M6740019Q0002.pdf

SEE ADDENDUM

(No Collect Calls)

M6740019Q0002 26-Feb-2019

b. TELEPHONE NUMBER

011-81-98-970-8145

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 28 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MS. MAYUMI NAKAI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M2012919

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M20129 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

M20129

SEE SCHEDULE

FPO AP 00000-0000

TEL: FAX:

FAX:

TEL: 011816117458531

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF44

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

BASE YEAR - SUPPORT SERVICES

FFP

The Contractor shall provide on-site program support services in accordance with the Performance Work Statement (PWS).

- The anticipated period of performance (Base Year): 01 May 2019 ~ 30 April

FOB: Destination

MILSTRIP: M2012919

PURCHASE REQUEST NUMBER: M2012919

PSC CD: R408

NET AMT

1001 12 Months

OPTION FIRST OPTION- SUPPORT SERVICES

FFP

- The anticipated period of performance (First Option Period): 01 May 2020 ~ 30

April 2021

2001 12 Months

OPTION SECOND OPTION- SUPPORT SERVICES

FFP

- The anticipated period of performance (Second Option Period): 01 May 2021 ~

30 April 2022

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAY-2019 TO

30-APR-2020

N/A M20129

SEE SCHEDULE

FPO AP 00000-0000

M20129

1001 POP 01-MAY-2020 TO

30-APR-2021

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAY-2021 TO

30-APR-2022

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

Non-U.S. business concerns of any size are not qualifying entities.

Note – No small business set aside for this solicitation.

(b) SUBMISSION OF QUOTES.

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email or fax using the specified contact information in section (d) below, at or before the exact time specified in block 8 of this RFQ.

Quotes may be submitted electronically (emailed) subject to the submission timelines required in FAR 52.212- 1(f)(2)(i)(A). Due to Government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with

FAR 52.212-1(f).

QUOTES MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the offeror;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Price and extended Price for each Contract Line Item Number (CLIN) / sub-CLIN

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Technical: The Offeror shall describe its approach to the PWS requirements. At a minimum, the proposal shall include:

(a) Corporate Experience: The Offeror shall provide the methodology and details for accomplishing the tasks as specified in the Performance Work Statement (PWS). In particular, the Offeror shall provide specific details of how the Offeror will meet the minimum level of experience required by the tasks outlined in the PWS.

(b) Staffing Approach: The Offeror will demonstrate that each individual it employs for this position meets the following minimum criteria:

1, Successful completion of the Navy Medical Command’s Medical Staff

Services/Credentialing & Privileging (C&P) program and holds a current Centralized

Credentialing and Privileging Directorate (CCPD)-BUMED Credential Manager

Certification.

2, A minimum one year of healthcare-related experience

3, Sufficient skills to be able to independently review and verify the education, training and licensure of medical providers to determine authenticity of education/training of providers to ensure compliance with all credentialing policies established by the command and higher authority.

4, Familiarity with Microsoft Office software.

5, Graduate of high school or equivalent.

6, Familiarity with: the Navy Correspondence Manual, all credentialing and quality assurance/risk management directives specifics.

7, Ability to analyze data/information for implementation and presentation

8, Ability to analyze problems and recognize significant aspects, reach objective conclusions and present recommendations in a clear and concise manner

9, Ability to read and interpret statistical information/instructions

(3) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the

SAM database:

Commercial And Government Entity Code (CAGE) (U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) (Foreign Vendor)

Taxpayer Identification Number (TIN)

Data Universal Numbering System (DUNS)

(b) In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(d) Other Representations and Certifications which may be required, but not resident in SAM.

By submitting the above information, offerors are affirming that they are registered in the SAM database and all associated representations and certifications are current.

(4) Price. Offerors shall provide SF1449 – CONTINUATION SHEET CLIN Unit Price. Pricing information shall be submitted for each period of service, as well as a total summary of rall periods of service. Offerors will place a fixed hourly labor rate on the SF1449 continuation sheets in the space allocated. This labor rate will be the rate by which all service will be charged for labor. The hourly labor rate is SOLELY for labor and does not include the cost of any parts or materials. The proposed rate shall be inclusive of all profit and overhead. Additionally, Offerors shall provide CLIN pricing in a separate Excel spresadsheet.

