M67400-14-T-0054-02.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS) FOR

DEFENSE POLICY REVIEW INITIATIVE PLANNING GROUP

FACILITIES ANALYSIS SUPPORT

DPRI OKINAWA

1.0 INTRODUCTION. This is a requirement for technical and advisory support services in the Facilities Requirements Planning and Assessment Domain.

2.0 BACKGROUND. On-site contract consultants are required to provide technical and advisory support to the staff of the DPRI Program Directorate within Marine Corps Installations Command Pacific (MCIPAC) located at Marine Corps Base Camp S. D. Butler, Okinawa, Japan. The MCIPAC DPRI Program Director reports to the Commanding General, MCIPAC. The Program Director is responsible for the management and oversight of present and future Marine Corps structures associated with the Futenma Replacement Facility (FRF) initiative and the Okinawa Consolidation (OkiCon) initiative; both located in Okinawa, Japan, including support for tenant commands and transient forces. The current and future readiness of Camp Butler facilities is integral to sustainment of III MEF operational capabilities during the transitional period through the end-state of DPRI as specified in the United States (U.S.) – Government of Japan (GOJ) Agreed Implementation Plans (AIPs). Contractor support will assist the critical technical shortfalls on the Program Directorate staff for successful program execution.

3.0 SCOPE. The contractor shall provide all labor, materials, supply and transportation except those specifically stated as Government furnished.

3.1 DPRI Okinawa. The task is to provide facilities analysis and project management support for DPRI Okinawa in the management and oversight of the day-to-day interface with users, stakeholders, United States Army Corps of Engineer (USACE), and Okinawa Defense Bureau (ODB).

3.2 The Contractor is responsible to provide on-site support services (total 2 offices) as outlined in section 5.0 Technical Requirements during the period of performance.

3.3 Required support includes providing advice, recommendations, analysis, and assessments related to the DPRI’s involvement with the present and future Marine Corps structures associated with the Futenma Replacement Facility and Okinawa Consolidation initiatives.

3.4 Associated areas of Government lead tasking and contractor support would be inclusive of the areas related to facilities analysis support for DPRI as pertaining to the FRF, OkiCon, and other host nation construction program initiatives.

4.0 APPLICABLE DOCUMENTS. During the execution of this requirement, the Contractor shall adhere to all OSHA, EPA, U.S. Marine Corps and any other local/state/federal and/or foreign regulations. The Government will provide access to the following regulations upon award of the contract when requested.

4.1 DoD Joint Travel Regulations (JTR).

4.2 U.S. - Japan Alliance Transformation and Realignment for the Future, 29 Oct 2005

4.3 U.S. - Japan Roadmap for Realignment Implementation, 1 May 2006

4.4 Alliance Transformation Implementation Panel (ATIP) Terms of Reference, 24 Apr 2007

4.5 USFJ Guidance for Alliance Transformation Projects, 29 Feb 2012

4.6 Department of Defense Instruction (DODI) 5210.8 Information Assurance and Records Management

4.7 All security and installation regulations.

5.0 TECHNICAL REQUIREMENTS. The Contractor shall:

5.1 Facilities Requirements Analysis Domain.

5.1.1 Assist and support DPRI in the assignment, utilization, and control of facility assets.

5.1.2 Coordinate and conduct extensive site visits to and around the various Marine Corps installations on Okinawa and facilitate meetingswith individuals at various levels of command.

5.1.3 Identify assets through verification of the Base Real Property Inventory (RPI).

5.1.4 Physically inspect each facility verifying type and year of construction, physical size, current condition, current use, occupant, and then makes updates to the RPI and facilities assignment listings.

5.1.5 Evaluate requests for base and tenant unit facility assignments, consider current and projected facility availability, standard criteria for function involved, modifications required for beneficial occupancy and effect on operations if the request cannot be met, and recommends approval or disapproval and satisfaction by another method.

5.1.6 Modify any necessary assignments, prepare preliminary designs and sketches of work required and collaborate with Facilities personnel regarding program documents, scope of work, and cost estimates for approved changes to the current RPI for further processing.

5.1.7 Prepare studies relating to scope and use to determine minimum and optimum space requirements for base and tenant activities.

5.1.8 Identify excess facilities and recommend retention and alternate use or disposal.

5.1.9 Review camp master plans for accuracy and completeness of requirements section.

5.1.10 Review and update Facilities Support Requirements (FSR) document.

5.1.11 Participate in working groups coordinating facility utilization, organizational moves, facility assignments, and additional topics as necessary.

