M95494-21-Q-0004.pdf

SEE ADDENDUM

(No Collect Calls)

M9549421Q0004 02-Feb-2021

b. TELEPHONE NUMBER

703-604-4163

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 22 Feb 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M954949. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TORIO HANIKA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCICOM HQ

3000 MARINE CORPS PENTAGON

WASHINGTON DC 20350-3000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M00085 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

HQMC, P&R

DANIELLE AUSTIN

3000 MARINE CORPS PENTAGON

WASHINGTON DC 20350

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

541611

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

X EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M9549421Q0004

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Base Period: Labor

FFP

Provide support with financial execution, data management, analysis, reporting, and audit in accordance with (IAW) the terms and conditions of this contract and its Performance Work Statement (PWS).

FOB: Destination

PSC CD: R699

NET AMT

0002 Lot Travel NTE $5,000

COST

Travel in support of the required services IAW the PWS (reference sections 9 and 10). Funding to be provided as SubCLINs.

ESTIMATED COST

1001 12 Months OPTION Option Period One: Labor

FFP

Provide support with financial execution, data management, analysis, reporting, and audit IAW the terms and conditions of this contract and its PWS.

1002 Lot OPTION Travel NTE $5,000

COST

Travel in support of the required services IAW the PWS (reference sections 9 and 10). Funding to be provided as SubCLINs.

2001 12 Months OPTION Option Period Two: Labor

FFP

Provide support with financial execution, data management, analysis, reporting, and audit IAW the terms and conditions of this contract and its PWS.

2002 Lot OPTION Travel NTE $5,000

COST

Travel in support of the required services IAW the PWS (reference sections 9 and 10). Funding to be provided as SubCLINs.

3001 12 Months OPTION Option Period Three: Labor

FFP

Provide support with financial execution, data management, analysis, reporting, and audit IAW the terms and conditions of this contract and its PWS.

3002 Lot OPTION Travel NTE $5,000

COST

Travel in support of the required services IAW the PWS (reference sections 9 and 10). Funding to be provided as SubCLINs.

4001 12 Months OPTION Option Period Four: Labor

FFP

Provide support with financial execution, data management, analysis, reporting, and audit IAW the terms and conditions of this contract and its PWS.

4002 Lot OPTION Travel NTE $5,000

COST

Travel in support of the required services IAW the PWS (reference sections 9 and 10). Funding to be provided as SubCLINs.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2021 TO

31-MAR-2022

N/A HQMC, P&R

DANIELLE AUSTIN

3000 MARINE CORPS PENTAGON

WASHINGTON DC 20350

M00085

0002 POP 01-APR-2021 TO

31-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-APR-2022 TO

31-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-APR-2022 TO

31-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-APR-2023 TO

31-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-APR-2023 TO

31-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-APR-2024 TO

31-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-APR-2024 TO

31-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-APR-2025 TO

31-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-APR-2025 TO

31-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

MARINE CORPS BUDGET EXECUTION ANALYSIS, REPORTING AND AUDIT SUPPORT

FOR HQMC DEPUTY COMMANDANT, PROGRAMS AND RESOURCES (DC P&R) DEPARTMENT

1.0 PURPOSE

The purpose of this effort is to provide financial execution, data management, analysis, reporting and audit support to the Headquarters Marine Corps (HQMC), Deputy Commandant, Programs and Resources (DC P&R) Budget and Execution (B&E) Division. Included in this performance work statement (PWS) are the requirements to provide budget execution, reporting, data management solutions, and audit readiness measures to optimize the allocation and execution of limited financial resources.

