QRP_EQUIPMENT_PREVENTIVE_MAINTENANCE_SERVICE.pdf

REGIONAL CONTRACTING OFFICE

BOX 788153 BLDG 1102 MAGTFTC MCAGCC

TWENTYNINE PALMS CA 92278-8153

760.830.6042

760.830.6353

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7.5 MIL

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

M67399-15-T-0018 27-Feb-2015

b. TELEPHONE NUMBER

760.830.5336

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 06 Apr 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX:

NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

M67399

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE M35002 16. ADMINISTERED BY

M35002

ERIN LAYNE-MARTINEZ

BLDG 2096 NREA DIV RECYCLING PROGRAM MCAGCC

TWENTYNINE PALMS CA 92278

TEL: 760-830-7244 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ROWENA L HARDGROVE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF

AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

811310

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M3500215SUWU001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS (CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

M67399-15-T-0018

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Each Preventive Maintenance Base Year

FFP

Base Year - Preventive Maintenance (PM) for Government owned equipment at

NREA Division Recycling Program.

The contractor shall provide all materials, tools, equipment, labor and supervision necessary to perform scheduled and unscheduled maintenance/inspections on equipment in accordance with the maufacturer's service schedules and service manuals. Service is to be provided twice during the base year on the following equipment:

1) CAT Excavator (Model: 345CL / SN: PJW00654)

2) CASE Skid Steer (Model: 440CT / SN: N6M432030)

3) CAT Loader (Model: 950G / SN: CAT0950G)

4) CAT Scrap Handler (Model: M325D / SN: CBD00007)

5) JLG 6K Forklift (Model: G6-42A / SN: 160028333)

6) AL JON Balers (Models: 400 Logger / SN: 13134)

7) AL JON Balers (Models: 400 Logger / SN: 14681)

Period of Performance: May 1, 2015 to April 30, 2016

FOB: Destination

MILSTRIP: M3500215SUWU001

PURCHASE REQUEST NUMBER: M3500215SUWU001

NET AMT

0002 1 Each Over and Above Work Base Year

FFP

Base Year - Over and Above Work. Includes: All parts and materials to perform repairs of Government owned heavy equipment to support CLIN 0001; when authorized by the COR.

The COR decision not to authorize the work, or any part of the work, will not excuse contractor performance, or form the basis for a claim or equitable adjustment.

Parts and Material. Contractor to offer a discount or makup percentage on the manufacturer's suggested retail price. (Contractor to provide manufacturer's suggested retail price upon invoicing). The Government is not obligated to purchase items under this CLIN and may elect to seek other sources of supply.

0003 14 Each One Time Repair - Corrective Maintenance

FFP

Base Year - One Time Repair. Includes all labor, supervision, transportation to perform repair (open and inspect), over and above work for Government owned equipment located at NREA Division Recycling Program. All work requires prior authorization from the Contracting Officer Representative (COR).

Prenegotiated labor rate billed at $_____.__ per hour.

1001 2 Each OPTION PM Service Option Period Year One

FFP

Option Period Year One - Preventive Maintenance (PM) for Government owned equipment at NREA Division Recycling Program.

The contractor shall provide all materials, tools, equipment, labor and supervision necessary to perform scheduled and unscheduled maintenance/inspections on equipment in accordance with the maufacturer's service schedules and service

3) CAT Loader (Model: 950G / SN: CAT0950G)

4) CAT Scrap Handler (Model: M325D / SN: CBD00007)

5) JLG 6K Forklift (Model: G6-42A / SN: 160028333)

Period of Performance: May 1, 2016 to April 30, 2017

1002 1 Each OPTION Over and Above Option Period Year One

FFP

Option Period Year One - Over and Above Work. Includes: All parts and materials to perform repairs of Government owned heavy equipment to support

CLIN 0001; when authorized by the COR.

1003 14 Each OPTION One Time Repair - Corrective Maintenance

FFP

Option Period Year One - One Time Repair. Includes all labor, supervision, transportation to perform repair (open and inspect), over and above work for

Government owned equipment located at NREA Division Recycling Program. All work requires prior authorization from the Contracting Officer Representative

(COR).

