Sol_Amend_01_M67861-19-Q-0012.pdf

M2638119SU00101

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. Advise of updated site visit date of 10 April 2019

2. Set deadline for questions of 22 April 2019, 12:00 PM (CST)

3. Extend the closing date of the solicitation to 10 May 2019, 12:00 PM (CST)

4. Answ er questions (see Questions and Responses #01)

5. Update provision 52.252-6

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X M6786119Q0012

X 9B. DATED (SEE ITEM 11)

12-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Mar-2019

CODE

MARFORRES REGIONAL CONTRACTING OFFICE

MFR RCO

2000 OPELOUSAS AVE

NEW ORLEANS LA 70114

M67861 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6786119Q0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & RESPONSES #01

Questions & Responses #01

Solicitation/RFQ#: M67861-19-Q-0012

Description: Telephone System (Brunswick, ME)

Date Issued: March 29, 2019

Question Response

Additional Reference

1. If alarm lines are found running through telephone system/analog line, will there be an extension to the period of performance to accommodate for additional work and support?

If needed, extra time could be granted.

2. If additional lines are needed will the period of performance be extended to accommodate for the additional work?

If needed, extra time could be granted.

3.

Who is the POC for site visit request?

Cpl Roy, Keith B.

(w)207-729-3318 x 2230 (c)603-978-7678 Keith.Roy@usmc.mil

SSgt Cieza, Wilfredo

(w) 207-729-3318 x 2232 (c) 631-987-3886 Wilfredo.Cieza@usmc.mil

Sections 1 & 4 of SOW

4. Is the Combined Synopsis/Solicitation, posted as solicitation number M67861-19-Q-0012, on FBO similar to any work performed currently or in the past, or will this be a new requirement?

This is a new requirement for this specific location.

FBO

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Apr-2019 12:00 PM to 10-May-2019 12:00 AM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in

FAR Subparts 12 and 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

2. This solicitation will be awarded on an all-or-none basis.

3. This is a Brand Name or Equal solicitation under FAR Part 12 using FAR Part 13 procedures for a firm-fixed price contract for the purchase of a IP Telephone System.

4. This requirement is a 100% set-aside to small businesses. The applicable NAICS is 334210 and the small business size standard is 1250 employees. The non-manufacturer rule does not apply.

5. Market research conducted via System for Award Management (SAM) and Previous Acquistions;

revealed that there is a reasonable expectation of obtaining two or more offers from small business concerns. FAR Part 19.502-2 (a) Class Deviation 2018-00018) Each acquisition of supplies or services that has an anticipated dollar value exceeding the micro purchase theshold but not exceeding the simplified acquisition theshold, is automatically reserved exclusively for small business concerns and shall be set aside for small business unless the contracting officer determines there is not a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery. Marine Forces Reserve Small Business Program Deputy Director concurs with this action.

5. Revised Section 508 requirements is applicable.

QUOTATION INSTRUCTIONS

6. Quotations/bids/attachments should be submitted as a pdf document via email to stephanie.mbelu@usmc.mil with a copy to shelley.mentzos@usmc.mil. Each email may not exceed 5MB in size due to server/network restrictions. Submit multiple emails if necessary to ensure timely receipt of your bid. Only pdf email attachments are authorized. Any other email attachment types will be rejected by this agencies servers. All bids should include an overall total price in addition to individual pricing by contract line item (CLIN).

7. All questions will be submitted via email via email to stephanie.mbelu@usmc.mil with a copy to shelley.mentzos@usmc.mil no later than 22 April 2019 at 12:00 PM (CST).

8. All responsible sources may submit a quotation which, if received in a timely manner, should be considered by the agency.

9. Award will be made to the lowest-priced technically acceptable (LPTA) offer The Technical Evaluation Template that will be used to evaluate the LPTA bid is incorporated herein for Contractor awareness only.

See FAR 52.212-2 herein for technical evaluation procedures.

10. The Government will accept Open Market offers.

11. The Government will consider brand name or equal bids only. Descriptive literature/brochures and proof that software/hardware is authorized to operate on USMC-N00027-NGEN-U Network is required with all quotes bidding equal.