5.1.12 Gather data, work with subject matter experts, documents economic life cycles for facilities, and provide advice on the implications of a facility’s remaining economic life, highlighting facilities approaching or exceeding their economic life.

6.0 DELIVERABLES.

6.1 The Contractor shall provide technical comments on the adequacy of criteria-based Charette documents, BCPs and designs of DPRI projects, and coordinate and document recommendations for construction coordination activities:

6.2 Ensure deliverables meet professional standards and the requirements as set forth in the Performance Work Statement.

6.2.1 The Government reserves the right to request updates on all deliverables on an as needed basis. All data, minutes, memorandums, reports, miscellaneous correspondence generated as a result of this requirement shall be turned over to the Government upon completion of this requirement. At the end of the contract, the above mentioned deliverables shall become property of the Government.

6.2.2 Submit written deliverables in hardcopy and electronic form in AutoCAD or Microsoft Office compliant format (e.g. Word, Excel, PowerPoint, etc.).

6.3 Monthly Status Reports.

6.3.1 The Contractor shall produce Monthly Status Reports (MSRs) to the Contracting Officer’s Representative (COR). Reports shall include at a minimum, an executive summary, identify team personnel, skill levels, schedule tracking, travel conducted, any issues and recommendations and updates/changes. The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated.

6.3.2 Draft deliverables for the Monthly Status Report shall be submitted five (5) working days following each month to the COR. The COR will respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contracting Office.

6.3.3 In the event of rejection, the COR will notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

6.4 Contractor shall to provide weekly updates of accomplishments, plans of actions, outstanding task, problems encountered, solutions, recommendations for process improvements regarding assigned tasks, and future or projected tasks or issues. In obtaining the deliverables the Contractor shall perform the required actions described in this PWS.

6.5 Contractor shall assist the Government to coordinate and chair/participate in program Operational Planning Team as required.

6.6 Contractor shall provide input/recommendations on initiative composition and subsequent submission to the Program Director; and the MARFORPAC DPRI planning cell, and Headquarters, Marine Corps Plans, Policy and Operation Pacific Directive (HQMC PPO PD) as directed.

6.7 Contractor shall participate in conferences and workshops, including but not limited to Host Nation Workshops.

6.8 When required, the Contractor shall participate in the Directorate’s conferences, including but not limited to:

· Provide recommendations to the overall assessment of program execution,

· Furnish guidance regarding MILCON,

· Assist in proposing a Plan of Action and Milestones for each program,

· Review the action plans, briefs, and other support documentation, and provide opinions of each,

· Support the complete turnover of the project including a detailed Standard Operating Procedure (SOP) and guidance that will help institutionalize MCBJ DPRI and enterprise level practices, policies, and procedures.

6.9 Generate and provide analysis, reports, and briefings. Reports and briefing material are outputs of reviews and analysis that are engineering decision support tools for planners, project and program managers.

6.10 The Contractor shall prepare a work plan no later than 30 calendar days after start of performance on the contract. The work plan shall include a schedule of all activities for all tasks: the content, format and suspense for products to be delivered to the COR for each task. The Contractor shall update the work plan to reflect current Government requirements, products, and effort. The Contractor shall submit updated work plans to the COR, with the monthly status report

6.11 Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at the meeting or on the trip. All minutes or trip reports shall be submitted to the COR within seven (7) working days of completing the Government authorized trip.

6.12 All deliverables shall be marked in accordance with NMCARS 5237.203-90

7.0 SUPPORTING INFORMATION:

7.1 PERIOD OF PERFORMANCE. The anticipated period of performance (POP) is 8 September 2015 to 7 September 2016 with two (2) one-year option periods:

7.2 PLACE OF PERFORMANCE. Building 361, Floor 1, Marine Corps Base Camp S.D. Butler, Okinawa, Japan.

7.3 HOURS OF OPERATION. The Contractor shall be expected to provide services during normal Government work hours. Normal Government work hours are between 0600 hrs – 1700 hrs Monday through Friday, to work only eight hours within this time period. The Contracting Officer’s Representative (COR) will address the specific working hours after award of the task order. There may be the need for occasional work outside of normal Government working hours. This shall be coordinated with the COR in advance.

