M67400-14-T-0097-0001.pdf

M2023314SUFS600

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modif ication is to make multiple administrative corrections in various sections of the solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-May-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M67400-14-T-0097

X 9B. DATED (SEE ITEM 11)

21-May-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-May-2014

CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M67400-14-T-0097

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PAST PERFORMANCE

PAST PERFORMANCE INFORMATION LIST

(Note: Past Performance Information must incude relevant and recent contracts and subcontracts over the past three (3) years but limited to the most recent 5 contracts/subcontracts, for same or similar services.)

Past Performance Information (1):

Contracting Agency Contract Number Period of Performance Contract Value

( including options)

(契約事務所・及び契約業者） (契約番号) （契約期間） 契約金額(オプション期間も含む）

Brief Description of Contract Effort

(Service) （契約・業務内容の詳細）

POC Information (連絡先): All Information must be filled. (全て記入して下さい。）

Name:

(名前)

Title/Rank:

(役職)

Phone: Fax:

E-mail:

Past Performance Information (2):

Past Performance Information (3):

Past Performance Information (4):

Past Performance Information (5):

(End ATTACHMENT 1 - Past Performance Information List)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

G-F, PUBLIC WORKS, PLANNING SECTION, OKINAWA

MASTER PLANNING

1.0 INTRODUCTION. This is a requirement for technical and advisory support services in the Master Planning

Domain.

2.0 BACKGROUND. On-site contract support is needed to provide technical and advisory support to the staff of the Planning Section within Public Works, AC/S G-F Marine Corps Installations Command Pacific (MCIPAC) located at Marine Corps Base Camp S. D. Butler, Okinawa, Japan. The Program Director is responsible for the management and oversight of present and future Marine Corps structures associated with the various Camps located in Okinawa, Japan, including support for tenant commands and transient forces. The current and future readiness of

MCIPAC installations and facilities is integral to the sustainment of III MEF operational capabilities.

3.0 SCOPE. The contractor shall provide all labor, materials, supply and transportation unless otherwise indicated in this document.

4.0 APPLICABLE DOCUMENTS. During the execution of this requirement, the Contractor shall adhere to all

OSHA, EPA, Unified Facilities Criteria, U.S. Marine Corps and any other local/state/federal and/or foreign regulations. The Government will provide access to the regulations upon award of the Contract when requested.

4.1 DoD Joint Travel Regulations (JTR).

4.2 MCO P11000.5 Real Property Facilities Manual, Volume IV, Facilities Projects Manual

4.3 All security and installation regulations.

4.4 All Unified Facilities Criteria (UFC)

4.5 Department of Defense Instruction (DODI) 5210.8 Information Assurance and Records Management

5.0 TECHNICAL REQUIREMENTS The Contractor shall:

5.1 Master Planning Support.

5.1.1 Conduct site visits and coordinate with Camp Staff, Camp Facility Planner, Camp Facility Analyst, and various stakeholders to develop facilities sustainment plan (5-year facilities plan by year and execution method) and project programming documents (DD Form 1391, NEPA documentation, site location map/plan, economic analysis, cost estimate, site approval, facility planning document, and property record card) to sustain facilities on land areas that will be returned to the Government of Japan.

5.1.3 Review, analyze, and propose changes to Basic Facility Requirements (BFRs), facility use, and facility assignment data in coordination with Camp Planner and the Initiative stakeholders. Analysis shall identify, review, deconflict, and incorporate operational requirements.

5.1.4 Document proposed changes to operational requirements; once validated, coordinate and incorporate changes into facilities sustainment plan.

5.1.5 Identify new or changed US Government planning standards, Unified Facility Criteria, Executive Orders, and

Department of Defense regulations; propose changes to current program and initiative planning to incorporate these revisions. Review proposed changes and provides alternatives for compatibility with the sustainment plan and planning studies.

6.0 DELIVERABLES. The Contractor shall:

6.1. Ensure deliverables meet professional standards and the requirements as set forth in the Performance Work

Statement. All records submitted shall include a cover page compliant with NMCARS 5237.203-90.

6.1.1 The Government reserves the right to request updates on all deliverables on an as needed basis. All data, minutes, memorandums, reports, miscellaneous correspondence generated as a result of this requirement shall be turned over to the Government upon completion of this requirement. At the end of the Contract, the above mentioned deliverables shall become property of the Government.

6.1.2 Submit written deliverables in hardcopy and electronic form in Microsoft Office compliant format (e.g. Word, Excel, PowerPoint, etc.).

