penalties under the law.

2. Bribery: Any firm that attempts to influence a City official to award this contract to such Respondent’s firm by promising to provide or by providing to such City official any gratuity, entertainment, commission or any other gift, in exchange for a promise to award the contract to such firm shall be disqualified from further consideration of award of this contract and shall be subject to any applicable penalties under the law.

3. Conflict of Interest: Any firm that knows of any City official having a material direct or indirect financial interest in such Respondent’s firm shall be required to submit a written statement, along with the Form of Proposal, detailing such interest.

Failure to disclose a known such financial interest shall result in the firm’s disqualification from further consideration of award of this contract.

S. INDEMNIFICATION

1. This agreement shall be binding on the parties hereto, their heirs, successors and assigns.

T. OPEN RECORDS LAW/PUBLIC INFORMATION

1. Under the Pennsylvania Right-to-Know Law (the “Law”), 65 P. S. Section 67.101 et.

seq., a record in the possession of the City is presumed to be a public record subject to disclosure to any legal resident of the United States, upon request, unless protected by a statutory exception.

2. Any contract dealing with the receipt or disbursement of funds by the City or the

City’s acquisition, use or disposal of services, supplies, materials, equipment or property is subject to disclosure under the Law. The following are not subject to disclosure under an exception in the Law:

a. A proposal pertaining to the City’s procurement or disposal of supplies, services or construction prior to the award of a contract or prior to the opening and rejection of all proposals; and

b. Financial information of a Respondent requested in an invitation to bid or RFP to demonstrate the Respondent’s economic capability.

U. TRANSFERS AND ASSIGNMENTS

1. Respondent shall not, without written consent of the City, assign, hypothecate or mortgage this agreement. Any attempted assignment, hypothecation or mortgage without the consent of the City shall render this agreement null and void.

2. Neither this agreement nor any interest therein shall be transferable in proceedings in attachment or execution against Respondent or in voluntary or involuntary proceedings in bankruptcy or insolvency or receivership taken by or against the respondent, or by any process of law including proceedings under Chapter X and XI of the Bankruptcy Act.

4. PROBLEM STATEMENT

The RFP format for professional services enables the City to thoroughly evaluate the conditions for selection such as prior class action legal experience with sufficient flexibility in awarding the contract.

A. REJECTION OF PROPOSALS

1. The City of Scranton reserves the right to reject any and all proposals received resulting from this request and to negotiate with those Respondents deemed finalists.

B. INCURRING COSTS

1. The City of Scranton will not be liable for costs incurred by the selected Respondent prior to the issuance of a contract.

C. PRE-PROPOSAL CONFERENCE

1. A pre-proposal conference will not be held.

D. REFERENCES

1. As a requirement for consideration, proposals must include at least two (2) references, including contact information, who can attest to the attributes of the Respondent.

5. CRITERIA FOR SELECTION

A. EVALUATION PROTOCOL

1. All Responses received by the City of Scranton will be reviewed by the Department of Department Name. A City selection review group will review the merits of content and select the Response which most closely meets the requirements of the RFP. The final selection may not be the lowest cost Response but that which most closely meets the requirements of the City.

2. Upon receipt by the due date of responses to this RFP by qualified Respondents, the

City will evaluate the Responses for completeness and adherence to the provisions of the RFP. A City selection review group will evaluate all Responses submitted based on the following areas and weighting, and the City shall give consideration to the review group’s evaluation in selecting a Respondent. The City reserves the right to request additional information or clarifications.

3. The City will then schedule interviews with the selected firms if necessary. The selected firms will be given the opportunity to discuss in more detail their qualifications, past experience, proposed work plan and fee Response.

4. The City reserves the right to waive the interview process and evaluate the offerors based on their Responses and fee schedules alone and open fee schedules before or prior to interviews.

5. The City will determine whether the final scope of the project to be negotiated will be entirely as described in this RFP, a portion of the scope, or a revised scope.

6. Recovered material preference program. This preference program will be a case-by-case policy development in which the vendor offering an item composed of the highest percentage of recovered materials, as applicable, will be given a preference score. This score will be taken into account in the final award.

