M4-TB030 Advertisement.pdf

NOTICE TO ARCHITECTS AND ENGINEERS

NOTICE IS HEREBY GIVEN, that the City of Oklahoma City has public improvement work that requires the professional services of a consulting firm (“Consultant”).

In order to be considered, the Consultant must timely submit a Letter of Interest as provided herein and comply with the Resolution establishing procedure for “Selection of Architects and Engineers” adopted by the City Council on August 29, 2023, a copy of which may be obtained at www.okc.gov/departments/public-works/engineer-architect-resources/notice-to-a-e/consultant-selection-procedures. Letters of Interest must be submitted through the electronic bidding system at https://www.bidnetdirect.com/ prior to 5:00 p.m. July 16, 2025. Emailed and hand-delivered submittals are not accepted.

Project Title: M4-TB030, MAPS 4 Beautification – Phase 3

Scope of Work: Consultant will assist the MAPS Office in the development and design of the MAPS 4 Beautification – Phase 3 project. A master plan was prepared and approved by City Council on May 20, 2025 and will provide guidance for the design consultants. The scope consists of design and construction administration services for multiple specific project sites which could include key interstate corridors, gateways, pedestrian bridges, key arterials, and intersections.

Services will include meeting with City officials, stakeholders, ODOT, and user groups as well as making presentations to the MAPS 4 Connectivity Subcommittee, MAPS 4 Citizens Advisory Board and City Council along with the various design review committees as established by ordinance. The estimated construction cost is $4,179,350.

Time Schedule for the above project: Preliminary Design Report required within ninety (90) days of award of contract and Final Plans and Specifications required within one hundred twenty (120) days of the issuance of the Work Order after approval of the Preliminary Design Report.

All questions must be submitted through Bidnet by 10:00 a.m. on July 2, 2025. Answers to the questions will be posted in Bidnet by 10:00 a.m. on July 8, 2025.

Letters of Interest must provide your understanding of the project and scope of services; your approach and concept; designation of your Project Team and their detailed expertise and experience on similar projects, and accessibility to City staff. The Consultant may not change the Project Team without prior consent of the City Engineer. Letters of Interest must be 50 pages or less. Please provide a contact name and email address in your Letter of Interest.

The City and its related Trusts use the Contract located on www.okc.gov/departments/public-works/engineer-architect-resources/notice-to-a-e. Please review the Contract, particularly the insurance and indemnity paragraphs to ensure requirements will be met. Contract terms are not negotiable. The City may negotiate Scope of Work, Compensation, and Additional Services. If the City or Trust determines, in its sole discretion, the City or Trust is not able to timely negotiate an acceptable Scope of Work, Compensation, and Additional Services with the selected Consultant, then the City or Trust may terminate such negotiations and commence negotiation with another Consultant.

Please include a 254 Form with your Letter of Interest

The City and its Trust reserve the right to award the Contract(s) or not and to revise the Scope of Services and/or the Project scope or description, as may be in the best interest of the City or Trust.

All submissions are subject to the mandates of the Oklahoma Open Records Act, 51 Okla. Stat. §§ http://www.okc.gov/departments/public-works/engineer-architect-resources/notice-to-a-e http://www.okc.gov/departments/public-works/engineer-architect-resources/notice-to-a-e

24A.1. et seq. The purpose of the Act is to ensure and facilitate the public’s right of access to and review of government records so they may efficiently and intelligently exercise their inherent political power. Almost all “records,” as that term is defined in the Act, may be disclosed to the public upon request. Except where specific state or federal statutes create a specific and express exemption or confidential privilege, persons who submit information to public bodies have no right to keep this information from public access nor have a reasonable expectation that this information will be kept from public access.

If Respondent believes that any submission to the City of Oklahoma City is exempt or confidential under a specific state or federal statute, and therefore not subject to public access under the Oklahoma Open Records Act, Respondents must comply with the following:

1. Place said portion of the submission in a separate electronic file attachment marked “Confidential”. DO NOT label your submission “Confidential” – label only those portions of the submission that Respondent feels are exempt or are made confidential by state or federal law as “Confidential”.

2. For each portion of the submission which Respondent is claiming an exemption or a confidential privilege, identify the specific federal and/or state law that creates said privilege, e.g., for trade secrets, see 21 O.S. § 1732 (Larceny of Trade Secrets) and the Uniform Trade Secrets Act, 78 O.S. §§ 85, et seq.

Should an Open Records request be presented requesting information identified as “Confidential,” Respondent will be responsible for defending Respondent’s position in the District Court, if needed.

If Respondent fails to identify any part of your submission as “Confidential”, Respondent agrees that said submission is not exempt or confidential and is subject to public access.

Upon receipt of a request review or copy records properly identified as “Confidential,” Respondent will be notified of the request and allowed to immediately enforce and protect Respondent’s rights by initiating an action in a court of competent jurisdiction. Should Respondent fail to bring an action to enforce Respondent's rights within seven (7) calendar days of notice, then the requested records will be released.

Debbie Miller, P.E., Director Public Works/ City Engineer