Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

COMMANDER, MARINE FORCES PACIFIC

1.0 BACKGROUND

1.1 There is a requirement to replace the office furniture in the command suite with professional looking furniture expected in the office of the highest ranking Marine Officer in the Pacific.

2.0 SCOPE OF WORK/OBJECTIVE

2.1 The Government seeks a Contractor to procure and install new traditional executive, wood veneer office furniture and any associated furnishings, fixtures and Equipment (FFE) for the Commander, Marine Forces

Pacific. This includes four office spaces, which will be installed in four separate phases: 1) Commander’s

Office, 2) Chief of Staff Office, 3) Staff Secretary Office, 4) Protocol Office.

2.2 The Contractor’s efforts to complete all contract requirements shall include all required design, project management, scheduling and on-site oversight, furniture and FFE installation as well as the associated tools, manpower, vehicles, and other minor non explicit ancillary support. The Contractor shall ensure all components of the project are to be completed on time. (see Section 3.1 for specific installation dates).

3.0 PERFORMANCE REQUIREMENTS

The Contractor shall provide all support needed to perform the following:

3.1 Specific New Furniture and FFE Requirements: The requirements for new furniture and FFE are reflected on concept and typical drawings (Attachment 1) provided with this PWS. These same requirements are reflected on an itemized spreadsheet (Attachment 2) accompanying this PWS for which the Contractor shall provide a quote for furniture, FFE, as well as design, management, shipment and installation. If there are any discrepancies between the furniture and FFE quantities shown on the concept drawings and the aforementioned itemized requirements, the itemized requirements take precedence.

The Contractor shall provide new furniture and FFE which meets the requirements itemized below. These requirements are provided as attachments to this PWS.

1. Phase 1: Commander, Marine Forces Pacific Office

a. Concept furniture drawing/layout (Attachment 1)

b. Furniture and FFE Typicals and Specifications (Attachment 1)

c. Itemized new furniture and FFE requirements (Attachment 2)

d. The Contractor will be notified approximately 12-weeks prior to the area being ready for confirmed furniture installation dates. The Contractor shall order furniture to align with the confirmed furniture installation dates provided by the Technical Point of Contact

(TPOC). For notional planning purposes, this area should be ready for furniture installation on or about 1 Dec 17.

2. Phase 2: Chief of Staff Office

a. Concept furniture drawing/layout (Attachment 1)

b. Furniture and FFE Typicals and Specifications (Attachment 1)

c. Itemized new furniture and FFE requirements (Attachment 2)

d. The Contractor will be notified approximately 12-weeks prior to the area being ready for confirmed furniture installation dates. The Contractor shall order furniture to align with the confirmed furniture installation dates provided by the TPOC. For notional planning purposes, this area should be ready for furniture installation on or about 1 Dec 17.

3. Phase 3: Staff Secretary Office

a. Concept furniture drawing/layout (Attachment 1)

b. Furniture and FFE Typicals and Specifications (Attachment 1)

c. Itemized new furniture and FFE requirements (Attachment 2)

d. The Contractor will be notified approximately 12-weeks prior to the area being ready for confirmed furniture installation dates. The Contractor shall order furniture to align with the confirmed furniture installation dates provided by the TPOC. For notional planning purposes, this area should be ready for furniture installation on or about 1 Dec 17.

4. Phase 4: Protocol Office

a. Concept furniture drawing/layout (Attachment 1)

b. Furniture and FFE Typicals and Specifications (Attachment 1)

c. Itemized new furniture and FFE requirements (Attachment 2)

d. The Contractor will be notified approximately 12-weeks prior to the area being ready for confirmed furniture installation dates. The Contractor shall order furniture to align with the confirmed furniture installation dates provided by the TPOC. For notional planning purposes, this area should be ready for furniture installation on or about 1 Dec 17.

5. Chairs and Storage Cabinets

a. FFE Typicals and Specifications (Attachment 1)

b. Itemized new FFE requirements (Attachment 2)

c. For notional planning purposes, the Contractor should plan to order this furniture as soon as the contract is awarded.

3.2 WORK PHASES

The Contractor shall perform work in the following phases:

3.2.1 The Contractor shall complete the requirements per the following summarized process:

a. Contractor shall finalize/incorporate any design requirements not settled during the acquisition process.

