M67400-14-T-0021-0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FUTENMA REPLACEMENT FACILITY, DPRI OKINAWA

MASTER PLANNING SUPPORT SERVICES

1.0 INTRODUCTION. This is a requirement for technical and advisory support services in the Master Planning Domain.

2.0 BACKGROUND. On-site contract support is needed to provide technical and advisory support services to the staff of the Futenma Replacement Facility (FRF) Program within the Defense Policy Realignment Initiative (DPRI) Okinawa Directorate of Marine Corps Installations Command Pacific (MCIPAC) located at Marine Corps Base Camp S. D. Butler, Okinawa, Japan. The DPRI Program Director is responsible for the management and oversight of present and future Marine Corps structures associated with the Futenma Replacement Facility (FRF) initiative located in Okinawa, Japan, including support for tenant commands and transient forces. The current and future readiness of MCIPAC installations and facilities is integral to the sustainment of III MEF operational capabilities during the transitional period through the end-state of DPRI as specified in the United States (U.S.) –Government of Japan (GOJ) Agreed Implementation Plans (AIPs).

3.0 SCOPE. The contractor shall provide all labor, materials, supply and transportation except those specifically stated as Government furnished for the following tasks.

3.1 FRF. The task is to provide Master Planning support services for the FRF program in order to facilitate the master planning of construction projects for the DPRI FRF program.

3.1.1 The Contractor is responsible to provide on-site support services as outlined in in section 5.0 Technical Requirements during the period of performance.

3.1.2 Associated areas of Government lead tasking and contractor support would be inclusive of the areas related to information management support for the FRF.

4.0 APPLICABLE DOCUMENTS. During the execution of this requirement, the Contractor shall adhere to all OSHA, EPA, U.S. Marine Corps and any other local/state/federal and/or foreign regulations. The Government will provide access to the regulations upon award of the Contract when requested.

4.1 DoD Joint Travel Regulations (JTR).

4.2 U.S. - Japan Alliance Transformation and Realignment for the Future, 29 Oct 2005

4.3 U.S. - Japan Roadmap for Realignment Implementation, 1 May 2006

4.4 Alliance Transformation Implementation Panel (ATIP) Terms of Reference, 24 Apr 2007

4.5 USFJ Guidance for Alliance Transformation Projects, 29 Feb 2012

4.6 All security and installation regulations.

4.7 Department of Defense Instruction (DODI) 5210.8 Information Assurance and Records Management

5.0 TECHNICAL REQUIREMENTS The Contractor shall:

5.1 Master Planning Support.

5.1.1 Assists in scheduling planning, design and construction activities in accordance with the FRF Master Plan and Master Schedule.

5.1.2 Develop planning options for review by Initiative stakeholders. Provide an analysis of land and facilities use and development plans and programs to include recommendations on complex and various problems related land and facility use, incorporating/addressing conflicting factors (such as incompatible land use, noise issues, and space requirements), areas of impact (such as fiscal, timeline development , feasibility), and possible and potential effects on the surrounding community.

5.1.3 Reviews and analyzes proposed changes to Basic Facility Requirements (BFRs), facility use, and facility assignment data in coordination with MCIPAC Facilities Engineering and the Initiative stakeholders. Analysis should identify, review, deconflict, and incorporate operational requirements.

5.1.4 Document proposed changes to operational requirements; once validated, coordinate and incorporate changes into planning products..

5.1.5 Fully participate in the review of detailed Basic Criteria Packages and Design/ Construction Documentation to ensure compliance with the master plan.

5.1.6 Identify new or changed US Government planning standards, Unified Facility Criteria, U.S. laws, Executive Orders, and Department of Defense regulations; propose changes to current Program and Initiative planning or designs to incorporate these revisions. Review proposed changes and provide alternatives for compatibility with the FRF Master Plan, Master Schedule and special planning studies and zoning criteria (e.g., noise, airfield and airspace criteria, explosives quantity distance criteria, aircraft accident potential, flood hazards, erosion control, and natural resources protection).