12. Method of Invoicing/Payment: Wide Area Workflow (WAWF) DFARS 252.232-7006 WAWF

Instructions.

13. Any direct customer contact by Bidders is not authorized during the solicitation phase or your bid may be at risk of being eliminated from consideration for this solicitation.

14. NO PHONE CALLS will be accepted regarding this solicitation. ALL QUESTIONS should be sent in writing via email to stephanie.mbelu@usmc.mil with a copy to shelley.mentzos@usmc.mil.

15. The Contracting Officer may review Supplier Performance Risk System (SPRS) and Past Performance Information Retrieval System (PPIRS) for responsibility determination.

16. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation.

INSTRUCTIONS TO BE CONSIDERED RESPONSIVE TO THIS SOLICITATION

17. Proposals should document their responsiveness to the Revised Section 508 requirements as directed by the section marked “Revised Section 508 Compliance” herein.

18. Bidders should include and comply with all remaining numbered instructions to Offerors:

a) CAGE code

b) DUNS number

c) Address

d) Point of contact (email and telephone number)

19. Delivery lead time after receipt of order for supplies and period of performance for services if different than listed in the solicitation document. List by line item if the delivery lead time differs from one line item to another. This should be visible on the face of the quote and not incorporated as a link or other attachment.

20. Prompt payment/discount terms (if offered). This will not be used to evaluate offers.

21. Manufacturer Part Number and Contractor Part Number (if different).

22. Supply product descriptive literature or certification statement that the proposed product or service meets all salient characteristics listed in this solicitation and the Technical Evaluation Template provided with the solicitation.

23. All responses to this solicitation should indicate whether the firm is offering a ‘brand name manufacturer's products’ or ‘equal products.’ Descriptive literature is required with all quotes. Firms should submit sufficient descriptive literature to permit the contracting agency to assess whether the product proposed meets all the salient characteristics specified in the solicitation in accordance to the Lowest Priced Technically Acceptable Template included/attached to this solicitation. Firms offering "equal" items should provide the make, model, description of the items, proof that software/hardware is authorized to operate on USMC-N00027-NGEN-U Network, and product literature/brochures. This agency will not be responsible for locating or obtaining any information not included on the face of the offer or a hardcopy attachment to the offer in a response to this solicitation.

24. All Government software contracts are required to include warranty provisions from authorized sellers/resellers of all commercial and non-commercial publisher software products. The Government will not accept any seller/reseller disclaimers of implied publisher standard commercial warranty or automatic renewals. As a minimum software warranties should cover the performance of all required product capabilities, free from defects/bugs, for all intended authorized users, process for reporting/fixing defects remedied at no charge to the Government, effective after Government tests of delivered software product(s), and include the seller/reseller's return policy and procedures.

25. Solicitation/Contract Line Item Numbers (CLIN) Structure – Potential bidders should submit bids in the same CLIN structure as outlined in the solicitation for bid evaluation purposes. However, an alternate line item structure can be submitted as an additional attachment consolidating like line items and pricing for award consideration.

26. Assignment of Claims – Potential bidders that may need an Assignment of Claims as described in FAR

32.8 (copy/paste link into web browser: http://farsite.hill.af.mil/VFFARA.HTM) should include a statement on bid that" Assignment of Claims is required if selected for award." Assignment of Claims will not be used as an evaluation factor for award. However, all Assignment of Claims documentation should be submitted with bid or provided BEFORE accepting award for Contracting Officer determination. The Government reserves the right to disapprove a request for Assignment of Claims; vendor will be advised of disapproval prior to drafting of award so vendor may determine if it can still fulfill the contractual requirement without an Assignment of Claims. If request for Assignment of Claims is not included in bid or required documentation is not provided PRIOR to Contractor acceptance of award, the Contracting Officer may reject request for Assignment of Claims and award to the next qualified offeror.

27. System for Award Management (SAM.gov) – Potential bidders not currently registered at SAM.gov should register (including completion of certifications and representations) to be considered for award.