1.1 Requiring Organization.

The organization requiring the services described herein is as follows:

U.S. Marine Corps

DC, P&R

Pentagon Room Arlington, VA 20380

2.0 BACKGROUND

The DC P&R Department is the principal staff agency responsible to the Commandant of the Marine Corps for developing and defending Marine Corps financial requirements, policies, and programs. DC P&R owns the Marine Corps program analysis and resource planning, programming, budgeting and execution (PPBE) processes and serves as the principal adviser to the Commandant of the Marine Corps (CMC) on all financial matters. The P&R Department directs and manages end-to-end financial management activities to include: program and budget formulation, budget execution, accounting and auditing. The mission of B&E is to track and optimize the allocation of limited financial resources in support of Marine Corps operations and acquisition programs. For its part in formulating the Marine Corps budget estimates and submissions: B&E coordinates with Navy’s Office of the Deputy Assistant Secretary for Budget (FMB) and other offices, such as the Chief of Naval Operations, as appropriate. B&E also provides quality control over programmatic and financial data for congressional and external agency use. When the budget is enacted, the Budget Execution Branch (RFE), within P&R B&E Division, is responsible for allocating resources to the major commands, monitoring execution, and realigning resources as necessary.

In today’s fiscal environment of declining resources and increased scrutiny; it is essential that use of available dollars be maximized in order to provide maximum support to our Marines throughout the world. Additionally, in order to maximize support to our war fighters, it is vital that financial processes be improved to ensure efficient utilization of financial resources.

3.0 SCOPE AND OBJECTIVES:

• Support Marine Corps budget execution by providing in-depth financial analysis & detailed reports.

• Provide guidance and support to HQMC during reviews, and assist with establishing internal control mechanisms in response to audit findings.

• Provide detailed analysis of civilian personnel budget execution data, and reporting trends.

• Provide United States Marine Corps (USMC) execution variance analysis to BE leadership.

4.0 GENERAL REQUIREMENTS

4.1 Applicable Directives.

• Office of the Under Secretary of Defense Comptroller (OUSD-C) Department of Defense (DoD) 7000.14-R, DoD Financial Management Regulation (DoD FMR);

• Department of Navy Financial Management Policy Manual, NAVSO P-1000;

• Marine Corps Order (MCO) 7300.21A (Marine Corps Financial Management Standard Operating

Procedure Manual).

4.2 Required Knowledge and Experience.

• DoD and Marine Corps financial processes including roles, responsibilities and processes of major players.

• Experience and demonstrated expertise in performing financial analysis and identifying and recommending solutions to Marine Corps financial issues.

• Experience and demonstrated expertise in effectively and professionally communicating complex financial issues and status verbally, in writing and via metrics and reports.

• Experience and demonstrated expertise supporting Marine Corps accounting systems and related to coding, structure, and data standardization.

• Demonstrated in-depth knowledge of Department of the Navy and United States Marine Corps financial systems to include: Program Budget Information System (PBIS), Work Year Personnel Cost (WYPC), Standard Accounting, Budgeting and Reporting System (SABRS)/Defense Agencies Initiative (DAI), and Management Analysis Retrieval System (SMARTS).

• All personnel must have advanced knowledge of basic computer hardware and Microsoft Office software (i.e., Word, Excel, Power Point, Access and Outlook).

4.3 Working on a Government Installation.

4.3.1. Contractor employees must be clearly identifiable while on Government property by wearing appropriate badge. The Contractor shall provide each employee with an identification badge, which identifies, by photograph, the individual as an employee of the Contractor. These badges shall be worn at all times and presented for examination upon request from the Contracting Officer (CO), Contracting Officer’s Representative (COR), QA Personnel, Military Police, or any other Government Official with a need to see the badge.

4.3.2. The Contractor and his employees shall be subject to all traffic, security, and registration regulations for personnel and vehicles. Copies of current regulations may be obtained from the CO.

4.3.3. All Contractor personnel attending meetings, answering Government telephones, receiving or responding to electronic messages, and correspondence related to this contract, working on site or where their Contractor status is not known to third parties, must identify themselves as Contractors, to include wearing ID badges, which identify them as Contractor personnel. Contractor personnel shall also ensure that when logged onto Government equipment that their profile shows them as Contractor personnel. Unless otherwise directed by the COR, all documents produced or revised by Contractors or developed through Contractor participation must be marked as “Contractor generated documents” or otherwise identified in a manner that discloses the contractor’s participation.

4.3.4 Contractor-occupied facilities (on Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor personnel.

4.4 Security Requirements.

Security requirements applicable to this contract are described in the Department of Defense Contract Security Classification Specification DD254 (Attachment # 1).