5.1.7 Review and recommend approval/disapproval of project requests in coordination with FRF developmental guidelines.

5.1.8 Periodically review project design development to ensure compliance with the approved FRF master plan, Master Schedule and subsequent approved detailed development plans.

6.0 DELIVERABLES. The Contractor shall:

6.1. Ensure deliverables meet professional standards and the requirements as set forth in the Performance Work Statement.

6.1.1 The Government reserves the right to request updates on all deliverables on an as needed basis. All data, minutes, memorandums, reports, miscellaneous correspondence generated as a result of this requirement shall be turned over to the Government upon completion of this requirement. At the end of the Contract, the above mentioned deliverables shall become property of the Government.

6.1.2 Submit written deliverables in hardcopy and electronic form in AutoCAD or Microsoft Office compliant format (e.g. Word, Excel, PowerPoint, etc.).

6.2 Monthly Status Reports.

6.2.1 The Contractor shall produce Monthly Status Reports (MSRs) to the Contracting Officer’s Representative (COR). Reports shall include at a minimum, an executive summary, identify team personnel, skill levels, schedule tracking, travel conducted, any issues and recommendations and updates/changes. The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated.

6.2.2 Draft deliverables for the Monthly Status Report shall be submitted five (5) working days following each month to the COR. The COR will respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contracting Office.

6.2.3 In the event of rejection, the COR will notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

6.3 Contractor shall be required to provide weekly updates of accomplishments, plans of actions, outstanding task, problems encountered, solutions, recommendations for process improvements regarding assigned tasks, and future or projected tasks or issues. In obtaining the deliverables the Contractor shall perform the required actions described in this PWS.

6.4 Generate and provide analysis and reports from briefings on/about the FRF master plan.

6.5 The Contractor shall prepare a work plan no later than 30 calendar days after start of performance on the Contract. The work plan shall include a schedule of all activities for all tasks: the content, format and suspense for products to be delivered to the COR and projected spend plan for each task. The Contractor shall update the work plan to reflect current Government requirements, products, and effort. The Contractor shall submit updated work plans to the COR, with the monthly status report

6.6 Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at the meeting or on the trip. All minutes or trip reports shall be submitted to the COR within seven (7) working days of completing the Government authorized trip.

6.7 Provide change management documentation and results of technical review of programming documents within (7) working days of discovery.

6.8 Deliverables shall be marked in accordance with the Navy and Marine Corps Acquisition Regulation Supplement (NMCARS) 5237.203-90.

7.0 SUPPORTING INFORMATION:

7.1 PERIOD OF PERFORMANCE. The contract period of performance will start 30 days after announcement of the contract award. The anticipated period of performance (POP) is 1 July 2014 to 30 June 2015 with 2 one-year option periods:

7.2 PLACE OF PERFORMANCE. The place of performance will be at Camp Foster, Okinawa, Japan.

7.3 HOURS OF OPERATION. The Contractor shall be expected to provide services during normal Government work hours. Normal Government work hours are between 0730 hrs – 1630 hrs Monday through Friday. The Contracting Officer’s Representative (COR) will address the specific working hours after award of the Contract. There may be the need for occasional work outside of normal Government working hours. This shall be coordinated with the COR in advance.

7.4 CONTRACTOR EMPLOYEE QUALIFICATIONS The contractor employees assigned to this contract effort shall have:

7.4.1 Education. Baccalaureate or higher level degree with a major in Engineering or Architecture OR a combination of education and experience which furnished a thorough knowledge of the physical and mathematical sciences underlying professional engineering, and a good understanding both theoretical and practical, of the engineering sciences and techniques and their applications to one of the branches of engineering and one year of specialized experience which has equipped the contractor with the particular knowledge, skills, and abilities to perform the requirements of this PWS.

