M00318-12-T-0059-0001 Questions Answered.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

A. The purpose of this amendment is to:

1) Answ er vendor questions received.

2) Extend the hour and date specif ied for receipt of offers from 17 August 2012, 10:00 AM (HST) to 20 August 2012, 10:00 AM (HST).

B. See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Aug-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00318-12-T-0059

X 9B. DATED (SEE ITEM 11)

27-Jul-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Aug-2012

CODE

MCBH-KANEOHE BAY

COMMANDING OFFICER (CODE RCO)

(SSGT MOODY, BYRON) BOX 63063,

BLDG. 209

KANEOHE BAY HI 96863-3063

M00318 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00318-12-T-0059

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Aug-2012 10:00 AM to 20-Aug-2012 10:00 AM.

The following have been added by full text:

VENDOR QUESTIONS ANSWERED

Question #1: Will there be grounding spots for the generators & the panel boxes for use?

Answer #1: Contractor to identify at each location where ground rod is to be installed for generators and panels and install as needed.

Question #2: Will we have to provide grounding rods which has to be driven into the ground? To attach grounding wire and clamp to?

Answer #2: Contractor to supply all material in accordance with contract. (ground rods/ground rod clamps/wire etc:) Contractor will need to where rods will be installed.

Question # 3: Can we do this on the air field drive these rods 6 to 7 ft long?

Answer #3: In past shows the generators were placed in such a manner so that the grounding rods could be set in soil. MCCS will be glad to assist all potential bidders by identifying these locations. The only generator that was on hard surface was "show center" which was either attached to the existing air field ground or driven in an asphalt paved area.

Question #4: Need to know which vendor will need 24 hour power or who will need 24 hour service.

Answer #4: The only 24 hour support requirement will be for the Matson refrigerated units and the food prep and sales area. This 24 hour support will need to run from EOD the 25 th of Sept through the EOD the 1 st of Oct.

Question #5: Need to know location for contractor stage before and after show move in/out.

Answer #5: Staging will be at two (2) locations. One location will be grid P-14/15 the other location will be grid N-

21/22. Material staged in respective grids will be based on access plan of 19 Sept. and 24 Sept.

Question #6: What date can we set up before show?

Answer #6: Staging of materials and equipment can begin as early as the 17 th of September and access to the work site will start on the 19 th of September.

Question #7: Cable protection ramps not on list for crossover. Need footage and location.

Answer #7: Cable protection is contractor’s responsibility to supply where code or safety dictates. Power distribution plan should “minimize” use of cable trays to the maximum extent possible.

Question #8: Will we be furnishing radios?

Answer #8: contractor will supply radios for their work force to communicate and one radio to MCCS to contact contractor’s work force.

Question #9: Who do vendors report to between contractors and base coordinator?

Answer #9: This is an internal coordination item for MCCS. Any notification to the contractor for system support or trouble calls will be forwarded by George Kelsey or Earl Correa of MCCS.

Question # 10: On the 2 ea ECP tower security at fire station not on bid and other locations on west side hangar

120v 20amp outlet, Do we need to supply power for these units?

Answer # 10: The lay out for the Air Show shows three ECP’s. They are the Military Police Entry Control Points.

At each of those locations the requirement is the same 120v 20a requirement, to power two metal detectors and the

Sky Tower. We will also require the power lines from the generator source to the equipment, one line to the walk through metal detectors (2) and a splitter, and one line to the Sky Tower at each location. The generator can be in close proximity to the Sky Tower; however the generator needs to be away from the metal detectors for noise control. The length of the power supply lines will be in relation to the noise produced by the generator. The term

“spider boxes” has been used by the electricians.

Question # 11: Where will mobile RV base military be set up?

Answer # 11: K18 on Grid map. This is a co-location at the UCP

Question #12: Is there a designated spots for the generator? If so, would you please let me know where they are to be placed?

Answer #12: As discussed during the walk-thru, "there are no pre-determined locations (spots) for placement of the generators. The generators will be placed in accordance with best practices, code & safety guidelines and minimal cable run and power drop". The contractor is responsible for engineering and design of the most efficient power distribution system with minimal impact to the patrons and inconvenience to the operation base on the site map furnished to the contractor during the pre-site visit.