6.2 Monthly Status Reports.

6.2.1 The Contractor shall produce Monthly Status Reports (MSRs) to the Contracting Officer’s Representative

(COR). Reports shall include, at a minimum, an executive summary, identify team personnel, skill levels, schedule tracking, travel conducted, any issues and recommendations and updates/changes. The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlight problems encountered and anticipated.

6.2.2 Draft deliverables for the Monthly Status Report shall be submitted five (5) working days following each month to the COR. The COR will respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contracting Office.

6.2.3 In the event of rejection, the COR will notify the Contractor in writing of the reasons for such rejection.

Absence of notification will be construed as an acceptance.

6.3 The Contractor shall perform the required actions described in this PWS. Contractor shall be required to provide weekly updates of accomplishments, plans of actions, outstanding task, problems encountered, solutions, recommendations for process improvements regarding assigned tasks, and future or projected tasks or issues.

6.4 Provide an analysis of land and facilities use and development plans and programs to include recommendations on complex and various problems related to land and facility use. Incorporate/address conflicting factors (such as incompatible land use, noise issues, and space requirements), areas of impact (such as fiscal, timeline development, feasibility), and possible and potential effects on the surrounding community. Develop planning options (power point slides indicating multiple Courses of Action (COAs) indicating positives and negatives for each COA and a recommended action) for review by Initiative stakeholders.

6.5 Generate and provide facilities sustainment plan and facility programming documents from various, site visits, meetings and/or interviews from stakeholders, Camp Staff, and/or G-F personnel.

6.6 The Contractor shall prepare a work plan no later than 30 calendar days after start of performance on the

Contract. The work plan shall include a schedule of all activities for all tasks: the content, format and suspense for products to be delivered to the COR and projected spend plan for each task. The Contractor shall update the work plan to reflect current Government requirements, products, and effort. The Contractor shall submit updated work plans to the COR, with the monthly status report

6.7 Meeting minutes (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at the meeting.

6.8 Deliverables shall be marked in accordance with the Navy and Marine Corps Acquisition Regulation

Supplement (NMCARS) 5237.203-90.

7.0 SUPPORTING INFORMATION:

7.1 PERIOD OF PERFORMANCE. The contract period of performance will start 30 days after announcement of the contract award. The anticipated period of performance (POP) is 1 September 2014 to 30 31 August 2015 with

2 one-year option periods.

7.2 PLACE OF PERFORMANCE. The place of performance will be at various Marine Corps Camps on

Okinawa, Japan.

7.3 HOURS OF OPERATION. The Contractor shall be expected to provide services during normal Government work hours. Normal Government work hours are between 0730 hrs – 1630 hrs Monday through Friday. The

Contracting Officer’s Representative (COR) will address the specific working hours after award of the Contract.

There may be the need for occasional work outside of normal Government working hours. This shall be coordinated with the COR in advance.

7.4 CONTRACTOR EMPLOYEE QUALIFICATIONS The contractor employees assigned to this contract effort shall have:

7.4.1 The Contractor’s employees require a broad professional knowledge of a wide range of engineering or architectural theories, concepts, principles, standards, and methods sufficient to formulate, execute, advise on and explain recommendations or solutions to modify standard practices, equipment, devices, processes, and techniques and resolve a wide variety of complex problem and adapt precedents or existing strategies to meet unusual needs or special demands.

7.4.2 Education. Baccalaureate or higher level degree with a major in Community Planning, Engineering or

Architecture OR a combination of education and experience which furnished a thorough knowledge of the physical and mathematical sciences underlying professional engineering, and a good understanding both theoretical and practical aspects of engineering sciences and techniques and their applications to one of the branches of engineering and one year of specialized experience which has equipped the contractor with the particular knowledge, skills, and abilities to perform the requirements of this PWS.

7.4.3 Knowledge of the overall mission, organization, functions, capabilities, administration, and operations of the

Marine Corps in general.

7.4.4 Working knowledge of horizontal and vertical construction, land development, airfield design, design development process, construction means and methods, US and Japanese construction practices. Minimum number of years of experience: 3 years.

7.4.5 Knowledge and skill in developing facilities programming documents (DD Form 1391s, Form 22s, Form 42s), Basic Facilities Requirements (BFR), and engineering cost estimates. Minimum number of years of experience: 3 years.

