M67400-20-Q-0109 Amendment.pdf

M1300120SU7YFVE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update the PWS and extend the solicition to 1600 hrs, 18 September 2020, Japan Standard Time.

1. CONTRACT ID CODE PAGE OF PAGES

1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Sep-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740020Q0109

X 9B. DATED (SEE ITEM 11)

18-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Sep-2020

CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6740020Q0109

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

The following have been added by full text:

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds

"will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

PROJECT REQUIREMENTS

SECURED VIDEO TELECONFERENCE (VTC) AND AUDIO/VISUAL SYSTEM UPGRADE

FOR

3D MARINE DIVISION G-6, G4, AND G2 CONFERENCE ROOMS

BUILDING 4211 ROOMS 110,122,117

CAMP COURTNEY OKINAWA JAPAN

1.0 General

1.1. Introduction and Background.

3d Marine Division has a requirement to replace mulitple secure and non-secure Video Teleconference (VTC) systems to include audio/visual presentation capability in rooms 110, 122, and 117 located in building 4211 on Camp Courtney. 3d Marine Division requires the Contractor to furnish, install, and test secure and non-secure VTC systems.

1.2. Scope of Work and Objective. The scope of this effort is to furnish, install, and successfully test a secure and non-secure Video Teleconference system in rooms 110, 117 and 122. Rooms are centerally located in Building

4211. The installation shall meet the requirements in the Defense Information Systems Agency Global Video

Service (GVS) certification guidelines. The equipment installed shall integrate into the existing networking equipment and provide an automated transition process between three separate classifications, unclassified IP, SIPRNET IP and CENTRIXS-K IP.

1.3. Period of Performance. Installation shall be completed no later than 180 days after effective date of award indicated in block (3) of the SF1449.

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference

Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of

Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military

Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance 3D Marine Division, G-6, G4, AND G2 Conference Rooms, Bldg 4211 Rooms 110, 122, 117 Camp Courtney, Okinawa, Japan.

3.0 Technical Requirements (Description of Work / Tasks)

3.1 TASK DETAILS: The scope of this effort is to furnish, install, and successfully test secure and non-secure stand alone Video Teleconference systems for rooms 110, 117 and 122 in building 4211. The installation shall meet the requirements in the Defense Information Systems Agency Global Video Service (GVS) certification guidelines. The equipment installed shall integrate into the existing networking equipment and provide an automated transition process between three separate classifications, unclassified IP, SIPRNET IP and CENTRIXS-K IP.

3.2 DESIGN AND INSTALLATION STANDARDS: The Contractor shall develop an Installation Plan (IP) and

Plan of Action and Milestone (POA&M) for Government approval for the installation of a dedicated secure/non-secure VTC point-to-point, and multipoint VTC capability, through IP-based classified networks within building

4211 Rooms 110,122,117 Camp Courtney. IP shall depict detail installation procedures to demonstrate fully functional secure and non-secured VTCs that meets the customer requirements. VTC systems shall be able to conduct three classifications, (1) Unclassified H.323 (IP), (2) Secure H.323 (IP) and (3) Secure Coalition

(CENTRIXS-K) H.323 (IP).

Federal Holiday Occurrence

New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December*

3.2.1. All work performed by the Contractor shall meet security technical implementation guides and directives, include equipment listed on the Joint Interoperability Test Command (JITC) Approved Products List (APL) (if applicable), and adhere to DISA Global Video Service (GVS) certification guidelines

(https://globalvideoservices.csd.disa.mil).

3.3 SECURITY REQUIREMENTS:

The Contractor shall meet Video teleconference Security Technical Implementation Guide (STIG) as outlined by

DISA Global Video Services.

3.4 SCOPE:

3.4.1 The Contractor shall provide an A/V and VTC solution for each room listed below.

3.4.2 The Contractor shall install all proposed wiring within existing walls or conduit for walls that are solid concrete as approved by USG to ensure the installation meets all applicable codes and separation. All wiring shall be concealed in a manner that matches existing color of walls/conduit or otherwise stated by customer. Carpet shall not be used to conceal any wiring. The contractor shall furnish all required wiring, cables, connectors, and components necessary to connect the various components of the integrated system as required for a complete and operable system. The contractor shall dispose of excess wiring.

3.4.3 The Contractor shall provide and install credenza/racks to house all audio, video, and videoconferencing equipment in the rooms. Installation of dedicated dual 5-20 electrical outlets and vertical PDU with minimum 12 outlets is required for the credenzas. If a thirty amp breaker is required, the contractor shall be able to modify the power wiring and box.