Offerors shall fill in prices for all Contract Line Items (CLINs). All prices contained in the pricing schedule shall reflect total compesation for the services detailed therein and are fully inclusive of all costs including labor, overhead, general and administrative expenses, and profit. Only one (1) original copy shall be submitted.

Price breakdown: Offerors shall submit detailed pricing break down that details the calculation used for determining proposed pricing.

(5) Past performance information. Offeror shall submit past performance information regarding no more than three (3) recent and relevant contracts for the same or similar size, scope and complexity with performance that occurred within 36 months of the submission deadline. See Attachment I, Past

Performance Information List. Past performance as a subcontractor is acceptable.

The Offeror will provide Attachment II, Past Performance Questionnaire, to all past performance references to complete and return via e-mail to the point of contact below, Ms. Mayumi Nakai, to be received no later than the closing date of this solicitation. Acceptance of late submissions is at the discretion of the

Contracting Officer. While the Government may contact past performance reference POCs for necessary clarification on performance feedback the Government receives, it will not take additional action to obtain past performance information in instances where the offeror provides no information. The Offeror maintains the burden of providing through and complete past performance information and feedback.

(c) Period for acceptance of quotes: Offers shall be submitted to Ms. Mayumi Nakai at mayumi.nakai.ja@usmc.mil no later than the date and time in the SF1449 block 8. Offeror s shall comply with the detailed instructions for the formal and content of the quotes contained herein; Offers that do not comply may be considered unacceptable and may render the offer ineligible for award. The Offeror agrees to hold the prices in its offer firm for 60 days from the date specified for receipt of offers.

(d) Correspondence.

All and any communications/questions pertaining to this solicitation must be submitted in the format provided in

Attachment III to the Point of Contact below, no later than March 7, 2019 by 10:00AM Japan Standard Time

(JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Regional Contracting Office (RCO)

Attn: Ms. Mayumi Nakai

Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

E-mail: mayumi.nakai.ja@usmc.mil

PLEASE NOTE: Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration. It is the offeror’s responsibility to ensure receipt of the quotation, any modifications, or revisions before the closing date and time specified in the solicitation.

(End of provision)

Addendum to 52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

mailto:mayumi.nakai.ja@usmc.mil

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1) Technical

2) Price

3) Past Performance

(c) For purposes of evaluation and determination of responsibility, and in accordance with FAR 13.106-2(b)(3), this assessment will primarily be conducted through Federal Awardee Performance and Integrity Information

System (FAPIIS) / Past Performance Information Retrieval System (PPIRS), but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed as ‘satisfactory’ or

‘unsatisfactory’ at the discretion of the contracting officer based on the totality of information available. A past performance determination of ‘unsatisfactory’ will exclude the offer from consideration for award.

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

PROGRAM SUPPORT SERVICES FOR III MEF SURGEON’S OFFICE: OKINAWA, JAPAN

1.0 INTRODUCTION: Program Support Services are required in order to ensure health care providers have the proper credentials in order to provide quality health care to III Marine Expeditionary Force (III MEF) personnel.

2.0 BACKGROUND: The U.S. Department of Defense (DoD), the U.S. Navy Bureau of Medicine and Surgery

(BUMED), and the U.S Marine Corps have directed that medical quality assurance programs be established among the major operational commands of the U.S. Marine Corps. Program Support Services are required to assist in the local medical quality assurance program which is managed in the III MEF Surgeon’s Office located at Camp Courtney, Okinawa, Japan.

3.0 SCOPE:

3.1 The Contractor shall provide all labor, materials, supply, transportation and all associated fees to include but not limited to credentialing web sites and except those specifically stated as Government provided for the following tasks.

3.2 The Contractor shall provide program support services to the III MEF Surgeon and his/her staff, as well as the

III MEF Medical Executive Committee (MEC), in order to facilitate the implementation and coordination of the command’s credentials review process for the evaluation, delineation, proper granting and reappraisal of clinical privileges for health care providers and clinical support staff assigned.