7.4.2 Professional Engineer (PE) or Registered Landscape Architect (RLA) preferred.

7.4.3 Skill in the development of military correspondence.

7.4.4 Knowledge of the overall mission, organization, functions, capabilities, administration, and operations of the Marine Corps in general, and the Futenma Replacement Facility in particular.

7.4.5 Knowledge of Department of Defense and Marine Corps policies and regulations related to travel requirements.

7.4.6 Working knowledge of horizontal and vertical construction, land development, airfield design, design development process, construction means and methods, US and Japanese construction practices. Experience in the storage, retrieval and management of construction project documentation.

7.4.7 Knowledge and skill in program assessment techniques related to resource allocation, risk management, performance metrics and project execution.

7.4.8 Thorough knowledge of quantitative and qualitative methods and techniques to develop support deliverable criteria and metrics covering complex program mission and functions.

7.4.9 Must have excellent communication skills, both written and oral, as well as customer service skills due to daily interaction with various levels of rank, authority, positions, both military and civilians.

7.4.10 Experience working with a diverse and often conflicting group of stakeholders on politically sensitive and schedule-constrained construction projects.

7.4.11 The contract requires a broad professional knowledge of a wide range of engineering or architectural theories, concepts, principles, standards, and methods sufficient to formulate, execute, advise on and explain recommendations or solutions to modify standard practices, equipment, devices, processes, and techniques and resolve a wide variety of complex problem. Adapts precedents or existing strategies to meet unusual needs or special demands.

7.4.12 Ability to prepare and analyze construction schedules and phasing diagrams.

7.4.13 Ability to collect and synthesize data, then subsequently to propose, develop, present, and recommend courses of action to the FRF PMO.

7.4.14 Knowledge of airfield site planning principles and related land use.

7.4.15 Experience with military or civil airfield planning, design, construction, renovation, or modernization projects and with multi-year, large-scale civil engineering site-development programs or projects.

7.4.16 Familiarity with U.S. civil and/ or military aviation regulations, standards, practices, and design principles.

7.4.17 Experience with military or civil base, town, community, or regional planning, design, construction projects.

7.4.18 Knowledge of Utility Systems design and community development principles.

7.4.19 Familiarity with CADD/GIS based design systems.

7.5 CONTRACTOR FURNISHED MATERIALS - None

7.6 GOVERNMENT FURNISHED PROPERTY

7.6.1 The Government will provide an office area including a desk and a general work space for each Contractor position.

7.6.2 The Government will provide local and long distance telephone service for official business use only.

7.5.3 The Government will provide one computer terminal/network/internet access point and workstation for each contractor position for access to web-based applications, government network and databases used routinely used to support Construction Coordination and Construction Project Management requirements.

7.6.3 The Government will provide access to standard office-related Government Furnished Equipment (e.g., phone, desk space, office supplies, etc.) while working in Government spaces during the performance of this effort. Should additional equipment and/or software be required in performance of the stated tasks, such requirements shall be outlined in the cost proposal.

7.6.4 The Government will provide Contractor access to Government furnished mapping, charting, and geodesy property when necessary for this Contract.

7.6.5 Common Access Card (CAC): The Contractor may apply for a Common Access Card (CAC), United States Department of Defense (DoD) integrated circuit card issued as standard identification for access to the MCB Butler LAN providing Internet connection and an e-mail account (s) for business purposes as an unclassified user. Government CAC’s issues in support of this Contract shall be returned to the Government upon competition of the period of performance.

7.6.5.1 Requirements for Issuance of a CAC the following conditions must be met prior to issuance of a CAC to any contractor employees for limited privilege/non privileged access:

· The SOFA status of the employee shall be verified, and approved by the office of Staff Judge Advocate (SJA).

· The Contractor shall be registered in the Contractor Verification System (CVS) with a valid record of security clearance (background check) on Joint Personnel Adjudication System (JPAS). The CVS is conducted at MCB Installation Personnel Administration Center (IPAC) USMC S.D. Butler, Tel No. 098-970-0875, Bldg. #5699.