7.4.6 Thorough knowledge of quantitative and qualitative methods and techniques to develop support deliverable criteria and metrics covering complex program mission and functions. Minimum number of years of experience: 3 years.

7.4.7 Excellent communication skills, both written and oral, as well as customer service skills due to daily interaction with various levels of rank, authority, positions, both military and civilians. Skill in the development of military correspondence. Minimum number of years of experience: 3 years.

7.4.8 Experience working with a diverse and often conflicting group of stakeholders on politically sensitive and schedule-constrained construction projects. Minimum number of years of experience: 5 years.

7.4.9 Ability to collect and synthesize data, then subsequently to propose, develop, present, and recommend courses of action. Minimum number of years of experience: 3 years.

7.4.10 Familiarity with U.S. civil and/ or military aviation regulations, standards, practices, and design principles.

Minimum number of years of experience: 3 years.

7.4.11 Experience with military or civil base, town, community, or regional planning, design, construction projects.

Minimum number of years of experience: 3 years.

7.4.12 Knowledge of Utility Systems design and community development principles. Minimum number of years of experience: 3 years.

7.4.13 Familiarity with CADD/GIS based design systems. Minimum number of years of experience: 1 year.

7.5 CONTRACTOR FURNISHED MATERIALS - None

7.6 GOVERNMENT FURNISHED PROPERTY

7.6.1 The Government will provide Contractor access to Government furnished mapping, charting, and geodesy property when necessary for this Contract. An office area is not provided under the terms of this contract.

7.6.2 Common Access Card (CAC): The Contractor may apply for a Common Access Card (CAC), United States

Department of Defense (DoD) integrated circuit card issued as standard identification for access to the MCB Butler

LAN providing Internet connection and an e-mail account (s) for business purposes as an unclassified user.

Government CAC’s issues in support of this Contract shall be returned to the Government upon competition of the period of performance.

7.6.2.1 Requirements for Issuance of a CAC the following conditions must be met prior to issuance of a CAC to any contractor employees for limited privilege/non privileged access:

The SOFA status of the employee shall be verified, and approved by the office of Staff Judge Advocate

(SJA).

The Contractor shall be registered in the Contractor Verification System (CVS) with a valid record of security clearance (background check) on Joint Personnel Adjudication System (JPAS). The CVS is conducted at MCB Installation Personnel Administration Center (IPAC) USMC S.D. Butler, Tel No. 098-

970-0875, Bldg. #5699.

The Contractor shall obtain proof of security clearance (background check) on JPAS at Security

Management Office, USMC S.D. Butler, Tel No. 098-970-7892/8412, Bldg. #1.

When applying for a CAC at MCB IPAC, the Contractor shall show two original forms of Identification and submit 1) contract document, 2) passport [reviewed by SJA office and SOFA stamp required], 3) letter of employment, 4) letter of authorization from the Contracting Officer [as applicable], and 5) a valid record of JPAS (proof of background check).

All Contractor employees who will be assigned to work in Okinawa must have an active clearance/background check or must have initiated a background check before coming to Okinawa.

NOTE: Prior to applying for CVS, Contractor personnel must initiate a background check on JPAS at the Security

Management Office and a record of JPAS enrollment verification (e-mail) must be submitted to the Trusted Agent

(TA) for MCB Butler IPAC. http://www.marines.mil/unit/mcbbutler/Pages/IPAC/CTRCACAppt.aspx

7.7 COST OF OPERATION. All cost of operation under this contract except those specifically stated as

Government provided shall be borne by the Contractor. This includes but is not limited to taxes, surcharges, licenses, insurance, transportation, salaries and bonuses. No payments other than those provided for in the Price

Schedule will be made to the contractor.

7.8 TRAVEL COSTS. Any travel performed by the Contractor’s management team, for any purpose, will not be reimbursed.

7.9 SECURITY CLEARANCES. Not Required

7.10 RESUMES. After contract award the contractor shall submit resumes for personnel identified to support this contract. These resumes shall be approved by the Government prior to the contractor’s employees deploying to

Okinawa, Japan. This applies to the initial start of the contract as well as contractor employee turnover experienced during the contract period of performance.

7.11 HOLIDAYS. All or a portion of the effort under this Contract will be performed on a Government installation. For purposes of scheduling personnel, the Contractor is hereby advised that the Government installation will observe the following holidays. The Contractor is further advised that access to the Government installation may be restricted on these holidays:

HOLIDAY OBSERVANCE

New Years Day 1 January

Martin Luther King Jr. Birthday 3rd Monday in January

President’s Day 3 rd

Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran's Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

7.12 PERFORMANCE EVALUATION. The Contractor shall be evaluated in accordance with the Government’s

Quality Assurance Surveillance Plan (QASP) (See Attachment 1).

