Solicitation_Amendment.docx

M67400-16-T-0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

SUBMISSION OF OFFERS

SUBMISSION OF OFFERS

The Offeror is required to submit as its offer the following:

SUBMISSION OF QUOTES

Procurement Approach: The Contractor’s quoted item descriptions shall reflect the characteristics and level of quality that will satisfy the Government’s need as described in Attachment #1 (List of items and specifications) and Attachment #2 (Installation Instructions). A single firm-fixed price contract will be issued and it is the Government’s intent to award on an “all-or-none” basis to satisfy this requirement.

The Offeror is required to submit as its proposal the following:

(X) Price Proposal (Solicitation M67400-16-T-0013)

(X) Clearly state whether the quoter can meet the required delivery timeframe. Vendors who cannot meet the delivery and installation timeframe will be considered Non-Responsive.

(X) Offeror shall submit three separate volumes: Volume I – Technical Acceptability to the Requirement, Volume II – Price Proposal, and Volume III – Offeror’s Representations and Certifications.

Volume I: Technical Acceptability to the Requirement – Offerors shall submit, at a minimum, the following with their quote.

1. Offeror shall submit “Descriptive Literature” as a part of its offer which is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as Design, Materials, Components, Performance characteristics; and, Methods of manufacture, assembly, construction, or operation. This literature shall include pictures of the items.

To ensure technical acceptability:

a. The manufacturer’s name and manufacturer’s complete part number of items quoted shall be submitted. A mere statement that the Quoter will meet the Government requirement is NOT sufficient.

b. Technical Information WITH pictures: shall not contain any pricing information but shall include A picture (visual representation, illustration, depiction or photograph) with a detailed description or specification of the item being proposed to ensure adequate technical understanding and compliance of each item.

c. EVERY SPECIFICATION, FOR EACH FURNITURE ITEM, SHALL BE ADDRESSED FOR COMPLIANCE WITH THE REQUIREMENTS LIST AND/OR STATEMENT OF WORK. FAILURE TO ADDRESS THE SPECIFICATIONS REQUESTED SHALL RESULT IN AN UNACCEPTABLE RATING.

d. The information provided in the specifications section shall be from the manufacturer's specification sheet and shall not be a reiteration (Copy and Paste) of the information from the solicitation.

e. Include drawings, floor layouts, product literature, pictures, commercial warranty information and description of ALL quoted items. Failure to provide floor layouts to show the items quoted fit in the rooms may result in a “Non-Responsive” determination.

f. Warranty terms shall be provided for all quoted items.

Volume II: Price Proposal

1. Pricing: All quotes submitted shall be the Contractor’s Best Pricing. Sample of the Floor plans have been provided as Attachment #1 and #2 for reference when preparing a quote.

2. All shipping and freight charges shall be included in the price of the item. Failure to include the shipping charge in the price of the item may result in a Non-Responsive determination.

3. Pricing terms and conditions: Offerors shall submit their best pricing terms and conditions in accordance with the Government desired pricing terms and conditions

Volume III: Offeror’s Representations and Certifications shall contain all information regarding Offeror’s Representations and Certifications or a validation that System for Award Management (SAM) registration Online Representations and Certifications Application (ORCA) information is up to date and includes all the necessary representations and certifications. Only one (1) original copy shall be submitted for Volume III.

Offeror’s Representations and Certifications at FAR 52.212-3 and FAR 52.209-5 shall be completed.

The following additional information MUST be provided with the quote under Volume III and on a separate page on company letterhead. Failure to provide this information may result in a Non-Responsive Determination.

Note to Offerors:

1) All and any communications/questions pertaining to this solicitation must be submitted in writing to the responsible Contracting Specialist, Aimee Rogers, no later than 16 February, 2016 @08:00 AM Japanese Standard Time (JST). If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussions.

MAIL:

Regional Contracting Office Attn: Ms. Aimee Rogers PSC 557 Box 2000

FPO AP 96373-2000

Hand Carried:

Phone: 011-81-98-970-7140 (from U.S.) / 098-970-7140 (Local) Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

Email: renee.kale@usmc.mil

2) Submission of offers: The solicitation must be returned to the address listed above at the date and time specified in combined synopsis/solicitation. Offers may be submitted by mail, email, courier, or facsimile. Facsimile offers are subject to the same rules as paper offers. The Government reserves the right to make award solely on the offers received or enter into “discussions” therefore quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. Offerors bear the burden of ensuring that offers (and any authorized modifications) reach the designated office on time and should allow a reasonable time for facsimile or email transmissions to be completed.

3) Offers may be submitted electronically (emailed); however, due to government computer firewall security, please be advised that it is the Offeror’s responsibility to ensure that the Contracting Office receives all required documents.

4) All pages of the offer must reach the office before the deadline specified on the solicitation. Pages of a facsimile transmission that arrive in the office after the specified deadline will be marked as late. The Offeror bears the risk of non-receipt of facsimile transmissions and should confirm by telephone that any facsimile was received. Any facsimile transmission must clearly state the solicitation number and the name of the Contract Specialist on the first page, to ensure proper receipt.

5) Contract Authority: This solicitation is being conducted under FAR subpart 12 and 13.5.

6) System for Award Management (SAM) Additional Information. All DoD Contractors are now required to be registered within the SAM database prior to award, during performance and throughout final payment of any contract resulting from this request for quotation. Offerors may obtain information on registration and annual confirmation requirements by calling 1-312-463-3376 or via the Internet at: https://www.sam.gov. Registration on line will normally take 5 business days vice the standard 30 days processing time required through other methods.

7) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

8) Offered prices shall not include the Consumption Tax in accordance with paragraph c. FAR Clause 52.229-6 entitled, “Taxes - Foreign Fixed - Price Contracts”.

9) Offerors shall ensure that all correspondence that is addressed to the United States Government is submitted in English or with an English translation.

NOTE: Offeror’s expenses incurred as a result of proposal preparation shall not be reimbursed by the U.S. Government.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Feb-2016 12:00 AM to 24-Feb-2016 03:00 PM.

(End of Summary of Changes) image1.wmf