7.4 CONTRACTOR KNOWLEDGE, SKILLS, AND ABILITIES The contractor employees shall have:

7.4.1 Must have excellent communication skills, both written and oral, as well as customer service skills due to daily interaction with various levels of rank, authority, positions, both military and civilians.

7.4.2 Detailed knowledge of the overall mission, organization, functions, capabilities, administration, and operations of the Marine Corps in general, and Marine Forces Pacific (MARFORPAC) in particular.

7.4.3 Knowledge of Department of Defense and Marine Corps policies and regulations related to safeguarding For Official Use Only (FOUO) documentation.

7.4.4 Specific Requirements for Facility Requirements Analysis Domain.

7.4.4.1 Education/Experience. A combination of facilities management courses and experience which furnished an understanding of facilities analysis and management and which has equipped the contractor with the particular knowledge, skills, and abilities to perform the requirements of this PWS.

7.4.4.2 Knowledge of facility utilization principles, methods, practices, and techniques (with emphasis on assignment of the right occupant to the most suitable available structure, considering occupant need for space, accessibility/location, welfare, safety, security, and factors that would promote or hinder the mission of the activities of the organization serviced).

7.4.4.3 Ability to evaluate and propose alternative courses of action and to recognize deviations from accepted facility management principles.

7.4.4.4 Practical knowledge relating to common realty, construction, and trades/crafts subjects.

7.4.4.5 Familiarity with overall goals, methods, and terminology used at large maintenance or public works type organizations is essential.

7.4.4.6 Ability to communicate effectively, both orally and in writing, sufficient to explain technical regulatory language to laymen to negotiate and explain command positions or programs, and to prepare written reports that present conclusions and supporting data in a clear and concise manner.

7.4.4.7 Knowledge of computer applications, such as MS Office, internet Navy Facility Assets Data Store (iNFADS), Commanding Officer’s Readiness Reporting System (CORRS), Facilities Engineers Information Maintenance System (FEIMS), and other computer applications as required to update facility moves, demolition, and general tracking of facilities management.

7.4.4.8 Must have and retain a secret clearance and have knowledge of and comply with Office security rules, regulations, and procedures pertaining to safe handling of classified material. Contractor employee shall have at least an interim clearance before deploying to Okinawa.

7.5 GOVERNMENT FURNISHED PROPERTY

7.5.1 The Government will provide an office area including a desk and a work area for each Contractor position.

7.5.2 The Government will provide local and long distance telephone service for official business only.

7.5.3 The Government will provide internet access and access to web-based applications and databases used routinely in the performance of the position.

7.5.4 The Government will provide the Contractor access to standard office-related Government Furnished Equipment/Information/Software (e.g., computers, phones, desk space, network access, databases, etc.) while working in Government spaces during the performance of this effort. The Government networks are not authorized to load software that has not been approved. The approved software package provided on the Government computers are standard office software such as Microsoft Office Word, Excel, PowerPoint, Outlook, Roxio Digital Media, AutoCAD LT, and MS Project.

7.5.5 The Government will provide the Contractor access to Government furnished mapping, charting, and geodesy property when necessary for this task order.

7.5.6 Common Access Card (CAC): The Contractor may apply for a Common Access Card (CAC), United States Department of Defense (DoD) integrated circuit card issued as standard identification for access to the MCB Butler LAN providing Internet connection and an e-mail account (s) for business purposes as an unclassified user. Government CAC’s issues in support of this contract shall be returned to the Government upon competition of the period of performance.

7.5.6.1 Requirements for Issuance of a CAC the following conditions must be met prior to issuance of a CAC to any contractor employees for limited privilege/non privileged access:

· The SOFA status of the employee shall be verified by the office of Staff Judge Advocate (SJA).

· The Contractor shall be registered in the Contractor Verification System (CVS) with a valid record of security clearance (background check) on Joint Personnel Adjudication System (JPAS). The CVS is conducted at MCB Installation Personnel Administration Center (IPAC) USMC S.D. Butler, Tel No. 098-970-0875, Bldg. #5699.

· The Contractor shall obtain proof of security clearance (background check) on JPAS at Security Management Office, USMC S.D. Butler, Tel No. 098-970-7892/8412, Bldg. #1.