ATTACHMENT 1: QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR

G-F, PUBLIC WORKS, PLANNING SECTION, OKINAWA

MASTER PLANNING

INTRODUCTION: This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Performance Work Statement (PWS). It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective in the PWS in the contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish. It is based on the premise the Government desires to maintain a quality standard in supporting, providing recommendations, addressing planning and budgetary needs, and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract, the work plan and the monthly status report are the drivers for quality products. The contractor is required to develop a comprehensive program of activities for all tasks for each management area. The first major step to ensuring a “self-correcting” contract is to ensure that the approved work plan provides the measures needed to lead the contractor to success. Once the work plan is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

SURVEILLANCE: The Government Contracting Officer’s Representatives (CORs) will monitor the contractor’s work or will receive complaints directly from the designated Government Point of Contact (POC) for that specific management area.

STANDARD: Timeliness of the reports and plans shall not exceed the thresholds cited above for each performance standard. The COR shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997) or the appropriate Inspection of Services clause, if any of the above service areas exceed the thresholds.

The Performance Requirements Summary (PRS) in Table 1 outlines the Government’s performance requirements for this Contract.

Table 1: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance

Objective

PWS Section Performance Standard Acceptable Quality Level (AQL)

Surveillance

Method

Incentive

Monthly status report per PWS 6.2

E-mailed to the COR within five (5) working days following the beginning of each month. Shall be in electronic form in Microsoft office compliant format.

Six (6) working days following the end of each month.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

100% inspection

CPARS report

(positive or negative)

Weekly Updates per the PWS 6.3

Weekly updates of accomplishments, plans of actions, outstanding task, problems encountered, solutions, recommendations for process improvements regarding assigned tasks, and future or projected tasks or issues

First working day of the following week

100% inspection

CPARS report

(positive or negative)

Planning Options per PWS

6.4

Provide change management documentation and results of technical review of programming documents.

Within (7) working days of discovery.

100% inspection

CPARS report

(positive or negative)

Work Plan per

PWS

6.6

Provide a work plan no later than 30 calendar days after start of performance on the Contract.

Updated work plans shall be submitted along with the monthly status report.

Thirty-Five (35) calendar days after start of performance

100% inspection

CPARS report (positive or negative)

QUOTE SUBMISSION INSTRUCTIONS

The Offeror is required to submit the following as part of its Quote:

(X) SF1449 (Solicitation M67400-14-T-0015) completed.

(X) Offeror shall submit three separate volumes:

Volume I – (Technical & Past Performance Information): Offerors shall submit one original copy and one redacted version (The redacted version is used during the technical evaluation and therefore; it should be without company logo, identifying marks and names must be redacted. Failure to provide a redacted copy may result in a non-responsive determination. The Government will validate Offeror’s redacted company information but will not make changes to the Offeror’s provided redacted proposal either to add or delete redacted text/graphics/etc.).

1). Task Understanding (See FAR 52.212-2)

- The Offeror shall provide the methodology and detail as to how the Offeror intends to perform the tasks as specified in the Performance Work Statement (PWS). In particular, the Offeror shall provide specific details of how the Offeror will fulfill all the required tasks of the PWS. The

Government will also evaluate the potential risk of the offeror’s proposal in relation to this subfactor.

2). Staffing Approach and Labor Mix Qualifications/Certifications/Experience (See FAR 52.212-2)

- The Government shall evaluate the Offeror’s proposed Staffing Approach that details its plans to staff, recruit, and screen qualified personnel in order to satisfy the Government’s performance requirement. The Government shall evaluate whether or not the approach is definitive enough to provide the Government a clear understanding of how the Offeror intends to staff this contract in order to meet all the PWS requirements. (The approach shall include a detailed discussion of the roles of the support team, substantiated performance, and appropriate use of staff resources to accomplish the intended work set forth in the PWS).

- The Government shall evaluate the Offeror's proposed minimum qualifications, certifications, experience, and specialized experience that the individuals will possess for each of the support areas identified in the PWS. The Offeror shall certify that all the individuals to perform services throughout the life of the contract will meet the characteristics proposed. The Government will also evaluate the potential risk of the offeror’s proposal in relation to this subfactor.