At a minimum the contractor shall provide and install the following for room 110:

a. Provide six (6) 70” Monitors with mounts. Government will identify location of monitors at time of award. No wireless/blue tooth/smart TVs are allowed in the Government facility that processes classified material/discussions.

b. Provide and install a network compatible coder/decoder (CODEC) with touch control device capable of providing, dual display, natural presenter package and encryption.

c. Provide and install one (1) Pan Tilt Zoom High Definition (PTZ HD) camera

d. VTC system shall have the capability to host an IP-based Secret Collateral VTCs via Multisite capability to conduct video calls with at least 2 other participants simultaneously. The Advance Encryption Standard will be activated on the CODEC.

e. Solution shall have one consolidated touch panel control systems with the capability of controlling the VTC, presentations, computer display, Blu-ray player, AFN

f. The Contractor shall procure and install one (1) table microphone. Echo cancellation shall be programed to prevent audio feedback.

g. The Contractor shall provide and install a tuner to be able to integrate into Armed Forces Network connection.

h. The Contractor shall provide and install one audio system, mounted to the walls to provide surround sound. The speakers should be able to disable the sound, if required.

i. The Contractor shall install a room control system to include video and audio matrix switcher, microphone, speaker wires, shielded audio cables, audio amplifier, and fiber optic isolators (TX and RX)

j. The Contractor shall provide and install one (1) Keyboard Video Mouse (KVM) Switches on the desks of the key staff within the room. . Location will be determined at time of award.

k. The Contractor shall provide at least 30 minutes of uninterrupted power supply capacity for all A/V equipment including the video wall display.

l. Provide and install a time zone clock capable of display four (4) time zones with location. This clock will be integrated with the control panel to change time zones.

At a minium the contractor shall provide and install the following for room 117:

a. Providetwo monitors (2) 65” Monitors with mounts. Government will identify location of monitors at time of award. No wireless/blue tooth/smart TVs are allowed in the Government facility that processes classified material/discussions.

b. Provide and install a network compatible coder/decoder (CODEC) with touch control device capable of providing premium resolution, dual display, natural presenter package and encryption.

c. Provide and install one (1) Pan Tilt Zoom High Definition (PTZ HD) camera

d. VTC system shall have the capability to host an IP-based Secret Collateral VTCs via Multisite capability to conduct video calls with with at least 2 other participants simultaneously. The Advance Encryption Standard will be activated on the CODEC.

e. Solution shall have one consolidated touch panel control systems with the capability of controlling the VTC, presentations, computer display, Blu-ray player, AFN

f. The Contractor shall procure and install one (1) table microphone. Echo cancellation shall be programed to prevent audio feedback.

g. The Contractor shall provide and install a tuner to be able to integrate into Armed Forces Network connection.

h. The Contractor shall provide and install one audio system, mounted to the walls to provide surround sound. The speakers should be able to disable the sound, if required.

i. The Contractor shall install a room control system to include video and audio matrix switcher, microphone, speaker wires, shielded audio cables, audio amplifier, and fiber optic isolators (TX and RX)

j. The Contractor shall provide and install one (1) Keyboard Video Mouse (KVM) Switches on the desks of the key staff within the room. Loction will be determined at time of award.

k. The Contractor shall provide at least 30 minutes of uninterrupted power supply capacity for all A/V equipment including the video wall display.

l. Provide and install a time zone clock capable of display four (4) time zones with location. This clock will be integrated with the control panel to change time zones

At a minium the contractor shall provide and install the following for room 122:

a. Provide two monitors (2) 65” Monitors with mounts. Government will identify location of monitors at time of award. No wireless/blue tooth/smart TVs are allowed in the Government facility that process classified material/discussions.

b. Provide and install a network compatible coder/decoder (CODEC) with touch control device capable of providing premium resolution, dual display, natural presenter package and encryption.

c. Provide and install one (1) Pan Tilt Zoom High Definition (PTZ HD) camera

d. VTC system shall have the capability to host an IP-based Secret Collateral VTCs via Multisite capability to conduct video calls with with at least 2 other participants simultaneously. The Advance Encryption Standard will be activated on the CODEC.

e. Solution shall have one consolidated touch panel control systems with the capability of controlling the VTC, presentations, computer display, Blu-ray player, AFN

f. The Contractor shall procure and install one (1) table microphone. Echo cancellation shall be programed to prevent audio feedback.

g. The Contractor shall provide and install a tuner to be able to integrate into Armed Forces Network connection.

h. The Contractor shall provide and install one audio system, mounted to the walls to provide surround sound. The speakers should be able to disable the sound, if required.

i. The Contractor shall install a room control system to include video and audio matrix switcher, microphone, speaker wires, shielded audio cables, audio amplifier, and fiber optic isolators (TX and RX)

j. The Contractor shall provide and install one (1) Keyboard Video Mouse (KVM) Switches on the desks of the key staff within the COPS Floor. Loction will be determined at time of award.

k. The Contractor shall provide at least 30 minutes of uninterrupted power supply capacity for all A/V equipment including the video wall display.

l. Provide and install a time zone clock capable of display four (4) time zones with location. This clock will be integrated with the control panel to change time zones

3.4.4 The Contractor shall provide a minimum 1-year warranty on all installed equipment. The warranty period shall not begin until the final Government acceptance of the installation of the equipment.