2001 2 Each OPTION Preventive Maintenance Option Year Two

FFP

Option Period Year Two - Preventive Maintenance (PM) for Government owned equipment at NREA Division Recycling Program.

The contractor shall provide all materials, tools, equipment, labor and supervision necessary to perform scheduled and unscheduled maintenance/inspections on equipment in accordance with the maufacturer's service schedules and service

3) CAT Loader (Model: 950G / SN: CAT0950G)

4) CAT Scrap Handler (Model: M325D / SN: CBD00007)

5) JLG 6K Forklift (Model: G6-42A / SN: 160028333)

Period of Performance: May 1, 2017 to April 30, 2018

2002 1 Each OPTION Over and Above Work Option Two

FFP

Option Period Year Two - Over and Above Work. Includes: All parts and suggested retail price upon invoicing). The Government is not obligated to

2003 14 Each OPTION One Time Repair - Corrective Maintenance

FFP

Option Period Year Two - One Time Repair. Includes all labor, supervision, transportation to perform repair (open and inspect), over and above work for

Government owned equipment located at NREA Division Recycling Program. All

3001 2 Each OPTION Preventive Maintenance Option Year 3

FFP

Option Period Year Three - Preventive Maintenance (PM) for Government owned equipment at NREA Division Recycling Program.

The contractor shall provide all materials, tools, equipment, labor and supervision necessary to perform scheduled and unscheduled maintenance/inspections on equipment in accordance with the maufacturer's service schedules and service

3) CAT Loader (Model: 950G / SN: CAT0950G)

4) CAT Scrap Handler (Model: M325D / SN: CBD00007)

5) JLG 6K Forklift (Model: G6-42A / SN: 160028333)

Period of Performance: May 1, 2018 to April 30, 2019

3002 1 Each OPTION Over and Above Work Option Year Three

FFP

Option Period Year Three - Over and Above Work. Includes: All parts and

3003 14 Each OPTION One Time Repair - Corrective Maintenance

FFP

Option Period Year Three - One Time Repair. Includes all labor, supervision, transportation to perform repair (open and inspect), over and above work for

Government owned equipment located at NREA Division Recycling Program. All

4001 2 Each OPTION Preventive Maintenance Option Year 4

FFP

Option Period Year Four - Preventive Maintenance (PM) for Government owned equipment at NREA Division Recycling Program.

The contractor shall provide all materials, tools, equipment, labor and supervision necessary to perform scheduled and unscheduled maintenance/inspections on equipment in accordance with the maufacturer's service schedules and service

3) CAT Loader (Model: 950G / SN: CAT0950G)

4) CAT Scrap Handler (Model: M325D / SN: CBD00007)

5) JLG 6K Forklift (Model: G6-42A / SN: 160028333)

Period of Performance: May 1, 2019 to April 30, 2020

4002 1 Each OPTION Over and Above Work Option Year Four

FFP

Opiton Period Year Four - Over and Above Work. Includes: All parts and

4003 14 Each OPTION One Time Repair - Corrective Maintenance

FFP

Option Period Year Four - One Time Repair. Includes all labor, supervision, transportation to perform repair (open and inspect), over and above work for

Government owned equipment located at NREA Division Recycling Program. All

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-MAY-2015 TO

30-APR-2016

N/A M35002

ERIN LAYNE-MARTINEZ

BLDG 2096 NREA DIV RECYCLING

PROGRAM MCAGCC

TWENTYNINE PALMS CA 92278

760-830-7244

M35002

0002 POP 01-MAY-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-MAY-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-MAY-2016 TO

30-APR-2017

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-MAY-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-MAY-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAY-2017 TO

30-APR-2018

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-MAY-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-MAY-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-MAY-2018 TO

30-APR-2019

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-MAY-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-MAY-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-MAY-2019 TO

30-APR-2020

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 02-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

INSTRUCTIONS TO OFFERORS

SUMMARY: This solicitation will result in a firm fixed price (FFP) contract to provide preventive, corrective maintenance for Government owned heavy equipment at NREA Division Recycling Program, Marine Air Ground

Task Force Training Command (MAGTFTC), Marine Corps Air Ground Combat Center (MCAGCC), Twentynine

Palms, CA.