3.3 There will be no travel provided to and from residence to work site. Service will require contractor personnel to possess their own transportation in support of the tasks and the Government will not separately reimburse any travel costs in support of this contract.

Contractor shall include all costs associated with the one time attendence of the Medical Services Professionals course in the fixed price service CLIN (Support Services) for the base performance year. Course is four days in length and located in CCPD-BUMED DET,Jacksonville, FL.

4.0 APPLICABLE DOCUMENTS: During the execution of this requirement, the Contractor shall adhere to all

OSHA, EPA, U.S. Marine Corps and any other local/state/federal and /or foreign regulations. The Government will provide access to the regulations upon request.

4.1 Navy Safety and Occupational Health Program Manual (OPNAVINST 5100.23G w/ CH-1), 21 Jul 2011

4.2 Navy Occupational Safety and Health (NAVOSH) Program

4.3 III MEF Okinawa safety and regulations

4.4 Department of Defense Directive (DoDD) Information Assurances (IA) Training, Certification, and Workforce

Management, DoDD 8570.0, 15 August, 2004

4.5 All applicable security and installation regulations

4.6 Bureau of Naval Personnel (BUPERS) Privacy Program and Establishment of the Bureau of Naval Personnel

Privacy Cadre (BUPERSINST 5211.7A), 24 August 2018

4.7 Department of Defense Privacy Program (DOD 5400.11-R), 29 October 2014

4.8 Department of the Navy Privacy Program (SECNAVINST 5211.5E), 28 December 2005

4.9 Special Incident Reporting Procedures (OPNAVINST 3100.6J w/ CH-2), 20 June 2011

4.10 III MEF Policy Letter 03-11 Safeguarding PII, 23 March 2011

4.11 III MEF Policy Letter 1-12 Guidance on use of Personal Computers, Private Electronic Email, 16 December

4.12 Medical Quality Assurance (MQA) and Clinical Management in the Military Health System (MHS) (DoD

6025.13-R), 29 October 2013

4.13 Health Care Quality Assurance Policies for Operating Forces (OPNAVINST 6320.7A/MCO 6320.4), 15;

August 2007

4.14 Credentials Review and Privileging Program (BUMEDINST 6320.7A), 15 August 2007;

4.15 Adverse Privileging Actions, Peer Review Procedures and Healthcare Provider Reporting (BUMEDINST

6320.67 W/ ch-1), 12 September 2001;

4.16 Policy on Focused Professional Practice Evaluation (FPPE); and Ongoing Professional Practice Evaluation

(OPPE) (BUMED MEMO 6000), 27 January 2009;

4.17 Credentials Review and Privileging Program (III MEF INST 6320.4L), 29 January 2014

4.18 III MEF Medical Staff Bylaws, Policies, and Procedures, 21 March 2013.

5.0 TECHNICAL REQUIREMENTS:

5.1 SPECIFIC TASKS: The Contractor shall assist in the review of credential files, which are presented for the granting of privileges, by using BUMED & III MEF established criteria, as found in: DoD 6025.13R, OPNAVINST 6320.7A/MCO 6320.4, BUMEDINST 6320.7A, BUMEDINST 6320.67W/ ch-1, BUMED

MEMO 60000, III MEF INST 6320.4L, and III MEF Medical Staff Bylaws, Policies, and Procedures, 21 March

5.1.1 The contractor shall:

5.1.1.1 Maintain and coordinate the various functions of a credentials review process program. Ensure the evaluation, delineation, proper granting and reappraisal of clinical privileges for all health care providers and clinical support staff assigned to III MEF, 3d Marine Division, 3d Marine Logistics Group and 1st Marine

Aircraft Wing and III Marine Information Group.

5.1.1.2 Maintain Individual Credential Files (ICF) and Individual Professional Files (IPF), program directives, instructions, forms, committee meeting minutes, and working papers.

5.1.1.3 Analyze, evaluate and interpret data compiled for reporting requirements.

5.1.1.4 Ensure compliance with SECNAV, OPNAV, the Headquarters U.S. Marine Corps (HQMC) and BUMED directives and III MEF/USMC instructions regarding reporting requirements; clarification of directives, definitions or other subject matter relative to the credentials and quality assurance programs to provide recommendations for incorporation into existing programs.

