INSTRUCTIONS_TO_OFFERORS.pdf

INSTRUCTIONS TO OFFERORS

1.0 General Instructions

1.1. GENERAL INTENTION. Marine Corps Base Hawaii is issuing a Request for Quote (RFQ) M00318-17-

T-0015 for the acquisition of office furniture at Camp Smith, Hawaii in accordance with Federal

Acquisition Regulation (FAR) Part 8.4 Federal Supply Schedules.

1.2. PROCUREMENT APPROACH. This procurement is being conducted under FAR Part 8. As such, competition will be conducted amongst small business vendors holding Federal Supply Schedule (FSS)

Blanket Purchase Agreements (BPAs) with NAVSUP Fleet Logistics Center Norfolk (FLCN) BPAs under

SIN 71-200, Packaged Furniture or Household and Quarters Furniture.

1.3. Debriefings. All Offerors may request debriefings by providing a written request to the Contract

Specialist. The Contract Specialist will notify offerors within three calendar days after award. Offerors desiring a debriefing must request one in writing within three calendar days after the post award notification.

1.4. Discrepancies. If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall notify the Contract Specialist in writing with supporting rationale prior to the solicitation closing date. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

1.5. Failure to submit any of the information requested by this solicitation may be cause for unfavorable consideration.

1.6. Confidential Information. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an offeror’s submission contains information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror shall mark its submissions in the following manner:

i. The following notice is to be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information

Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

ii. Each individual item considered privileged or confidential under FOIA shall be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

1. Offerors shall submit only one (1) offer in response to this RFQ. Therefore, the Offeror’s submission should demonstrate the optimal capability in response to the requirements. Offers for the services to be provided shall be electronically submitted by e-mail, hand-carried or mailed and received at the following location by 10:00

AM HAWAII STANDARD TIME (HST), 8 June, 2017:

Commanding Officer, Marine Corps Base Hawaii

Attn: Erik Miyashiro

Regional Contracting Office Hawaii

2nd Street, Building 209

MCBH Kaneohe Bay, HI 96863-3063

(808) 257-6830

Offerors are advised that quotes sent by conventional US Mail service are not routed directly to the above address. Therefore, the possibility that a quote will not comply with the stated closing date/time exists; in such case the quote will be considered a “late submission.” Offerors who choose to send their submission via the US Postal Service (USPS) should address their proposals to the address specified in Box 9 on Page

1 of this solicitation. The physical address specified above should be utilized delivery in person and mailing by an express mail service such as FedEx and UPS. Due to force protection and security requirements, offerors should anticipate a delay in entering Marine Corps Base Hawaii and, therefore, should allow sufficient time if electing to hand deliver proposals. Offerors are further advised that proposals sent are responsible to ensure that their submittals are received by the date and time specified.

Offerors should verify that their proposals are received prior to the date and time specified.

1.7. Questions. All questions shall be submitted in writing via E-mail to Erik Miyashiro at erik.miyashiro@usmc.mil no later than 10:00 A.M., Hawaii Standard Time, Wednesday, May 31, 2017.

The Government does not anticipate extending the due date for receipt of proposals; therefore, review the

RFQ and instructions thoroughly to address all concerns/questions.

1.8. Site Visit. A Site Visit is tentatively scheduled for Thursday, May 25, 2017, at 01:00 P.M. HST. All interested parties will meet at the Regional Contracting Office, Bldg. 209, Marine Corps Base

Hawaii, Kaneohe Bay. Attendance at the site visit is not mandatory. Each Offeror is requested to submit any questions and the names of their representatives who will attend the site visit to Erik

Miyashiro at erik.miyashiro@usmc.mil by 03:00 P.M. on Wednesday, May 24, 2017.

2.0 Volume I: Technical Quote.

2.1. The offeror’s Technical Quote shall be specific and shall address all requirements as stated in the

Statement of Work (SOW). The quoter or Contract Team Arrangement (CTA) submitting a quote shall be a GSA BPA schedule holder and ALL items quoted SHALL be on GSA Schedule. Offeror shall furnish a detailed description of the proposed items as requested in the requirements of this RFQ.

2.2. All quotes must provide the information #2-5, below, for the offeror’s own items. In addition, if utilizing a CTA, the information at #1 must be provided, independently for CTAs.

Offerors shall include:

(1) A copy of Contractor Team Arrangement (CTA) document for each and every contractor participating in the CTA. This document shall clearly demonstrate the terms of the arrangement to include the names of the contract(s) with whom the teaming arrangement is proposed and the GSA

BPA contract number(s) being utilized;

(2) Page 1 of GSA BPA contract or GSA acceptance letter; and GSA summary page that also includes

Maximum Ordering Limit (MOL) being utilized;

(3) Contractor’s and manufacturer’s complete part numbers of items submitted in quote;

(4) Complete description of quoted items. Pictures of items quoted shall be included;

(5) Certification statement, signed by an authorized Contractor representative, of each GSA schedule being utilized. This certification shall identify the schedule(s) being utilized and verify that all proposed items and services are part of one of the GSA contract schedule listed.

3.0 Volume II: Price Quote.

3.1. Contractors shall use the SF 1449 for pricing information. The price quote shall be submitted in a volume separately from that of the technical quote. The Government will conduct the price evaluation required by

FAR 8.404(d) and FAR 8.405-2(d).

3.2. The Government requires F.O.B. Destination pricing. F.O.B. Origin quotes will not be accepted.

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