The Request for Quotation (RFQ) is unrestricted.

SITE VISIT: A site visit will conducted on March 19, 2015 at 10:00 AM PST

Meeting Location: MAGTFTC/MCAGCC

DMO Bldg. 1102, RCO Door 21, Del Valle Rd

Twentynine Palms, CA 92278

Point of Contact: Patrick Doyle

(760) 830-5115 patrick.doyle@usmc.mil

Visitors need to provide to the point of contact:

mailto:patrick.doyle@usmc.mil

Visitor Full Name

Name of Company

Last 4 of SSN

Driver’s License Number

This information must be provided by March 12, 2015 at 10:00AM PST

QUESTIONS: Offerors are requested to thoroughly review the requirements of this solicitation and submit any questions or comments in writing via email to the Contract Purchasing Agent at patrick.doyle@usmc.com by

Thursday, 1:00 P.M., Pacific Standard Time, Mar 26, 2015. At the Marine Corps discretion, the Marine Corps may provide written responses to the questions or comments as appropriate. Responses will be posted as an

Amendment to the Solicitation. Telephone inquiries will not be accepted.

SUBMISSION OF QUOTES:

Offeror may be hand carried, submitted by commercial courier service (FedEx,UPS, etc) or by electronic mail.

Offeror bear the burden of ensuring that all portions of the quote reach the designated Contract Specialist before the deadline specified in the solicitation. No faxed offers will be considered.

Hand Carried/Courier Service

United States Marine Corps

Regional Contracting Office

Attn: Patrick Doyle

Building 1102, Door 21

Twentynine Palms, CA 92278

Email: patrick.doyle@usmc.mil

Phone: (760) 830-5115

Alt: Email: tiffany.hurst@usmc.mil

Phone: (760) 830-1104

For email quotes, the Government office designated for receipt of the quotation is the e-mail inbox of the addressee indicated above; delivery to a server is not considered delivery to the designated Government office. The email shall not be considered to be delivered unless the entire content of the email and all attachments can be read by the addressee indicated above. The basis for determining time of receipt is the “Sent:” field in the Outlook email message header. The email is considered received upon delivery into the inbox of the addressee indicated above.

Receipt of an electronic acknowledgment establishes that a record was received but does not establish that the content sent corresponds to the content received. Email attachments are limited to no more than 2MB. Quoters are specifically warned that email may be subject to spam filters or attachment stripping.

All transmissions must clearly state the solicitation number and the name of the contracting officer on the first page to ensure proper receipt.

Attention is directed to FAR 52.212-1(f), concerning late submissions. Quoters are responsible for allowing adequate time for transmission to be completed. The quoter bears the risk of non-receipt of transmissions, and should ensure that all pages of the quote (and any authorized modifications) have been received by the designated office before the deadline indicated. Pages of a transmission that arrive after the deadline will not be considered.

Quotes transmitted via email are subject to the same rules as paper quotes. The government reserves the right to make award solely on the quotation received.

mailto:patrick.doyle@usmc.com mailto:tiffany.hurst@usmc.mil

RFQ’s are due on the date and time as stated on the first page of the Standard Form 1449; see Block 8 – Offer Due

Date/local time.

5. FORMAT OF QUOTES:

(a) The Government does not require elaborate quotes, or volumes in separate binders. No additional copies, other than the original, are required: and there is no page limitation. At a minimum, quoters shall provide the following:

1. Technical: Award will be made to that offeror whose proposal contains the combination of those criteria offering the best overall value to the Government utilizing the lowest price technically acceptable source selection process. The Government intends to evaluate proposals and award a FFP, single award contract without exchanges. The initial proposal submitted must contain adequate information to ascertain the contractor’s ability to comply with all requirements of the solicitation and it should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to negotiate with one or more offerors if determined by the Contracting Officer to be in the best interest of the government.

a. Understanding of the requirements by submitting a technical approach for each task for specified areas pertaining to routine preventive maintenance and corrective maintenance service.

b. Ability to respond within 24 hours for emergencies with readily accessible/available personnel.

c. Local presence. Defined to include the entire area within one hundred fifty (150) miles from the intersection of Twentynine Palms Highway (State Highway 62) and Adobe Road in Twenty-nine Palms, CA.

d. Shall provide the required ASE Certification and insurance reflecting coverage on a continuous basis in at least the amount shown to cover legal liability. Service technicians should have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and repair of the equipment included in this PWS.