See section 8.0, the TPOC (Technical Point of Contact), for the Government representative who will approve the final design for technical requirements. This will not change the contract price.

b. Contractor shall procure new furniture and FFE.

c. Contractor shall remove old furniture from office spaces and move to the Supply Warehouse, building

600 located on Camp Smith

d. Contractor shall install new furniture and FFE in four separate phases. The install dates for each phase will be coordinated with the TPOC.

e. Contractor shall conduct furniture and FFE installation inspections with TPOC and resolve punch list items as required.

f. Contractor shall cleanup project areas and demobilize.

3.2.2 DESIGN

3.2.2.1 The Contractor shall contact the TPOCs (Primary or Alternate) listed in section 8.0 within three (3) business days of award to request a date and time to schedule the Project Kick Off Meeting. The purpose of this meeting will be for all project stakeholders to meet one another, review roles and responsibilities, for the Contracting Officer or Contract Specialist to reiterate the task order requirements, and to finalize CSFO design requirements which the Contractor will utilize for a final design submittal. The location for the

Project Kick-off Meeting will be in Building 1 at Camp Smith.

3.2.2.2 The Contractor will be responsible for converting their products into developed floor plans. The Contractor shall ensure their design submittals are in compliance and align with local, federal, and HQ MARFORPAC building code requirements (ex. Americans with Disability Act (ADA)). The Contractor shall ensure furniture layouts provide adequate ingress/egress for office areas relative to life safety or Americans with

Disability Act (ADA) requirements which may be adversely impacted due to furniture spacing and/or configuration). As part of the design submittal, the Contractor shall develop and complete floor plans and working drawings which will be field verified (ex. for potential installation impediments and spatial constrains), coded and suitable for installation.

3.2.2.3 The Contractor shall attend a mandatory site visit during the solicitation phase and hold on-site field verifications after contract award to ensure design dimensions of their product line and their plans fit to the space constraints of the areas being designed. The Contractor shall not be provided any relief for incorrect field measurements which may lead to installation issues which may necessitate the Contractor securing additional new furniture to meet Government approved furniture design drawings.

3.2.2.4 The Contractor shall provide suggested colors, fabrics and accessories which will coordinate with furniture, etc. in the area to be designed. The Contractor shall conduct interviews with the MARFORPAC SSEC at the request of the TPOC, to obtain information required to develop furniture and floor plan layouts and to select materials and finishes

3.2.2.5 The Contractor shall ensure all designs incorporate the furniture and FFE to be occupied by the building tenant to include all supporting equipment such as printers, storage, facsimile machines, copiers, etc. unless specifically excluded.

3.2.2.6 The Contractor shall ensure all drawings are done in AutoCAD 2009. The drawings will reflect "as-installed" condition.

3.2.2.7 Historically, the Contractor should anticipate a minimum of three design submittals and reviews for each phase of this PWS before a final design submittal is approved. The Contractor shall ensure each furniture design submittal contains, at a minimum, all furniture and FFE with all associated dimensions clearly indicated to include ancillary dimensions such as ingress/egress out of an individual workstation when workstations are grouped together.

3.2.2.8 The Contractor shall follow this design approval and ordering procedure. Once all design elements are reflected on the design submittal, the TPOC will sign/date and mark “Approved” on the design submittal.

The Contractor shall ensure that the product list in the contract award conforms to the approved design submittal.

3.2.2.9 The Contractor shall provide an inventory of all products installed in each office/phase. This information will be provided at the conclusion of the Contractor’s work in each office/phase.

3.2.2.10 The Contractor shall ensure any requests to modify design and/or installation documents or pricing be negotiated and approved, in writing by the Contracting Officer prior to performance of the changed work.

No performance on a requested change order shall be done until a signed task order modification has been approved by the Contracting Officer.

3.3.2 INSTALLATION SERVICES

3.3.2.1 Phases 1-4 are co-located on the third floor of Building One on Camp Smith. There is a loading dock behind Building One available for the Contractor’s use. There are elevators available for Contractor’s use to transport the furniture up to the third floor. There may not be space available to allow for the

Contractors’ staging or on-site storage of furniture, in which case, delivery coordination and staging must be closely monitored. If space is available and approved by the TPOC, the Contractor’s product can be staged and stored on-site in and around Building One, or building 600 provided the products are safeguarded by the Contractor against security and environmental conditions (ex. rain, non-controlled humid environment, etc. which could adverse impact furniture quality). The Contractor shall work with communications (ex. voice/data cabling) electrical (ex. electrify furniture whips) and building construction related Contractors in a coordinated fashion as the furniture and FFE is installed.