All personnel performing tasks under this contract must be eligible for, and obtain, a DoD Common Access Card (CAC) and associated DoD PKI certificates for identity verification and encryption of transmitted correspondence.

Contractor personnel may require access to facilities after hours. Consequently, Contractor personnel shall follow procedures established at each site for ensuring the security of the building, equipment, materials and personnel who are working in and around facilities. During duty hours, Contractor personnel shall keep doors to the outside of facilities secured except the ones used by customers. When securing facilities at the end of the duty day, Contractor personnel shall follow established procedures.

The current workspace is classified as Secret; therefore, all Contractor personnel will have a valid security clearance in order to work in the facility.

Secret security clearances are required to work at the Pentagon, and other Government operated facilities within the National Capitol Region (NCR).

• All personnel working under this contract must have an active DoD Secret level security clearance. Interim security clearances are acceptable for personnel at the start of performance under this contract; the Contractor must maintain an Interim clearance until the Active Secret Level clearance is approved.

• The contractor must have an active DoD Secret level facility clearance. An Interim facility security clearance is acceptable at the start of performance under this contract; the Contractor must maintain an Interim facility clearance until the Active Secret Level facility clearance is approved.

• Personal security clearance requests are processed by the Defense Industrial Security Clearance Office (DISCO), which is located in Columbus, OH. Recent changes require the contractor to establish Security clearances. Employees assigned to this task will require an IT-II designated positions and will require a favorably adjudicated a DoD Secret or NACLC/ANACI, which will be updated every ten years by a

NACLC.

4.5 Progress Briefings.

The Contractor shall provide oral or written progress briefings to the COR as required. Briefings will be provided upon completion of individual tasks or specific project areas as requested by the COR (Deliverable 9).

5.0 SPECIFIC REQUIREMENTS

The Contractor shall provide the following support:

Task Area Para

• Financial Execution Level Data Management, Analysis & Reporting 5.1.1

• Civilian Personnel Management & Tracking 5.1.2

• Field Level Execution Monitoring, Corrections & Audit Support 5.1.3

The Contractor is responsible for providing suitable technical and analytical expertise in support of this contract. The Contractor shall ensure technical management and coordination of task activities and provide overall expertise for successful completion of each task area. The Contractor shall ensure the task areas are performed in an efficient, effective, and responsive manner. The Contractor shall coordinate task activities and serve as the overall expert for successful completion of this task initiative.

5.1 Task Areas.

5.1.1. Financial Execution Level Data Management, Analysis, & Reporting

Unless otherwise specified, the Government anticipates the Contractor to complete the following tasks on a daily basis throughout the entire per period of performance:

• Tracks and monitors financial data and reports on the status of commitments, obligations, and expenditures in detail by year, appropriation, and target program or any other logical grouping requested by management.

• Conduct detailed analysis on financial transactions of budget and financial execution and reporting trends reflected in applicable USMC, Navy, DOD or Treasury financial management systems.

• Assists the Government with financial planning, correction of errors and recommendations on how to better implement the Marine Corps Financial Integrated Analysis System (MCFIAS).

• Assist in maintaining SABRS/DAI Tables for HQMC by reviewing/providing recommendations regarding SABRS Table requests which includes submitting the commands requests to help desk

• Perform weekly variance analysis and reporting of budget and financial data elements which includes Program Elements (PE), Fund Codes (FC) & Special Interest Codes (SIC)

• Create reports to address questions and concerns related to variances, recording of financial transactions and data reflected in budget execution reports

• Perform financial analysis, related research and reconciliation support on budget related reports which includes Hurricane and Cost of War Reports (Deliverable 1)

• Collect, compile, and analyze financial, accounting, budget or other required data, which includes comparing commands phasing plan to the execution data on a weekly basis

• Prepare, assess, and track standard and ad-hoc financial reports as required by management, respond to data calls as needed

• Prepare, assess, or monitor required metrics and status reports (i.e., daily, weekly, monthly, etc. as required) for management

• Support financial document execution and close-out processes and activities

• Support HQMC’s midyear/end-of-year reviews, responses to Dormant Account Review-Quarterly (DAR-

Q) reviews, resolution of audit findings and internal control deficiencies

• Provide budget, accounting and execution support to include report and automated tool development, which includes providing support in the Marine Corps Funding Authorization Document (MCFAD) and Defense Agencies Initiative (DAI)

• Assist the Fiscal Codes Configuration Control Board (FCCCB) with monitoring, modifying, and establishing Fiscal Codes to meet financial tracking and reporting needs both internal and external to P&R

• Provide assistance to OSD with ADVANA Applications to ensure tracking of the USMC execution data.