3). Processes and Procedures/Quality Control (See FAR 52.212-2)

The Government shall evaluate the Offeror's approach on the processes, procedures, or systems the Offeror intends to use in the performance of this contract to ensure timely and effective performance of services and meet the Government’s requirement. The Government will also evaluate the potential risk of the offeror’s proposal in relation to this subfactor.

4). Past Performance Information List, to include relevant and recent contracts and subcontracts over the past three (3) years but limited to the most recent five (5) contracts, for the same or similar services

(See Attachment II.)

Offerors shall provide no more than five (5) past performances references for the prime and any sub contractor. Emphasis should be placed on Mid-Level Planner Support Services within the last three (3) years. Include the following fields:

- Customer;

- Contract/Task Order number;

- Contract type;

- Program name;

- Total contract value;

- Identification of any Key Staff involved;

- Description of work performed / relevance to this task, provided in ‘bullet’ format;

- Names / telephone numbers / e-mail for the PCO and COR

The Government may also use other information such as CPARS/PPRIS data available from

Government sources to evaluate an Offeror’s past performance. The government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors demonstrating significant, relevant experience with specific requirements set forth in the PWS will be evaluated most favorably. Offerors demonstrating less significant and less relevant experience with the requirements in the PWS will be evaluated less favorably.

Offerors are directed to provide references on the Past Performance Information List on no more than five (5) of the Offeror’s most recently completed, or currently on-going, Federal Government or Commercial contracts, not to exceed 3 years since completion for like or similar services to those to be provided under this RFP. Offerors may submit performance data regarding current contract performance as long as a minimum of one (1) year of performance has been completed as of the closing date of this RFQ.

The offeror has both the duty and discretion to determine which of its prior contracts are most relevant to the currently described requirements. However, the offeror should consider that the

Government shall give special attention to past performance relating to the United States Federal

Government. Commercial contracts will be considered.

If the offeror is unable to provide five (5) relevant contracts for the past performance evaluation, a lesser number may be submitted.

The offeror may also submit relevant contracts performed by subcontractors that will perform under this contract, but under no circumstances may an offeror submit more than five (5) contracts for review, regardless of whether the contracts were performed by the offeror, subcontractor(s), or any combination thereof. Any submission(s) in excess of this stated limit will be excluded by the

Government. The Government will choose the excluded contract(s) at random, or in any manner that the Government, in their absolute discretion, deems appropriate, without any consideration for the best interests of the offeror. If subcontractor contracts are submitted, the offeror must also clearly indicate the percentage of work that the subcontractor(s) performed under each task/category of effort throughout the course of the contract.

If the offeror possesses no relevant past performance, it should affirmatively state this fact in the

Past Performance Information List. Failure to submit the completed Past Performance

Information List shall be considered certification (by signature on the offer) that the offeror has no past performance for like or similar items for the Government to evaluate

The Contractor is required to be authorized to perform/operate in the country of Japan in accordance with DFARS252.225-7042 entitled, “Authorization to Perform.” The Contractor may be required to submit a copy of its business license/permission upon request by the Government.

Volume II- (Price) shall contain all the pricing information, to include a copy of the Offeror’s Audited

Balance Sheet and Income Statement. Only one (1) original copy shall be submitted.

This Volume shall contain the information requested below and shall include a copy of Section SF1449 –

CONTINUATION SHEET with the Contract Line Item (CLIN) Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below.

Example of SF1449 continuation sheet that requires information.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months ******* *******

FFP

The contractor shall provide Mid-Level Planning Support Services as required by the Performance Work Statement.

FOB: Destination

NET AMT *******

******* These are items that are to be filled in on the SF1449 continuation sheets for all CLINS.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Pricing/Cost Proposal consisting of a Monthly Basic Charge to include a summary breakdown of the proposed labor categories and rates and the estimated labor hours based on the technical approach, materials and other estimated costs for the effort.

All price/cost and price/cost supporting information shall be contained in Volume II and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

i. All prices contained in the pricing schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants, operators), overhead, general and administrative (G&A) expenses, and profit.

ii. All items covered under option years may be ordered and performed during the scheduled period of performance of this contract. Offerors are required to provide prices for these items under option years.