3.3.2.2 The Contractor shall coordinate all project coordination, deliveries, removal of old furniture and installation times with the TPOC.

3.3.2.2.1 The Contractor shall remove all old furniture (furniture currently in place) and relocate it to the MarForPac

Supply warehouse located in building 600 on Camp Smith.

3.3.2.3 The Contractor shall provide the following installation requirements

1. The Contractor shall provide on-site management, coordination and technical assistance via a project manager working with the TPOC throughout the design and installation phases.

2. The Contractor shall be responsible for confining its crew and work to the designated project areas.

The Contractor shall also be responsible for ensuring that the installation personnel are identifiable; see

Section 7.1.1.

3. The Contractor shall meet all incoming delivery vehicles at the building entrance, unload deliveries, check for damages, and move them to the appropriate staging, storage areas, and/or project areas for installation. The Contractor must arrange delivery to the installation site location in accordance with the installation schedule approved by the TPOC listed at section 8.0.

4. The Contractor shall complete installation of furniture systems in accordance with the Government approved design submittal. The Contractor shall ensure any missing or damaged products will be replaced immediately.

3.3.2.4 At the completion of work of each office/phase, the Contractor shall provide two copies of each of the following:

a. Product Warranties

b. Copies of final drawings with part numbers

c. Installation drawings (to include an electronic version of “As Installed” drawings).

d. Wire management plans

e. Installation instructions

f. Any pertinent instructions

3.3.2.5 The Contractor shall be responsible for any damage to the building which occurs during delivery and installation. It is incumbent upon the Contractor to identify any existing damage to the building by means of a Pre-Installation and Delivery Walk-Thru, and daily submissions of checklists to the TPOC. Proper measures (protective runners, pads, etc.) shall be utilized by the Contractor to protect the building

(elevators, walls, floors, etc.). The Contractor shall conduct the Pre-Installation and Delivery Walk-Thru with the TPOC prior to starting installation work. Copies of all daily submissions of checklists will be provided to the TPOC at the completion of work in each area.

3.3.2.6 The Contractor shall prepare the office space for occupancy and immediate use (ex. “Turn-Key” of

Systems Furniture).

3.3.2.7 The Contractor shall provide daily clean up and dispose of waste materials or rubbish for all work/project areas, including staging and storage, in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes and laws. The Contractor shall make any necessary arrangements with private parties and with county officials pertaining to locations and regulations of such disposal. Any fees or charges for disposal of materials shall be the responsibility of the Contractor. It is at the Contractor’s option to furnish a dumpster on site to contain their debris. The Contractor’s dumpster shall be emptied regularly, minimum weekly, to ensure cleanliness at the site.

3.3.2.8 Prior to completion of the work, the Contractor shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the Contractor or used under the Contractor’s direction. Under no circumstance will eating and drinking be allowed on the installation site. After completing requirements in each work area, the Contractor shall clean the area by wiping down and cleaning and dusting furniture surfaces inside and out with a spray cleaner. The

Contractor shall only use approved non-toxic cleaners.

3.3.2.9 The Contractor shall ensure all work areas will be operational (ex. furniture systems and FFE being able to support electrical) before being turned over to the Government.

3.3.2.10 The Contractor shall conduct one (1) post-installation orientation/training session for personnel to instruct users and assigned maintenance personnel on how to maintain panels, work surfaces, and components utilized in the project. The training shall include, but not be limited to the following: cleaning, repairs, assembly, disassembly, maintenance and rearrangement of panels, work surfaces and components.

Orientation/Training sessions may be videotaped by the customer for future use in orientation. This training will occur at the end of the task order.

3.3.2.11 The Contractor’s work shall not interrupt building utility services (ex. electrical) without the prior written approval of the TPOC.

3.3.2.12 The Contractor shall correct all deficiencies and make all adjustments as required, within three (3) business days, to address any fire or life safety violation which may have been identified after completing furniture installation. The Contractor shall be responsible for all costs to correct these types of deficiencies.