· The Contractor shall obtain proof of security clearance (background check) on JPAS at Security Management Office, USMC S.D. Butler, Tel No. 098-970-7892/8412, Bldg. #1.

· When applying for a CAC at MCB IPAC, the Contractor shall show two original forms of Identification and submit 1) contract document, 2) passport [reviewed by SJA office and SOFA stamp required], 3) letter of employment, 4) letter of authorization from the Contracting Officer [as applicable], and 5) a valid record of JPAS (proof of background check).

· All Contractor employees who will be assigned to work in Okinawa must have an active clearance/background check or must have initiated a background check before coming to Okinawa.

NOTE: Prior to applying for CVS, Contractor personnel must initiate a background check on JPAS at the Security Management Office and a record of JPAS enrollment verification (e-mail) must be submitted to the Trusted Agent (TA) for MCB Butler IPAC. http://www.marines.mil/unit/mcbbutler/Pages/IPAC/CTRCACAppt.aspx

7.7 COST OF OPERATION. All cost of operation under this contract except those specifically stated as Government provided shall be borne by the Contractor. This includes but is not limited to taxes, surcharges, licenses, insurance, transportation, salaries and bonuses. No payments other than those provided for in the Price Schedule will be made to the contractor.

7.8 TRAVEL COSTS. The Contractor shall be required to travel. This will be a cost-reimbursable contract line item number. All travel costs shall be in accordance with the Joint Travel Regulations. The only travel reimbursed on this contract is the travel performed by the contractor’s employees assigned to work directly on this contract. All travel shall be pre-approved by the COR. Any travel performed and not pre-approved by the COR, shall not be reimbursed. Any travel performed by the Contractor’s management team, for any purpose, will not be reimbursed.

7.9 SECURITY CLEARANCES. Not Required

7.10 RESUMES. After contract award the contractor shall submit resumes for personnel identified to support this contract. These resumes shall be approved by the Government prior to the contractor’s employees deploying to Okinawa, Japan. This applies to the initial start of the contract as well as contractor employee turnover experienced during the contract period of performance.

7.11 HOLIDAYS. All or a portion of the effort under this Contract will be performed on a Government installation. For purposes of scheduling personnel, the Contractor is hereby advised that the Government installation will observe the following holidays. The Contractor is further advised that access to the Government installation may be restricted on these holidays:

HOLIDAY

OBSERVANCE

New Years Day

1 January

Martin Luther King Jr. Birthday

3rd Monday in January

President’s Day

3rd Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

1st Monday in September

Columbus Day

2nd Monday in October

Veteran's Day

11 November

Thanksgiving Day

4th Thursday in November

Christmas Day

25 December

7.12 PERFORMANCE EVALUATION. The Contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP) (See Attachment 1).

ATTACHMENT 1: QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR

FUTENMA REPLACEMENT FACILITY, DPRI OKINAWA

MASTER PLANNING

INTRODUCTION: This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Performance Work Statement (PWS). It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective in the PWS in the contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish. It is based on the premise the Government desires to maintain a quality standard in supporting, providing recommendations, addressing planning and budgetary needs, and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract, the work plan and the monthly status report are the drivers for quality products. The contractor is required to develop a comprehensive program of activities for all tasks for each management area. The first major step to ensuring a “self-correcting” contract is to ensure that the approved work plan provides the measures needed to lead the contractor to success. Once the work plan is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

SURVEILLANCE: The Government Contracting Officer’s Representatives (CORs) will monitor the contractor’s work or will receive complaints directly from the designated Government Point of Contact (POC) for that specific management area.

STANDARD: Timeliness of the reports and plans shall not exceed the thresholds cited above for each performance standard. The COR shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997) or the appropriate Inspection of Services clause, if any of the above service areas exceed the thresholds.

The Performance Requirements Summary (PRS) in Table 1 outlines the Government’s performance requirements for this Contract.

Table 1: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

100% inspection

CPARS report (positive or negative)

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

(End of Summary of Changes)