B. SELECTION BASED ON QUALIFICATIONS

1. The Response selected by the City Department of Department Name will be deemed to respond most favorably to the requirements of the Request.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Completeness and quality of the

Response

0-5 Points 10

(10% of Total)

2. Responsiveness to the requirements set forth in the solicitation

0-5 Points 25

(25% of Total)

3. Professional qualifications and experience

0-5 Points 25

(25% of Total)

4. Proposed work plan 0-5 Points 25

(25% of Total)

5. Project fee and per hour rate for staff

0-5 Points 15

(15% of Total)

6. PROPOSAL REQUIREMENTS

Proposals must meet the identified criteria and format. Consideration will be based on compliance with those requirements. All other information considered relevant by the

Respondent will be included as addenda information to the proposal.

6.1. RFP CONTENT*

A. STATEMENT OF SERVICES RENDERED

o The Respondent will identify the scope of services provided to the City of Scranton for its Project.

o The Respondent will identify how they will be responsive to each of the requirements outlined above.

o Include information which will assist the City to determine the Respondent’s capability of performing the work.

B. MANAGEMENT SUMMARY

o Provide a narrative description of the proposed effort and a list of services delivered by the Respondent.

C. ACTION PLAN

o Describe in narrative form a proposed plan of action for accomplishing the objectives of the Project. A detailed timeline for implementation, the reaching of each milestone of the project, and completion must be provided. The City retains the right to negotiate the timing of the project’s implementation and completion, as well as the right to reject any Proposal containing a timeline not in conformity with the City’s proposed implementation and completion dates.

D. EXPERIENCE

o Include examples of experience. The documentation of experience should include primary and secondary services, if applicable, and any pertinent experience of the support staff.

o References related to prior activities should be listed as addenda information, including contact information.

E. PERSONNEL

o Include the names of executive and professional personnel who will be assigned including support staff. Resumes for those assigned directly to the activities of this project may be uploaded as addenda information. Do not list firm personnel who will not be assigned to represent the City.

*Response required

6.2. COST AND PRICE*

Please upload any bid forms or pricing documents in this section.

Respondents shall submit a document that includes all associated costs and hourly rates applicable to fulfill the scope of services outlined herein.

The Proposal shall include a detailed cost sheet showing the hours, labor costs, expenses and total cost for each task in the Project. The Cost Proposal shall include a not-to-exceed budget for reimbursable expenses, including, but not limited to mileage and document reproduction. If applicable, the Cost Proposal shall also estimate all potential fees associated with obtaining all permits required to complete the Project in accordance with applicable laws. Expenses for telephone, facsimile and computer charges will not be allowed.

If the Proposer anticipates additional services not addressed in the Request for Proposal which, in its opinion, will be required to complete the Project, such additional services shall be noted, with a general explanation, a brief justification for the services, and a corresponding proposal for the same.

Unless otherwise approved in writing by the City’s Business Administrator, the proposer selected shall not be entitled to any payment from the City in excess of the not-to-exceed fee provided.

The selected Respondent(s) shall submit invoices to the City for fees in performing the contracted services on a time and materials, not-to-exceed fee basis.

*Response required

6.3. YEARS OF EXPERIENCE*

Include the number of years of experience that the Respondent (as an entity, if applicable) has been performing the services listed under the Scope of Services.

Respondents are required to have a minimum of 5 years of experience under their current business name.

*Response required

6.4. REGISTRATION

Respondents must be duly registered with the applicable federal, state, or local oversight body(s) required to fulfill the scope of services outlined herein. That registration must remain valid and current throughout any period of representation of the City. Copies demonstrating proof of all required registrations, certifications, and/or licenses from applicable federal, state, or local oversight body(s) may be uploaded in this section.

For Construction projects: Prior to award of the contract, the Respondent must have a valid contractor's license in the City of Scranton for the type of work to be performed in this project's scope of work.

Please upload any applicable licenses, registrations, certifications, etc. in this section.

6.5. OTHER DOCUMENTS

If you have any additional supporting documents or miscellaneous documents not addressed in the above sections, please upload them here.

6.6. RELATIONSHIPS*

The Response must identify any relationships of the firms and its principals and assigned employees with any official of the City of Scranton. Respondents shall identify any relationships here, or type "N/A" if respondent has no such relationships meeting this criteria.

*Response required

6.7. AFFIDAVITS

The following affidavits are required by the City of Scranton:

• Affirmative Action Certificate

• Certificate of Non-Segregated Facilities

• Non-Collusion Affidavit

• Disclosures by Current Contractor

6.7.1. Affirmative Action Certification*

During the term of this contract, Respondent agrees as follows:

(1) Respondent shall not discriminate against any employee, applicant for employment, independent contractor or any other person because of race, color, religious creed, ancestry, national origin, age, sex or handicap. Respondent shall take affirmative action to insure that applicants are employed, and that employees or agents are treated during employment, without regard to their race, color, religious creed, ancestry, national origin, age, sex or handicap. Such affirmative action shall include, but is not limited to the following: employment, upgrading, demotion or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training. Respondent shall post in conspicuous places, available to employees, agents, applicants for employment, and other persons, a notice to be provided by the contracting agency setting forth the provision of this affirmative action certification.