2. Past Performance: Offerors should provide contact information for a minimum of at least three past performance references for contracts performed that are similar to those required by this solicitation in the last three years. Contact information should include contract number, dollar value, contact name, contact position description, phone number, and email address. The Contracting Officer may contact the references to obtain past performance information. In addition, the Government will check PPIRS and CPARs.

3. Price: Offerors shall submit pricing on each CLIN identified in the solicitation. All ancillary parts and services

(i.e. fuel surcharges) shall be included within the pricing structure provided, to exclude the refueling of the equipment during the period of performance. Deviations from the pricing structure may result in the offeror being considered non-responsive to the solicitation. Any proposed deviations shall be addressed to the

Contracting Officer prior to the close of the question and answer period.

4. Representations and certifications: Quoters shall be registered in the System for Award Management (SAM) database at https://www.sam.gov/ and must state that this has been accomplished when submitting the technical proposal. Failure to do so may result in no further consideration of the quote.

(a) The Quoter agrees to hold the quote firm for 60 calendar days from the date specified for receipt of quotes.

(b) Quoters must be determined to be responsible, IAW FAR Part 9.1 to be awarded the contract.

(c) All quotes must include the quoter’ s Cage Code, DUNS #, and TIN.

https://www.sam.gov/

EVALUATION FACTORS

(a) The Government will award a FFP contract resulting from the solicitation to the responsible offeror whose quotes conforms to the solicitation and the Lowest Price, Technically Acceptable (LPTA) quote considering the following factors:

1.) Technical

2.) Past Performance

3.) Price

(b) CLIN 0002 – Quoters do not need to provided the SF 1449. However, the Quoters agree that pricing will be in accordance with paragraph 2.4 of the performance of Work Statement.

(c) CLIN 0003 – Quoters need not price the total hours, only provide an hourly rate in CLIN structure.

(d) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Quotations will be evaluated in an efficient and minimally burdensome fashion, and quotes may be comparatively evaluated pursuant to FAR 13.106(b).

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Heavy Equipment Preventive Maintenance

Qualified Recycling Program (QRP) MCAGCC, Twentynine Palms, CA

1 .1 Introduction: The Marine Corps Regional Contracting Office (RCO) is procuring maintenance and service for heavy equipment located at NREA Division Recycling Program, Marine Air Ground Task Force Training Command (MAGTFTC)/Marine Corps Air Ground Combat Center (MCAGCC), Twentynine Palms, California.

1.2 General: The contractor shall provide all management, supervision, labor, materials, supplies and equipment to perform twice a year on the listed equipment. The contractor shall provide qualified, trained, skilled personnel for maintenance and inspection of the equipment as set forth in this contract.

The objective of scheduled routine maintenance and repair is to eliminate or minimize equipment malfunction, breakdown and deterioration. Contractor maintenance must ensure continuous, safe, and satisfactory operation of all equipment, their parts and components per manufacture specifications and guidelines. The contractor shall schedule routine maintenance to include all tasks herein described.

The contractor shall inventory, supply, repair and replace all parts that have become unsafe due to wear and tear. The contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements.

The contractor shall provide the appropriate tools and testing equipment for scheduled maintenance as required by this contract. The contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the equipment as required by this contract. The contractor shall be responsible for all parts related to preventive maintenance as described in the equipment logs (aka: maintenance specifications as outlined in the owner’s manual).

Unless otherwise specified herein, the contractor shall provide all supplies, personnel, equipment, tools, materials, supervision, and other items or services necessary to perform the management and operation of motor vehicle maintenance functions as defined in this Performance Work Statement (PWS). All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards and, to the extent feasible and reasonable. All supplies, materials, and equipment to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

Checklist Approval – The contractor shall submit to the COR a schedule and description of the scheduled routine maintenance (preventative maintenance (PM)) tasks that the contractor recommends. The contractor shall prepare this schedule and tasks description in a checklist format similar to the one provided in Attachment A. The COR must approve the proposed “Scheduled Routine Maintenance Task Checklist” prior to contract work commencement.