3.4.5 The

Contractor shall be responsible to ensure all items meet applicable code requirements. All work shall meet professional commercial standards.

3.4.6 VTC system must have the ability to support presentation in the local video source mode, in concert with display in the conference room, and must be able to be presented to the distant end via VTC. The control of A/V equipment and the control/ display setup must be accomplished through a controlling, centrally managed device, with touch screen display, for ease-of-use and to meet optimal mission requirements and settings.

4.0 Delivery or Deliverables. The contractor shall develop and maintain a detailed Plan of Action & Milestones

(POA&M) of timeframe of all processes from start date to completion. The POA&M shall include all necessary deliverable to include start date, completion date, Installation Plan (IP), equipment procurement, equipment installation, and System Operation and Verification Testing (SOVT) procedures. The IP and the POA&M shall be submitted to the Authorized Government Representatives for review and approval within 15 days after receipt of contract award. The contractor shall provide documentation and plans to test the system and demonstrate, to the government, complete functionality of all components and capabilities of the integrated system. Documents required include the following:

-Installation Drawings

- Wiring Diagrams -All Warranty Info

-Maintenance Documentation

-User documentation for all products and service

-Software programming codes & particulars to the integrated system, -As-Built schematics

-Configuration diagrams in the MS Visio and CAD formats to include any source code (if applicable)

-Continuity book (manual) to include: Configuration diagrams, room equipment diagrams, equipment lists, testing results, and English-language training and operational materials shall be provided in both hard and soft copies.

5.0 Applicable Documents / Governing References. In addition requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance. DISA Global Video Services

(https://globalvideoservices.csd.disa.mil).

6.0 Special Instructions and Administrative Information

6.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

6.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

6.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

6.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

6.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

6.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

6.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

6.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of

DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

6.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint

Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption

Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese

Tax Office.

6.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

6.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS

237.76) who would be required during crisis or emergency operations.

6.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive

4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a

DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

6.8. Installation Access and Personnel Credentialing

http://www.osha.gov/dcsp/vpp/index.html

6.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

6.8.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the

Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-

Registration/, or by calling +81-(0)98-970-7481.

6.8.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

6.8.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for

SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents)

Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

6.8.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

6.8.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

6.8.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and

POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the

Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

6.8.2.1. Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification

(PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/ https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/

6.8.2.2. Base Passes and/or Defense Biometrics IDentification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the

Contracting Officer in an access request letter.

6.8.2.3. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

6.8.2.4. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

6.9. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under

Title 18, Section 793 and 7908 of the United States Code.

6.10. Classified information. Any classified work products shall be handled in accordance with DoD Instruction

5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official

Use Only (FOUO), sensitive, confidential, and/or classified information and material.

6.11. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

6.12. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality

Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

//End of Performance Work Statement//

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

[Added] - Non-U.S. business concerns of any size are not qualifying entities.

(b) SUBMISSION OF QUOTES. [Changed to read as follows]:

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email or fax using the specified contact information in section (m) below, at or before the exact time specified in block 8 of this RFQ.

Quotes may be submitted electronically (emailed) subject to the submission timelines required in FAR 52.212-

1(f)(2)(i)(A). Due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with

FAR 52.212-1(f).

QUOTES MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the offeror;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Price and extended Price for each Contract Line Item Number (CLIN) / sub-CLIN

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Technical information. Information sufficient for technical evaluation. Include, at a minimum:

(a) A technical description of the items/services being offered in sufficient detail to evaluate compliance with the requirements in the Request for Quotes and, for services, the associated

Performance Work Statement PWS. This may include product literature, catalog descriptions, or other documents, as appropriate;

(b) Terms of any express warranty;

(c) Other information relevant to the capability/performance of products/serviced offered

(3) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the

SAM database:

Commercial And Government Entity Code (CAGE) _________________(U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) _________(Foreign Vendor)

Taxpayer Identification Number (TIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(d) Other Representations and Certifications which may be required, but not resident in SAM.

(4) Licenses/Certifications. License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, as applicable.

(5) Past performance information. Past performance information, when included as an evaluation factor, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

(c) Period for acceptance of quotes.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.

(m) Correspondence.

All and any communications/questions pertaining to this solicitation must be submitted to the Point of Contact below, no later than 12 September, 1100 AM, Japan Standard Time (JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Regional Contracting Office (RCO)

Attn: Mr. Harold Teague

Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-8534(from U.S.) / 098-970-8534 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: harold.teague@usmc.mil

The following have been deleted:

L-5 Site Visit MAY 2008 mailto:harold.teague@usmc.mil

The following were previously included by reference and are now included by full text:

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (DEC

2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of Summary of Changes) https://www.sam.gov/