5.1.1.5 Notify appropriate BUMED point of contact (POC) on the status of practitioners who may have adverse actions pending.

5.1.1.6 Ensure that necessary correspondence, messages, and reports received and transmitted meet the requirements of applicable instructions.

5.1.1.7 Maintain a tracking system for the internal processing of documents relating to credentials review, staff appointment, clinical privileges status, and quality assurance matters.

5.1.1.8 Maintain credential file information on the Joint Centralized Credentials Quality Assurance System

(JCCQAS) of all licensed medical professionals associated with the command.

5.1.1.9 Report demographic, statistical, educational and professional information to various commands and higher authority.

5.1.1.10 Ensure all applications for clinical privileges and staff appointments are processed within designated time frames.

5.1.1.11 Analyze all credential applications for completeness and appropriateness.

5.1.1.12 Prepare all necessary documents for signature by the III MEF Surgeon, Chairman of the III MEF MEC and the Chairman of the Credentials Committee.

5.1.1.13 Create agendas and develop meeting minutes for the Credentials Committee and the III MEF MEC. Advise committee members of any deviation from the norm.

5.1.1.14 Adhere to privacy and confidentiality regulations and maintain all information and data accordingly.

5.2 QUALITY ASSURANCE: The Contractor shall maintain the Medical Quality Assurance (MQA) program.

5.2.1 Coordinate the flow of information between MQA program component activities.

5.2.2 Assist in integration and coordination of MQA activities and outcomes among all III MEF aid stations and

Marine Centered Medical Homes (MCMH).

5.2.3 Monitor MQA initiatives (such as the development of protocols, command notices or directives, and standard operating procedures manuals) with appropriate action officers and committees.

5.2.4 Maintain security and confidentiality of MQA-related minutes, files, minute submissions, and data.

5.2.5 Provide periodic staff education relative to MQA & Credentialing program activities/needs. (Command

Indoctrination, In-service training)

5.2.6 Maintain an up-to-date collection of reference material pertinent to MQA/Credentials activities/functions.

5.2.7 Develop the master calendar for MQA-related reporting requirements.

5.2.8 Summarize Occurrence Screens/Management Variance Reports results.

5.2.9 Provide guidance and technical advice on the execution of the Focused Professional Practice Evaluation

(FPPE), Ongoing Professional Practice Evaluation (OPPE), and Performance Appraisal Report (PAR) programs for the Surgeons of the Major Subordinate Elements (MSEs), III Marine Information Group, 3d Marine

Expeditionary Brigade and 31st MEU Surgeons.

6.0 DELIVERABLES: The Contractor shall:

6.1 Ensure deliverables meet professional standards and the requirements as set forth in the Performance Work Statement (PWS).

6.1.1 The Government reserves the right to request updates on all deliverables on an as needed basis. All data, minutes, memorandums, reports, and miscellaneous correspondence generated as a result of this requirement shall be turned over the Government upon completion of this requirement. All deliverables shall become property of the Government.

6.1.2 Submit written deliverables in hardcopy and electronic form in Microsoft Office compliant format.

6.2 Monthly Status Reports

6.2.1 The Contractor shall provide CCQAS summary MSRs to the designated Government Representative (Gov’t

Rep). Reports shall include at a minimum, an executive summary, schedule tracking, any credential review issues and recommendations and updates/changes. The Monthly Status Report is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated. In addition the monthly report will include the following specific elements:

a. Number of credentials packages processed, discrepancies or other issues with these packages.

b. Minutes from the III MEF MEC and other meetings the contractor’s personnel attend.

The Contractor shall supply the Gov’t Rep with additional recommendations for the report and a recommended monthly report format within the first two weeks either of initiation of the contract or any change in the contractor’s personnel.

6.2.2 The Contractor shall provide Monthly Status Reports to the designated Gov’t Rep within the first five (5) working days of each calendar month. The Gov’t Rep will either accept or reject them within five (5) working days of submission. Final Monthly Status Reports shall also be provided to the Contracting Office.