(2) Respondent shall, in advertisements or requests for employment placed by it or on its behalf, state all qualified applicants will received consideration for employment without regard to race, color, religious creed, ancestry, national origin, age, sex or handicap.

(3) Respondent shall send each labor union or workers’ representative with which it has a collective bargaining agreement to other contract or understanding, a notice advising said labor union or worker’s representative of its commitment to this affirmative action certification.

Similar notice shall be sent to every other source of recruitment regularly utilized by

Respondent.

(4) It shall be no defense to a finding of noncompliance with this affirmative action certification that Respondent has delegated some of its employment practices to any union, training program, or other source of recruitment which prevents it from meeting its obligations. However, if the evidence indicates that the Respondent was not on notice of the third-party discrimination or made a good faith effort to correct it, such a factor shall be considered in mitigation in determining appropriate sanctions.

(5) Where the practices of a union or of any training program or other source of recruitment will result in the exclusion of minority group persons, so Respondent will be unable to meet its obligations under this affirmative action certification, Respondent shall then employ and fill vacancies through other affirmative action employment procedures.

(6) Respondent shall comply with all state and federal laws prohibiting discrimination in hiring or employment opportunities. In the event of Respondent’s noncompliance with affirmative action certification of this contract or with any such laws, this contract may be terminated or suspended, in whole or in part, and Respondent may be declared temporarily ineligible for further City of Scranton contracts, and other sanctions may be imposed and remedies invoked.

(7) Respondent shall furnish all necessary employment documents and records to, and permit access to its books, records, and accounts by, the City of Scranton Department of Business

Administration, for purposes of investigation to ascertain Compliance with the provision of this certification. If Respondent does not possess documents or records reflecting the necessary information requested, it shall furnish such information on reporting forms supplied by the City of Scranton Department of Business Administration.

(8) Respondent shall actively recruit minority subcontractors or subcontractors with substantial minority representation among their employees.

(9) Respondent shall include the provisions of this affirmative action certification in every subcontract, so that such provisions will be binding upon each subcontractor.

(10) Respondent’s obligations under this clause are limited to the Respondent’s facilities within

Pennsylvania, or where the contract id for purchase of goods manufactured outside of

Pennsylvania, the facilities at which such goods are actually produces.

☐ Please confirm

*Response required

6.7.2. Certificate of Non-Segregated Facilities*

The Respondent certifies that he does not maintain or provide for his employees and segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The

Respondent certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The Respondent agrees that a breach of this certification will be a violation of the

Equal opportunity clause in any contract resulting from acceptance of his bid. As used in this certification, the term “segregated Facilities,” means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The Respondent agrees that

(except where he has obtained identical certifications from subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of sub-contracts exceeding $10,000 which are not exempt from the provisions of the Equal

Opportunity clause, and that he will retain such certification in his files.

NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. §1001.

☐ Please confirm

*Response required

6.7.3. Non-Collusion Affidavit*

Please download, complete, and upload the below document.

• Non-Collusion_Affidavit.pdf

*Response required

6.7.4. Disclosures by Respondent*

Please download, complete, and upload the below document.

• Disclosures_by_Respondent.pdf

*Response required

6.8. INSURANCE COVERAGE

All Responses submitted to the City of Scranton shall include the following:

6.8.1. A statement of the prospective Respondent’s insurance coverage.*

The City requires the successful Respondent to carry the types and amounts of insurance listed hereinabove. All insurance coverages should name the City of Scranton as an additional insured.

All insurance coverages must be kept effective during the contract period. The loss of insurance coverages could result in contract termination.