3.3.2.13 The Contractor shall ensure that the TPOC listed in section 8.0 is notified when each phase of the project is complete. At that time, a walk-through will be conducted to create a punch list of missing, damaged or incorrect work items which shall be corrected by the Contractor within five (5) business days unless the

Contractor provides acceptable rationale to the Contracting Officer why this timeline cannot be met.

3.3.2.14 The Contractor shall be liable for any damage caused to government property by the Contractor or its representatives.

3.4 WORKMANSHIP

3.4.1 The Contractor shall install, and align/adjust the furniture system components in accordance with the manufacturer’s recommended installation instructions.

3.4.2 The Contractor shall ensure all furniture goods shall be new, unused, produced from current production components, and shall be delivered ready for use.

3.4.3 Unless superseded by parts description specifications, the Contractor shall ensure goods include all components and accessories listed by the manufacturer as standard and included in the BPA agreement.

3.4.4 The Contractor shall ensure all furniture complies with current federal and agency sustainability requirements including Executive Orders 13101 (U.S. Environmental Protection Agency) , 13123 (EERE

U.S. Department of Energy), and 13423 (Strengthening Federal Environmental, Energy, and Transportation

Management). This may include recycled content, limits on volatile organic compounds (VOC) emissions, energy efficiency, recyclability, rapidly renewable, and bio-based materials.

3.5 TRAVEL

3.5.1 There is no travel associated with this PWS.

3.6 SERVICE DELIVERY SUMMARY TABLE

Performance Requirement PWS Paragraph Notes Performance Threshold

Provide furniture, design, management, installation and delivery in accordance with the PWS

Paragraphs 2.0 and

3.0

100% delivery and compliance.

4.0 QUALITY ASSURANCE

4.1 The Contractor shall be responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems.

4.2 Periodic Progress Meetings: The Contractor shall participate in periodic progress meetings with the TPOC to apprise the TPCO of the manufacturing and delivery progress. Additional progress meetings may occur at the request of the Contractor or TPOC as needed. These meetings shall be at no additional cost to the Government and may be in the form of electronic mail, telephone, video-conferencing and/or on-site meetings as mutually agreed to by the Contractor and Government.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 GENERAL SERVICES. The Government will not provide any general services.

5.2 FACILITIES & UTILITIES. The Government will not provide any facilities. The Government will only provide utilities in the form of electricity needed for power tools to erect furniture and FFE. See Section

3.3.2.12 for related requirements.

5.3 MATERIALS & EQUIPMENT. The Government will not provide any materials and equipment.

5.4 HOUSEKEEPING. The Government will not provide any housekeeping. See Sections 3.3.2.8 and 3.3.2.9 for related requirements.

5.5 RECORDS, DOCUMENTS AND WORK PAPERS. The Government will provide the documents

(furniture concept drawings) accompanying this PWS. The Government will also provide the AutoCAD background drawings needed by the Contractor to develop the furniture design shop drawings; these drawings will be provided after task order award. The Government will not provide any other records, documents, and/or work papers.

6.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

6.1 The Contractor shall provide sufficient trained personnel fully capable of providing the deliverables required by the PWS and have the knowledge, skills and expertise to meet the requirements specified.

6.2 The Contractor shall ensure all work performed on this task order is in accordance with Federal, State of

Hawaii, HQ, MARFORPAC and local laws, regulations and procedures. See Sections 3.2.2.2 and 3.3.2.8 for related requirements.

6.3 U.S. Citizenship is required for facility access.

6.4 Confidentiality: Services rendered and all materials including records, files, documents, and work papers generated by the Contractor as part of this PWS or by the Government shall be considered Government property.

This information shall not be disclosed, copied, modified, used (except in the completion of this task order) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government’s express consent.

6.5 Contractor Point-of-Contact/Manager: The Contractor shall provide a manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be provided to the TPOC no later than two weeks after contract award.