• Assist application creators map the Marine Corps data accurately for supplemental funding

• Assist USMC personnel with how to utilize the ADVANA and Defense Agencies Initiative (DAI) applications

• Utilize the ADVANA SQL builder to verify data submitted and mapped to the universe of transactions

(UOT) for application building

• Participate in ADVANA application meetings and make any recommendations of applications that may be beneficial to the Marine Corps

• Assist in building applications utilizing QLIK within ADVANA

Deliverables for this task area include Individual analysis, exhibits, and reports performed and delivered throughout each month in various formats (excel, word, access) as required by the COR. The Contractor shall summarize these deliverables in a monthly status report to be provided to the COR no later than the 5th business day of each month following the performance.

5.1.2. Civilian Personnel Tracking

• Provide daily analytical, reporting and related administrative support to the development of civilian personnel budget execution plans aligned with strategic, budget, and management priorities

• Produce civilian personnel Manage-to-Payroll Score Card monthly to capture end-of-month labor execution and annually to capture end-of-year labor execution; utilizing execution data that includes annual Full Time Equivalents (FTE) and dollar projected execution and variance to controls, labor errors by command, variance between civilian labor accruals to actuals and variance between SABRS and Work Year and Personnel Cost (WYPC) data. (Deliverable 2)

• Produce civilian personnel execution reports monthly to capture end-of-month labor execution and annually to capture end-of-year labor execution; in the OP-8 budget exhibit format to include FTEs and dollars broken down by basic compensation, benefits, awards and other required categories (Deliverable 4)

• Compare annual civilian personnel financial controls and pay period execution to determine variances by Budget Line Item (BLI) and/or Program Element (PE) and make recommendations for corrective action and future prevention on a monthly basis

• Provide civilian personnel execution data for input into the Navy’s Civilian Personnel Phasing Plan (CPP), Civilian Personnel Pricing Tool (CPT) and to report cumulative monthly execution and to identify and explain variances during Mid-Year Reviews and end of year reporting (Deliverable 5)

• Provide civilian personnel end of fiscal year actual execution data by dollars and FTEs broken down by Budget Line Item (BLI) and Program Element (PE) to assist in systematic upload and inclusion in budget exhibits

• Conduct weekly detailed analysis of civilian personnel budget and financial execution and reporting trends reflected in applicable USMC, Navy or DOD financial or personnel management systems

• Monitor and produce civilian labor execution reports for the Marine Corps and conduct analysis of civilian labor errors to determine the root cause and corrective action on a daily basis

• Conduct SABRS to Work Year and Personnel Cost (WYPC) reconciliation and contact commands to make systematic corrections (Deliverable 3)

• Conduct weekly analysis of civilian labor accruals versus actual costs and engage with commands to reduce variances and update SABRS tables

• Provide monthly system support to create and pull civilian labor related execution reports using SABRS and SABRS Management Analysis Retrieval Tool System (SMARTS) to answer Department of the Navy (DON), Office of the Secretary of Defense (OSD), and Congressional inquiries to assist in justifying and defending budget estimates and civilian personnel growth.

• Prepare, assess or monitor required metrics and status reports to be provided or included in meetings and briefs to senior leadership with Programs and Resources P&R, the DON, OSD or other outside entities on a daily basis.

• Provide daily support for the systematic transition of time and labor from the Standard Labor Data Collection and Distribution Application (SLDCADA) and SABRS to Defense Agencies Initiative (DAI).