The prices for all option items will be evaluated in accordance with FAR 52.217-5. The U.S. Government makes no guarantee that the option years will be exercised. It will be the U.S. Government’s unilateral right to exercise the option years. Once the option is exercised, the offeror is required to perform the work when ordered during the scheduled period of performance of this contract. The six-month option to extend services will be calculated using the last option year pricing proposed by the Offeror. The Government will use the unit (monthly) prices proposed for CLIN 2001 and 2003, multiply each by six and add it to half of

CLIN 2004 to obtain the combined total for the six month period.

iii. Proposed prices shall be entered on the spreadsheet file, Schedule of Supplies/Services, readable in

Microsoft Office Excel format. Offerors shall not alter the format of the spreadsheets except that column(s) may be widened.

iv. Price proposals shall be evaluated for the presence of ‘unbalanced pricing’ based on a contractor’s attempt to ‘buy in’ to the acquisition. The Contracting Officer shall perform a price proposal analysis to determine fair and reasonable pricing. The Contracting Officer reserves the right to reject an offer if it is determined that the lack of balanced pricing poses an unacceptable risk to the Government.

v. The following table is provided for informational purposes only and contains the Government’s estimate with regard to the labor categories and hours required for successful performance. Although the

Solicitation CLIN Structure mirrors these labor categories, the Offeror shall outline any modified title(s) and number(s) for each labor category and hours proposed to support this requirement in its proposal.

Labor category

Base

Year

Option year 1

Option

Year 2 Total

Facilities Planner

CLINs 0001, 1001, and 1002 1,960 1,960 1,960 5,880

Facilities Planner

CLINs 0002, 1002, and 2002 1,960 1,960 1,960 5,880

Total 3,920 3,920 3,920 11,760

One copy of Offeror’s current audited Balance Sheet and Income Statement.

Volume III- (Offeror’s Representations and Certifications) shall contain all information regarding

Offeror’s Representations and Certifications or a validation that System for Award Management (SAM) registration Online Representations and Certifications Application (ORCA) information is up to date and includes all the necessary representations and certifications . Only one (1) original copy shall be submitted for Volume III.

1). Offeror Representations and Certifications FAR 52.212-3 and FAR 52.209-5 completed.

Proposal Format. Offerors shall prepare and submit their proposals as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits

(including all attachments, figures, etc.) and with the number of copies specified in the table. An electronic copy of all documents (technical, past performance information list and price) shall be submitted. Proposals shall be prepared using “Arial” or “Times New Roman” 11-point or larger font style on 8½ x 11 inch. Tables and illustrations may use a reduced font style, not less than 8 point. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of the submitting Offeror in the header or footer.

Table 1 – Required Format for RFQ

Volume Title

Maximum

Number of pages Format for document

I

1 Original / 1 Redacted

Technical Proposal 40 MS Word or pdf

I

Past Performance

Information List As required Attachment II

II Price Proposal As required

Appendix C & D in MS

Excel spreadsheet format

III

Offeror’s Representations and Certifications As required MS Word or pdf

Note to Offerors:

All and any communications/questions (with the exception of the proposal/quote) pertaining to this solicitation must be submitted in writing to the responsible Contracting Specialist, Jodi West, no later than 03

June 2014 @1000 Japanese Standard Time. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussions.

Point of Contact:

MCIPC Regional Contracting Office

Attn: Jodi West

PSC 557 Box 2000

FPO AP 96379-2000

Phone: 011-81-98-970-3128 (from U.S.) / 098-970-3128 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: jodi.west@usmc.mil

Offers may be submitted by mail, courier, or facsimile. Facsimile offers are subject to the same rules as paper offers. The Government reserves the right to make award solely on the offers received or enter into “discussions”.

Offerors bear the burden of ensuring that offers (and any authorized modifications) reach the designated office on time and should allow a reasonable time for facsimile transmissions to be completed.

Offers may be submitted electronically (emailed); however, due to government computer firewall security, please be advised that it is the Offeror’s responsibility to ensure that the Contracting Office receives all required documents.

All pages of the offer must reach the office before the deadline specified on the solicitation. Pages of a facsimile transmission that arrive in the office after the specified deadline will be marked as late. The Offeror bears the risk of non-receipt of facsimile transmissions and should confirm by telephone that any facsimile was received. Any facsimile transmission must clearly state the solicitation number and the name of the Contract Specialist on the first page, to ensure proper receipt.

*Offeror’s expenses incurred as a result of proposal preparation and/or site visit attendance shall not be reimbursed by the U.S. Government.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of provision)

(End of Summary of Changes) mailto:jodi.west@usmc.mil http://farsite.hill.af.mil/