6.2.3 In the event of rejection, the Gov’t Rep will notify the Contractor in writing of the reasons for such rejection.

Absence of notification will be construed as an acceptance.

6.3 Medical Quality Assurance (MQA): The Contractor shall prepare a status update of the MQA no later than thirty (30) calendar days after the start of performance on the contract. The plan shall ensure quality service is maintained to perform services throughout the life of the contract and methods for improving the overall quality. The plan shall discuss the Contractor’s overall approach and procedures for maintaining credentialing activity functions and procedures, communicating with all the pertinent III MEF medical communities, resolving deficiencies, identifying potential improvements, and managing day to day operations. The

Contractor shall submit updated/revised MQAs to the Gov’t Rep to ensure quality service is maintained throughout the life of the contract when the Government requires.

6.4 The Contractor shall generate and provide documents, agendas, meeting minutes, analysis reports, and briefings if required as outputs of reviews, analysis, and meetings no later than two (2) business days prior to event.

6.5 The Contractor shall develop a calendar for MQA-related reporting requirements. Suggest adding something like “An updated monthly calendar for the upcoming month shall be provided to the Gov’t Rep within the last five business days of each month.”

6.6 An annual Quality Assurance (QA) report to HQMC shall be provided no later than fifteen (15) working days after new period of performance (POP) starts to the Gov’t Rep in the format agreed upon by the III MEF

Surgeon and HQMC.

6.7 Deliverables shall be marked in accordance with the Navy Marine Corps Acquisition Regulation Supplement

(NMCARS) 5237.203-90.

7.0 SUPPORTING INFORMATION

7.1 PERIOD OF PERFORMANCE: The anticipated period of performance (POP) is for a base year with two (2) one-year option periods.

Base Year: 1 May 2019 through 30 April 2020

Option Year One: 1 May 2020 through 30 April 2021

Option Year Two: 1 May 2021 through 30 April 2022

7.2 PLACE OF PERFORMANCE: The place of performance is at III MEF Surgeon’s Office, Camp Courtney, Okinawa, Japan.

7.3 HOURS OF OPERATION:

7.3.1 The Contractor shall be expected to be available and provide services during normal Government day-to-day work hours. Normal Government day-to-day work hours are between 0730 and 1630, Monday through Friday.

The Gov’t Rep will address the specific working hours after award of the contract.

7.3.2 In the event the Contractor is required to perform services outside of normal Government day-to-day work hours of operation, this shall be coordinated with the Gov’t Rep in advance.

7.4 CONTRACTOR QUALIFICATIONS/EXPERIENCE: General qualifications for Contractors assigned to this contract effort are listed below:

7.4.1 Successful completion of the Navy Medical Command’s Medical Staff Services/Credentialing & Privileging

(C&P) program and holds a current Centralized Credentialing and Privileging Directorate (CCPD)-BUMED

Credential Manager Certification.

7.4.2 A minimum one year of healthcare-related experience.

7.4.3 Sufficient skills to be able to independently review and verify the education, training and licensure of medical providers to determine authenticity of education/training of providers to ensure compliance with all credentialing policies established by the command and higher authority.

7.4.4 Familiarity with Microsoft Office software.

7.4.5 Graduate of high school or equivalent.

7.4.6 Familiarity with: the Navy Correspondence Manual, all credentialing and quality assurance/risk management directives specifics.

7.4.7 Ability to analyze data/information for implementation and presentation

7.4.8 Ability to analyze problems and recognize significant aspects, reach objective conclusions and present recommendations in a clear and concise manner

7.4.9 Ability to read and interpret statistical information/instructions

7.5 CONTRACTOR FURNISHED MATERIALS: The Contractor shall possess his/her own cellular phone with basic call service and voice mail service. This cellular phone should have incoming and outgoing call and voice mail service.

7.6 PROVIDED WORKSPACE:

7.6.1 The Government will provide access to standard office-related Government Furnished Equipment (e.g., phone, desk space, office supplies, etc.) while working in Government spaces during the performance of this effort.