Registration may take several days to be visible at SAM.gov, therefore, affected bidders should provide proof of registration/date with bid submittal. Contact SAM.gov website points of contact if you need assistance with registration.

ADDENDUM TO 52.212-4

CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (JAN 2017):

(w.) Section 508 Compliance. The offeror shall ensure maintenance upgrades, substitutions, and replacements to equipment and software pursuant to this contract do not reduce the original level of conformance with the applicable Revised 508 Standards at the time of contract award. The offeror shall ensure maintenance upgrades, substitutions, and replacements to equipment and software pursuant to this contract do not reduce the original level of conformance with the applicable Revised 508 Standards at the time of contract award.

STATEMENT OF WORK

Reference to BICSI Telecommunications Distribution Methods Manual Ninth Edition Year 2000 All material shall be installed according to manufacture recommendations unless otherwise instructed by G6.

STATEMENT OF WORK (SOW)

PROJECT: Brunswick, ME

1. Scope:

a. This Performance Work Statement (SOW) establishes and defines the requirements for the contractor to engineer, furnish, install, secure, test (EFIST), and the installation of an IP based voice solution. Contractor is to provide IP/digital voice capabilities that are compatible with current infrastructure and fulfills the present and future telephony requirements.

The site address is:

Company A, 1st Battalion 25th Marines 17 Ordnance Rd Brunswick, ME 04011

Cpl Roy, Keith B.

(w)207-729-3318 x 2230 (c)603-978-7678 Keith.Roy@usmc.mil

SSgt Cieza, Wilfredo

(w) 207-729-3318 x 2232 (c) 631-987-3886 Wilfredo.Cieza@usmc.mil

b. Company shall install an Avaya IP Office Telephone system or similar. The Telephone system MUST include the following attributes:

1) Auto Attendant

2) Expandability for future increase of users

3) Capability of multiple voicemail boxes

4) Storage capacity for voice mails

5) Support digital phones / IP phones/ Analog Phones

6) Capability of remote access

7) Capability of internal and external paging

8) Support a PRI, T1, or analog lines

2. Project Manager: All required actions shall come through the Government Project Manager. The Government Project Manager TBD.

3. Contractor Project Manager: Company shall provide a Project Manager (PM) within 5 days of award. PM duties shall include:

a. Project plan and Milestone schedule 5 days after contract is awarded.

b. Coordination for installation, hardware delivery, and inventory control with Government Project Manager.

c. Project status meeting within 5 days of award and/or deemed necessary by project manager and COR until completion.

d. Project closure meeting once project is complete will be coordinated with Government Project Manager.

e. Manage change request.

f. Performance of work is executed within normal business practices.

g. Contractor Project Manager will coordinate all changes with Government Project Manager.

h. Contractor Project Manager shall provide training on site.

i. Pictures shall be taken of all work, once it has been completed and emailed to Government Project

Manager.

j. Once scope of work has been completed, Contractor Project Manager is required to contact Government

Project Manager to inform scope of work status is complete.

k. Once project is completed all deliverables shall be a requirement prior to signing off for payment.

4. Schedule:

a. Installation date and scope of work should be completed no later than 30 days after the contract has been awarded, unless there are two or more consolidated sites. If there are there are two or more consolidated sites, then no later than timeframe shall be 45 days. Cutover will be decided with the Government Project Manager and local site Government Representative’s input and will not impede mission accomplishment. However on a case by case basis, if an adjustment to the installation schedule needs to be arranged; coordination with the Government Project Manager is required and can only be approved by the Government Project Manager.

A. Site Visit Date: 10 April 2019

1) @ 0900 (Call Site POC for access)

B. Installation – Completed No Later Than 30 Days from Award Date.

5. Meetings:

A. The contractor shall participate in scheduled on-site meetings, conference calls, present briefings, and provide progress overviews as indicated below. The contractor shall provide project documents and weekly project photos electronically to the Government.

6. Hardware installation requirements in accordance to normal business practices:

A. For ALL locations, the hardware (provided by vendor) installation includes:

1) Placement and testing of parts and connectivity.

2) Installation of all required wiring.