Minimum Requirements – The contractor shall provide a trained mechanic to inspect and service every equipment and related peripheral equipment twice a year, every 6 month of the year to maintain the equipment to manufacturer’s specifications. Following the manufacturer’s recommendations, the contractor shall also perform more involved maintenance at different intervals. The mechanic shall sign off on every item of the checklist. The mechanic shall leave a copy of this signed checklist with the COR following that period’s routine maintenance visit.

Checklist format example is listed on Attachment A.

1.4 Government Personnel: The Contracting Officer (CO) is the individual executing this contract on behalf of the government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

The Contracting Officers Representative (COR) is responsible for giving the contractor any special technical instruction or guidance necessary to ensure contract execution. The COR has NO authority to alter the terms and conditions of the contract. The COR will be appointed after contract award.

1.5 Contractor Personnel: The contractor shall have a competent on-site representative authorized to act on behalf of the contractor, available to the COR and/or CO to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand English. In the case of emergency, the on-site representative shall provide a phone number to the COR and/or CO within 14 calendar days of award where he/she can be contacted 24 hours per day 7 days a week.

The contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract.

No unauthorized personnel are permitted on the premises.

1.6 List of Employees: Contactor shall furnish names of all personnel performing work on this contract no later than 14 calendar days after award. No unidentified or unauthorized personnel are permitted on the work site.

1.7 Work Schedule: Operating hours shall meet mission requirements.

Vehicle maintenance normal hours of operation shall be 0600-1400 hours daily, Monday – Friday, excluding Federal holidays.

Upon notification by the COR, the contractor shall provide services to support weekend/holiday training schedule.

Contractor employees will check-in and out with the COR each time inspection and maintenance is being performed under this contract.

Within 14 calendar days after contract award, the contractor shall submit to the COR and/or CO, a complete work schedule for approval. Contact the COR and/or CO at least 48 hours prior to scheduled inspection and maintenance.

When conditions occur that require a change in the inspection/maintenance schedule the contractor will notify the COR immediately. The COR and the contractor will agree to the revised schedule before proceeding with the new schedule.

The work performed under this contract shall be subject to inspection by the COR.

1.8 Safety: A safety plan is required to be submitted to the COR and/or CO within 14 calendar days after contract award. The COR’s approval of the plan is required prior to the commencement of work.

The contractor shall perform services under the contract in compliance with the safety requirements defined in all applicable Federal, State and local laws, regulations and ordinances, including the latest effective standards promulgated by the Department of Labor, Occupational Safety and Health Administration. When questionable, the most stringent shall apply.

The contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and of members of the public and shall comply with all applicable safety and health regulations and requirements. The contractor shall provide to the government the Material Safety Data Sheets (MSDS) for all chemicals used prior to those compounds being brought into the facility.

The contractor shall ensure employees have safety education when engaged in activities involving

Government facilities, personnel, or equipment.

The contractor shall require their personnel to wear safety shoes/boots IAW OSHA standards.

The contractor shall maintain an accurate record of, and shall report to the COR and CO, all cases of death, occupational disease, or traumatic injury to employees of the public and any property damage as a result of performance under this contract.

2.0 Scope

2.1 The Contractor is responsible to provide any required corrective maintenance that must be performed prior to the start of the preventative maintenance period to make the equipment mechanically sound and fully functional at 100%.

The Contractor is responsible for providing the professional maintenance services, labor and materials necessary to perform BI-ANNUAL preventative maintenance for CATERPILLAR EXCAVATOR, SCRAP HANDLER and LOADER, CASE SKID STEER, AL-JON LOGGER BALER and JLG TELEHANDLER as outlined in applicable equipment technical manual. Work is to be completed at QRP facilities, Bldg. 2096 or 2085, where the equipment is utilized.

The Contractor is responsible for providing the professional diagnostic services, labor and materials necessary to perform corrective maintenance, as required for CATERPILLAR EXCAVATOR, SCRAP HANDLER and LOADER, CASE SKID STEER, AL-JON LOGGER BALER and JLG TELEHANDLER equipment outlined. Work is to be completed at QRP facilities, Bldg. 2096 or 2085, where the equipment is utilized.