Should additional equipment and/or software be required in performance of the stated tasks, such requirements shall be outlined in the cost proposal.

7.6.2 The Government will provide one computer terminal/network/internet access point and workstation for access to web-based applications, Government network and databases routinely used to support information management requirements.

7.6.3 III MEF Surgeons Office will provide consumable supplies required for the tasks listed above, and work space at the III MEF Surgeons Office with PC workstation and computer for the accomplishment of assigned tasks.

7.7 COMMON ACCESS CARD (CAC): The Contractor shall apply for a Common Access Card (CAC), United

States Department of Defense (DoD) integrated circuit card issued as standard identification for access to the

MCB Butler LAN providing Internet connection and an e-mail account (s) for business purposes as an unclassified user.

7.7.1 Requirements for Issuance of a CAC: The following conditions must be met prior to issuance of a CAC to any

Contractor employees for limited privilege/non privileged access:

The SOFA status of the employee shall be verified, and approved by the office of Staff Judge Advocate

(SJA).

The Contractor shall be registered in the Contractor Verification System (CVS) with a valid record of security clearance (background check) on Joint Personnel Adjudication System (JPAS). The CVS is conducted at MCB Installation Personnel Administration Center (IPAC) USMC S.D. Butler, Tel No. 098-

970-0875, Building (Bldg.) 5699.

The Contractor shall obtain proof of security clearance (background check) on JPAS at Security

Management Office, USMC S.D. Butler, Tel No. 098-970-7892/8412, Bldg. 1.

When applying for a CAC at MCB IPAC, the Contractor shall show two original forms of Identification and submit 1) contract document, 2) passport [reviewed by SJA office and SOFA stamp required], 3) letter of employment, 4) letter of authorization from the Contracting Officer [as applicable], and 5) a valid record of JPAS (proof of background check).

All Contractor employees who will be assigned to work in Okinawa must have an active clearance/background check or must have initiated a background check before coming to Okinawa.

NOTE: Prior to applying for CVS, the Contractor’s personnel must initiate a background check on JPAS at the

Security Management Office and a record of JPAS enrollment verification (e-mail) must be submitted to a Trusted

Agent (TA) of IPAC.

7.9 SERVICES AND UTILITIES: The Government will provide the following services:

7.9.1 Utilities: The Government will provide utility services at the designated work location, including water, sewage service, air, and electricity. This does not cover the utility costs of contracted personnel at their private residences.

7.9.2 Conservation of Utilities: Lights shall be used only in areas when and where work is actually being performed. Water faucets or valves shall be turned off after the required usage has been accomplished.

7.9.3 Refuse Collection: The Government will provide the contractor with refuse collection services, as well as approved refuse collection containers and receptacles for garbage, debris, and recyclable materials that will be located in or near the facility.

7.9.4 Police and Fire Protection: The following telephone number is provided to the Contractor in the event of an emergency:

Camp Emergency Provost Marshall Fire Protection Safety Office

Camp Courtney 911 622-9608 622-7417 622-9690

7.10 HOLIDAYS: All or a portion of the effort under this contract will be performed on a Government installation.

For purposes of scheduling personnel, the Contractor is hereby advised that the Government installation will observe the following holidays. The Contractor is advised that access to the Government installation may be restricted on these holidays:

HOLIDAY OBSERVANCE

New Year’s Day ** 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day ** 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans’ Day ** 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day ** 25 December

Note:

* In addition to these Federal Holidays, if the President of the United States issues an executive order closing the federal Government that date shall be considered a recognized federal holiday. (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States.

** If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

7.11 TYPHOON READINESS: The Contractor shall depart military bases when Tropical Cyclone Condition of Readiness (TCCOR) One Caution (1C) or TC-1C is declared by Military Weather Station authorities. The

Contractor shall depart military bases and monitor radio/television until it changes to TCCOR Storm Watch

(SW) or TC-SW. When TC-SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. In the case where TC-SW is called after normal hours of operation, services will begin the next normal workday at 07:30am.