3) If telephone switch programming is being programmed or engineered offsite, during the test and tone requirement, the vendor shall work directly with site POC in order to complete the required database workbook entries within four days of award.

4) The contractor shall test and Tone all voice terminal lines prior to installing the Telephone system, if terminals fail repair and/or replace any nonfunctional voice terminal jacks and or wiring.

5) All voice terminals must be in working order for the contract to be complete.

6) Installation of the Telephone Switch (new equipment, not refurbished) from an Authorized Dealer with latest software and voicemail.

7) Capability of remote access.

8) Must include a Laptop computer, install software prior to installation.

9) Remove old Telephone Switch and ALL obsolete wiring/blocks pack up in boxes for shipment with a listed inventory and give to the site point of contact

B. For Site Location:

1) 14 mail boxes with 15 minutes of voicemail storage per user

2) UPS with 4 hours of backup power

3) 14 1416 Avaya Digital Telephones or Telephones similar to. ***This quantity is for future expansion.

4) “X” POTS are to be tied into the phone system

5) 3 LOOP start Lines are to be tied into the phone system

6) “X” PRI Lines are to be tied into the phone system

7) “X” T1 Lines are to be tied into the phone system

8) 4 ANALOG Lines are to be tied into the phone system

9) Provide the gear and the capability for 1 Conference room/s with (or similar to) the AVAYA B159 and

B100 Expansion Micro phones.

10) Contractor, COR and Local customer will work with local exchange carrier (LEC) and ensure that the

Loop start lines / PRI / SIP Trunks are operational with the Telephone system as an out route for local and long distance telephone system capabilities, contact awardee will ensure that the hunt group is operational with the new Telephone System prior to telephone system changeover.

Site Specific requirements:

The contractor shall test and tone all extensions and validate all incoming lines from the LEC insuring that all lines are working documenting each termination point with the results provided to the Government in a final engineering report due upon completion of the installation. All jacks in the field shall be labeled to their corresponding port with in the room and on the patch panel within the communication closet. Pictures of labeled patch panels and jacks shall be submitted as part of the closing documents and is a requirement of this performance work statement. The contractor shall use existing wiring unless deemed un-servable in which case the contractor shall be responsible for replacing un-servable cable. The New system shall tie into a patch panel from the switch module and everything shall be extended to the 66 OR 110 blocks ensuring that everything is labeled, if 66/110 block is damaged/unserviceable the contractor shall be responsible for replacing. Wiring from patch panel to 66 block shall be organized so that wiring and connections can be easily identified. Contractor shall be responsible for any extra materials as needed for outlying building. The contractor shall remove all components of old telephone switch to include any obsolete wiring, rack, or 66/110 blocks not being used by new telephone system and pack up for shipment with a listed inventory given to the site point of contact. During the Solicitation Site Survey (SSS), the contractor shall evaluate the AC and DC power systems at all locations where work is being performed ensuring system shall have ample power to operate the new telephone system and evaluate the space requirement for their companies stated and preferred telephone system. There are currently “X” Alarm lines that need support from the LEC. The Contractor shall check to make sure that they are not running thru the telephone system on an analog port. If it is found that they are the Contractor shall inform the COR and remove them from the phone system and run them directly from the LEC. If an additional line is needed in order to facilitate this the Contractor shall work with the COR and the LEC to get a line installed. The contractor is responsible to make sure that the alarm lines are online and working prior to cutover. Once the bid has been awarded the company that wins the bid is responsible for installing the system based on the space capacity of the required space. It is the bidder’s responsibility if they find it inadequate after the fact to make the system work in the designed space and or install in a space agreed to by the COR.

7. THE CONTRACTOR SHALL REPAIR AND/OR REPLACE ANY NONFUNCTIONAL VOICE

TERMINAL JACKS AND OR WIRING. ALL VOICE TERMINALS MUST BE IN WORKING

ORDER FOR THE CONTRACT TO BE COMPLETE.