The following have been modified:

PWS & QASP

PERFORMANCE WORK STATEMENT (PWS)

MARINE CORPS BASE HAWAII (MCBH)

2012 AIRSHOW TEMPORARY ELECTRICAL SUPPORT

1.0 Introduction. MCB Hawaii is hosting an airshow on 27 through 30 September 2012. The requirement is for reliable temporary electrical service to support all the electrical requirements for the airshow. Services are required to layout the distribution network and for portable generator support to supply sufficient generator power to support the network.

2.0 Backgroud.

2.1 MCB Hawaii hosts the Blue Angels Air Show every two to three years. The set-up and operation of this event requires an electrical distribution support network put in place temporarily for this three-day weekend event. Power distribution is required for food preparation, retail sales operations, public address systems, refrigeration systems and other miscellaneous equipment. As there is no permanent physical power source for connection, the requirement is to supply power through the use of several portable generators of various output capabilities.

3.0 Scope.

3.1 The requirement is for a firm-fixed price type contract. The requirement is to develop a power distribution network design, equipment and material requirements and power source to support the 2012

Blue Angels Air Show. The contractor will supply all materials required and will establish the power distribution system, to include but not limited to all electrical components, electrical panels, distribution boxes, cabling, connectors, grounding devices, cords, for a whole system which will be turned over to the government at the completion of the event.

3.2 The vendor will also be responsible for supplying the source of power through the use of portable

"whisper-quiet" generators. These generators will be rented, thereby returned to the contractor at the conclusion of the event.

3.3 Period of Performance. Temporary power service for airshow related requirements is required from

0700 to 1900 each day starting 26 September 2012 to 30 September 2012. The units identified as requiring 24 hour service will need power beginning at 1600, 25 September 2012 until 2200 1 October

2012.

4.0 Applicable Documents.

4.1 Unified Facilities Criteria (UFC) 3-560-01 change 4, dtd May 2012

4.2 OSHA documentation

4.3 National Electrical Code Standards

4.4 Electrician Certification

5.0 Technical Requirements.

5.1 The contractor will supply all materials required and will establish a power distribution system including all electrical components, electrical panels, distribution boxes, cabling, connectors, grounding devices, cords, etc. to provide reliable temporary electrical service to support all the electrical requirements for the airshow.

5.2 The vendor will also be responsible for supplying the source of power through the use of portable

"whisper-quiet" generators. The contractor shall provide fuel for the generators.

5.3 The contractor shall ensure uninterrupted service is provided throughout the duration of the event.

5.4 Unexpected power failures shall be responded to immediately and worked continuously until power is restored. Any backup equipment utilized in the event of a primary failure shall be at no additional cost to the Government.

6.0 Deliverables.

6.1 The contractor will supply all materials required and will establish a power distribution system including all electrical components, electrical panels, distribution boxes, cabling, connectors, grounding devices, cords, etc. to provide reliable temporary electrical service to support all the electrical requirements for the airshow. Equipment in support of the airshow requiring power are listed in

Attachment 1, along with their associated electrical load specifications. Attachment 2 provides a diagram which gives approximate locations of where the equipment requiring power will be situated on the airshow fairgrounds.

6.2 The vendor will be responsible for supplying the source of power through the use of portable

"whisper-quiet" generators. The contractor shall be responsible for the placement, operation, and removal of all necessary generator assets necessary to provide the required amount of power to the air show.

7.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

7.1 GENERAL: The government shall not provide any equipment, facilities, utilities or service.

8.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

8.1 Performance of all work under this contract is restricted to US citizens and US nationals only. All workperformed shall be in accordance with Federal, State of Hawaii, MCBH and local laws, regulations and procedures.

8.2 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS)

8.2.1 Base Access: Commander, Navy Installations Command (CNIC), has established the Navy

Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy

Installations by submitting identification credentials for verification and undergoing a criminal screening/ background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through a designated independent contractor NCACS service provider. Credentials will be issued every five years and access privileges will be reviewed / renewed on an annual basis. The costs incurred to obtain Navy Installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at http://cnic.navy.mil/CNIC_HQ_Site/index.htm (under "Popular Links").

9.0 PERSONNEL

9.1 The Contractor shall furnish sufficient personnel to perform all work specified within this contract.

Services shall be provided during the business workday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

9.2 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are Contractor employees and not DOD personnel when working in any situation where their contractor status is not obvious to third parties. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification, etc.) in a visible location as to who their employer is, to avoid creating an impression that they are government personnel.