The contractor shall not use any materials, chemicals, or compounds which the

COR determines would be unsuitable for the intended purpose or harmful to the surfaces to which applied.

The contractor shall provide intermediate maintenance, preventive maintenance and scheduled inspections/tests; repair/replace unserviceable parts, assemblies, subassemblies and components;

refinish, fabricate parts, make modifications; repair accessories and auxiliary equipment, and body and structural repair.

The contractor shall maintain all vehicles to the standards contained in original equipment manufacturer (OEM) directives and technical manuals.

The contractor shall provide, issue, and add all replenishment fluids/lubricants to include; engine oils, transmission, brake and hydraulic fluids, gear lubricants, and coolants that meet the standards set forth in original equipment manufacturer (OEM) directives and technical manuals.

Inspect brake system for proper operation Inspect cooling system Inspect exhaust and heat shields Inspect steering and suspension Inspect fuel system Lubricate carriage and steering Inspect transmission fluid Inspect air filter Check and replace engine oil Inspect belts and hoses Inspect all lights and verify proper operation Inspect tires and inflate to the proper psi Check wheel lugs for proper torque Top off all fluids

The contractor shall provide on-site maintenance for vehicles and equipment which because of their design or immobility cannot economically be delivered to the vehicle maintenance facility.

The contractor shall develop a list of these assets, by registration number, keep the list current, and provide the COR a copy within 14 days after contract awarded and update changes as they occur.

The contractor shall establish and implement key control procedures in the Quality Control Plan to ensure keys issued to the contractor by the Government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the Government.

The contractor shall comply with Federal drug-free workplace and work force requirements IAW the Federal Acquisition Regulations.

The contractor shall provide motor vehicle and equipment repair parts equal to or that exceeds the quality of replacement parts supplied by the original equipment manufacturer (OEM).

Commercially purchased or contractor rebuilt parts may be used if they equal or exceed the quality of the original parts.

The contractor shall fill in all items on the Equipment Inspection Form; when performing maintenance.

All required services are performed and no more than one customer complaint is received per service. Contractor response time does not exceed the limits set forth in this contract. No more than one late arrival per service.

2.2 All parts and labor as required for preventative maintenance on the following equipment per the applicable technical manual:

EQUIPMENT MODEL NUMBER SERIAL NUMBER QTY

Caterpillar Excavator 345CL PJW00654 1

Caterpillar Loader 950G CAT0950G 1

Caterpillar Scrap Handler M325D CBD00007 1

Case Skid Steer 440CT N6M432030 1

Aljon Balers 400 Logger 13134 1

Aljon Balers 400 Logger 14681 1

JLK 6K Telehandler G6-42A 160028333 1

2.3 Performance period for this contract will be no more than 14 days from the date of award, and will run continuously for 1 year with the provision for 4 extensions of this contract for an additional 1 year period.

2.4 Over and Above Work – Repair Estimates

The estimate shall include labor hours, materials, service call cost, price of the part and estimated repair time (days). The costs shall be listed separately. In the event that repairs are not ordered, due to equipment being beyond economical repair or equipment having met its life expectancy;

the contractor shall invoice for the service call under the appropriate CLIN for service. A minor repair is defined as a repair that cost $3,000.00 or less and including not to exceed three hours of work. If the repair is ordered, the COR will sign the written estimate. The contractor will provide a copy of the signed written estimate to the COR. A major repair is defined as a repair that exceeds $3,000.00 and exceeds three hours of work. A written estimate will be required for a major repair.

Contractor shall not begin repairs without written approval from the COR or Contracting Officer to proceed with repairs. For parts that have been replaced, the old parts shall be turned over to the COR (this excludes the fluids). All repair parts shall be provided at cost.