A. The contractor shall use the existing main AC power service panel or sub-panels to the maximum extent possible. All new main telecommunication service panels shall be 120/208 VAC, three-phase system, dedicated feeder line, 5-wire, protective “green” wire ground from the main disconnect with a capacity to support all requirements with 25% spare breaker positions. Sub-panels shall be approved by the Government and shall be 120/240 VAC, single phase panels or 120/208 VAC, three-phase panels. A surge protection device shall be provided at the main telecommunications power panel and any other outlying building/s to suppress lightning-induced voltage and current surges within the AC electrical distribution system. The surge suppressor shall be mounted directly beside its serving breaker.

B. The contractor shall provide formal training for all new systems provided under this SOW. On-site training is preferred. The contractor shall provide all necessary materials, documentation, manuals, and training aids. Training material shall be provided in hard and soft copies at the commencement of the training. At least one person shall be fully trained prior to cutover, and all training shall be completed prior to project close out.

C. The contractor shall provide a detailed list of materials (including type and amount) of inside cable plant materials used (e.g., racks, cable ladders, Jhooks, jacks, faceplates, and feet of cable) used insuring that it is within the provided quote. The final Engineering Report shall include a complete building floor plan with all station locations, to include red line drawing of cable pathways.

D. Deliverables are a requirement for a project to be paid out once project is finished. Deliverables shall consist of the following: Rack layout photos, photos for proof of Grounding the Telephone System. Phone data plate labeling photos to coincide with the patch panels labeling, Inventory warrantee records, main auto attendant flow charts, License Keys, IP addresses. Summary of record of system configurations, configurations files, extension phone assignments, hunt groups, short code dialing, user training agenda, a quick reference guide, quick administration Reference Guide, and an as built Documentation table of contents. Once the project is awarded the Government representative will email the winning bidder an example that the company shall follow from past installations that they should follow.

E. The contractor shall provide a full, unlimited Three year warranty for all contractor provided hardware/software, materials, and workmanship, which shall not begin until final Government acceptance of all items delivered under this SOW. The warranty period shall begin after all discrepancies have been cleared and the continuous thirty (30) day Break-in of all systems delivered under this SOW. All discrepancies shall be corrected before the break-in period can begin or be restarted. The warranty shall include emergency onsite technical assistance for diagnostics and troubleshooting for the first full year and shall include labor. The contractor shall track and resolve the problem(s) in accordance with standard commercial practices. The contractor shall provide a Warranty Procedure Guide that includes phone numbers and addresses for repair and return, phone numbers for requesting remote diagnostics, and specific procedures for obtaining these services. The contractor shall also provide phone numbers, addresses and procedures for obtaining emergency replacement parts and an address for returning the defective items. It is expected that this information shall be valid during the warranty and for life cycle support after the warranty has expired. The contractor shall provide the Warranty Procedure Guide on each system delivered under this SOW before commencement of the thirty (30) day break-in.

F. In order to minimize the risk of the Government purchasing counterfeit products or unauthorized secondary market equipment, which would not be supported by the Original Equipment Manufacturer (OEM), and to ensure that the Government purchases only equipment that is genuine (i.e., not counterfeit or gray market), authorized (e.g., including appropriate licenses), and supported (e.g., warranty and support services) by the OEM, Offeror shall certify that it is a Manufacturer Authorized Partner as of the date of the submission of their offer, and that it has the certification/specialization level required by the Manufacturer to support both the product sale and product pricing, in accordance with the applicable Manufacturer certification/specialization requirements. Unless otherwise specified, Offeror shall warrant that the products are new, in their original box. By submitting a response to an Request for Quote (RFQ), Request for Proposal (RFP), the Offeror confirms to have sourced all Manufacturer products submitted in this offer from Manufacturer or through Manufacturer Authorized Partners only, in accordance with Manufacturer's applicable policies in effect at the time of purchase. Offeror shall provide Buyer with a copy of the End User license agreement, and shall warrant that all Manufacturer software is licensed originally to Buyer as the original licensee authorized to use the Manufacturer Software.

G. (FOR AVAYA PRODUCTS) Company must be authorized by Avaya to market and sell to the Federal

Government.