· When applying for a CAC at MCB IPAC, the Contractor shall show two original forms of Identification and submit 1) contract document, 2) passport [reviewed by SJA office and SOFA stamp required], 3) letter of employment, 4) letter of authorization from the Contracting Officer [as applicable], and 5) a valid record of JPAS (proof of background check).

· All Contractor employees who will be assigned to work in Okinawa must have an active clearance/background check or must have initiated a background check before coming to Okinawa.

NOTE: Prior to applying for CVS, Contractor personnel must initiate a background check on JPAS at the Security Management Office and a record of JPAS enrollment verification (e-mail) must be submitted to the Trusted Agent (TA) for MCB Butler IPAC. http://www.marines.mil/unit/mcbbutler/Pages/IPAC/CTRCACAppt.aspx

7.6 COST OF OPERATION. All cost of operation under this contract except those specifically stated as Government provided shall be borne by the Contractor. This includes but is not limited to taxes, surcharges, licenses, insurance, transportation, salaries and bonuses. No payments other than those provided for in the Price Schedule will be made to the contractor.

7.7 TRAVEL COSTS. The Contractor shall be required to travel. This will be a cost-reimbursable contract line item number. The only travel reimbursed on this contract is the travel performed by the contractor’s employees assigned to work directly on this contract. All travel shall be pre-approved by the COR. Any travel performed and not pre-approved by the COR, shall not be reimbursed. Any travel performed by the Contractor’s management team, for any purpose, will not be reimbursed. The Contractor shall provide local transportation to and from Bldg 361, Camp Foster and Camp Schwab. Local transportation for the Facility Requirements Analysis Domain shall be provided as one day each per week..

7.8 SECURITY CLEARANCES. Access to classified data/information up to and including SECRET shall be required in the performance of this work. All personnel directly supporting this contract shall have at least a SECRET security clearance prior to starting work and shall maintain the security clearance throught the period of peroformance. A DOD Contract Security Classification Specification, form DD 254, shall be issued with this contract. The contractor is required to send visit requests via JPAS to SMO Code 674005 for each contractor employee that requires a clearance. The POC on the visit request should be the Contracting Officer's Representative. Visit requests are for one year and can be renewed each year.

7.9 RESUMES. After contract award the contractor shall submit resumes for personnel identified to support this contract. These resumes shall be approved by the Government prior to the contractor’s employees deploying to Okinawa, Japan. This applies to the initial start of the contract as well as contractor turnover experienced during the contract period of performance.

7.10 HOLIDAYS. All or a portion of the effort under this task order will be performed on a Government installation. For purposes of scheduling personnel, the Contractor is hereby advised that the Government installation will observe the following holidays. The Contractor is further advised that access to the Government installation may be restricted on these holidays:

HOLIDAY

OBSERVANCE

New Years Day

1 January

Martin Luther King Jr. Birthday

3rd Monday in January

President’s Day

3rd Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

1st Monday in September

Columbus Day

2nd Monday in October

Veteran's Day

11 November

Thanksgiving Day

4th Thursday in November

Christmas Day

25 December

7.11 PERFORMANCE EVALUATION. The Contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP) (See Attachment 1).

ATTACHMENT 1: QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR

FUTENMA REPLACEMENT FACILITY, DPRI OKINAWA

CONSTRUCTION COORDINATOR AND CONSTRUCTION PROJECT MANAGER

INTRODUCTION: This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Performance Work Statement (PWS). It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective in the PWS in the contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish. It is based on the premise the Government desires to maintain a quality standard in supporting, providing recommendations, addressing planning and budgetary needs, and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract, the work plan and the monthly status report are the drivers for quality products. The contractor is required to develop a comprehensive program of activities for all tasks for each management area. The first major step to ensuring a “self-correcting” contract is to ensure that the approved work plan provides the measures needed to lead the contractor to success. Once the work plan is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

SURVEILLANCE: The Government Contracting Officer’s Representatives (CORs) will monitor the contractor’s work or will receive complaints directly from the designated Government Point of Contact (POC) for that specific management area.

STANDARD: Timeliness of the reports and plans shall not exceed the thresholds cited above for each performance standard. The COR shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997) or the appropriate Inspection of Services clause, if any of the above service areas exceed the thresholds.

The Performance Requirements Summary (PRS) in Table 1 outlines the Government’s performance requirements for this contract.

Table 1: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

CPARS report (positive or negative)

<10% rejection rate of draft submissions.

(End of Summary of Changes)