*Response required

6.8.2. A statement of assurance attesting that the prospective Respondent is not currently in violation of any regulatory rules and regulations that may impact its operations.*

*Response required

6.8.3. A statement that the prospective Respondent is not involved in any current litigation against the City of Scranton.*

*Response required https://government-project.s3.us-west-2.amazonaws.com/19819/4d4743d2-0628-4302-b1df-887d39c6fad6_Non-Collusion_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AGKLDP55%2F20261015%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261015T142027Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAUaCXVzLXdlc3QtMiJGMEQCIA3bRlbdtzgzTmgu%2F3oFQMvOY05ADMXkGHfFgJBXeQPEAiBLh%2BS%2BWnlsYcvM3qKtrWRQ%2BX%2BHp5g02eB%2FWhwd7gdEDyqVBQjN%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMTUKqPyMzIMCX%2BM7GKukEldOlqcZ%2FLxe7l1NTaS9fCIMu3WYvD5z5lzMuIhTxJy1WfuzytlUhV6L2mbVP47VYdiomVU%2F%2FakcZc07lyNcjQiOI3Haup9Yxn%2F9lUoLmUmVpRd0Ob2irjFqK1cdks9sdcb0k5%2BUQ4UKt4dpZWYwf92ZYd4ZRZuyF%2B3SXTGMJQ3ZHFx6%2FVZT%2FVtigPRKTAeKgNgzqdMujQR5rNdVPltTZAbwYFZg863aJm0REq0IAyS3DGqElV184nry2sMUc%2FO7XM8%2B9NSuSHJqHy20JcwxOstD%2FpyfiBc%2Fu8fV%2FOhcWFi2dWXlr8Vi24YvzmxAl9jurZ2Z07O4JHAPdgkBk8GnNWa31RU2xDaRYeTf9221vIrML8ou1VtsFC%2BkTrRfwea7NohID9dM%2Bg12YgtVlF7yazbbvuTyq8ehAEG6bR74JsDcWkxTZUJvVwtNZa95VIKntDXaioYp%2BMTRzwGzhcTfu%2F17d15g7S4LA96cY2eB4NemUIUd29PnzfS3iP1IHA9nBrESd4NPOSATBNa60g6flLf3tDhw%2FrZOwjktAyRi24hNIW95KEk0RV7gdHHjvY%2FfUehmwkcn4qgvQsPtE0OR%2Fq7KTtV7%2BszR1ZpcnvbKtsaQbuAPFl80lN%2BkaxDfDn72JJm3BBqzSeHkgEkYrlIxuDLZxP4Efwoja99n6kMXMKzTNb%2F5dmul2sRRdzkEHKLpOwEIf0R7PXkbzOD5WVVHRz%2Bmgxxl0WLvM4VG5vezeqVIGs7QcrHovFyDnqTGP1HusOsflsoZ7cGiRriJImWSnUviVEegioxMMK%2BAXC4JXOrxZlywUkK1erz4wv4vD1gY6mgFTo2CpU%2F4wuQLeG3gy7XYOF7dFbDLX46Y6dJi6c09sedlSWIZW0Och49ZPfzW45b0ejcxZDK31Yzc5ajWsUkfA862%2FePdE%2F6YY2%2BqLsv98gB2neP6AvfCJ4ez9J6wDhL5L8%2FN6Fwk3Tus4rlVjd7bHYtIvkiD5Dx5Mg%2F4iD%2BUtaOhc%2BOjSlSIexXMXSy%2BNHVW28hPhdEyacpYT&X-Amz-Signature=62702368df4c6d6775bbac9fc88c898f8b270b04d5cc02876cf6d250c260c913&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusion_Affidavit.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/19819/14af9e36-98b4-41f5-a312-bd9851285ca1_Disclosures_by_Respondent.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AGKLDP55%2F20261015%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261015T142027Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAUaCXVzLXdlc3QtMiJGMEQCIA3bRlbdtzgzTmgu%2F3oFQMvOY05ADMXkGHfFgJBXeQPEAiBLh%2BS%2BWnlsYcvM3qKtrWRQ%2BX%2BHp5g02eB%2FWhwd7gdEDyqVBQjN%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMTUKqPyMzIMCX%2BM7GKukEldOlqcZ%2FLxe7l1NTaS9fCIMu3WYvD5z5lzMuIhTxJy1WfuzytlUhV6L2mbVP47VYdiomVU%2F%2FakcZc07lyNcjQiOI3Haup9Yxn%2F9lUoLmUmVpRd0Ob2irjFqK1cdks9sdcb0k5%2BUQ4UKt4dpZWYwf92ZYd4ZRZuyF%2B3SXTGMJQ3ZHFx6%2FVZT%2FVtigPRKTAeKgNgzqdMujQR5rNdVPltTZAbwYFZg863aJm0REq0IAyS3DGqElV184nry2sMUc%2FO7XM8%2B9NSuSHJqHy20JcwxOstD%2FpyfiBc%2Fu8fV%2FOhcWFi2dWXlr8Vi24YvzmxAl9jurZ2Z07O4JHAPdgkBk8GnNWa31RU2xDaRYeTf9221vIrML8ou1VtsFC%2BkTrRfwea7NohID9dM%2Bg12YgtVlF7yazbbvuTyq8ehAEG6bR74JsDcWkxTZUJvVwtNZa95VIKntDXaioYp%2BMTRzwGzhcTfu%2F17d15g7S4LA96cY2eB4NemUIUd29PnzfS3iP1IHA9nBrESd4NPOSATBNa60g6flLf3tDhw%2FrZOwjktAyRi24hNIW95KEk0RV7gdHHjvY%2FfUehmwkcn4qgvQsPtE0OR%2Fq7KTtV7%2BszR1ZpcnvbKtsaQbuAPFl80lN%2BkaxDfDn72JJm3BBqzSeHkgEkYrlIxuDLZxP4Efwoja99n6kMXMKzTNb%2F5dmul2sRRdzkEHKLpOwEIf0R7PXkbzOD5WVVHRz%2Bmgxxl0WLvM4VG5vezeqVIGs7QcrHovFyDnqTGP1HusOsflsoZ7cGiRriJImWSnUviVEegioxMMK%2BAXC4JXOrxZlywUkK1erz4wv4vD1gY6mgFTo2CpU%2F4wuQLeG3gy7XYOF7dFbDLX46Y6dJi6c09sedlSWIZW0Och49ZPfzW45b0ejcxZDK31Yzc5ajWsUkfA862%2FePdE%2F6YY2%2BqLsv98gB2neP6AvfCJ4ez9J6wDhL5L8%2FN6Fwk3Tus4rlVjd7bHYtIvkiD5Dx5Mg%2F4iD%2BUtaOhc%2BOjSlSIexXMXSy%2BNHVW28hPhdEyacpYT&X-Amz-Signature=96343ffdcb45a15259bbc663f27b8326d0d86a4b82951f8b6a3841d0364c5876&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Disclosures_by_Respondent.pdf%22&x-id=GetObject