2.5 Disposal of Removed Materials and Equipment

The contractor shall be responsible for the off-site disposal of all removed materials and equipment except those items specifically designated to be retained by the government. The contractor shall not allow debris to accumulate. The contractor shall ensure the work place is cleaned at the end of each day. No materials or debris shall be burned/buried on the site. The contractor shall follow all applicable local environmental disposal laws and regulations. Hazardous Waste generated from vehicle maintenance must be properly stored and disposed of at the Hazardous Waste Management Branch. If the contractor so desires, they may turn in used oil, antifreeze, etc. for recycling to NREA-HWMB, Building 2095 Rifle Range Road, Twentynine Palms, CA. Hours of operations are 0730 to 1500 hrs. If turned in for recycling or disposal, fluids must be in separate containers. Do not mix the items together.

2.6 Information Library

The contractor shall have and maintain, for the duration of the contract period, a reference library consisting of manufacturer’s equipment maintenance schedules, equipment schematics, layouts, parts list, etc., and other basic information needed to properly maintain the included systems.

Upon completion of the contract or termination, the government shall become sole owners of these records.

The contractor agrees to maintain complete accurate records of ALL maintenance services performed, repairs made, and replacement parts used and billed for during the period of this contract. Maximum use shall be made of the preventive maintenance requirements. All equipment defects and deviations from normal operating characteristic and specifications shall be recorded on the preventive maintenance services.

The contractor agrees to furnish the COR with a copy of each completed work log. That work log shall be annotated with a description of the problem, the corrective actions taken by the contractor personnel and the name of the contractor personnel that performed the work.

43.0 INSURANCE REQUIREMENTS

Personal Injury, Property Loss or Damage (Liability). The contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the contractor’s personnel in the performance of this contract.

The contractor’s assumption of absolute liability is independent of any insurance policies.

Insurance. The contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary.

Time for Submission of Evidence of Insurance. The contractor shall provide evidence of the insurance required under contract within ten (14) days after contract award. The government may rescind or terminate the contract if the contractor fails to timely submit insurance certificates.

Worker’s Compensation Insurance. The contractor agrees to provide all employees with worker’s compensation benefits as required by law.

4.0 ACCIDENTS AND INJURY

The contractor and his employees shall comply with all OSHA regulations.

The treatment of injuries sustained by the contractor’s employees shall be the responsibility of the contractor.

5.0 GOVERNMENT FURNISHED PROPERTY/UTILITY

The Government will not provide any Government Furnished Property

6.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

Plan: This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the COR to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the government, is responsible for management and quality control to meet the terms of the contract. The role of the government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective: Performs all equipment maintenance services set forth in the performance work statement (PWS).

Performance Threshold: All required services are performed and no more than one customer complaint is received per month. Contractor response time does not exceed the limits set forth in this contract. No more than one late arrival per month.

Surveillance: The COR will receive and document all complaints from government personnel regarding the service provided. If appropriate the COR will send the complaints to the contractor for corrective action. The Government shall evaluate the contractor’s performance under this contract. All surveillance observations shall be recorded by the Government. When an observation indicates defective performance, the COR shall request the contractor’s representative to initial the observation. All observations of incomplete or defective performance, or safety and health standards violated shall be recorded.

Standard: The performance standard is that the government receives no more than one customer complaint per month and that the contractor does not deviate from the response time limit more than once per month. The COR shall notify the Contracting Officer of the complaint so that the Contracting Officer may take appropriate action.

The contractor shall institute and maintain a complete quality-control program to ensure that the requirements of this contract are provided, as specified.

An inspection system covering all the services required with a comprehensive checklist to be used to inspect contract performance during scheduled and unscheduled inspections.

A file of all inspections conducted by the Contractor and corrective actions taken. This should include follow-up inspections to ensure that corrective action was appropriate, complete and timely.

7.0 Records

7.1 Within thirty (30) days of contract award, the Contractor shall submit a Vehicle Maintenance Plan

(“Plan”). This submittal shall be approved by the Contracting Officer in writing. The Contractor shall not commence work until this submittal is approved by the Contracting Officer in writing. The Contractor is responsible for making such revisions to the plan as are deemed necessary by the Contracting Officer. If the Plan requires any revisions or corrections, the Contractor shall resubmit the Plan within ten (10) days. No work will be allowed and no progress payments will be processed until the Plan is approved.

7.2 The Plan must be reviewed and updated annually, and as required by the Contracting Officer. The

Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of employee health and safety and sound environmental management practices.