Deliverables for this task area include Individual analysis, exhibits, and reports performed and delivered throughout each month in various formats (excel, word, access) as required by the COR. The Contractor shall summarize these deliverables in a monthly status report to be provided to the COR no later than the 5th business day of each month following the performance.

5.1.3. Field Level Execution Monitoring, Corrections & Audit Support

• Provide daily support in managing all prior year accounts including monitoring authority, commitments, obligations, expenditures & liquidations for Program’s & Resources’ Work Center

• Provide daily review all spending errors and abnormal conditions, and make recommended corrections to P&R’s Work Center Manager

• Conduct quarterly field level DAR-Q Review for P&R by consolidating all the dormant records in HQMC and making sure the DAR-Q submission deadline is met (Deliverable 7)

• Perform monthly detailed research, and request de-obligation and contract closeout for all expired contracts

• Provide monthly support on the DAR-Q, Statement of Budget Allocations (SBA), FIAR audit efforts by providing responses to samples to the auditors, as well as, answering any follow up questions posed regarding P&R’s execution

• Assist the Budget Execution branch with the development of SOP’s detailing processes on a monthly basis

• Prepare a daily report detailing current year execution by command which includes all appropriations and the amount of funds that is distributed across the Marine Corps (Deliverable 6)

• Review and reconcile PBIS data with SABRS execution for all of Marine Corps and recommend any changes and/or discrepancies to leadership on a daily basis

• Provide weekly support and review HQMC Budget Controls by Program Element (PE) and Budget Line

Item (BLI) recommend any changes and/or discrepancies to leadership

• Provide support during the Mid-Year Review process to determine possible under and over execution and provide courses of action

• Provide annually support during the Close-Out process to determine risk of over execution, excess savings and risk mitigation strategies

6.0 PERFORMANCE STANDARDS

This is a Performance Based Contract in accordance with FAR 37.6. The Performance Work Statement provides specific requirements to accomplish the work, documenting the method of approach, analytical tools, and staff required. The Government shall monitor the Contractor's performance under this contract using quality assurance procedures developed by the Government known as a Quality Assurance Surveillance Plan. Typical procedures might include random sampling, checklists, inspections, and customer complaints. This is not an all-inclusive list.

7.0 PLACE AND PERIOD OF PERFORMANCE

7.1. Work efforts in support of this task effort will be accomplished in the Pentagon and Government facilities in/around the National Capitol Region (NCR). Contractors are required to work 40 hours/week Monday through

Friday, excluding the ten (10) U.S. Federal Holidays. Acceptable working hours are between 0700 – 1800 (Monday

– Friday).

7.2. The period of performance will be for a one (1) year base period and four (4) one-year option periods.

Period Length Dates Base Year One (1) year 01 April 2021 – 31 March 2022

Option Year One One (1) year 01 April 2022 – 31 March 2023 Option Year Two One (1) year 01 April 2023 – 31 March 2024

Option Year Three One (1) year 01 April 2024 – 31 March 2025 Option Year Four One (1) year 01 April 2025 – 31 March 2026

8.0 EQUIPMENT

8.1 Government-provided Data.

The Government will provide the following:

• Access to non-structured data (e.g., documents) required to support execution.

• Access to structured data sets required to support execution.

8.2 Laptops and Peripherals.

The Contractor shall provide all material necessary for performance including laptops and peripherals (e.g., mobile phones). The Contractor shall ensure all Contractor-provided laptops and peripherals are provided to the Government for imaging before permitted to connect to the Marine Corps Enterprise Network (MCEN). In order to retain connectivity to the MCEN, the Contractor shall ensure security configurations and patch updates are performed in coordination with Government personnel as necessary.

9.0 TRAVEL

Travel may be required under this contract. The anticipated travel is three (3) to four (4) trips per year, for two contractor employees to accompany Government personnel to a Marine Corps Command and provide support. The Contractor shall be reimbursed for travel outside the local area in accordance with the terms of travel reimbursement set forth below in Section 10.0. The local area is defined as travel within a 50-mile radius of the Pentagon.

