Instructions_to_Offerors.docx

INSTRUCTIONS TO OFFERORS

1 Synopsis: This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

QUOTATION INSTRUCTIONS

8Quotations/bids may be submitted via email only to Sgt Zachary Snodgrass at zachary.snodgrass@usmc.mil and Sgt Isisro Ramirez at isidro.ramirez@usmc.mil. Each email may not exceed 5MB in size due to server/network restrictions. Submit multiple emails if necessary to ensure timely receipt of your bid. Only pdf email attachments are authorized. Any other email attachment types will be rejected by this agencies servers. All bids should include an overall total price in addition to individual pricing by contract line item (CLIN) 9All responsible sources may submit a quotation which, if received in a timely manner, shall be considered by the agency.

10 Award will be made to the lowest-priced technically acceptable (LPTA) offer. The Technical Evaluation Template that will be used to evaluate the LPTA bid is incorporated herein for Contractor awareness only. See FAR 52.212-2 herein for technical evaluation procedures.

11 The Government will accept Open Market and/or GSA offers.

12 Descriptive literature/brochures are required with all quotes.

13 Method of Invoicing/Payment: Wide Area Workflow (WAWF) DFARS 252.232-7006 WAWF Instructions.

14 Any direct customer contact by Bidders is not authorized during the solicitation phase or your bid may be at risk of being eliminated from consideration for this solicitation.

15 NO PHONE CALLS will be accepted regarding this solicitation. ALL QUESTIONS shall be sent in writing via email to zachary.snodgrass@usmc.mil and Sgt Isisro Ramirez at isidro.ramirez@usmc.mil.

17 The Contracting Officer may review Past Performance Information Retrieval System (PPIRS) for responsibility determination purposes.

18 The Government reserves the right to make award solely on initial quotes received; the Government will consider multiple awards. Single awards may be made for each geographic location. Only one award will be made per location.

19 Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation.

INSTRUCTIONS TO BE CONSIDERED RESPONSIVE TO THIS SOLICITATION

20 Bidders should include and comply with all remaining numbered instructions to Offerors:

21 CAGE code 22 DUNS number 23 Address 24 Point of contact 25 Offer shall clearly identify which date(s) are being quoted for each location (see SOW, para 7 for available event dates). No two musters shall have the same event date.

26 Prompt payment/discount terms (if offered). This will not be used to evaluate offers.

27 Contract number and expiration date shall be included if bidding under a GSA or other contract. This shall be listed per line item unless the contract vehicle is applicable to all line items. Any conflicts between this solicitation document and the terms and conditions of the GSA contract shall be clearly identified in the offeror’s quote.

28 Vendors shall complete FAR provision 52.212-3, paras i, j, n, p, q, and r herein, unless already completed within System Award Management (SAM) record.

42 Basis of Multiple Award - Lowest Price Technically Acceptable (LPTA) - Offers will be ranked lowest to highest according to price. A price analysis will be conducted to determine whether the lowest price will result from a single award or multiple awards. Based on the price analysis, the lowest price offer or multiple offers, will be forwarded to the requiring activity for technical evaluation (offer(s) will be deemed either technically acceptable or technically unacceptable). If the lowest price offer or offers is found technically acceptable and the pricing determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer(s). If the lowest price offer is determined technically unacceptable, another analysis will be conducted amongst the remaining offers to determine if a single or multiple awards will provide the lowest price. The lowest price offer(s) will be sent for technical evaluation. This process is repeated in order of price until an offer or combination of offers is deemed technically acceptable and price is determined fair and reasonable. The actual evaluation template is incorporated into this solicitation for reference.

TECHNICAL EVALUATION WORKSHEET FOR LOWEST PRICE TECHNICALLY ACCEPTABILITY DETERMINATION

TECHNICAL ACCEPTABILITY - SECTION 1: OFFEROR BID 1 [This Section is Required for LPTA Supplies without a SOW]

1.0 - This statement of work (SOW) defines the requirement of 4th Reconnaissance BN for services of 200 blade hours related to Military Free Fall and Static Line Parachuting Techniques to support ongoing worldwide missions. This requirement consists of 200 hours of usable blade hours throughout FY 2019 and usable within 200 miles of these locations: San Antonio, TX 78219; Smyrna, GA 30080; Albuquerque, NM 87117; and Joliet, IL 60436.