6.8.4. Certificate of Insurance

Please upload a copy of your Certificate of Insurance here.

7. PRICING TABLE

EMERGENCY & SCHEDULED SERVICE MONDAY-FRIDAY 7AM-6PM

(CATEGORY 1 & 4)

Line Item Description Unit of Measure Unit Cost

1 Man/ Hour Per Hour

2 Truck Per Hour

EMERGENCY SERVICE ANY OTHER TIME

(CATEGORY 2 & 3)

Line Item Description Unit of Measure Unit Cost

EMERGENCY SERVICE ANY OTHER TIME

(CATEGORY 5)

Line Item Description Unit of Measure Unit Cost

MARK UP COST FOR MATERIALS & SUPPLIES

Line Item Description Unit of Measure Unit Cost

1 Materials and Supplies Mark Up

8. SCOPE OF WORK

8.1. Scope of Work

WORK TO BE PERFORMED:

The work to be performed shall include scheduled and emergency maintenance items to the City owned traffic control devices on a time basis as directed by the City, in accordance with specifications and the bid hourly rates, for a two (2) year period.

WORK BY THE CITY AND ADDITIONAL AWARDS OF CONTRACTS:

The Municipality may undertake or award other contracts of additional work. The Contractor shall cooperate fully with such other contractors and Municipal employees and fit his own work to such additional work as may be directed by the Director of Public Works. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other contractor or Municipal employees. Contractor agrees work pursuant to these specifications is at the demand and convenience of the City.

The Municipality also reserves the right to solicit and award contracts for the purchase of materials to be used by the contractor, when determined to be in the best interest of the

Municipality. The Contractor shall be allowed one (1) hour at the lowest Hourly Repair Charge rate for obtaining and transporting the materials from the municipal shop if directed by the City.

INSPECTION:

The Municipality reserves the right to assign an inspector to the Contractor's operation for the purpose of determining the compliance with the specification and maintaining records, including the time records for service charges. Any work or materials found to be substandard or not in accordance with the provision of this contract, shall be prepared or replaced to the satisfaction of the Municipality at the sole expense of the Contractor.

WORK PERFORMANCE:

It shall be the contractor's responsibility to insure that he does not damage any material, equipment or structure during his operations. If the contractor damages any materials, equipment and structure, he shall repair or replace it to the satisfaction of and at no expense to the

Municipality.

All electrical work shall meet the electrical regulations of all state and local codes and otherwise as contained in the latest edition of the Nation Electrical Code of the National Board of Fire

Underwriters.