7.3 Special Qualifications: Service Technicians shall possess the applicable ASE certification to work on applicable equipment prior to commencement of duties.

8.0 Environmental Requirements

8.1 The contractor shall comply with all federal, state and local environmental laws, and MCAGCC policies and regulations to include but not limited to Resource Conservation and Recovery Act (RCRA), Safe Water Drinking Act (SWDA), the Clean Air Act (CAA), and Federal Facilities Compliance Act (FFCA).

9.0 Services Summary

Performance Objective PWS Para Performance Threshold

Corrective Maintenance prior to the commencement of Preventative Maintenance cycle to make equipment mechanically sound and fully

2.1 100 % Serviceability of Equipment functional

Preventative Maintenance 2.1 Minimum of every 6 months

Corrective Maintenance as required

2.1 100 % Serviceability of Equipment

CHECKLIST FORMAT EXAMPLE

PREVENTIVE MAINTENANCE TASK LIST

TASK PROCEDURE OR ACTION

Service Tech Initials

1 Battery Check water level and add water if necessary

Perform an equalization charge

Panel -Latches Check operation

Power Disconnect Check operation

2 Brake Check operation

Fluid check fluid level and add fluid if necessary

Change brake fluid annually

Rods & Drum Splines lubricate with anti-seize lubricant if necessary

Master Cylinder Check operation

3 Electrical Circuits Check operation

Contactors check condition

Motor Brushes check condiiton and replace if needed

4 Forks check for damage

Fork pin & guides lubricate with engine oil if necessary

Lowering interrupt switch check opeation

Gauges, Horn, Lights, Fuses Check operation

Hydraulic hoses and clamps check for leaks

Hydraulic oil level check level and add hydraulic oil if necessay change hydraulic annually

Dipstick/Breather Cap clean or replace

Hydraulic oil filter replace annually

7 Lift Chains and Anchors check for damage and lubricate with engine oil

Sheaves check condiiton and lubricate with engine oil

8 Mast and Platform check condition

Header hoses and clamps check condition

10 Wheel nut torque tighten if required

11 Master Drive Unit Check operation

12 Steering Chain check condition and lubricate with multipurpose grease

13 Electrical Cable Sheaves check operation and lubricate with engine oil

Pedals, Levers, Hinges, Linkages check operation and lubricate with anti-seize lubricant

15 Base Arm Bearing lubricate with engine oil if necessary

16 Drive Tire and Wheels check condition

17 All motors clean with compressed air

18 Safety Labels check condition and replace if needed

19 Parking Brake check operation and adjust as necessay

Linkage check condition and lubricate with silicone spray

Direction and speed control pedal check operation

Differential and speed reducer check for leaks change gear oil annually

22 Side shift carriage check 4 fittings and lubricate with multipurpose grease

Integral Side shift carriage check wear on bearings and replace as necessary

23 Chassis check all fittins and lubricate with multipurpose grease if needed

24 Fuel filter check annually and replace if necessary

25 Transmission check operation and top off fluid as necessary

26 Anti-Freeze check anti-freeze level and add if needed

27 Engine oil and filter check engine oil and filter replace oil and filter annually

LEGEND: X: CHECKED OKAY

R: REPAIRED

A: ADDITIONAL WORKED NEEDED

C: CRITICAL REPAIR NEEDED

N/A: NOT APPLICABLE

Comments:

Name of Inspector/ Contractor:

Date:

CLAUSES INCORPORATED BY FULL TEXT

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

DEC 2014

52.209-5 Certification Regarding Responsibility Matters APR 2010

52.209-7 Information Regarding Responsibility Matters JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items APR 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2014

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

DEC 2012

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.245-1 Government Property APR 2012

52.246-4 Inspection Of Services--Fixed Price AUG 1996

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7011 Alternative Line Item Structure SEP 2011

252.204-7012 Safeguarding of Unclassified Controlled Technical

Information

NOV 2013

252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Nov 2014)

NOV 2014

252.225-7021 Trade Agreements--Basic (Nov 2014) NOV 2014

252.227-7015 Technical Data--Commercial Items FEB 2014

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2014)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United

States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a http://www.acquisition.gov/ subsidiary whose parent corporation is…