10.0 TRAVEL REIMBURSEMENT

10.1 Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the COR, prior to incurring any travel expense. The Contractor shall submit the written request to the COR five days in advance. The travel request shall include as a minimum, the following:

• Contract number

• Date, time, and place of proposed travel

• Purpose of travel and how it relates to the contract

• Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

• Name(s) of individual(s) traveling.

10.2 The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the Contractor.

10.3 Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

10.4 The Contractor shall use the allowable Government personnel rates for transportation and lodging.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

10.5 The contract includes a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on the travel CLIN, the Contractor shall notify the CO and the COR and any other Government official identified by the CO. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the contract. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the reimbursable travel CLIN.

10.6 The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN.

10.7 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN unless the CO notifies the Contractor in writing that the funded amount stated under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

10.8 No notice, communication, or representation from any person other than the CO shall affect the Government’s obligation to reimburse the Contractor.

10.9 Change orders shall not be considered an authorization to exceed the funded amount stated under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

11.0 DELIVERABLES

All deliverables are to be submitted to the COR. The Contractor shall provide contract deliverable(s) in a format mutually agreed upon by the Government and the Contractor.

Deliverable PWS

Details Due Date

1. Cost of War/Disaster Events Reporting

5.1.1 Assist in updating the costs of any disaster events

and Overseas Contingency Operations execution in the Cost Reporting & Analysis system

Monthly(Due no later than the 20th of each month)

2.Manage-to-Payroll Scorecard

5.1.2 Creates and maintains MTP report utilizing

SABRS data by pay period for Execution branch utilization for each Major Command

Monthly (Due no later than the 15th business day of each month; if the due date is a holiday, the deliverable is due the following business day https://secureapp2.hqda.pentagon.mil/perdiem/

3. Cumulative Execution (SABRS and WYPC)

5.1.2 Prepares the SABRS-WYPC Reconciliation

Report for USMC’s Employing Activities, this report reconciles civilian labor data between SABRS and WYPC.

Monthly (Due no later than the 15th business day of each month; if the due date is a holiday, the deliverable is due the following business day

4. OP-8 Budget Exhibit 5.1.2 Produce civilian personnel execution report that includes Full Time Equivalents (FTE) and dollars broken down by basic compensation, benefits and awards.

Monthly (Due no later than the 15th business day of each month; if the due date is a holiday, the deliverable is due the following business day.

Annually (Due no later than the 20th of October)

5. End of Year actuals 5.1.2 Produce civilian personnel execution data and explains any variances

Annually (Due no later than the 20th of October)

6. Daily/Monthly report 5.1.3 Provides an execution overview of the appropriations within Marine Corps

This report is due on a daily basis and on an as needed basis from management.

Monthly (Due no later than the 5th of every month)

7. DAR-Q Consolidating 5.1.3 Consolidating all the dormant records for HQMC and submitting to the coordinator

Quarterly (Due no later than the 4th of March, June, September and December)

8. Monthly Status Report/Monthly Briefings

5.1.1.

5.1.2.

5.1.3.

To include summary of all Individual analysis, exhibits, and reports performed and delivered throughout the month

Due to the COR no later than the 5th business day following the month of performance.

12.0 DATA COLLECTION AND INVENTORY FOR SERVICE CONTRACTS (formerly ECMRA)

The Contractor shall report Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Marine Corps via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address:

https://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.sam.gov.

13.0 PREFERRED PERSONNEL

• Senior Financial Consultant(s)

• Junior Financial Consultant(s)

13.1 Preferred Qualifications.

• Senior Financial Consultant(s): Bachelor’s Degree and 10+ years of relevant experience.

• Junior Financial Consultant(s): Bachelor’s Degree and 6+ years of relevant experience.

13.1.1 Substitution of Personnel

13.1.2 During the first 90 days of the performance period no personnel substitutions by the Contractor must be made unless substitutions are necessitated by an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and provide the information required by Section 13.1.3. After the initial 90-day period, all proposed substitutions must be submitted, in writing, at least ten

(10) days in advance of the proposed substitutions to the Contracting Officer and provide information required by Section 13.1.3.