8. Final Systems Acceptance:

A. The contractor shall notify the Government upon completion of all tasks under this SOW. Final inspection and acceptance is the responsibility of the Contracting Officer’s Representative (COR). Acceptable performance is achieved when all hardware, software, components, and equipment have been provided;

installation, integration, testing, demonstration, and preventative maintenance is completed; the system has run successfully and consecutively for thirty (30) calendar days without interruption, faults or downtime;

and all training is completed. Inspection or testing of services rendered which are conducted by the COR and the local site coordinator prior to final delivery and that does not uncover defects or other failures, this does not relieve the contractor from the responsibility for correcting those defects or other failures to meet contract requirements. The Government will provide formal acknowledgement that all terms of the task order has been accepted.

9. Discrepancies:

A. The Government reserves the right to refuse final acceptance until all discrepancies have been satisfactorily resolved. The contractor shall prepare a project discrepancy list, report detected issues during meetings, and track all discrepancies until resolved. The Government shall review and monitor all discrepancies and deliverables. The discrepancy list shall include any problem(s) detected or identified during system testing or inspections that were conducted by either the contractor or Government, or both. The contractor shall retain a history of discrepancies. Problems identified at any time during the course of this project shall be documented, provided to the Government, and corrected prior to final acceptance.

10. Software Engineering:

A. Provide basic system translations for trunking, network routing and video endpoint translation.

B. Software or switch access shall be provided by company on-site.

C. Ensure unit has passwords to change settings, and annotate the password on the outside of the telephone switch.

D. Ensure Government Project Managers have unit passwords to change settings, and annotate the password on the outside of the telephone switch.

E. Ensure attendant greetings do not contain spoken names, only billets.

11. Quality Assurance:

A. This section identifies the method of the Government’s Quality Assurance Personnel (QAP) will use to verify the quality of the contractor’s performance.

B. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate.

C. If adverse conditions or other factors beyond the Contractor’s control are the cause for failure to meet contract specifications, no remedy will be assessed against the Contractor for failure to perform provided each incidence is documented by the Contractor and submitted to the Contract Technical Point of Contact (CTPOC) for approval by the Contracting Officer. If the parties do not agree that the cause is due to factors beyond the Contractor’s control, the Contractor may proceed with a dispute under the contract’s FAR Clause 52.212-4.

D. Government CTPOC (Contract Technical Point of Contact) shall be notified on progress of installation/repairs in order to allow CTPOC to schedule to witness work at the site.

E. FAILURE TO INSPECT. If the Contractor fails to notify the CTPOC that the work is ready for inspection, or the Contractor fails to attend an inspection after notification, then the CTPOC may conduct an inspection at his/her own convenience, and his/her findings shall be considered as if they had been mutually agreed upon in a joint inspection, and the Contractor shall be considered to have chosen not to correct any deficiencies. See the paragraph entitled “Government Remedies” below for the consequences of this situation.

F. GOVERNMENT REMEDIES. The Contracting Officer will follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items (paragraph a).

12. Payment:

Payment shall be made via WAWF (Wide Area Work Flow) electronic invoicing system.

13. Site Survey & Questioning:

Contact number for the day of the site survey is 504-697-9797. AFTER THE SITE SURVEY, ALL

QUESTIONS ARE TO BE DIRECTED TO THE REGIONAL CONTRACTING OFFICE.

14. Safety Guidance Contractors shall adhere to all relevant safety guidance, including (but not limited to):

(a) EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements Manual

(b) OPNAVINST 5100.23 (series), Navy Occupational Health and Safety Program Manual

(c) MCO 5100.29 (series), Marine Corps Safety Program

(d) MCO 5100.8, Marine Corps Occupational Safety and Health (OSH) Policy Order

(e) NAVMC DIR 5100.8, MARCOR OSH Program Manual

Contracting Officer’s Representatives shall immediately report accidents/injuries sustained during contract performance to the Contracting Officer so that the Contracting Officer may report said accidents/injuries to responsible agency safety officials.

15. CONTRACTOR REPORTING OF LABOR HOURS

Pursuant to NMCARS 5237.102(90), the contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

(End of Summary of Changes)