The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

7.0 CONTRACTOR PERSONNEL

7.1 The Contractor shall furnish sufficient personnel to perform all work specified within this contract.

7.1.1 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are Contractor employees and not DOD personnel when working in any situation where their

Contractor status is not obvious to third parties. Contractor employees shall clearly identify themselves as a

Contractor (i.e. company shirt, pin, visible company identification, etc.) in a visible location as to who their employer is, to avoid creating an impression that they are government officials. All Contractor produced documents, and/or reports shall be suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

7.1.2 Contractor personnel shall not manage, supervise, direct, or task US military, DOD civilians or other personnel not associated with the Contractor while performing the tasks within this PWS.

7.1.3 Contractor personnel shall not make any commitment which commits the expenditure of US Government resources.

7.1.4 The Contractor performing services shall be required to comply with all US Navy and Marine Corps rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

7.1.5 Contractor personnel shall not establish an employee-employer relationship with HQ, MARFORPAC under this PWS.

7.1.6 The Contractor shall not provide personal services to HQ, MARFORPAC. If Contractor employees are directed by any Government employee at any time to perform services not covered under this contract, the

Contractor shall not carry out the requested service as well as immediately notify the TPOC.

7.1.7 The Contractor shall not take direction from any HQ, MARFORPAC building tenants without first getting approval from the TPOC to ensure all work is within scope.

7.1.8 The Contractor shall maintain accountability for and control of any keys provided and shall return them to the MARFORPAC upon completion of work. Duplication of keys is not authorized.

7.1.9 Base Access – For all Contractor employees to work on Camp Smith, the Contractor’s proposal will evidence having the ability for all Contractor personnel performing work under this task order to routinely access base or having applied for, or received approval for, participation in MCBH’s RAPID Gate

Contractor installation access system. Information regarding the RAPID Gate system is available via the following links: http://rapidgate.com/ and http://www.cnic.navy.mil/HAWAII/RegionNews/NewsArticles/CNICP_ A233891. The Contractor shall note the application for and use of Contractor identification badges will be as directed by the RAPID Gate system and MCBH & MARFORPAC Security Regulations. A copy of the security regulations may be obtained from the MARFORPAC security office. The Contractor shall immediately report instances of lost or stolen Contractor identification badges to the TPOC.

7.2 Federal Holidays:

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 5th Monday in May

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

If the federal holiday falls on a Saturday, the holiday is observed on the proceeding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday. If desired, the Contractor is allowed to work on a federal holiday once the Contractor has requested approval in writing to the TPOC with an approval response provided.

7.3 Hours of operation. Normal hours of operation are 7:00 am through 4:00 pm, Monday through Friday and exclude Federal Holidays. Deviations from the hours specified above may be requested by the Contractor to be submitted to the TPOC. The Contractor shall give notice of the deviation of hours to the TPOC at least five (5) business days in advance of the proposed change.

7.4 Current rules and regulations applicable to the premises where the work will be performed shall apply to the Contractor and its employees while working on the premises. These regulations include, but are not limited to, presenting valid identification for personnel and vehicular entrance, smoking restrictions and any safety procedures as outlined in the installation regulations. Before work is started, the Contractor shall arrange with the TPOC a means of installation and building access, space for storage of materials and equipment, and the use of building approaches, corridors, and pathways for the purposes of executing work.

The Contractor shall keep within the established limits of work and avenues of ingress and egress. The

Contractor shall ensure their personnel working on Camp Smith become familiar with and obey all Camp

Smith and MCBH requirements and regulations including, but not limited to, safety, fire, traffic and security. The Contractor shall not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor shall ensure Contractor equipment is conspicuously marked for identification.

7.5 Place of Performance: MARFORPAC, Building One, 3rd Floor, Camp Smith, HI 96863. The Contractor shall ensure items will be delivered to the rooms designated by the TPOC.

7.6 The Contractor shall ensure project scheduling and work execution is done in conjunction with the needs of MARFORPAC.

7.7 The Contractor shall immediately notify the TPOC and Contracting Officer if any problems arise which might require a work stoppage or if scheduling may be affected. The Contractor shall then provide the

TPOC and Contracting Officer with a written account of the problem and its impact to the delivery schedule and period of performance.

8.0 TECHNICAL POINTS OF CONTACT:

8.1 Primary:

Captain John Rose

MarForPac Supply Officer

Comm: 808-477-8823

Email: john.rose@usmc.mil

8.2 Alternate:

SSgt Erica Chuprevich

MarForPac Supply Chief

Comm: 808-477-8825

Email: Erica.chuprevich@usmc.mil