7.12 QUALITY ASSURANCE SURVEILLANCE PLAN: The Government will monitor the Contractor’s performance in accordance with the Government’s Quality Assurance Surveillance Plan (QASP). The QASP defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results. The

Government may increase or decrease the number of quality assurance inspections as performance dictates.

The QASP defines how the Government will inspect the Contractor’s performance to ensure services are received and in compliance with the terms and conditions of the contract.

7.13 QUALITY CONTROL: The Contractor shall develop, and maintain a Quality Control Plan (QCP) to ensure required services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor shall provide a copy of the QCP to the Contracting Officer no later than the pre-performance conference, and updated copies as changes occur. Records of all inspections conducted by the Contractor and corrective action taken shall be made available to the Government upon request.

END OF PERFORMANCE WORK STATEMENT

CONTRACT ADMINISTRATION

CONTRACT ADMINISTRATION

All contract administration functions will be retained by the Marine Corps Installation Pacific (MCIPAC) Regional

Contracting Office (RCO), Okinawa, Japan. Correspondence or inquiries related to this any resultant contract administration shall be addressed to:

Marine Corps Installation Pacific Regional Contracting Office (MCIPAC RCO)

PSC 557 Box 2000 (Camp Butler)

FPO AP 96379-2000

Attn: Ms. Mayumi Nakai

Telephone inquiries: Commercial telephone number, direct dial from the United States is +81-98-970-8145.

(Local: 098-970-8145) NO COLLECT CALLS WILL BE ACCEPTED

E-mail inquiries: mayumi.nakai.ja@usmc.mil

Primary Government Representative (Primary Gov’t Rep)

III Marine Expeditionary Force (III MEF) Force Surgeon, Camp Courtney, Okinawa, Japan

Primary Gov’t Rep: *** Phone: ***

E-mail: ***

Alternate Government Representative (Alternate Gov’t Rep)

III Marine Expeditionary Force (III MEF) Force Surgeon, Camp Courtney, Okinawa, Japan

Alternate Gov’t Rep: ***

Phone: ***

E-mail: ***

*** To be provided at time of contract award.

MODIFICATIONS

Any changes, additions or deletions to this contract shall be made by written modification by the Contracting

Officer.

SURVEILLANCE REPORTS

The Government Representative (Gov’t Rep) shall prepare any submit to the Marine Corps Regional Contracting Office (RCO) by five (5) working days after each service completion, a contract monitoring and surveillance report.

All inadequacies in the Contractor’s performance MUST BE reported in writing.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities.

JUL 2018

52.212-1 (Dev) Instructions to Offerors - Commercial Items. (DEVIATION

2018-O0018)

OCT 2018

52.212-2 Evaluation - Commercial Items OCT 2014

52.212-3 Offeror Representations and Certifications--Commercial

Items

NOV 2017

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.214-34 Submission Of Offers In The English Language APR 1991 52.217-5 Evaluation Of Options JUL 1990

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2018

52.222-50 Alt I Combating Trafficking in Persons (MAR 2015) Alternate I MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-14 Inconsistency Between English Version And Translation Of

Contract

FEB 2000

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.252-6 Authorized Deviations In Clauses APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.215-7007 Notice of Intent to Resolicit JUN 2012

252.215-7008 Only One Offer OCT 2013

252.225-7041 Correspondence in English JUN 1997

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (AUG 2018)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-

40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) ___ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May

2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to

Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul

2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008;

10 U.S.C. 2302 Note).

(xviii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42

U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xix) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46

U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the

Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the

Contractor within 30 days prior to contract expiration.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 day before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 30 September 2019. The

Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the

Government for any payment may arise for performance under this contract beyond 30 September 2019, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.237-9001

52.237-9001 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (eCMRA)

REPORTING (JAN 2015)

The contractor shall ensure ALL contractor labor hours including subcontractor, at all levels/tiers, labor hours required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor and all subcontractors, at all levels/tiers, providing direct labor under this contract shall report complete and accurate data for the labor executed during the period of performance during each

Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense

Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the http://www.ecmra.mil/ required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

1) http://farsite.hill/af/mil

2) http://www.acquisition.gov/far/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

1) http://farsite/hill/af/mil

2)…