3.1 Aircraft. The vendor shall provide suitable aircraft rollers, personnel, expendables, required to fly and maintain aircraft on station at training area with multiple drop zones.

3.1.1 The aircraft shall be either the Skyvan or Casa 212 configured for ramp exit.

3.1.2 The aircraft shall be configurable for ramp exit with rollers adequate to support a 500 lbs. barrel while in flight.

3.1.3 The aircraft must be on the AMC carrier list and approved for paradrop operation.

3.1.4 Vendor shall provide suitable 200 blade hours to accomplish the requested training throughout FY-19.

3.1.5 Vendor shall provide one pilot and copilot (as required) that shall remain the same for the duration of training. The pilots shall have no less than (10) years experience flying for military parachute operations.

4.0 Facilities. Facilities shall be within 200 miles of the following locations: San Antonio, TX 78219; Smyrna, GA 30080; Albuquerque, NM 87117; and Joliet, IL 60436. Location shall be agreed upon no later than 35 days before training is to take place.

4.5 OVERNIGHT STORAGE FACILITY – Shall have double locked and provide adequate security for life support equipment.

4.7 SAFETY EQUIPMENT – Shall provide all necessary safety equipment for the classroom, packing area, and aircraft as per OSHA requirements.

5.0 PERIOD OF PERFORMANCE. The contractor shall provide aircraft from 1 December 2018 – 30 September 2019 given at least 35 days notice. Shorter notice requests shall be worked out between vendor and 4th Reconnaissance BN when needed or when available by the vendor if so needed. Flying time and training days shall not exceed 12 hours per day.

7.0 SAFETY/ CLEAN-UP. Training shall be conducted safely utilizing safety procedures for parachute operations in accordance with MCO 3120.11A and TM 70244A-O1. Clean-up shall be conducted by Marines being trained.

8.0 CONTRACTOR FURNISHED EQUIPMENT.

8.1 Aircraft as defined in paragraph 3.1

8.2 Personnel as defined in paragraph 3.3,

8.3 Facilities as defined in paragraph 4.

8.4 Fuel arrangements for flight to meet training requirements as defined by the program of instruction.

45 Complete the Following Clauses/Attachments/Table/Etc Bidders should complete the following provision/clause listed in this solicitation: DFARS 252.239-7009 . FAR clauses can be completed manually within this solicitation or printed and completed manually by copying and pasting provision/clause from this link: http://farsite.hill.af.mil/VFFARA.HTM).

46 Solicitation/Contract Line Item Numbers (CLIN) Structure – Potential bidders should submit bids in the same CLIN structure as outlined in the solicitation for bid evaluation purposes. However, an alternate line item structure can be submitted as an additional attachment consolidating like line items and pricing for award consideration.

47Assignment of Claims – Potential bidders that may need an Assignment of Claims as described in FAR 32.8 (copy/paste link into web browser: http://farsite.hill.af.mil/VFFARA.HTM) should include a statement on bid that "Assignment of Claims is required if selected for award." Assignment of Claims will not be used as an evaluation factor for award. However, all Assignment of Claims documentation should be submitted with bid or provided BEFORE accepting award for Contracting Officer determination. The Government reserves the right to disapprove a request for Assignment of Claims; vendor will be advised of disapproval prior to drafting of award so vendor may determine if it can still fulfill the contractual requirement without an Assignment of Claims. If request for Assignment of Claims is not included in bid or required documentation is not

48 System for Award Management (SAM.gov) – Potential bidders not currently registered at SAM.gov should register (including completion of certifications and representations) to be considered for award. Registration may take several days to be visible at SAM.gov, therefore, affected bidders should provide proof of registration/date with bid submittal. Contact SAM.gov website points of contact if you need assistance with registration.