13.1.3 All requests for substitutions and requests for additional personnel must provide a detailed explanation of the circumstances necessitating the proposed substitution/addition, a resume for the proposed substitute/addition, and any other information requested by the Contracting Officer. All proposed substitutes / additional personnel must have qualifications equal to or higher than the qualifications of the individual the Contractor originally proposed.

The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

14.0 PERFROMANCE REQUIREMENT SUMMARY

Service PWS Reference

Performance Standard Acceptable Quality Level

Method of Surveillance

Timeliness of Deliverables required by the Contract

5.1.1, 5.1.2, 5.1.3

Deliverables shall be submitted in accordance with the delivery requirements required by the PWS.*

100% of the deliverables / reports are submitted on time.

COR Tracking

Accuracy of Deliverables required by the Contract

5.1.1, 5.1.2, 5.1.3

Reports and Other Deliverables are complete and correct when submitted.

No more than 3 Errors per Deliverable

COR Review for completion and accuracy https://www.sam.gov/ https://www.sam.gov/

*Note: Deliverables are not counted as late when, on a case by case basis, the COR approves later deliverable submission. The COR’s approval of a late deliverable submission or failure to strictly enforce delivery requirements will not be deemed a waiver of the applicable delivery requirements for future deliverables.

15.0 PWS ATTACHMENT

Attachment 1 - DD 254

CLAUSES INCORPORATED BY REFERENCE

Progress Briefings / Monthly Status Reports

4.5 5.1.1, 5.1.2, 5.1.3

Written progress briefings are provided to the COR, on a monthly basis (to detail completion of individual tasks and/or specific project areas as required per the PWS or by the COR).

Briefings shall be provided on time and with less than 3 errors per brief.

COR Review

· Random inspection (site visits, telephone calls)

· Customer feedback/ surveys

· Monthly status reports Documentation / Deliverables in accordance with applicable directives

4.1 All documentation /

deliverables shall be in accordance with applicable Navy and Marine Corps FM regulations/manuals and any other specified documentation requirements.

Meets all requirements.

Problems encountered are minor and resolved in a satisfactory manner.

COR Review for completion and accuracy

Overall management of tasks

5.0 Provide suitable technical

and analytical expertise to ensure technical management, coordinate task activities and provide overall expertise for successful completion of each task area.

Meets all requirements.

Problems encountered are minor and resolved in a satisfactory manner

Customer input / random sampling / COR review

Efficiency & effectiveness of performance

5.0 Perform contract

requirements ensuring an unconstrained flow of information to effectively and efficiently complete requirements within the specified cost and schedule.

Meets all requirements.

Problems encountered are minor and resolved in a satisfactory manner

Customer input /

Responsivenes s

5.0 Provide services that allow

for a rapid response enabling the Marine Corps Comptroller to meet its regulatory requirements and any other financial requests from higher-level authorities within the chain of command.

Meets all requirements.

Problems encountered are minor and resolved in a satisfactory manner

Customer input /

Personnel Substitution

13.0 Provide personnel

substitution requests in an efficient manner in order to avoid a gap in service/ lapse of personnel supporting the required task areas.

No more than a 3-week gap in support due to a personnel replacement issue

COR tracking

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

OCT 1995

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2020

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.219-14 (Dev) Limitations on Subcontracting (DEVIATION 2020-O0008) MAR 2020 52.219-28 Post-Award Small Business Program Rerepresentation MAY 2020 52.219-29 (Dev) Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women - Owned Small Business Concerns (DEVIATION 2020-O0008).

MAR 2020

52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Alt I Equal Opportunity (SEPT 2016) - Alternate I FEB 1999 52.222-41 Service Contract Labor Standards AUG 2018 52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 2014 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

AUG 2018

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

JUN 2020

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.239-1 Privacy or Security Safeguards AUG 1996 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DEC 2019

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.226-7001 Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

APR 2019

252.227-7015 Technical Data--Commercial Items FEB 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items OCT 2020 252.247-7023 Alt II Transportation of Supplies by Sea (FEB 2019) Alternate II FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-O0021) (OCT 2020)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

(xiii)(A) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services- Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx.

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor MAY include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the contract expiration date.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 30 days prior to the end date of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend 60 days prior to the end date of the contract. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this…