9.3 Contractor personnel shall not manage, supervise, direct, or task US military, DOD civilians or other personnel not associated with the Contractor while performing the tasks within this PWS.

9.3.1 Contractor personnel shall not make any commitment which commits the expenditure of US

Government resources.

9.3.2 The Contractor performing services shall be required to comply with all US Navy/Marine rules,regulations, and training that is applicable to conduct, safety, security, and procedures governing site entryand exit.

9.3.3 Contractor personnel shall not establish an employee-employer relationship with US Navy/Marine

Commands under this PWS.

9.3.4 The Contractor shall not provide personal services to US Navy/Marine commands. If Contractor employees are directed by any government employee at any time to perform services not covered under this contract, the Contractor shall immediately notify the Technical Point of Contact (TPOC) to be determined after award of contract.

10.0 Authorities

10.1 Contracting Officer.

10.1.1 The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

10.1.2 The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract; the said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The Contracting Officer is responsible for the following pre- and post-award functions:

All pre-award information, questions, or data;

Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

Arranging the post award conference (see FAR 42.503);

Matters specified in FAR 42.302 and DFAR 242.302 except in those areas otherwise designated herein.

Temporary Electrical Service for 2012 Marine Corps Base Hawaii Airshow

Quality Assurance Surveillance Plan

1. OBJECTIVE. This Quality Assurance Surveillance Plan (QASP) has been developed as the principal basis for assessing overall performance of the 2012 airshow temporary electrical service contract. This document will be used by the Government to assess the effectiveness of the Contractor’s performance.

This QASP provides the methodology by which the Contractor’s performance will be monitored to determine compliance with established performance objectives and to establish performance benchmarks that ensure a quantifiable basis for measuring effectiveness. The plan is designed so that surveillance is limited to that which is necessary to verify the Contractor is performing critical services satisfactorily and relates directly to performance objectives of the Performance Work Statement (PWS).

2. GOVERNMENT SURVEILLANCE. The Contracting Officer will designate in writing a primary

Contracting Office Representative (COTR) for the contract. The COR authority will be limited to administering specific technical aspects of the contract. The letter of designation will identify specific guidelines and clearly detail the limits of the COR’s authority.

3. SURVEILLANCE METHODS. Surveillance of Contractor performance is the method used by the

Government to determine whether the Contractor is effectively and efficiently complying with all terms and conditions of the contract. The below listed methods of surveillance shall be used in the administration of this QASP. The Performance Work Statement contains the performance objectives that are being measured.

100% inspection. COR will be on site during the contract period of performance and through visual inspection and discussion with end user customers, will verify that all equipment requiring electrical power is provided uninterrupted power for the duration of the performance period. The COR is responsible for reporting the Contractor’s adherence to the performance standards cited in the

Performance Work Statement.

4. PERFORMANCE REQUIREMENTS. The performance requirements set forth in this section correspond to the following as outlined in the Performance Work Statement:

Performance

Objective

PWS

Section Performance

Standard

AQL

Surveilla nce

Method

Incentive

Assembly of power distribution system

5.1

Uninterrupted power service provided to all equipment listed in attachment __ of the PWS during the period of performance

100% operation uptime throughought the air show

100% inspectio n

Positive

Past

Performa nce

Rating

Delivery &

Operation of

Whisper

Quiet

Generators

5.2

“Whisper Quiet” generators that provide sufficient power to the air show.

100% operation uptime throughought the air show

100% inspectio n

Positive

Past

Performa nce

Rating

Contingency support in case of emergency

5.4

Backup support to respond to any unexpected power disruptions.

Response time not to exceed 30 minutes after initial report of incident

100% inspectio n

Positive

Past

Performa nce

Rating

5. PERFORMANCE REVIEWS AND EVALUATIONS. The Contracting Officer Representative (COR)

Responsibility. The COR will conduct daily performance reviews/evaluations with the Contractor during the contract period of performance based on information obtained through the surveillance methods identified above pertaining to performance outlined in the Performance Work Statement.

6. GOVERNMENT RESOURCES. The following definitions for Government resources are applicable to this plan:

Contracting Officer. A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government. The Contracting

Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer Representative (COR). The COR is an individual designated in writing by the

Contracting Officer to act as his authorized representative to assist in administering a contract. COR’s limitations are contained in the written letter of designation. The COR is responsible for technical administration of the project and assures proper Government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

(End of Summary of Changes)