Any persons performing installation, repair, and maintenance of all electrical work must be

IMSA Traffic Signal Technician Level II certified. Proof of a current IMSA Level II Certificate must be submitted with the bid proposal in order for the same to be considered.

All work shall be performed in a neat and workmanlike manner. All equipment, material or equipment replacements shall be held available for inspection by the Municipality prior to disposal by the Contractor.

Work shall be in complete conformance with Penn Dot's Publication 191, except as modified herein in terms of agreement and scope, and any and all state and federal specifications, regulations and requirements.

MAINTENANCE & PROTECTION OF TRAFFIC:

The maintenance and protection of traffic during the maintenance operation shall be the responsibility of the Contractor in accordance with the Pennsylvania Department of

Transportation Publication 203, Work Zone Traffic Control. The contractor will be allowed to close one (1) lane of traffic, when necessary to provide the service required under the proposal, between the hours of 9:30 am and 3:30 pm Monday through Friday, except holidays and as directed by the Director of Public Works.

DAMAGED PARTS, MATERIALS & EQUIPMENT:

Surplus or damaged parts, materials or other equipment which are salvageable shall be taken by the Contractor to a place designated by the Municipality unless indicated otherwise. Any damaged poles, broken concrete or other such materials that cannot be repaired shall be disposed of by the Contractor.

TRANSPORTATION:

The Contractor shall be responsible for providing transportation. There shall be no additional charge for transportation.

TEST EQUIPMENT & TOOLS:

The Contractor shall provide all the necessary test equipment and tools.

UNION LABOR:

The Contractor is referred to the City's wage and union requirements.

DESCRIPTION OF WORK:

The Contractor shall designate in writing an emergency telephone number where he may be contacted concerning response on-call service. The Contractor shall be on-call twenty four (24) hours seven (7) days a week including holidays, for the purpose of making repairs. Contractor may also designate a contract number for scheduled work in category 4 below. When a system or installation is not in operation or illuminated due to equipment failure or external damage, and authorized person (Director of Public Works, Chief of Police, etc.) will notify the Contractor of such failure. The Contractor shall respond and be on site to correct the failure within the response times defined below.

The response time for the Contractor is classified into the following categories:

Category 1.When notification is received between 7am and 6pm Monday thru Friday. The response time shall be no more than one (1) hour.

Category 2.When notification is received any other time or day. The response time shall be no more than one and a half (1 ½) hours.

Category 3. When an emergency or dangerous situation exists, in which case the Contractor shall immediately dispatch qualified personnel to eliminate such conditions.

Category 4. Non emergency maintenance and repairs shall be scheduled by the Contractor at the convenience of Public Works.

Category 5. Emergency pole replacement with new control box and transfer of service

The Contractor shall restore noting operation in the filed within 24 hours. In the event, the

Contractor is unable to restore normal operation in the field; substitute equipment shall be supplied at no additional cost to the Municipality until repairs to the existing equipment can be made. The existing equipment shall be repaired and returned to the field in no more than fifteen

(15) days.

All repairs and testing of the failed equipment shall be done by the Contractor.

Complete record of the work performed and log-in sheet of the intersection shall be completed.

MATERIAL:

The Contractor is ultimately responsible for furnishing material, tools, and equipment necessary for the performance of the work.

METHOD OF PAYMENT:

The method of payment shall be based on a bid hourly rate for a truck and an hourly rate for manpower in accordance with the categories listed below. Compensation shall further be in accordance with any agreement offered by the City.

Payment shall be made at the contract price per unit/hour for the respective item.

In addition, there shall be a minimum service charge per call of one (1) hour regardless of the actual time spent.

The service charge time shall include only that time spent in repairing or restoring the installation. The Contractor agrees the decision by the Director of Public Works for the actual time spent will be final. No compensation will be paid for break periods or down time.

A detailed description of the work performed and a separate invoice detailing the material shall be submitted to the Municipality. Payment may not be made without above written description.

PENALTIES:

If the Contractor response time exceeds the time as outlined in the previous section, a penalty of

$100 per each additional hour will be charged. If the Contractor response time exceeds by 8 hours of the agreed upon limit, another Contractor will be notified to repair the failed intersection at the expense of the original contractor. The Municipality shall deduct this amount from the Contractor's latest invoice.

AGREEMENTS:

The Contractor agrees to execute any agreement offered by the City conforming to City's requirements.

The terms of this contract shall not exceed two (2) years.